2025_Dec18_Draft_2026_PWS_Nimbus_Fish_Hatchery_1.pdf

PERFORMANCE WORK STATEMENT

Nimbus Fish Hatchery Operation and Maintenance

1. General Information

The U.S. Bureau of Reclamation (Reclamation, or Government) is seeking a qualified contractor to operate and maintain the Nimbus Fish Hatchery, located in Gold River, California. The contractor will be responsible for providing all necessary personnel, labor, materials, supplies, and equipment to ensure the effective operation, maintenance, and management of the hatchery, in coordination with Reclamation, and in accordance with contract standards.

1.1. Description of Services

The contractor shall:

• Fully operate and maintain the hatchery with Reclamation

• Manage all aspects of hatchery operations including fish spawning, rearing, and release

• Ensure compliance with performance standards outlined in the contract

1.2. Background

The Nimbus Fish Hatchery was constructed by Reclamation under the American River Basin Development Act (October 14, 1949,63 Stat 852) and the Fish and Wildlife Coordination Act (August 14,1946, 60 stat. 1080).

The hatchery was built to mitigate the loss of salmon and steelhead spawning habitat caused by the construction of Nimbus Dam, which inundated approximately seven miles of spawning grounds. The 1953 conservation plan, developed by the USFWS and the CDFW, recommended construction and operation of the hatchery.

Since 1955, Reclamation has funded hatchery operations. Recently Reclamation has provided annual funding that supports production of 4 million Fall-run Chinook salmon smolts and 430,000 steelhead yearlings.

2. Objectives

2.1. Scope

In coordination with Reclamation staff, the selected contractor will operate and maintain the Hatchery 24 hours per day, seven days a week, 365 days a year, and must, at all times, maintain an adequate workforce for its uninterrupted operations and maintenance.

3. Administrative Information

3.1. Period of Performance

The period of performance shall be for one (1) Base Period of 12 months and four (4) 12-month option periods. The Period of Performance reads as follows:

Base Year: July 1, 2026 – June 30, 2027 Option Year 1: July 1, 2027 – June 30, 2028 Option Year 2: July 1, 2028 – June 30, 2029 Option Year 3: July 1, 2029 – June 30, 2030 Option Year 4: July 1, 2030 – June 30, 2031

3.2. Place of Performance

Under this contract, the work will be performed at the Nimbus Fish Hatchery facilities, located at 2001 Nimbus Road, Gold River, CA 95670. The Nimbus Fish Hatchery includes the hatchery buildings, fish ladder and associated fish collection and holding structures, storage buildings, office, and outdoor raceway area; but does not include the Visitor Center and associated portions of the campus. See Exhibit A.

3.3. Hours of Operation

The Contractor shall operate and maintain the Nimbus Fish Hatchery continuously—24 hours a day, 7 days a week, 365 days a year—to ensure uninterrupted facility function and fish care. Routine maintenance activities, administrative communications, or public engagement shall be coordinated with Reclamation during standard business hours, Monday through Friday, from 7:30 a.m. to 4:00 p.m.

3.4. Recognized Holidays

U.S. Government personnel will not be available during the holidays listed below. The Contractor will alert the Reclamation Emergency Official in the event an emergency occurs on one of the below listed holidays and/or outside of the Government’s operating business hours.

New Year’s Day Labor Day Birthday of Martin Luther King Jr. Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

Holidays that fall on Saturday are observed on the previous Friday and holidays that fall on a Sunday are observed on the following Monday.

4. Performance Requirements

4.1 Fish Operations

The Contractor shall operate the Nimbus Fish Hatchery in full compliance with all applicable federal, state, and local laws, regulations, and the administrative requirements outlined in this contract. The Contractor is responsible for maintaining a qualified and sufficient workforce to ensure uninterrupted execution of all tasks specified in this Performance Work Statement (PWS). When hiring personnel, the Contractor shall ensure that new staff contribute to the continuity and stability of hatchery operations.

4.1.1. Fish Spawning and Rearing

The Contractor shall conduct spawning and rearing of Fall-run Chinook Salmon and Steelhead in quantities necessary to meet Reclamation’s conservation objectives.

Specific goals for spawning, rearing, tagging, and fish release schedules will be coordinated with Reclamation and documented annually in the Spawning and Release Plan.

