140R4021R0009-0006_Amendment_3AUG21_0006.pdf

Solicitation

Document No.

140R4021R0009-0006

Document Title NGWSP Code Talker

Navajo-Gallup Water Supply Project San Juan Lateral Navajo Code Talker Sublateral, Reaches 12.1 & 12.2

Solicitation No. 140R4021R0009 Amendment 0006

UNITED STATES DEPARTMENT OF THE INTERIOR

BUREAU OF RECLAMATION

UPPER COLORADO REGION

SALT LAKE CITY, UTAH

SECTION I Contract Clauses

I.7 52.216 4 ECONOMIC PRICE ADJUSTMENT LABOR ANDMATERIAL (JAN 2017)

(a) The Contractor shall notify the Contracting Officer if, at any time during contract performance, the rate of pay for labor (including fringe benefits) or the unit prices for material shown in the Schedule either increase or decrease. The Contractor shall furnish this notice within 60 days after the increase or decrease, or within any additional period that the Contracting Officer may approve in writing, but not later than the date of final payment under this contract. The notice shall include the Contractor’s proposal for an adjustment in the contract unit prices to be negotiated under paragraph (b) of this clause, and shall include, in the form required by the Contracting Officer, supporting data explaining the cause, effective date, and amount of the increase or decrease and the amount of the Contractor’s adjustment proposal.

This clause may be used to request adjustments for the following materials:

1) Concrete

2) Steel

3) Lumber

4) PVC pipe (including HDPE products)

5) Ductile Iron Pipe (DIP).

(b) Promptly after the Contracting Officer receives the notice and data under paragraph (a) of this clause, the Contracting Officer and the Contractor shall negotiate a price adjustment in the contract unit prices and its effective date. However, the Contracting Officer may postpone the negotiations until an accumulation of increases and decreases in the labor rates (including fringe benefits) and unit prices of material shown in the Schedule results in an adjustment allowable under paragraph (c)(3) of this clause. The Contracting Officer shall modify this contract (1) to include the price adjustment and its effective date and (2) to revise the labor rates (including fringe benefits) or unit prices of material as shown in the Schedule to reflect the increases or decreases resulting from the adjustment. The Contractor shall continue performance pending agreement on, or determination of, any adjustment and its effective date.

(c) Any price adjustment under this clause is subject to the following limitations:

(1) Any adjustment shall be limited to the effect on unit prices of the increases or decreases in the rates of pay for labor (including fringe benefits) or unit prices for material shown in the Schedule. There shall be no adjustment for-

(i) Supplies or services for which the production cost is not affected by such changes;

(ii) Changes in rates or unit prices other than those shown in the Schedule; or

(iii) Changes in the quantities of labor or material used from those shown in the Schedule for each item.

(2) No upward adjustment shall apply to supplies or services that are required to be delivered or performed before the effective date of the adjustment, unless the Contractor’s failure to deliver or perform according to the delivery schedule results from causes beyond the Contractor’s control and without its fault or negligence, within the meaning of the Default clause.

(3) There shall be no adjustment for any change in rates of pay for labor (including fringe benefits) or unit prices for material which would not result in a net change of at least 3 percent of the then-current total contract price. This limitation shall not apply, however, if, after final delivery of all line items, either party requests an adjustment under paragraph (b) of this clause.

(4) The aggregate of the increases in any contract unit price made under this clause shall not exceed 15 percent of the original unit price. There is no percentage limitation on the amount of decreases that may be made under this clause.

(d) The Contracting Officer may examine the Contractor’s books, records, and other supporting data relevant to the cost of labor (including fringe benefits) and material during all reasonable times until the end of 3 years after the date of final payment under this contract or the time periods specified in subpart 4.7 of the Federal Acquisition Regulation (FAR), whichever is earlier.

(End of Clause)

I.15 52.252 4 ALTERATIONS IN CONTRACT APRIL 1984

Portions of this contract are altered as follows:

Clause 52.236-4 changed “Statement of Work” to “Specifications and Drawings (Section J, Attachments 1-5)”.

Clause 52.216-4 changed “10 percent” to “15 percent” in paragraph (c)(4). It also added “This clause may be used to request adjustments for the following materials: 1) Concrete, 2) Steel, 3) Lumber, 4) PVC Pipe (including HDPE products), 5) Ductile Iron Pipe (DIP).” to paragraph (a).

