140R3023Q0065_-_Attachment_2_-_Performance_Work_Statement.pdf

Attachment 2 Performance Work Statement

This page intentionally left blank

140R3023Q0065 Attachment 2 – Performance Work Statement

PERFORMANCE WORK STATEMENT

Fire Alarm and Detection System

Inspection and Testing Yuma Area Office

1. Description of Service:

The Yuma Area Office (YAO) has a requirement for non-personal services to provide fire alarm and detection system inspection, testing and repairs. Service location is Bureau of Reclamation, Yuma Area Office, 7301 Calle Agua Salada, Yuma, AZ 85364. The contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, and incidentals necessary to fulfill all requirements effectively and efficiently with the Performance Work Statement.

a) Contractor shall use National Fire Protection Association (NFPA) approved inspection and testing procedures, and associated documents in the performance of the prescribed work.

b) Contractor is required to provide all parts, labor, materials, supervision, tools, supplies and any other necessary items to perform.

c) Inspections will be done in a quarterly and semi-annually basis for all fire detection and suppression equipment at YAO per Section III of this PWS.

2. Locations of Services:

The main areas of these systems include:

Building 01 - The Administration Building fire alarm, detection system, fire sprinkler system, and clean agent systems including:

The Novec 1230 clean agent suppression systems located in rooms 111 and

The Inergen suppression system located in room 114 Building 02 – Warehouse and Offices Building 03 – N/A Building 04 - Maintenance Shop and Offices Building 05 – Conference Rooms 100 and Onsite Contractor Shop Building 06 – Onsite Contractor Offices

Fire Alarm and Detection Systems: Building 01, the Administration Building (approximately 65,000 square feet), the fire alarm and detection system includes a Fire Lite ES200-X located in the Admin Building electrical room 240 and remote annunciator panels located in the first-floor entrance lobby and second floor Processing Control Room. Building 01 Initiating Devices include: 4 manual pull stations, 9 smoke detectors, 4 duct smoke detectors, 4 waterflow switches, and 5 tamper switches. Building 01 Notification Appliances include: 84 audible speakers, 213 visible strobes, and 147 combination speaker/strobes. Building 01 System Control Functions include: 7 hold-open releasing devices, 2 HVAC shutdowns, and 4 actuated fire/smoke dampers (2 supply and 2 return).

Building 02, the Warehouse and Offices (approximately 24,000 square feet), the fire alarm and detection system includes a Fire Lite ES200-X located in the corridor near Room W107. Building 02 Initiating Devices include: 5 manual pull stations, 2 smoke detectors, 20 heat detectors, 1 waterflow switch, and 1 tamper switch. Building 02 Notification Appliances include: 16 audible speakers, 36 visible strobes, and 34 combination speaker/strobes. There are no System Control Functions in Building 02.

Building 04, the Maintenance Shop and Offices (approximately 27,500 square feet), the fire alarm and detection system includes a Fire Lite ES200-X located in Breakroom S103.

Building 04 Initiating Devices include: 1 manual pull station, 2 smoke detectors, 1 waterflow switch, and 1 tamper switch. Building 04 Notification Appliances include: 9 audible speakers, 27 visual strobes, and 26 combination speaker/strobes. Building 04 Carpenter Shop fire detection system consists of a Firelite MS-9050UD, 2 audio/visuals, 6 smoke detectors and 2 pull stations. Building 04 does not have any System Control Functions.

Building 05, Conference Rooms 100 to 102 and the Onsite Contractor Shop (approximately 10,000 square feet), the fire alarm and detection system includes a Fire Lite ECC 50/100 located in the south corridor. Building 05 Notification Appliances include: 7 audible speakers, 1 visible strobe, and 13 combination speaker/strobes.

Building 05 does not have Initiating Devices or System Control Functions.

Building 06, the Onsite Contractor Offices (approximately 10,000 square feet), the fire alarm and detection system includes a Fire Lite ECC 50/100 located in Hall 11. Building 06 Notification Appliances include: 1 audible speaker, 1 visible strobe, and 10 combination speaker/strobes. There are no Initiating Devices or System Control Functions in Building 06.

Fire Sprinkler Systems – Nitrogen System: Building 01, the Administration Building, the sprinkler system includes approximately 450 fusible link type sprinkler heads, 6 flow and 7 tamper switches, 2 pumps, 1 sectional and 7 system valves. In addition to triggering the alarm system, the flow/tamper switches shall also drop the main HVAC duct dampers.

Building 02, the Warehouse and Offices includes 43 fusible link type sprinkler heads.

Building 04, the Maintenance Shop and Offices includes 44 fusible link type sprinkler heads.

Novec 1230 Clean Agent Suppression Systems: Building 01, the Administration Building, has 2 Novec 1230 clean agent systems, computer server Room 214, and Utility Room 111. The systems include the clean agent tanks, discharge hardware, discharge warning devices and detection equipment.