All spawning, rearing, and release activities must align with:

• Current best practices in fisheries science

• The Hatchery Genetic Management Plan (HGMP)

• Other appropriate and adopted (by Reclamation) management plans and guidance

• Production goals developed in coordination with, and approved by, Reclamation

4.1.2. Fish Production and Releases

4.1.2.1 Annual Reclamation Chinook Salmon Goal

Annual production goals for fall-run Chinook salmon will be developed with Reclamation annually, but the goal is generally 4,000,000 smolts. The Contractor shall achieve an annual production goal of Fall-run Chinook Salmon smolts, with an average size of approximately 45 to 60 fish per pound, representative of the historic run in the lower American River. Additionally, conditions may warrant production of unfed fry or other life stages of fall-run Chinook salmon. An Annual Operation and Maintenance Plan (to include production and release plans) will be developed in coordination with, and approval from, Reclamation prior to being communicated to the Nimbus Hatchery Coordination Team (HCT) -a multi-agency group including representatives from the contractor who operates and manages Nimbus Fish Hatchery, Reclamation, and the National Marine Fisheries Service (NMFS). These plans will be documented annually in the Fall-run Chinook Salmon Spawning and Release Plan. The Contractor shall work with Reclamation to identify release dates that balance hatchery operations, federal agency requirements, and logistical and environmental considerations. If proposed release dates fall outside the standard release window of March 1 to June 30, the Contractor must coordinate with Reclamation, who will coordinate with NMFS, HCT, or other appropriate stakeholders. Fall-run Chinook Salmon will be released at designated sites along the lower American River, and other coordinated locations, as specified in the annual release plan.

4.1.2.2 Annual Government Steelhead Goal

Annual production goals for Central Valley steelhead will be developed with Reclamation annually, but the goal is generally 430,000 smolts. The Contractor shall produce and release an annual production goal of Central Valley steelhead yearlings, with an average size of 4 to 8 fish per pound. Release schedules shall be coordinated with Reclamation to ensure alignment with real-time hatchery operations, federal agency requirements, and logistical and environmental considerations. If proposed release dates fall outside the standard release window of January 1 to March 30, Reclamation, will coordinate with the U.S. Fish and Wildlife Service, NMFS, HCT, or other appropriate stakeholders. Steelhead shall be released at designated sites along the lower American River, and other coordinated locations, as outlined in the annual release plan.

4.1.3. Fish Health Laboratory Support

The Contractor shall maintain the health of all fish produced at the Nimbus Fish Hatchery in accordance with industry standards. The Contractor is responsible for implementing appropriate health monitoring, disease prevention, and treatment protocols to ensure optimal fish welfare.

Comprehensive data from pathology investigations—including details such as life stage and number of fish sampled, types and frequency of pathogens detected, and prescribed treatments—shall be documented in the Hatchery Annual Report.

4.2. Hatchery Maintenance

Hatchery maintenance is the responsibility of the Contractor and shall be conducted in coordination with and approval by Reclamation.

Key requirements include:

• Monthly Reporting: The Contractor shall document and submit a written report to the Contracting Officer’s Representative (COR) detailing all Hatchery maintenance activities performed during the reporting period.

• Deficiency Reporting: Any deficiencies identified that fall outside the scope of preventative maintenance shall be reported in writing to the COR. The COR will address these issues in a timely manner, to the greatest extent practicable.

• Coordination: Preventative maintenance tasks shall be coordinated between the Contractor and Reclamation during monthly coordination meetings, at a minimum.

• Joint Maintenance: Preventative maintenance of valves and associated piping systems measuring 4 inches in diameter or greater, used in fish culture operations, shall be jointly coordinated and performed by Reclamation and the Contractor.

4.2.1. Preventative Maintenance

Preventative maintenance is defined as systematic inspection, detection, correction, and prevention of potential failures before they develop into significant issues. The Contractor shall be responsible for all preventative maintenance and repairs of Hatchery facilities, equipment, valves, and appurtenances.

4.2.2. Minor Repairs

The Contractor will be expected to perform minor repair and replacements that are typically valued at $20,000 or less. If minor repairs require specialized skills beyond the capabilities of the Hatchery staff, the Contractor may:

• Hire a licensed subcontractor

• Request support from Reclamation personnel or Reclamation-contracted services, if available

Prior to engaging a subcontractor, the Contractor must submit the following to the COR for review and approval:

• A detailed description of the proposed work

• Any relevant drawings or plans

• Applicable qualifications, certifications, and/or licenses of proposed subcontractor(s)

All work performed by the Contractor’s personnel or subcontractors’ remains the responsibility of the Contractor and must be approved by and reported to Reclamation accordingly.