(End of Clause)

SECTION J – List of Attachments and Exhibits

Attachment Number Description Number of Pages

Attachment #1 00 00 01 – Specification 06-16-21 803 Attachment #2 Dwgs_06-16-2021 133 Attachment #3 00 00 02A_Drawings_Geology and

Logs_11x17_09-23-2020

Attachment #4 00 00 02_Drawings_001-060_11x17_06- 16-2021

Attachment #5 00 00 02_Drawings_061-132_11x17_05- 17-2021

Attachment #6 Wage Determination NM20210011(Heavy) 5 Attachment #7 Wage Determination NM20210024

(Building)

Attachment #8 Past Performance Questionnaire 4 Attachment #9 Project Experience 1

Attachment #10 Key Personnel 2 Attachment #11 SB Subcontracting Plan Template 10 Attachment #12 00 00 01 – Revised Specifications 07-16-21 288 Attachment #13 027_1695-D-60129_Rev 4 11x17_07-16-21 1 Attachment #14 03_00 00 01 – Revised Specification

FINAL 08-02-21

Attachment #15 04_00 00 02 – Revised Drawings_080221 11 x 17

SECTION L – Instructions, Conditions and Notices to Bidders

L.15WBR 1452.215 81 PROPOSAL INSTRUCTIONS MAR 2021

This procurement will be conducted in accordance with FAR Part 15. As described in WBR 1415.209(a)(1), insert the following provision, tailored as applicable.

In addition to the requirements of the Instructions to Offerors - Competitive Acquisitions provision of this solicitation (see FAR 52.215- 1), each offeror shall submit a proposal in accordance with the instructions contained in this provision.

(a) Use and Disclosure of Proposal Information. In accordance with the Use and Disclosure of Proposal Information -- Department of the Interior provision of this solicitation (see DIAR 1452.215-71), offerors shall mark trade-secret or confidential commercial or financial information contained in the proposal with the restrictive legends specified. The offeror shall also clearly and separately mark all proprietary information (as defined in FAR 3.104-3) contained in the proposal with the restrictive legend "Proprietary Information."

(b) Proposal Volumes. Offerors shall submit separate Volumes with the required number of copies as follows:

Volume Title Hard Copies Required

Electronic Copies

Required

Page Limitation

I Business Proposal, Representations, Certifications, and

Other Statement of Offerors

0 1 10

II

II

Technical Proposal

Oral Presentations (1)

50 (3)

30 slides (2)

III Pricing Proposal 0 1 6 (4)

(1) See section “(o) Oral Presentations” below for details on oral presentations, when they are required and what is to be provided

(2) Number of Power Point slides.

(3) Page limit for the Technical Proposal does not include the Project Schedule or Requested Completed Attachments.

(4) Page limit for pricing does not include the Schedule B pages.

(1) Separation of volumes. All electronic copies of each proposal Volume (i.e., all copies of Volume I) are to be packaged individually and clearly marked to identify contents. The exterior of document containing proposals shall be marked with the solicitation number, and the time and date for receipt of proposals and the name and address of the offeror, in order to prevent mishandling. NO PRICING INFORMATION SHALL BE INCLUDED IN VOLUME II, PRICING INFORMATION IS ALLOWED IN VOLUME I (SCHEDULE B – CLINs – Total Price).

(c) General Contents. Each separate proposal Volume shall:

(1) Be presented in a manner which allows it to “stand alone” without the need to reference other documents;

(2) Be a coherent document free of internal inconsistencies as well as inconsistencies with other volumes of the proposal;

(3) Conform to all solicitation provisions, clauses, or requirements;

(4) Address the submission requirements with specificity and detail where required;

(5) Be an orderly, specific, and complete document in every detail;

(6) Be logically presented, using clear and concise language so that it can be easily read and meaningfully evaluated by Reclamation personnel from a variety of different functional and technical disciplines;

(7) Have all pages in each volume consecutively numbered (including pages with tables and exhibits) and cross-referenced to other volumes where appropriate for each; and

(8) Indicate how the proposal conforms to the evaluation criteria identified in Section M.

(d) Labelling: Each volume of the proposal shall be provided separately in individual electronic documents. Be sure to apply all appropriate markings, including those in FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

(e) Electronic Offers: Indicate on each document or folder the solicitation number, volume number and title. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft Office 365 Suite, and Adobe Acrobat 2017 programs. PDF, Word, or Excel format is required for all documents including drawings, cut sheets, and related type documents. PDF is the preferred format, but if a document cannot be fit in PDF, or causes formatting issues, submittal in Word or Excel is acceptable.

Directions for submitting electronic copy of proposal using Kiteworks:

No later than 9 September 2021, the entire below process shall be completed.

Email aloveless@usbr.gov & cc ajones@usbr.gov to let us know that you are ready to submit the electronic copy of your proposal. It is the contractor’s responsibility to confirm that this email is received by Reclamation.

The next steps in the process are:

1. You will receive an email from secure.usbr.gov. The subject of the message will show the email is from Amy Loveless or Ashton Jones. If you do not see this email, check your SPAM folder.

2. The text of the email informs you that the link to send Reclamation a file is good for a specific number of days.

3. When you click on ACTIVATE in the email, you will be taken to a screen to create a password. The password must be at least 12 characters long and contain at least one uppercase letter, one lowercase letter, one number, and one special character.

4. You will be taken to a screen where you can upload the files that make up your proposal.

5. After you complete the above process, email or call Amy Loveless or Ashton Jones to confirm receipt by Reclamation.

If you have technical problems completing this process, contact Amy Loveless or Ashton Jones. It is suggested that you do not wait too close to the proposal due date/time to complete this process. It can take time for you to upload your large proposal documents.

