140R3021Q0045_CombinedSynopsisSolicitation.pdf

140R3021Q0045 - Rental of EDR Desalination Pilot System Combined Synopsis/Solicitation

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) To facilitate electronic quote submissions through SAM.gov Contract Opportunities, a request for quote (RFQ No. 140R3021Q0045) is being issued subsequent to this combined synopsis/solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular number 2021-06.

(iv) This requirement is a total small business set-aside. The North American Industry Classification System (NAICS) Code for this acquisition is: 532490, Other Commercial and Industrial Machinery and Equipment Rental and Leasing. The small business size standard for NAICS Code 532490 is $35.0 Million.

(v) Line item 00010 - Rental, Electrodialysis Reversal (EDR) Desalination Pilot System. (The Performance Work Statement (PWS), Attachment 1, provides more detailed information about the requirement and is attached to the RFQ.)

Line item 00020 - OPTION 1: Rental, EDR Desalination Pilot System, 1 Month (Option Period 1).

Line item 00030 - OPTION 2: Rental, EDR Desalination Pilot System, 1 Month (Option Period 2).

(vi) The Bureau of Reclamation has a requirement to secure the temporary rental of an Electrodialysis Reversal (EDR) Desalination pilot system for on-site testing at the Yuma Area Office campus in Yuma, Arizona along with associated testing services. The pilot EDR system will be used to evaluate the cost and performance of advanced EDR desalination of brackish agricultural drainage water and brackish groundwater.

(vii) Award is anticipated on or about September 24, 2021, with the rental ready to begin the pilot testing by November 2021. All work, deliverables and submittals, should be completed by August 31, 2021 (if all option lines are exercised). The rental will be needed at the Yuma Area Office Campus in Yuma, AZ.

THE FOLLOWING CLAUSES AND PROVISIONS ARE APPLICABLE TO THIS COMMERCIAL

ITEM ACQUISITION:

(viii) FAR provision 52.212-1, Instructions to Offerors - Commercial Items.

(ix) Determination of award will be based on the lowest-priced responsive quote from a responsible offeror.

(x) FAR provision 52.212-3, Offeror Representations and Certifications - Commercial Items.

Offerors are advised include with their offer, a completed copy of the provision 52.212-3, or indicate completion of the provision online. Offerors may complete the annual representations and certifications online at https://www.sam.gov/.

(xi) FAR clause 52.212-4, Contract Terms and Conditions - Commercial Items.

(xii) FAR clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items.

The following additional FAR clauses cited in this clause are applicable to the acquisition:

--52.204-10, REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT

AWARDS

--52.209-6, PROTECTING THE GOVERNMENT’S INTEREST WHEN SUBCONTRACTING WITH

CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT

--52.219-6, NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE

--52.219-8, UTILIZATION OF SMALL BUSINESS CONCERNS

--52.219-28, POST AWARD SMALL BUSINESS PROGRAM REPRESENTATION

--52.222-19, CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

--52.222-21, PROHIBITION OF SEGREGATED FACILITIES

--52.222-26, EQUAL OPPORTUNITY

--52.222-36, EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES

--52.222-50, COMBATING TRAFFICKING IN PERSONS

--52.223-18, ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE

DRIVING

--52.225-13, RESTRICTIONS ON CERTAIN FOREIGN PURCHASES

--52.232-33, PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD

MANAGEMENT

(xiii) Additional contract requirements include the following clauses and provisions:

--52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

--52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

--52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

“(a)The Government may extend the term of this contract by written notice to the Contractor within 7 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 14 days before the contract expires. The preliminary notice does not commit the Government to an extension.”

--52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

--52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

--52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

--52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

--52.242-15 STOP-WORK ORDER (AUG 1989)

--WBR 1452.223-82 PROTECTING FEDERAL EMPLOYEES AND THE PUBLIC FROM

EXPOSURE TO TOBACCO SMOKE IN THE FEDERAL WORKPLACE -- BUREAU OF

RECLAMATION (DEC 2009)

--WBR 1452.225-82 NOTICE OF WORLD TRADE ORGANIZATION GOVERNMENT

PROCUREMENT AGREEMENT EVALUATIONS -- BUREAU OF RECLAMATION (MAY 2005)

--WBR 1452.237-80 SECURITY REQUIREMENTS -- BUREAU OF RECLAMATION (FEB 2017)

--DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE

PROCESSING PLATFORM (IPP) (APR 2013)

(xiv) Not Applicable

(xv) All questions shall be submitted, via email to jschilke@usbr.gov, no later than August 24, 2021 at 4:00 P.M., local time.