4.2.3. Corrective Maintenance

Corrective maintenance refers to reactive actions taken in response to equipment malfunctions or operational disruptions. This includes:

• Troubleshooting

• Repair

• Replacement of malfunctioning components

The goal of corrective maintenance is to ensure that Hatchery operations continue without significant interruption. The urgency of corrective maintenance shall be based on the criticality of the affected equipment and its impact on the Hatchery’s mission.

Prior to corrective maintenance activities, the Contractor shall provide the COR:

• A detailed description of the proposed work

• Any relevant drawings or plans

Reclamation and the Contractor will collaboratively define and plan corrective maintenance activities.

4.2.4. Extraordinary Maintenance

Extraordinary maintenance encompasses significant repairs, rehabilitation, improvements, or construction projects that meet one or more of the following criteria:

• Have a maintenance recurrence cycle exceeding seven years

• Require specialized expertise not readily available on the open market

• Involve costs exceeding $100,000

These activities are typically deferred due to budgetary constraints and must be proposed to the COR and approved by the CO. Planning and funding for extraordinary maintenance shall be coordinated between the Contractor and Reclamation and incorporated into the Annual Operations and Maintenance Plan.

4.2.5. Custodial Services

The Contractor shall provide custodial services for all Hatchery facilities and the public parking lot. These services include, but are not limited to:

• Cleaning of offices and restrooms

• Vacuuming and mopping floors

• Emptying all waste and recycling bins, including those in the public parking lot

• Restocking toiletry items (e.g., soap, toilet paper)

• Dusting and sanitizing surfaces such as countertops

• Cleaning all windows, including those at the fish ladder viewing windows

4.2.6. Groundskeeping

The Contractor shall perform all groundskeeping activities necessary to maintain the Hatchery’s outdoor areas. These activities include, but are not limited to:

• Mowing lawns

• Trimming and pruning trees, bushes, shrubs

• Trimming weeds and grasses

• Raking or blowing leaves

• Removing and replacing dead plants

• Maintaining ornamental beds

• Maintaining outdoor facilities such as tables, shade structures, etc.

• Applying mulch and approved fertilizers

4.2.7. Pest and Invasive Species Management

The Contractor is responsible for pest management across all lands, facilities, equipment, and appurtenant structures covered under this contract. Pest management activities may include:

• Pest/Invasive Species Control- Maintenance of roads, canal banks, ditches, rights-of-way, equipment yards, borrow areas, fence lines, building perimeters, and sumps

• Recording all pest and invasive species incidents and management actions

• In the event of pest or invasive species occurrences, pest management efforts will be included in the Annual Report to document populations and evaluate control effectiveness.

4.2.7.1 Invasive Species Monitoring and Spread Prevention

Invasive species—non-native organisms that negatively impact infrastructure, operations, the environment, or human health—must be actively monitored and treated for control. Species of concern include, but is not limited to:

• Quagga mussel (Dreissena rostriformis bugensis)

• Zebra mussel (Dreissena polymorpha)

• Golden mussel (Limnoperna fortunei)

• New Zealand mudsnail (Potamopyrgus antipodarum)

• Eurasian watermilfoil (Myriophyllum spicatum)

The Contractor shall follow the current Nimbus Fish Hatchery Aquatic Invasive Species Hazard Analysis and Critical Control Point (HACCP) Plan or develop and submit such a plan to Reclamation (for review and approval) within 3 months of contract execution.

The plan shall focus on the prevention and control of invasive species. This includes:

• Sterilizing equipment (e.g., boats, waders, boots, nets, buckets) before and after use outside Hatchery facilities

• Prohibiting the use or storage of non-Hatchery equipment, eggs, fish, or other potential vectors without prior COR approval and adherence to disease and invasive species control protocols

• Conducting invasive species monitoring in accordance with the HACCP Plan, including:

o Monthly visual detection surveys o Monthly Aquatic Invasive Species (AIS) bio-box sampling o Quarterly environmental DNA (eDNA) sample collection and reporting to the COR

All AIS survey and sample analysis data shall be included in the Annual Report.