(f) Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

(g) The proposal acceptance period is specified in Block 13 (D) of Section A (Front Page) of the solicitation. Offerors providing less than the specified calendar days for Government acceptance after the date offers are due may be considered non-responsive and may be eliminated.

(h) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy (an electronic copy) of all unsuccessful proposals.

(i) Point(s) of Contact & Proposal Submission: The Contracting Officer (CO) and Contracting Specialist (CS), are the main points of contact for this acquisition. Address any clarification questions or concerns you may have to the CS and cc the CO by email at the email addresses listed below. Those questions or concerns must be submitted no later than 5 August 2021, 2PM, MT. Submit electronic proposals by email to the CS and cc the CO at the email addresses listed below.

Electronic Proposals and Questions may use the contact details below (please include both contacts on all emails):

Amy Loveless - CS: Phone – 801-524-3790, or email at aloveless@usbr.gov Ashton Jones - CO: Phone – 801-524-3621, or email at ajones@usbr.gov

(j) Discrepancies: If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO and CS in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

(k) Format. To assist in the uniform evaluation of proposals, the following format shall be used in preparing each separate proposal Volume:

(1) Provide a Table of Contents which lists all sections specific to the proposal Volume;

(2) Cross-reference the work statement to the terms of the proposal and indicate how the proposal conforms to the evaluation factors contained in Part IV, Section M;

(3) Provide a list of any enclosures, including tables, drawings, charts, or other enclosures which summarize data or information;

(1) Any reference to a page limitation shall conform to the following requirements:

a. Page count is per side and shall be double sided

b. Pages are 8 1/2 “x 11”

c. Print size shall be a minimum of 12-point Times New Roman font

d. Margins shall be no less than ½”

e. Foldouts shall be held to 17” x 11” long in size, with each sheet counting as one 8 ½” x 11” page per side

f. Pages must not include incorporations by reference

g. Legible tables, charts, graphs, and figures whenever practicable to depict any organizations, systems and layouts, schedules, plans, etc.

(2) Page Limitations: Page limitations shall be treated as maximums. If exceeded the excess pages will not be read or considered in the evaluation of the proposal and (for paper copies) will be shredded. Page limitations may be placed on responses to any evaluation notices (EN’s) during discussions if held. The specified page limits for EN responses will be identified in the letters forwarding the EN’s to the Offerors.

(3) Each Page shall be counted except the following: blank pages, title pages, tables of contents, tabs, glossaries, and anything identified as not applicable (examples; Schedule B, Schedule K, full solicitation copy as part of the volume I, Project Schedule, Requested Completed Attachments such as; PPQ’s and key personnel attachment).

(l) Volume I, Business Proposal. Volume I shall incorporate the other Volumes by reference but shall not physically include them. It shall consist of:

(1) Cover Page: The following shall be included in the cover page:

a. Full Name of Company

b. Main Contact for the Project Including Phone Number and E-Mail Address

c. Company Address

d. Company Phone Number

e. Company Unique Entity Identifier (UEI – previously DUNS Number), CAGE Code and System for Award

Management (SAM) Expiration Date

f. Size Standard (e.g. Small Business, Woman-Owned Small Business, Large Business, etc.) of company for

NAICS 237110.

g. Any special small business classifications offeror is claiming if applicable (Hubzone, SDVOSB, etc.)

(2) SF 1442: A fully executed Solicitation, Offer, and Award form required by Section A of this solicitation. It shall be used as the first page of Volume I. The purpose of this volume is to provide information to the government for preparing the contract document and supporting file. The Offeror’s proposal shall include a signed copy of the Solicitation/Contract and sections A – K.

a. Section A – Solicitation/Contract Form: Complete blocks 14, 15, 16, 19, 20, and 30 of the SF 1442. Signature by the Offeror on the SF 1442 constitutes an offer, which the Government may accept.

b. Section B – Supplies or Services and Costs/Prices. This should include any alternate methodology pricing in a format that allows Reclamation to clearly differentiate between 1) complete specifications/CLINs as written by Reclamation in the solicitation, and 2) any other combinations of work methodologies showing potential savings (separate estimates for CLINs/Schedule B items for a) Reclamation Value Engineering (VE’s) if adopted, and b) any contractor proposed methodologies – both should include a clear listing of what the total price for each proposed methodology would be if selected). Alternate proposed pricing can be follow-on pages for schedule B that would not count against the page count limitations.

c. Section I – Contract Clauses

d. Section K – Representations, Certifications, and Other Statements of Offerors: Complete Reps and Certs, acknowledgements and statements. Offeror must have filled out an online provision in accordance with FAR clause 52.204-8 Annual Representations and Certifications (JAN 2020). Offer shall identify whether a small business under

NAICS 237110.

e. Exceptions to Solicitation Requirements: Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, in addition to those identified as evaluation Master Plans. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation, or specifications, to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This must be called out clearly in the proposal.

(3) Request for Proposal (RFP) Amendments: (if applicable) Acknowledgement of all amendments. Copy of any amendments signed (does not count against page limitation).