Quotations are due August 30, 2021 at 4:00 P.M., local time. Responsible offerors are requested to submit a quote for this requirement. Quotes shall be submitted via email to jschilke@usb.gov.

(xvi) The Point of Contact for this solicitation, is Ms. Jennalyn Schilke and, may be reached via e-mail at jschilke@usbr.gov, or by phone at 702-293-8030.

End of Combined Synopsis/Solicitation

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Attachment 1 – Performance Work Statement Solicitation No. 140R3021Q0045 Title: Rental of Electrodialysis Reversal (EDR) Desalination Pilot System

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Attachment 1 - Performance Work Statement Electrodialysis Reversal Desalination Pilot System Rental and Testing

PART 1 – SCOPE

A. Objective

The purpose of this contract is to secure the temporary rental of an Electrodialysis Reversal (EDR) Desalination pilot system for on-site testing at the USBR Yuma Area Office campus in Yuma, Arizona along with associated testing services. The pilot EDR system will be used to evaluate the cost and performance of advanced EDR desalination of brackish agricultural drainage water and brackish groundwater.

B. Background

Desalination of brackish (moderate salinity - 1,000 to 10,000 mg/L total dissolved solids [TDS]) water sources is needed to augment conventional water supplies and manage salinity in many arid regions. This project will evaluate advanced EDR as an alternative technology to reverse osmosis (RO) for the desalination of brackish agricultural drainage water (ADW) and groundwater (GW).

The Yuma Desalting Plant (YDP), located at the USBR Yuma Area Office campus, was constructed to provide up to 78,000 Acre-feet (AF) per year of treated brackish ADW to the Colorado River (CR) for beneficial use and to meet salinity requirements set forth in the 1944 Mexican Water Treaty. While an effective treatment process, operation of the current RO plant is costly, largely due to chemical requirements for pretreatment. This project will evaluate recent advances in EDR to desalinate ADW and GW for discharge to the CR, aiding with water availability and salinity management in the CR Basin. The results of this pilot project are needed to demonstrate and quantify the expected performance and potential for cost savings of this technology.

This study will test the pilot EDR treatment system for desalination of brackish ADW and GW at USBR’s Water Quality Improvement Center at the YDP. Operational requirements will be determined for each of the two water sources. The cost per AF of treated water using the EDR process will be compared to that using the existing YDP RO process. The EDR system will be operated on GW for 1.5 months, and on ADW for four months.

C. References

1. Reclamation Health and Safety Standards, latest edition.

a. For information regarding Bureau of Reclamation’s publication "Reclamation

Safety and Health Standards" including revisions at usbr.gov/ssle/safety/RSHS/rshs.html which is applicable to work under this Contract, see clause at "WBR 1452.223-81 Safety and Health".

http://www.usbr.gov/ssle/safety/RSHS/rshs.htm

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D. Site Conditions

1. Water Quality:

a. Water quality testing results for both ADW and GW feedwater sources are provided in Appendix A.

2. Weather:

a. The weather in the area of work is typical of the desert southwest. Summer highs can reach 120 degrees Fahrenheit with lows into the low 80s at night. There can be as much as a 50-degree difference in temperature over the course of a 24-hour period. Late fall and winter temperatures are generally mild with a slight possibility of freezing during the late winter months. Strong winds and dust storms are possible throughout the year but are generally experienced during the spring months. Thunderstorms and flash floods are also possible during monsoon season in the late summer months (August and September). Rain is also possible during the late winter and early spring months. Average annual rainfall for the area is approximately 3 inches (in.).

3. Utilities:

a. Electrical connection(s) required for the pilot system will be provided by USBR.

b. Water supply connections required for the pilot system for GW and ADW will be provided by USBR as needed to support pilot system operations.

c. USBR to provide internet access connection to the pilot system for remote monitoring.