4.2.7.1 Terrestrial Weed Control

The Contractor shall perform all terrestrial weed control activities in a manner that is compatible with surrounding land uses, cultural practices, and environmental regulations. These activities shall minimize or eliminate negative impacts on facility operations and maintenance.

4.2.7.3 Aquatic Pest Control

The Contractor shall strive to maintain water conveyance facilities free of algae, aquatic weeds, and other aquatic pests. Maintenance shall ensure:

• Unimpeded flow capacities

• Compliance with applicable water quality standards

• Preservation of design capabilities and operational integrity

4.2.7.4 Rodent Control

The Contractor shall manage rodent populations to prevent:

• Interference with operations and maintenance activities

• Structural damage or degradation of facilities

• Safety hazards on operations and maintenance roads

• Establishment of rodent populations on adjacent lands

4.2.7.5 Insect Control

The Contractor shall control insect and invertebrate pests that:

• Pose a nuisance or safety hazard to personnel

• Threaten the structural integrity or functionality of Hatchery facilities and materials

4.2.7.6 Feline Control/Management

Feral cats are considered predatory invasive species with potential negative impacts on native wildlife and human health. The Contractor shall:

• Prevent access to sensitive areas (e.g., attics, crawl spaces, engine compartments, raceways) using physical barriers such as grates

• Restrict access to food sources (e.g., garbage, carcasses, fish food, salmonid rearing areas)

• Monitor for feral cat activity and, in coordination with the COR, contact local animal control or pest management services to initiate humane trapping and removal campaigns when necessary

4.3. Hatchery Administration

4.3.1. Communication

4.3.1.1 Point of Contact

Reclamation’s assigned COR is the Contractor’s primary point of contact. All technical questions, updates, maintenance issues, concerns, etc. must go directly to this person.

4.3.1.1 Emergency Notifications

In the event of an emergency during the performance of this Contract, the Contractor shall immediately take all appropriate actions to mitigate or minimize the impact of the emergency. The Contractor’s initial response shall prioritize the protection of public health and safety and the well-being of Hatchery personnel.

Once immediate concerns have been addressed, the Contractor shall promptly notify both the Reclamation Emergency Official and the COR via telephone and email.

Within seven (7) calendar days of the onset of the emergency, the Contractor shall submit a written report to Reclamation, signed by the Project Coordinator, detailing:

• The nature and timeline of the emergency

• Actions taken in response

• Outcomes and any ongoing concerns

• Lessons learned or corrective actions proposed/implemented

If the Contractor fails to respond appropriately and Reclamation is required to act, the Contractor shall be liable for all costs incurred by Reclamation in performing the necessary response.

This section does not supersede or limit any other notification or reporting requirements applicable to the Contractor under federal, state, or local laws, regulations, or other provisions of this Contract.

4.3.1.3 Public and Media Contact

Contractor personnel may have regular contact and close working relationships with members of other agencies, other divisions within an agency, the visiting public, adjacent landowners, and stakeholders. In the event of contact with news media, local elected officials, and state and federal agencies, Contractor must coordinate with Reclamation team for approval of communications prior to responding to information inquiries.

Contractor personnel shall not speak on behalf of Reclamation regarding future or long-term operations, policy matters, or biological impacts. Such inquiries must be referred to the COR, who may coordinate with the Office of Communication, Department of Interior, for an official response.

The Contractor shall keep the COR informed of all media contacts. If Contractor personnel have questions regarding public interaction protocols or require clarification in specific situations, they shall promptly contact the COR for guidance.

As part of their responsibilities, Contractor staff shall:

• Inform and guide visitors, including anglers, swimmers, and other recreational users, regarding potential hazards on Hatchery grounds.

• Politely request that unauthorized individuals or trespassers vacate fenced or restricted areas immediately to ensure safety and security.

4.3.2. Meetings

4.3.2.1 Monthly Meetings

The Contractor shall meet with Reclamation monthly to coordinate and discuss ongoing and upcoming Hatchery operations. Topics of discussion shall include, but are not limited to:

• Upcoming operations and events

• Scheduling

• Identification and resolution of potential issues

• Review of preventative maintenance completed during the previous month

• Planned maintenance activities for upcoming months

• Deferred maintenance items

• Development and review of contract deliverables

• Any other items agreed pertinent by either party

4.3.2.1 Annual Meeting

The Contractor shall participate in an annual coordination meeting with Reclamation, to be held during the second week of September, or on a mutually agreed-upon date.