(4) Additional Information: The offeror shall include any other required documents to be furnished by the offeror which is not required to be obtained in another volume of the proposal. In addition, the offeror may include other statements the Offeror chooses to bring to the attention of the Source Selection Official which are not directly related to the other volumes of the proposal.

a. Authorized Offeror Personnel: Provide the name, title, telephone number, e-mail address of the company/division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror’s company contractually. Also, identify those individuals authorized to negotiate with the Government.

(5) Bonding Capability & Insurance: Submit a pre-qualification letter from a surety (not a bonding agent), that is listed on the Bureau of the Fiscal Service List of Certified Companies that can be found at https://fiscal.treasury.gov/surety-bonds/list-certified-companies.html. Offeror shall be bonded for a minimum single project amount of $60,000,000.00. Aggregate bond capacity shall also be submitted for evaluation. Ensure insurance policy will conform with the minimums in FAR 28.307-2 “Liability” prior to any award decision.

(m) Volume II

(1) Technical Proposal. The technical proposal should convincingly describe the capability of the offeror's organization to participate in this project and effectively demonstrate a thorough understanding of the work statement contained in Part I, Section C of this solicitation. To assist in the uniform evaluation of proposals, the following format shall be utilized in preparing the technical proposal:

(a) Table of Contents. The Table of Contents shall list all sections of the technical proposal. Any future amendments, additions and/or revisions to the proposal shall be included in an updated Table of Contents;

(b) Index. The Index section shall cross reference the statement of work, specifications, or performance work statement to the terms of the proposal and indicate how the proposal conforms to the evaluation factors contained in Part IV, Section M;

(c) Enclosures. The Enclosures Section shall include a list of any tables, drawings, charts, and any other enclosures which summarize data or information;

(d) Executive Summary. The Executive Summary shall include a brief discussion of how the required work will be performed and important highlights of the proposal.

(e) General. Volume II, Technical Proposal, shall be an orderly, specific, and complete document in every detail. It shall be presented in a manner which allows it to “stand alone” without the need to reference other documents. It shall convincingly describe the capability of the Offeror’s organization to participate in this project and effectively state a thorough understanding of the specifications and design contained in Section C of this solicitation. The proposal shall be organized and written so that it can be easily read and meaningfully evaluated by Reclamation personnel from a variety of different functional and technical disciplines. It shall be a coherent document free of internal inconsistencies as well as inconsistencies with other volumes of the proposal.

(e) Use and Disclosure of Proposal Information. In accordance with 1452.215-71 Use and Disclosure of Proposal Information Department of the Interior provision of this solicitation, offerors shall mark trade secret, or confidential commercial or financial information contained in the proposal with the restrictive legends specified. The Offeror shall also clearly and separately mark all proprietary information (as defined in FAR 3.104-4) contained in the proposal with the restrictive legend “Proprietary Information.”

(f) Pricing. For the Technical Proposal to be evaluated strictly on the merit of the material submitted, pricing shall be in Volumes I & III. No pricing information shall be provided in Volume II (Technical Proposal).

(g) Short Concise Writing Preference. There is no need to max out the page count if there is no internal need decided to do so.

Verbose statements and essays are not desired or required in response to this notice. As an overview, Reclamation will evaluate two main factors; 1) The contractor and its capabilities/competency to meet the technical master plan items/specifications, and 2) the work each offeror is promising if award is received. The purpose of this RFP is to evaluate the capability of the contractor, not its writing skills. Terms can be laymen’s terms for simplicity if appropriate for the subject matter.

*Illustrate in simple terms the technical approach and capability your firm will apply, and possesses, if award is received, to satisfy the purpose and scope of this project according to the specifications and this RFP document.

Master Plan 1: General Technical Approach Based on the information presented in Section J, Attachments 1-5, the offerors shall submit their technical approach proposed to accomplish the work statement. The discussion of the technical approach shall:

a. Contain a narrative description of the overall work plan, as well as accompanying rationale if deemed an important aspect by the offeror. Master Plan 1 shall establish the Offeror’s promises and narrative as feasible, sound, effective, conform to all applicable requirements of the specifications, and clearly illustrates evidence of the full capability their team possesses for successfully executing the water transmission pipeline (including HDD and alternative trenchless technologies), storage tanks, and appurtenant project requirements. At a minimum, the main milestones in the proposed schedule shall be discussed in enough detail to illustrate an understanding of building an operable pipeline and all related appurtenances.

b. Contain detailed explanations of proposed means and methods for executing the principal components of the scope of work, including but not limited to: submittal process, material selection, manufacturer/supplier names and parts selected, site prep, archaeological sensitivity for the area/work site, permitting compliance, environmental considerations/safeguarding, quality control, survey data creation and records-keeping throughout the project, as-built development/on-site drawing keeping, installation, and commissioning. The technical plan shall address the following key components:

1. Pipeline Components (brand/material and joints/manufacturer/subcontractors), including HDD or alternative trenchless technology methods and buried underground fiber optic.