Inergen Clean Agent Suppression System: The Inergen clean agent system is located in the Process Area adjacent to the Administration Building and services the Central Files area. This system includes an Ansul Auto Pulse IQ-301 control panel, four detectors, Inergen tanks, discharge hardware, and discharge warning devices.

3. Scope of Work

a) Fire Sprinkler System: The contractor shall inspect and test the fire sprinkler system on a quarterly basis as per NFPA 25 (Table 5.1.1.2, Summary of Sprinkler System Inspection, Testing, and Maintenance) requirements. The inspection shall include the inspection and testing of the fire mains, ensuring that the flow/tamper switches operate the alarms. The inspection shall also include the condition of the piping, hangers, check valves, drain valves and sprinkler heads. The operating water pressure of the system shall also be tested under a static as well as flow conditions.

The contractor shall also inspect the condition, visibility and accessibility of the fire department connections to the water system. The contractor shall make repairs to any and all defects that degrade the system in a manner that affects its ability to provide continuous protection for the life safety of all employees and visitors within the facility.

b) Fire Alarm and Detection System: The contractor shall inspect and test the fire alarm and detection systems on a semi-annual basis as per NFPA 72 (Table 14.3.1, Visual Inspection and Table 14.4.3.2, Testing) requirements. Inspection includes inspecting the main control panel status including the back-up batteries. The manual pull stations shall be inspected and tested as well as the photo/ionization and heat detectors and the audible/strobe alarms. The contractor shall make repairs to any and all defects that degrade the system in a manner that affects its ability to provide

Buildings 02 (Warehouse and Offices) and 04 (Maintenance Shop and Offices)

The contractor inspection includes but is not limited to inspecting, programming, and testing of control panels, system network interconnections, back-up batteries, audible and visual notification devices, photo detectors, heat detectors and manual stations.

c) Novec 1230 Clean Agent Suppression System: The contractor shall inspect and test the Novec 1230 clean agent suppression systems on a semi-annual basis as per NFPA 2001 (Chapter 8, Inspection, Servicing, Testing, Maintenance, and Training) requirements. The inspection shall include the inspection and testing of the detectors mounted in the ceiling as well as those under the subfloor in the computer/control rooms. The condition of the cylinders (tanks), cylinder mounting hardware and cylinder heads shall be inspected as well as the cylinder pressure. The posted operation instructions shall be verified, and the operating stations and timing devices shall be tested. The operation of the hazard/purge ventilation system shall also be inspected and tested for proper operation. The contractor shall make repairs to any and all defects that degrade the system in a manner that affects its ability to provide

d) Inergen Clean Agent System: The contractor shall inspect and test the Ansul Inergen systems on a semi-annual basis as per NFPA 2001 requirements. The inspection shall include the inspection and testing of the detectors mounted in the ceiling. The control panel shall be inspected and tested. The condition of the cylinders (tanks), cylinder mounting hardware and cylinder heads shall be inspected as well as the cylinder pressure. The posted operation instructions shall be verified and the operating stations and timing devices shall be tested. The contractor shall make repairs to any and all defects that degrade the system in a manner that affects its ability to provide

e) Mass Notification System (MNS): The contractor shall inspect, program, and test the

MNS on a semi-annual basis as per NFPA 72 (Table 14.3.1, Visual Inspection and Table 14.4.3.2, Testing) requirements. The contractor’s inspection of the MNS shall include but is not limited to inspecting and testing control panels, system network interconnections, back-up batteries, and audible and visual notification devices for Buildings 01, 02, 04, 05, and 06. The contractor shall make repairs to any and all defects that degrade the system in a manner that affects its ability to provide

f) Offsite Third-Party Monitoring: Per NFPA 72, Buildings 02 (Warehouse and Offices) and 04 (Maintenance Shop and Offices) are required to have off-site 3rd party monitoring. The contractor shall make repairs to any and all defects that degrade the system in a manner that affects its ability to provide continuous protection for the life safety of all employees and visitors within the facility.

g) Quarterly and Semi-Annual Inspections of Fire Suppression Systems Meets:

i. NFPA 72

ii. NFPA 25

iii. NFPA 2001

iv. Authority Having Jurisdiction (AHJ) Fire Department requirements for all Fire Suppression and Fire Extinguisher Inspections requirements or Approved deviation by Bureau of Reclamation

h) Repairs: Contractor shall perform any scheduled corrective work and service work required to keep and maintain the fire alarm detection and inspection systems.