Topics shall include, but are not limited to:

• Production goals

• Review of proposed operations

• Review of Deliverables

• HGMP

• Budget

• Any other items agreed pertinent by either party

4.3.2.3 Other Meetings

Additional meetings will be scheduled as needed for special circumstances, such as;

emergency items, construction projects, etc.

4.3.3. Safety

The Contractor will be required to perform all work in accordance with Reclamation’s Safety and Health Standards (RSHS) which can be found by pasting the following link into your browser: http://www.usbr.gov/ssle/safety/RSHS/rshs.html

The Contractor must comply with all applicable Federal, State, and local laws and regulations related to:

• Permits and inspections

• Personnel safety and training

• Safety certifications

• Hazardous substance control

• Recordkeeping for equipment and system operations

In the event of a conflict between the Contractor’s approved safety program and applicable safety codes, the more stringent requirement shall prevail.

The Contractor shall maintain accurate records and report to the COR all incidents or near misses involving:

• Death or serious injury

• Lost-time accidents

• Vehicle accidents

• Occupational diseases

• Property or equipment damage

4.3.3.1 Stop Work Order

If the Contractor or Reclamation determines that any activity—regardless of compliance with this Contract—poses an imminent or substantial threat to human health or safety, fish populations, or the environment, a Stop Work Order may be issued. This order will remain in effect until the safety concern is mitigated.

Additionally, if Reclamation determines that any activity is being conducted without proper authorization, it may issue a Stop Work Order until appropriate authorization is obtained.

Any contractual deadlines directly impacted by a Stop Work Order may be extended by the duration of the order, when authorized by the CO.

4.3.4. Security

The Contractor is responsible for safeguarding all Government property provided for their use or under their control, including securing all Hatchery facilities outside of normal business hours. If the Contractor determines that enhanced security measures are necessary beyond those currently in place, they must obtain prior authorization from Reclamation before implementing any changes.

4.3.4.1 Physical Security

The Contractor shall implement procedures to ensure that keys issued by Reclamation are:

• Not lost, misplaced, or used by unauthorized personnel

• Only issued to authorized Contractor employees

The Contractor shall maintain a key log that includes:

• Employee names

• Keys issued

• Dates of issue and return

The Contractor shall prohibit use of Reclamation-issued keys by non-authorized individuals and ensure controlled access to secured areas. In the event of lost, misplaced, or stolen keys, the Contractor must notify the COR within 48 hours.

4.3.4.2 Communication System Security

The Contractor will develop a Communication System Security Plan and submit to Reclamation for review and approval within 6 months of Contract execution. The plan will include appropriate measures to protect automated systems from threats. If the Contractor proposes future modifications to existing systems which allow remote operation of the system, they must meet NISP SP 800-171 requirements and be pre-approved by Reclamation before installation.

4.3.5. Environmental Regulatory Compliance

The Contractor will comply with all State, County, and Federal laws, and regulations necessary to conduct the work required under this Contract. Principal components of the compliance activities include but are not limited to pest management and the use of pesticides, qualified and licensed operators of vehicles and/or heavy equipment, permits and environmental compliance for land disturbing actions, and applicable State laws regarding raising and releasing anadromous fish in the waters of California.

4.3.5.1 Waste Discharge

The Contractor, in coordination with Reclamation, shall operate and maintain the Nimbus Fish Hatchery in compliance with the Cold Water Concentrated Aquatic Animal Production Facility Discharges to Surface Waters General Order No. R5-2025-0029, issued by the Central Valley Regional Water Quality Control Board (CVRWQCB). This includes all required monitoring, reporting, and operational practices outlined in the waste discharge permit.

Responsibilities include, but may not be limited to:

• Shared accountability between the Contractor and Reclamation for maintaining compliance with all permit provisions and costs.

• Shared liability for any noncompliance with CVRWQCB orders.

• Timely submission of all required reports and notifications to the CVRWQCB, with copies provided to the COR.

• Operation and maintenance of the fish waste settling ponds located behind the American River Hatchery, if necessary.