2. Storage Tank Components (material/manufacturer/subcontractors)

3. Mechanical Components (valves, blowoffs, manufacturer, etc.)

4. Quality Control Procedures/specification compliance

5. Archaeological/Cultural Sensitivity

6. Environmental Compliance

7. As-Built drawing creation/completion/maintaining current copies/use of survey data to comply with progress payment instructions

c. Repeating the work statement without elaborating on the specific tasks to be performed is unacceptable. The discussion of the technical approach shall include detailed explanations of the proposed approaches to performing the work and a specific outline of the actual tasks necessary to implement the proposal. The technical plan shall include a resource statement summarizing labor hours, labor crew mix, equipment hours, equipment crew mix, and average production rates for the labor and equipment crews used in developing the pricing proposal. This information shall be provided for key construction activities associated with this resultant contract.

d. Alternate Methodology: Certain areas of the specifications have been identified for potential savings of both time and/or money through internal government value engineering. The contractor’s technical proposal should include its proposal for any time/money savings (can call out dollar amount savings in Volume II but not line item pricing) of the selected approaches for work. If the item provided by Reclamation is not feasible or chosen, provide a brief explanation as to why. If other items are identified for savings, please provide a brief narrative of the proposal and the potential savings, as well as any specifications that may need to be altered to allow the proposal.

Proposals will not be excluded from the competition for not using potential Reclamation VE items. If a contractor identified saving/alternate methodology is proposed, please also provide a proposal for the specification requirements as written by Reclamation to ensure the proposal is not eliminated from the competition. It’s critical for Reclamation’s review of the alternate methodologies that the offeror’s narrative includes a detailed explanation of proposed means and methods, construction schedule impacts, addresses any potential safety hazards, and any design-related issues at a minimum. Reclamation reserves the right to make final selection of all methodologies for award. Proposal of an alternate methodology does not guarantee acceptance by Reclamation of that methodology.

Items identified by Reclamation VE include:

1) Delete/Reduce additional CLSM allowance (native material embedment used when possible)

2) Alternative Trenchless Technology Methods (e.g. jack and bore, auger bore, micro-tunneling, etc.) to horizontal directional drilling (HDD). If provided also provide a proposal on HDD, Reclamation will select methodology prior to award.

Contractor Methodology:

3) Any contractor proposed methodology for cost savings either through; reducing work performed (smarter not harder), or alternate methodology (reducing redundancies/rework/improvements/spec change proposal/etc.).

e. Contain a specific statement, including listing, of any perceived risks and major difficulties anticipated in performing or accomplishing the work;

f. Means and methods of permitting compliance and conformance with the contractor’s quality control plan, e.g. HDD quality control, concrete quality control, winter concrete procedures, etc.;

g. Any special methods that will be applied if firm is selected for award (e.g. scheduling of long lead materials, deviations from HDD, items that might conflict with specifications, etc.);

h. A complete and detailed description of the offeror’s internal and external resources which will be utilized to complete the project, including use of internal divisions and groups and their roles in the project, partners, and teaming arrangements (by name) if applicable. Provide a percentage breakout of work to be completed by the prime contractor and each proposed first-tier and second-tier subcontractor. Percentages shall add up to 100%. Higher internal work percentages are preferable, minimum self-performance is 30% for this acquisition.

j. Integrated Construction Schedule/Milestone Schedule: The Offeror shall include its proposed master plan and milestones to provide a comprehensive management plan and master plan addressing major milestones and critical path items for construction. Each milestone/critical path item shall include a discussion on perceived risks in meeting the milestone, steps the offeror will take to ensure successful completion of the milestone, potential methods of mitigating potential delays and/or impacts to the overall schedule. At a minimum, the schedule shall include the following requirements:

i. The Critical Path Method (CPM) of planning and scheduling construction activities are arranged based on activity relationships and network calculations to determine when activities can be performed, and the critical path of the project established;

ii. A work breakdown structure and networking logic. Detail to indicate the sequencing of the principal components of work and other activities;

iii. A bar chart/Gantt chart indicating durations, start and finish dates of the principal components of the work, and other milestones;

iv. Time for principal submittals and associated Government approvals;

v. Indicate the offeror’s planned sequence as it relates to the requirements contained in Section F (Commencement and Prosecution of the Work).

Master Plan 2: Past Performance Offeror shall provide past performance questionnaires (PPQs) on three (3) relevant projects similar in scope and magnitude within the last ten (10) years as defined in Section M. CPARS are an acceptable replacement for PPQ’s if PPQ’s are not available to the offeror. PPQs already on file from previous competitions are also allowed if they meet the definitions of recent and relevant defined in this solicitation.

The offeror shall submit the PPQs to their references and have the references complete and return the questionnaires via email to aloveless@usbr.gov and carbon copy ajones@usbr.gov ¬by the solicitation closing date and time. The PPQ is included in Section J, Attachment No. 8: Past Performance Questionnaire. The Government is not responsible for ensuring the receipt of PPQs from contractor references; it is the contractor’s responsibility to follow-up with reference submissions. The government will consider this information, along with information retrieved from other sources (e.g. CPARS, customer interviews, etc.).