PART 2 – REQUIREMENTS

A. Project Location

The pilot system testing will be conducted at the USBR Yuma Area Office campus -- 7301 Calle Agua Salada, Yuma, Arizona. Within the Yuma Area Office campus, the USBR operates the Water Quality Improvement Center (WQIC) and the Yuma Desalting Plant (YDP). The WQIC is a state-of-the-art advanced water treatment research center focused on brackish surface and groundwater. The YDP is a full-scale reverse osmosis desalination plant designed to treat and return up to 78,000 Ac-ft per year of brackish water to the Colorado River. Brackish agricultural drain water is supplied to the site via the Main Outlet Drain Canal that carries over 100,000 Ac-ft per year of irrigation runoff and drainage water through the site. Brackish groundwater is supplied to the site by an onsite shallow drainage well.

B. Project Requirements

1. General

a. Estimated pilot system inflow rate will fall between 2.5 GPM and 25 GPM.

b. Pilot system downtime will not be included for payment.

c. The pilot system shall be operable in an external environment in the weather conditions expected for the area.

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d. Materials safety data sheets (MSDS) will be provided for all chemicals to be used by the pilot system and stored on site.

2. Treatment Objectives and Performance Indicators

a. To effectively and efficiently reduce site ADW at an average of 3,000 mg/L TDS and GW at an average of 1,100 mg/L TDS down to approximately 500 mg/L or less.

b. Key Performance Indicators

i. The following pilot study key performance indicators shall be monitored and recorded:

1. Recovery

2. Salt removal

3. Input, re ject, and product total dissolved solids (TDS)

4. pH

5. Energy consumption/power use

6. Input volume/rate, product volume/rate, reject volume/rate

7. Consumable chemical use volume/rate and cost

8. Total operating cost

3. Pilot Study Phases

a. Laboratory Optimization Study

i. The pilot system vendor will conduct a laboratory optimization study prior to mobilization of the pilot system to optimize treatability of both ADW and GW.

1. The optimization study will confirm system design and process calculations, recovery rate, energy projections, and chemical projections.

ii. USBR will ship required amounts of ADW and GW to the pilot system vendor according to protocols provided by the vendor.

b. Pilot System Mobilization

i. The pilot system vendor will ship the pilot system to the YAO campus.

ii. The pilot system vendor will commission and optimize the equipment in accordance with the laboratory optimization study results. Connections to provided utilities will be made in coordination with USBR.

iii. The pilot system vendor will conduct operation to demonstrate the full function of the pilot system.

iv. Consumables for operation will be stockpiled on the site.

v. Pilot system vendor staff will be present at the YAO campus site during startup until full functional operation of the pilot system in demonstrated.

vi. USBR staff will be trained by the pilot system vendor to collect operations data, respond to system alarms, and to perform basic maintenance of the pilot system.

c. Pilot System On-Site Testing - GW (Groundwater)

i. The pilot system vendor shall provide full functional operation of the pilot system at the YAO campus, inclusive of deployment and monitoring of the equipment and operation for a period of 45 calendar days (1.5 months) of operation with the GW feedwater source.

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d. Pilot System Retooling for ADW (Agricultural Drainage Water)

i. The pilot system vendor will coordinate with USBR staff to retool the pilot system to optimize the equipment in accordance with the laboratory optimization study results for ADW.

ii. The pilot system vendor will conduct operation to demonstrate the full function of the pilot system for ADW.

e. Pilot System On-Site Testing - ADW (Agricultural Drainage Water) [Monthly]

i. The pilot system vendor shall provide full functional operation of the pilot system at the YAO campus, inclusive of deployment and monitoring of the equipment and operation for a period of four (4) months of operation with the ADW feedwater source.

ii. Optional contract line items for up to two (2) additional months of Pilot System On-Site Testing - ADW will be offered at the price included in the contract.

f. Pilot System Demobilization

i. The pilot system vendor will be responsible for collection of final data, overseeing system shutdown, disconnection, and packaging of equipment.

ii. The pilot system vendor will be responsible for return freight/shipping the pilot system off the site.

g. Engineering Report

i. The pilot system vendor will review collected data and develop an engineering report covering collected operating data, performance, maintenance data, comparison to initial projections, and all identified key performance indicators.