4.3.5.2 National Environmental Policy Act

Language to be added-

4.3.5.3 ESA Compliance

Under Section 4(d) of the Endangered Species Act (ESA), artificial propagation programs that may impact listed salmonid species must submit a Hatchery Genetic Management Plan (HGMP) to the National Marine Fisheries Service (NMFS) to obtain coverage under ESA Section 10. Reclamation may need a HGMP for both fall run Chinook and steelhead.

The Contractor shall:

• Collect, compile, analyze, and manage data related to hatchery operations, harvest, and escapement to support HGMP development, implementation, and performance evaluation.

• Ensure all data collection aligns with HGMP performance standards and indicators, including associated monitoring and evaluation actions.

Required data includes, but is not limited to:

Broodstock Collection and Spawning

• Number, sex, age, size, and origin of Chinook salmon and steelhead collected at Nimbus Fish Hatchery (NFH), supported by coded wire tag (CWT), scale, or tissue sampling for genetic monitoring.

• Spawning dates and egg counts per event.

• Fecundity of spawned females.

• End status of all eggs collected

• Fish health examination results, disease occurrences, and treatments.

Egg Incubation and Juvenile Rearing

• Egg mortality and culling data.

• Juvenile mortality counts.

• Fish health examination results and treatments.

• Water quality sampling results.

Releases

• Total number of fish produced and released.

• Marking/tagging and monitoring details for each release group.

• Life stage and size at release.

• Release dates and locations.

Additional Monitoring and Research-The Contractor shall conduct additional surveys, as required to support compliance with ESA requirements (related to HGMP). Such surveys may include a fall-run Chinook salmon carcass survey on the lower American River from October through January, as conditions allow. Data collected shall support HGMP performance evaluations and include:

• Estimated number, age structure, and origin of returning Chinook salmon

• Natural spawning date ranges

• Percent Hatchery-Origin Spawners (pHOS)

• Percent Natural Influence (PNI)

• Other metrics relevant to assessing hatchery impacts on ESA-listed species

When directed by Reclamation, the Contractor shall also implement research activities outlined in the HGMP. These may include:

• Evaluating rearing and release strategies to improve juvenile outmigration success and adult return rates

• Investigating the use of Parentage-Based Tagging (PBT) as an alternative to traditional tagging methods

The Contractor shall collect, analyze, manage, and report all data related to these research efforts in accordance with HGMP requirements.

5. Reporting Deliverables The Contractor will provide the following reporting deliverables to Reclamation:

5.1. Standard Operating Procedures (SOP)

The Contractor, in coordination with Reclamation via the COR, will prepare a Draft SOP and submit to Reclamation for review and approval by February 1, 2027. The Draft SOP will include an equipment inventory and detailed descriptions of all tasks related to preventative maintenance of those items. The SOP is intended to be a living document.

Proposed updates to the SOP will be discussed at the Annual Meeting. Any approved changes will be made by the Contractor, in coordination with Reclamation, and submitted to the COR within 30 calendar days.

5.2. Emergency Action Plan

The Contractor shall develop an Emergency Action Plan (EAP) that outlines proposed responses to potential emergencies, including but not limited to:

• Natural disasters (e.g., drought, high-flow events)

• Labor disruptions

• Hazardous material spills

• Infrastructure malfunctions or failures (e.g., valves, terminal structures)

The EAP shall include a section specifically addressing emergency response procedures for incidents occurring outside of regular working hours. The EAP shall be submitted to Reclamation for review and approval within 30 calendar days of the contract start date.

5.3. Hatchery Safety Plan

The Contractor shall develop and submit a draft Hatchery Safety Plan to Reclamation for review and approval within six (6) months of the Contract start date. The Hatchery Safety Plan shall be reviewed for adequacy during the Annual Meeting. The plan must comply with Reclamation’s Safety and Health Standards and all applicable federal, state, and local regulations.

5.4. Annual Operation and Maintenance Plan

The Contractor shall prepare and submit, for Reclamation review and approval, an Annual Operations and Maintenance Plan that outlines the Hatchery’s proposed operational, management, and maintenance activities for the upcoming fiscal year. The plan shall include:

• Species, timing, and quantity of fish to be spawned, with supporting rationale

• Broodstock management strategies

• Egg handling procedures

• Fish planting techniques

• Release timing and locations

• HCT recommendations, if applicable

• Proposals for testing new techniques or methods

The draft plan shall be submitted to Reclamation for review annually by September 1, with the final plan due by September 30.