Past performance shall be provided at the prime contractor level; past performance will not be accepted for responsibilities as a sub-contractor or sub-consultant. Emphasis shall be placed on providing past performance information on pipeline projects reasonably similar in scope and magnitude as the requirements in the specifications within this RFP.

Experience Listed in Descending Order of Applicability:

a. Water Transmission Pipeline (18”- 48” inside diameter (ID) with same materials) Construction and Commissioning

b. Water Transmission Pipeline (18”- 48” ID with different materials) Construction and Commissioning

c. Water Transmission Pipeline (Pipe less than 18” ID) Construction and Commissioning

d. Semi-Similar Commercial Pipe Work Construction (different industry – e.g. oil pipeline)

Relevant experience of the entity that is performing as the principal builder; Relevancy can be defined as 60% under or up to 100% over for total dollar value of the project, and Inside Diameter (ID) of pipeline [18” to 48” ID with same materials, 18” to 48” ID with different materials, and pipe less than 18” ID with varying materials] is relevant to the list above.

Past performance shall specifically state success in documentation management, cost control, schedule control, scope control, quality control, and objectives satisfaction. The projects referenced should consist of similar scope, complexity, and magnitude. Relevancy increases with the inclusion of the following items: remote setting (austere locations), within the past ten (10) years, related HDD or alternative trenchless technology experience, and pipe size listed above. Any projects where performance ended over ten (10) years ago are not considered recent.

Offeror shall provide experience evidence on projects by completing the Project Information Worksheet for each identified project. The worksheet is included in Section J, Attachment No. 9: Project Experience.

Offerors are encouraged to address any performance problems/issues that the Government may identify and explain corrective action taken and current status. The Government will consider this information in determining the Offeror’s past performance rating.

An Offeror’s failure to address performance issues/problems within this volume does not preclude the Government from using such information in determining a past performance rating.

Master Plan 3: Safety Reclamation places a large importance on a safety culture. It is the main purpose of Reclamation’s vision and mission statements to encourage and enforce a safety minded environment on all work sites. The offerors shall submit the following information:

a. Project Specific Training Plan & Record of employee training and certifications: This should include a project specific plan for how the contractor will educate employees, document safety training, and any training records/documentation of specific competencies of employees to reduce safety risks. The focus is to show a culture of safety within the company and how the company maintains a safety focus or will maintain a safety focus for the length of the resultant contract. How will subcontractors be inclusive of safety plans? How will the offeror comply with the Reclamation Safety & Health Standards (RSHS) that can be found at https://www.usbr.gov/safety/rshs/index.html.?

b. Offeror Specific, and Project Specific, Risk Assessment and Safety Plan: The plan should reflect the offeror’s understanding of the work to be performed. What key risks for safety have been identified by the company? How does the company plan to mitigate safety hazards? How does the offeror’s technical expertise, knowledge of regulations, and practical experience lend it to perform this requirement safely? Does the offeror have experience in the same geographical region, remote work site, similar climate, and know what Personal Protective Equipment (PPE) each employee will need? Include the capacity to complete the work safely.

Should include management’s ability to adapt to and coordinate unforeseen events, as well as current workloads and resources. Is pre-job/pre-task planning performed before identified higher-risk activities?

c. Liability and Regulatory Qualitative History: Reclamation is less concerned with OSHA injury/illness, total recordable case incident rates (TCIR), Days Away, Restricted or Transferred (DART), and lost time incident rates (LTIR), than it is with the approach and corrective actions the contractor took when an incident did occur. Emphasis is being placed on the contractor’s culture and record of incident management vs. the traditionally required incident rates. Offeror should include, if applicable.

- Two most recent safety incidents/accidents to include 1) how the company responded to the incident, 2) what corrective actions were made to help mitigate/avoid a repeat incident, and 3) to date was the event repeated?

- All safety awards (if none, state so in the proposal)

- Any steps taken to improve the safety culture and describe how the safety manager wraps into the bigger picture.

d. Project Specific Corrective Action Plan: If an event were to occur on this resultant contract, how would the offeror respond to it? How would the offeror handle reporting? How will Reclamation be notified? How will corrective action be implemented? Who can stop an unsafe work practice on site?

Master Plan 4: Key Personnel The offerors are required to complete the document “Resumes of Key Personnel Proposed for this Contract,” at a minimum complete one form for each key personnel proposed, which addresses the relevant experience of the proposed Key Personnel. The document is included in Section J, Attachment No. 10: Key Personnel. Relevancy of experience is defined as work in a similar or related role for each key personnel proposed for this solicitation in one of the following project types, which are listed in descending order of importance:

a. Water Transmission Pipeline (18”- 48” inside diameter (ID) with same materials) Construction and Commissioning

b. Water Transmission Pipeline (18”- 48” ID with different materials) Construction and Commissioning

c. Water Transmission Pipeline (Pipe less than 18” ID) Construction and Commissioning

d. Semi-Similar Commercial Pipe Work Construction (different industry – e.g. oil pipeline)

Key Personnel and Alternate Key Personnel:

The offerors are required to submit a fully completed “Section J, Attachment No. 10: Key Personnel” document, one for each proposed key personnel, to address the experience of the proposed personnel. The proposed Key Personnel information shall be supplemented by the oral presentation information provided. The offeror shall also indicate whether the key personnel provided will be dedicated to the project for the life of the contract. One worksheet shall be completed for each primary key personnel position below.