Perform unscheduled repairs. Provide immediate action to ensure minimum downtime. Ensure parts and major components having known to be faulty are either stocked and on hand or available in a timely manner when needed to ensure continuous operability with minimal downtime. Immediately notify the COR with an estimated timeframe required for repair. Always maintain proper operability and provide a contingency plan to ensure minimal downtime is experienced.

i) Training: Conduct formal training to key personnel on the use and functionality of the fire alarm and mass notifications systems. Initial training will be conducted in the base year, with as-requested additional training during the option years. Initial training will also be conducted after tasks are completed with follow-on training conducted yearly or as needed.

j) Base Year – Repairs:

1. Coordinate the sealing of existing openings that exist and conduct room pressurization tests until a successful test is obtained. Provide calculations showing developed pressures of the agent discharge in the zone, the enclosure wall and roof structural strength and the venting calculations (if required).

Provide copies of successful test results.

2. Program the various Mass Notification messages as dictated by Reclamation and YDP staff on site. Exact language and frequency of message will be provided to the vendor during scheduled programming visit, unless required beforehand by the vendor.

3. Increase volume or install/relocate additional speaker systems/hailers to further mass notification to the public, within the immediate proximity of the

YAO.

4. Install and program 4 inputs for the radio controller to be controlled by handheld radios.

5. Install and program all satellite buildings to be alarmed, with mass notifications, simultaneously when Building 01 is activated.

6. Provide fire alarm system resetting capability at main panel; without removing battery contacts and restarting system.

7. Program “This is only a test” button at the main control room’s fire alarm control, for drills.

8. Develop and provide Standing Operating Procedures for initiating, acknowledging, and resetting alarms.

9. Program the system for “dry run” functionality to test in real time.

10. Provide Fire Alarm Instruction Sheet for Control Room.

11. Provide Operations & Maintenance Manuals for existing Fire Alarm/MNS system.

4. Documentation, Reporting and Corrective Measures

Contractor shall only use inspection/testing procedures and document forms that are recognized and/or endorsed by the NFPA.

Contract shall provide a Preliminary (Field) Report within 24 hours of completing the inspection and testing process. The field report shall only identify deficiencies that were not able to be resolved during the inspecting and testing process.

Field and final report comment sections shall not have repair recommendations or advisements to upgrade or enhance system devices or features. Comments should simply note what system or device failure was found and/or operational deficiency was observed.

For deficiencies that are unresolvable during the inspection/testing process, the contractor may provide an independent itemized repair quote for corrective measure needed to bring the affected system(s) back into code compliance. The quote shall be broken out by materials and labor and should include any necessary re-inspection/testing procedure(s) to attain its system recertification.

Contractor shall provide a complied, Detailed Inspection and Testing Report within (15) fifteen days of the last day the contractor was on-site to complete the inspection, testing and re- certification process. These reports are to be emailed to the Contracting Officer Representative (COR) in electronic PDF format.

5. Deliverables

The following deliverables shall be furnished by the Contractor within 15 days of completing each inspection. The document deliverables shall be in electronic PDF format. The delivery schedule shall be determined and is listed below:

Fire Alarms and Detection Systems semiannual per NFPA 72

Sprinkler System quarterly per NFPA 25 Novec 1230 clean agent suppression system semiannual per NFPA 2001 Ansul Inergen clean agent suppression system semiannual per NFPA 2001

April - Quarterly – 1st Quarter July - Semi-Annual - 2nd Quarter October - Quarterly – 3rd Quarter January - Annual – 4th Quarter

6. Place, Period of Performance and Hours of Operation

Place of Performance:

U.S. Bureau of Reclamation Yuma Area Office 7301 Calle Agua Salada Yuma, AZ 85364

Period of Performance: September 23, 2023 through September 22, 2024 plus four (4) one (1) year option years.

Hours of Operation: The work shall normally be performed during regular working hours. Regular working hours for this requirement shall be defined as 7:00 am to 2:30 pm Monday through Friday except Federal Holidays, and any other days specifically designated by the Government Representative. The Government observes the following federal holidays.

If a holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday. The Contractor shall not be required to perform services on these days unless an urgent or emergency service call is received from the Government Representative.

Also, in the event an Executive Order issued by the President of the United States declares Agencies of the Federal Government closed on a Contractor’s scheduled service date, the Government Representative shall advise the contractor on whether services should be performed for that day or services should be rescheduled.

The Contractor shall report to the COR designated representative, providing evidence of service performed. Time and a half labor rate shall come into effect for work performed outside of normal business hours as defined above.

7. Special Qualifications/Instructions:

The Primary Contractor shall be licensed and bonded, by the State of Arizona and shall employ certified and experienced technicians to perform all required fire detection system inspection, testing, and certification procedures as outlined in applicable NFPA codes.

New Year’s Day

Martin Luther King’s Birthday

President’s Day Memorial Day

Juneteenth Independence Day Labor Day Columbus Day

Veterans Day Thanksgiving Christmas