5.5. Hatchery Annual Report

The Contractor shall collect and manage data sufficient to produce a summary report of the prior year’s operations, including:

• Broodstock collection data (number, sex, age, size, origin, and collection dates)

• Spawning selection methodology and spawning data

• Egg collection and transfer details

• Egg and fish mortality data (date, species, age, and number)

• Disease incidence and treatment records

• Water quality data (quantity and quality of water supplied)

• Juvenile tagging and marking operations (species, age, sex, weight, location, mark/code, transport conditions)

• Juvenile release operations (date, age, number, location, mark/tag)

• Performance metrics related to fish production and monitoring goals

• Documentation of unique events or challenges affecting operations

• Recommendations for the following year

• Summary of major maintenance and repair activities

The draft annual report will be submitted to Reclamation for review annually by September 1, with the final report due by September 30.

5.6. Monthly Preventative Maintenance Reports

The contractor shall submit monthly Preventative Maintenance Reports to the COR no later than the 15th of the following month. The reports shall include all preventative maintenance and expenses.

6. Government-Furnished Property

The Government shall provide the Contractor with access to the Nimbus Fish Hatchery facility and all associated appurtenances, as described in Exhibit A. These include:

• Buildings

• Public parking lot

• Water delivery systems

• Fish culture facilities

• Existing or purchased equipment

Use of these facilities and equipment is restricted to activities directly related to fulfilling the objectives of this PWS. If the Contractor wishes to use any part of the Hatchery for purposes outside the scope of this contract, a written request must be submitted to the COR for Government review and approval. The Government will evaluate such requests based on potential impacts to Hatchery operations, property risk, and liability. Any equipment purchased for the operation and maintenance of the Hatchery will become property of the Government.

Restrictions:

• No personal vehicles, trailers, recreational vehicles, or boats may be stored within the Hatchery facility for more than 24 hours.

• The Government shall not be held liable for any loss or damage to personal property stored at the Hatchery.

The Contractor acknowledges that the Hatchery is Government-owned property under Reclamation’s Central California Area Office (CCAO) authority. The Government reserves the right to use the Hatchery and its appurtenances for other purposes beyond those outlined in this PWS. Reclamation will provide the Contractor with 30 days’ advance notice, to the maximum extent practicable, to minimize operational impacts.

Any proposed modifications to existing equipment that may affect its operation or control must be submitted in writing to the COR. The Government will review and approve or deny the request. Approved modifications must be documented through updated or newly developed technical drawings.

7. Utilities

The Government shall furnish water for Hatchery operations, with a maximum supply of:

• 60 cubic feet per second (cfs) under normal conditions

• 115 cfs during spawning season

Electrical service will be provided by a local utility provider. The Contractor will be responsible for any electrical service charges.

The Contractor shall:

• Instruct employees in utility conservation practices

• Operate in a manner that prevents waste, including turning off water faucets and valves when not in use

8. RESPONSIBILITY OF THE PARTIES

8.1. Contractor Responsibilities

The Contractor shall execute all tasks outlined in this Performance Work Statement (PWS) in accordance with the terms and conditions of this Contract. The Contractor shall:

• Comply with all applicable Federal, State, and local laws, regulations, and codes

• Obtain all necessary permits and approvals required to perform work under this

Contract

• If construction activities are included, be responsible for construction inspection, oversight, and acceptance

• Coordinate and obtain approvals from site owners.

8.2. Reclamation Responsibilities

Reclamation will provide Federal oversight and monitoring of all activities performed under this Contract. Oversight responsibilities include:

1. Review and approval of all deliverables identified in the PWS, including financial status reports, performance reports, payment requests, and other required documentation.

2. Regular coordination with the Contractor, at a minimum during monthly coordination meetings, to review:

o Status of operations and maintenance (O&M) activities o Outstanding and upcoming maintenance items o Deferred maintenance and capital projects o Issues related to contract execution o Maintenance tasks assigned to Reclamation

3. Ensuring appropriate use and maintenance of the Hatchery as a federally owned facility.

4. Performing maintenance and repairs of electrical and water systems, as described in Section 3.2.1, when necessary.

9. LIABILITY OF THE PARTIES

9.1. Contractor Liabilities

Nothing in this Contract shall be construed as a waiver or release of the Contractor’s liability for any conditions or claims arising from past, current, or future operations.