(a) Project Manager/Director

(b) Construction Superintendent

(c) Engineering Representative (responsible for overseeing trenchless technology design, submittals, etc)

(d) Quality Control Manager

(e) Safety Manager

Offeror shall provide evidence that the proposed key personnel have current knowledge, skills, and abilities, including relevant licenses and other professional credentials (Project Management Professional (PMP), etc.) commensurate with the scope and magnitude of the work presented in this solicitation for the positions in the preceding paragraph. The purpose is to demonstrate sufficient experience to adequately plan, schedule, and execute the specified work, as well as proactively address issues and problems that could arise during the project.

The offeror shall include a statement of assurance that the proposed primary personnel will be available for the work under this solicitation for the entirety of the contract, and that in the event a person named as the primary is not available, that the contractor will propose a replacement to Reclamation for review/approval. Should the primary key personnel not be available under this solicitation at the time of award, the Offeror’s proposal may be disqualified.

Indicate on the Section J, Attachment No. 10: Key Personnel all roles that an individual will assume under this solicitation; training and experience shall clearly state that an individual has the necessary skills to perform each role for which the individual is proposed.

Master Plan 5: Small Business Participation and Indian Preference Hiring Plan The Contracting Officer has determined the following minimum subcontracting goals (percentage of total planned subcontracting dollars) for this solicitation:

i. Small Businesses – 43.25% total

ii. Small Disadvantaged Businesses – 5%

iii. Woman-owned Small Businesses – 5%

iv. HubZone – 3%

v. Veteran Owned Small Businesses – 0%

vi. Service-Disables Veteran Owned Small Businesses – 3%

Minority Workforce Goals IAW Federal Register Vol. 45 No. 194 & 41 CFR Part 60-4; 45.9% for NM.

Exception: Internally performed work is not subject to subcontractor or Native American Hiring percentages, however, Small Business and Native American subcontracted work shall be a priority, specifically local Navajo workforce and tribal subcontractors are preferred.

Offeror shall provide a Small Business Participation Document to include the following:

a. For Large Business Offerors

1. Identify the firms as defined in FAR Part 19, are specifically identified in proposals

2. Demonstrate substantive commitment to small business firms, such as, letters of commitment, Joint Ventures, mentor/protégé agreements, or other demonstrations of commitment (i.e., binding commitments will become enforceable/contractual requirements)

3. Identify the type and variety of the work small firms are to perform (i.e., binding commitments will become enforceable/contractual requirements)

4. Identify the extent of participation of small business prime offerors and small business subcontractors in terms of the value of the total acquisition (total contract value) (i.e., binding commitments will become enforceable/contractual requirements)

5. Identify the extent to which the offeror provides detailed explanations/documentation supporting the proposed quantitative participation

6. Identify the extent to which the offeror complied with requirements of FAR 52.219-8, Utilization of Small Business Concerns (i.e., binding commitments will become enforceable/contractual requirements)

7. Identify the extent to which the offeror complied with requirements of FAR 52.219-9 Small Business Subcontracting Plan (when applicable) (i.e., binding commitments will become enforceable/contractual requirements)

b. For Small Business Offerors

1. A Small Business Participation Document is not required for small business offerors.

Offerors shall provide a Subcontracting Plan with participation of small business in the performance of this project:

a. For Large Business Offerors

i. Identify, in terms of percentage of total proposed price, the extent of work you will perform as the prime contractor.

ii. Submit with your proposal a subcontracting plan for this project. If the apparent successful offeror fails to negotiate a subcontracting plan acceptable to the Contracting Officer within the time limit prescribed by the Contracting Officer, the offeror will be ineligible for award per FAR 19.702(a)(1).

b. For Small Business Offerors

i. A Small Business Subcontracting Plan is not required for small business offerors.

c. For Joint Ventures – Teaming Arrangements

i. If you are submitting an offer as a joint venture or a teaming arrangement, identify, for each member of your joint venture or team, whether the member is a large business, SB, SDB, WOSB, HUBZone, or SDVOSB; and the percentage of total proposed price of the work to be performed by each member of your joint venture or team.

ii. The Government will evaluate your joint venture or team as either a large business or small business based upon the information provided in subparagraph (i) directly above.

The Offeror’s proposed Small Business Participation will be evaluated and supplemented by the information provided by the Offeror during the oral presentations, as well as the relevant slides provided by the Offeror for oral presentations.