4. Schedule

a. Laboratory Optimization Study -- will be completed within 56 days of the notice of award.

b. Pilot System Mobilization -- will be completed within 84 days of the notice of award.

c. Pilot System On-Site Testing - GW (Groundwater) -- will be completed within 60 days of the completion of Pilot System Mobilization.

d. Pilot System Retooling for ADW (Agricultural Drainage Water) -- will be completed within 14 days of the completion of Pilot System On-site Testing -

GW.

e. Pilot System On-Site Testing - ADW (Agricultural Drainage Water) [Monthly] --shall be completed within 175 days of the completion of Pilot System Retooling for ADW.

f. Pilot System Demobilization -- shall be completed within 21 days of the completion of Pilot System On-Site Testing - ADW.

g. Engineering Report -- shall be completed within 60 days of the completion of Pilot System On-Site Testing - ADW.

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C. Project Deliverables

The Contractor shall furnish Reclamation the following deliverables. All submittals shall be electronic files, unless otherwise noted. All submittals to be approved in writing by the COR.

The project schedule should account for Reclamation review times and potential revisions within the performance period.

1. Schedule [RSN-1]

a. The Contractor shall submit an initial project schedule covering all phases of the work prior to the start of the laboratory optimization study. Updates and progress on the schedule shall be provided monthly as the project progresses.

b. Due within 21 calendar days of Notice of Award.

c. Reclamation will review and provide approval or comments for revision within 5 business days.

2. Safety Plan [RSN-2]

a. Furnish Reclamation with a Contractor Safety Plan which demonstrates compliance with OSHA and Reclamation Health and Safety Standards. MSDS will be included with the plan.

b. Due within 21 calendar days of Notice of Award.

c. Reclamation will review and provide approval or comments for revision within 10

3. Engineering Report [RSN-3]

a. As described above.

b. Due 60 calendar days after completion of testing and no later than 20 business days prior to the end of the period of performance.

c. Reclamation will review and provide approval or comments for revision within 15

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Table 1 - List of Submittals

Required Submittal Number

(RSN)

Submittals Required

Reference Paragraph or

Clause

Respon-sible

Code*

Number of Sets to Send to* Due Date

CO COR

1 Schedule PWS COR 1 1 Within 21 calendar days of Notice of

Award.

2 Safety Plan

WBR

1452.237-80 COR 0 1

Within 21 calendar days of Notice of Award.

3 Engineering Report

PWS COR 0 1

Within 60 calendar days after completion of testing

* "CO" denotes the Contracting Officer; "COR" denotes the Contracting Officer’s Representative.

POP denotes the period of performance.

D. Government Responsibility:

1. USBR is responsible for any required permits.

2. USBR staff will be available for daily on-site monitoring, operations, and sampling.

3. Laboratory sampling can be completed on-site at the YAO campus water lab for parameters noted in the attached water quality reports.

4. The pilot system vendor shall provide an on-call point of contact for support outside of normal business hours.

5. The pilot system and all related materials will be secured within the YAO campus security fence and access to the site will be secured from public access.

6. The pilot system will be located outdoors on the YAO campus site.

7. USBR will provide a flat and level pad for the pilot system and materials.

8. USBR will provide for unloading, setting, and reloading of pilot system vendor equipment.

9. USBR will supply water to the pilot system at the specified flow rate.

10. USBR will provide power to the pilot system.

11. USBR will convey product and wastewater away from the pilot system.

E. Period of Performance

The period of performance shall not exceed 365 calendar days after award.

F. Quality Assurance Inspections

Reclamation reserves the right to have inspection personnel observe the Contractor’s work and conduct general quality assurance activities as needed to verify Contract conformance.

Reclamation reserves the right to visit the pilot system vendors facility during the laboratory optimization study.

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G. Definitions and Clarifications

For the purposes of this agreement, one month shall be defined as one calendar month.

Section 2.B.3.a Pilot System Retooling for ADW (Agricultural Drainage Water) shall be included into the cost for Pilot System Mobilization. System down time required for this item shall not be included in the operational days counted towards the monthly pilot system rental charges.

Laboratory Treatment Optimization Study may be based on ADW (Agricultural Drainage Water) testing only if a single source study is determined to be the preferred method by the vendor.

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PART 3 – PERFORMANCE MEASUREMENT SUMMARY

Table 2 - Performance Measurement Summary

Item Description Performance Indicator

Performance Standard

Minimum Acceptable Performance Level

Incentive Surveillance Method

2.B.3.c Pilot System On-Site Testing -

GW

Completed in accordance with PWS requirements.