Compliance with the terms of this Contract does not relieve the Contractor from taking any additional actions necessary to protect public health, safety, or the environment.

Reclamation retains the right to take any action authorized by law to address threats to public health or the environment and to recover associated costs from the Contractor.

9.2. Government Liabilities

Reclamation shall not be liable for any injuries or damages to persons or property resulting from acts or omissions of the Contractor or its agents in the performance of this Contract. Reclamation shall also not be considered a party to any contracts entered into by the Contractor or its representatives in carrying out activities under this Contract.

10. KEY PERSONNEL

The Contractor's Project Manager for this Contract shall be:

11. BUDGET

11.1. Budget Estimate

This section provides an estimated budget for the performance of this Contract. As this is a Federal cost-reimbursement contract, the budget is intended solely for planning and evaluation purposes during the solicitation and award process.

The final cost of performance will be determined based on:

• The proposal submitted by the successful offeror

• Negotiations conducted during the award process

• Review and approval by the Contracting Officer (CO)

Actual costs incurred under the budget categories may be higher or lower than the estimates provided, subject to the limitations and requirements of the Contract.

All costs incurred must be:

• Allowable under applicable cost principles (e.g., FAR Part 31)

• Allocable to the Contract

• Reasonable and necessary for the performance of the work

The Contracting Officer is the final authority on the allowability, allocability, and reasonableness of costs. Contractors are encouraged to seek prior written clarification from the CO before incurring any costs that may be subject to interpretation or dispute.

Estimated Budget:

11.2. Cost Sharing Requirement

Non-Federal cost-share is not required for this Contract.

11.3. Pre-Award Incurrence of Costs

The Contractor may be reimbursed for costs incurred on or after [Month X, 202X], provided such costs would have been allowable, allocable, and reasonable under the terms of this Contract if incurred after its effective date.

11.4. Allowable Costs

All expenditures under this Contract must conform to applicable provisions of the Code of Federal Regulations (CFR), including 2 CFR Part 200. The Contractor shall maintain adequate documentation to support all expenditures.

The Contractor shall not incur costs or obligate funds for any activities beyond the expiration date of the Contract. Only costs directly associated with closeout activities, such as preparation of final reports, may be incurred up to 90 days following the end of the performance period.

11.5. Revision of Budget and Program Plans

In accordance with 2 CFR § 200.308(c)-(e), the Contractor must obtain prior written approval from the CO for any of the following changes:

a) Changes to the approved scope of work or associated tasks, even if no budget revisions are involved

b) Changes to Key Personnel, as identified in Section 10

c) Revisions to cost-sharing or matching requirements, as outlined in Section 11.

d) Inclusion or reimbursement of pre-award costs not previously approved in

Section 11.3

e) Extensions to the completion date listed in Block 10 of the Contract cover sheet

(Form 7-2279)

f) Transfer of funds between direct cost categories, functions, or activities exceeding 10% of the total approved budget

12. Modifications

All changes to this Contract must be made through written modification.

• Unilateral modifications may be issued by Reclamation for:

o Administrative changes (e.g., address updates) o No-cost time extensions o Changes to Key Personnel o Addition of previously agreed-upon funding o Suspension or termination of the Contract under 2 CFR § 200.338

• Bilateral modifications are required for all other changes affecting the terms and conditions of the Contract.

No oral or unauthorized written statements shall alter the terms of this Contract. All modification requests must be:

• Submitted in writing

• Include a detailed justification

• Directed to the Contracting Officer (CO)

Requests for project extensions must be submitted at least 45 days prior to the Contract’s expiration date or any previously approved extension.

Approval of extensions or additional funding is at the sole discretion of Reclamation.

13. REPORTING REQUIREMENTS AND DISTRIBUTION

13.1. Noncompliance

Failure to comply with the reporting requirements of this Contract may constitute material noncompliance and may result in:

• Withholding of payments

• Denial of fund usage or matching credit

• Suspension or termination of the Contract

• Recovery of funds

• Withholding of future awards

• Other legal remedies as provided under 2 CFR § 200.338

13.2. Financial Reports

The Contractor shall submit Federal Financial Reports (FFRs) using Standard Form SF- 425 in accordance with the reporting schedule outlined in the Contract. All financial reports must be:

• Signed by an Authorized Certifying Official of the Contractor’s organization

• Submitted according to the Report Frequency and Distribution Schedule (to be defined)