Offerors shall provide a narrative on how it intends to comply with the Indian Hiring Preference, as well as the expected subcontracting and internal labor hiring plan for Indian Preference (see 1452.226-70).

a. For Indian Owned Entities subcontracting projected use

b. For local Native American workforce utilization and training

c. A short narrative on how the firm intends to document compliance and efforts to hire and retain Native American labor.

The contractor shall also identify how it will comply with the Native American/Indian Preference in its hiring and posting of subcontractor opportunities, as well as internal hiring processes.

Past performance in utilizing SB, SDB, WOSB, HUBZone, and SDVOSB in previous contracts shall be provided:

a. For Large Business offerors

i. Provide information on any awards you received within the past three years for outstanding support to SB, SDB, WOSB, HUBZone, and SDVOSB.

ii. Provide final SF-294s, Subcontracting Report for individual contractors, on your three most recently completed contracts, or any other documentation showing compliance with the utilization of SB, SDB, WOSB, HUBZone, and SDVOSB requirements of those contracts. Include the dollar value percentage of work (of total contract value) subcontracted to large business, SB, SDB, WOSB, HUBZone, and SDVOSB for each.

iii. Provide performance evaluation ratings obtained on implementation of subcontracting plans for three recently completed contracts.

b. For Small Business offerors

i. Provide information on any awards you received within the past three years for outstanding support to SB, SDB, WOSB, HUBZone, and SDVOSB.

ii. Provide a list of your three most recently completed contracts. Include the dollar value percentage of work (of total contract value) subcontracted to large business, SB, SDB, WOSB, HUBZone, and SDVOSB firms.

If an offeror has no relevant past performance, the Offeror shall state in their proposal that it possesses no relevant, directly related, or similar past performance and an explanation as to why past performance information is not available. If a contractor has no relevant past performance, it shall be rated as neutral.

Cost/Price Information. To permit objective evaluation of the technical proposal, no cost or price information shall be included in the technical proposal. However, the proposal shall include:

(1) A breakdown of unpriced labor hour estimates for each labor category proposed to accomplish each task or phase of the work and the basis for each estimate;

(2) Identification of the types and quantities of proposed materials and equipment necessary to perform the work; and equipment necessary to perform the work; and

(3) The number, duration, destination and purpose of each trip proposed for performing the work"].

To permit objective evaluation of the technical proposal, no cost or price information shall be included in the technical proposal (Volume II). Offerors shall provide a complete schedule and price proposal (Volume III).

(n) Volume III - Master Plan 6: Cost/Price The primary purpose of the Pricing Proposal Volume is to provide the CO and the team of evaluators an understanding of how the price proposal was developed. The price evaluation criteria of completeness, reasonableness, and Total Evaluated Price (TEP) as defined in Section M of the RFP will be assessed from the Offeror’s information provided in this volume.

Submission: The electronic copies shall be clearly identified. Scanned documents in PDF files are required for the Pricing Proposal Volume, Schedule B from the SF 1442 and shall be filled out and submitted with Volume III (Pricing Proposal) including alternate proposals and total amounts for alternate methodology if accepted by Reclamation. The contractor can, as an option, submit the pricing proposal (Contract Estimate Worksheet, Pricing Assumptions, Estimating Techniques, etc.) in Microsoft Word and Microsoft Excel as appropriate with the electronic submittal if needed to show any formulas or calculations that would be helpful for price evaluation. Word Documents and Excel spreadsheets must be editable and not password protected.

Total Evaluated Price (TEP): For pricing, the Government will evaluate the pricing provided by each Offeror for the entire project based on a TEP. Offerors shall input prices for all identified work in the Schedule B, as well as any meaningful rationale needed to understand the provided pricing. The TEP is Firm Fixed Price, contractually binding, and shall include all costs associated with completing the solicited project.

Cost or Pricing Information Requirements: IAW FAR 15.402, 15.403-1(b), and 15.403-3(a), “information other than cost or pricing data” may be required to support price reasonableness. If, after receipt of proposals, the CO determines that there is insufficient information available to determine the reasonableness of the proposed pricing the Offeror shall be required to submit additional information other than certified cost or pricing data. If, during the source selection process, the CO determines that adequate competition no longer exists, then cost or pricing data may be required.

Pricing Assumptions: Summarize all significant pricing assumptions, scope, limitations, and/or qualifications of the pricing proposal. The Offerors’ proposal shall be valid through time of award (minimum 120 days from closing date of solicitation as this acquisition is likely to cross fiscal years).

Estimating Techniques and Methods: When responding to the Pricing Volume requirements in the solicitation, the Offeror and associated subcontractors shall use generally accepted construction estimating techniques, such as RS Means or equivalent to develop their estimates for the project.

Price Information: Information beyond that required by this instruction shall not be submitted unless the Offeror considers is essential to document or support its price position. All information relating to the proposed prices/rates, including all required supporting documentation, must be included in the section of the proposal designated as the Pricing Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal, with the exception of Schedule B pricing if separate and included with the SF 1442.

Rounding: All total dollar amounts provided shall be rounded to the nearest dollar.

Pricing Proposal at a minimum shall include;

1) Filled-out/Completed Schedule B…