Testing is completed within the defined project schedule in accordance with

PWS.

No more than five percent of down time during the testing period.

Negative Performance Report

COR review.

2.B.3.e Pilot System On-Site Testing -

ADW

Completed in accordance with PWS requirements.

Testing is completed within the defined project schedule in accordance with

PWS.

No more than five percent of down time during the testing period.

Negative Performance Report

COR review.

2.C Deliverables Deliverables in accordance with PWS requirements.

Provided on schedule in accordance with

PWS

requirements as applicable.

100% in accordance with PWS requirements and not less than 90% in accordance with the prescribed schedule.

Negative Performance Report

COR review.

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APPENDIX A

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Table A-1 Raw Agricultural Drainage Water Chemistry 2018-2019

Constituent Average 95th Percentile units Barium 0.035 0.04097 mg/L Bicarbonate 345.6 372.4 mg/L Bicarbonate as CaCO3 283.2 305.4 mg/L Boron 0.981 1.201 mg/L Calcium 156.4 178.1 mg/L Calcium as CaCO3 391.1 445.2 mg/L Carbonate 0 0 mg/L Carbonate as CaCO3 0 0 mg/L Chloride 576.3 651.5 mg/L Conductivity 3686 4111 mg/L Fluoride 3.050 3.095 mg/L Hydroxide 0 0 mg/L Hydroxide as CaCO3 0 0 mg/L Iron 0.0134 0.0262 mg/L Magnesium 74.65 86.35 mg/L Magnesium as CaCO3 306.0 354.2 mg/L Manganese 0.0347 0.0845 mg/L Nitrate as N 5.766 6.900 mg/L Nitrite as N <1.3 <1.3 mg/L P-Alkalinity as CaCO3 0 0 mg/L pH 7.99 8.08 pH pH Temperature 21.3 22.1 deg C

PO4 as P 4.033 4.270 mg/L Potassium 7.169 8.097 mg/L Selenium 0.0014 0.0307 mg/L Silicon Dioxide 17.72 20.84 mg/L Sodium 574.3 657.8 mg/L Strontium 2.258 2.637 mg/L Sulfate 807.9 915.4 mg/L

Temperature Degrees C 22.52 28.37 deg C

Total Alkalinity as CaCO3 283.2 305.4 mg/L Total Hardness as CaCO3 697.1 790.7 mg/L Total Dissolved Solids 2586 2897 mg/L

Main Outlet Drain Extension

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Table A-2 Raw Groundwater Chemistry 2018-2019

Constituent Average 95th Percentile units Aluminum 0 0.051 mg/L Barium 0.1016 0.1088 mg/L Bicarbonate 243.6 248.2 mg/L Bicarbonate as CaCO3 199.6 203.2 mg/L Boron 0.23 0.3236 mg/L Calcium 110.6 121 mg/L Calcium as CaCO3 276.3 301.814 mg/L Carbonate 0 0 mg/L Carbonate as CaCO3 0 0 mg/L Chloride 181.2 185.4 mg/L Chromium 0.001 0.002 mg/L Conductivity 1411 1442 mg/L Copper 0.033 0.044 mg/L Fluoride <1.3 <1.3 mg/L Hydroxide 0 0 mg/L Hydroxide as CaCO3 0 0 mg/L Iron 0.032 0.055 mg/L Magnesium 28.83 32.12 mg/L Magnesium as CaCO3 118.3 132.2 mg/L Manganese 0.4498 0.4872 mg/L Nitrate as N <1.3 <1.3 mg/L Nitrite as N <1.3 <1.3 mg/L P-Alkalinity as CaCO3 0 0 mg/L pH 7.93 8.07 pH pH Temperature 21.7 22.3 deg C

PO4 as P <1.3 <1.3 mg/L Potassium 4 4.216 mg/L Silicon Dioxide 21.32 23.68 mg/L Sodium 141.6 148.4 mg/L Strontium 1.32 1.40 mg/L Sulfate 256.1 265.0 mg/L

Temperature Degrees C 22.6 23.6 deg C

Total Alkalinity as CaCO3 199.6 203.2 mg/L Total Hardness as CaCO3 394.4 433.6 mg/L TDS 988.1 1012 mg/L

Onsite Drainage Well DW-4

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