SSN_Draft_Performance_Work_Statement_1.pdf

Performance Work Statement (PWS) Central California Area Office

FOD and NBP Fire Alarm Control Panel Upgrade/Replacement

1.0 Background

A SimplexGrinnell 4100U Fire Alarm Control Panel (FACP) at Folsom Dam and Simplex 4020 Alarm Control Panel at Nimbus Powerplant have been in service at Folsom since 1990. Both panels have been showing trouble alrams and not been working properly. The efforts were made by plant and Folsom maintenance personnel to troubleshoot the problem and repairs. CCAO has put in a lot work hours to resolve the issue but has not been successful. The panels are very old and CCAO has decide to upgrade and replace the panels.

This is an urgent action. There is not an active system to notify personnel on site of a fire event (no audible alarm), or any remote communication to notify us of an event during off hours. CCAO will like to upgrade/replace these panels so that new FACPs communicate with all the devices including audibles and communicate with CCAO/CVO via our SCADA system (CVACS) in the event of any fire alarm/event.

1.1 Definitions

NFPA: National Fire Protection Association CCAO: Central California Area Office CVO: Central Valley Operations CO: Contracting Officer COR: Contracting Officers Representative OGR: Onsite Government Representative NICET: National Institute for Certification in Engineering Technologies CVACS: Central Valley Automated Control System FOD Folsom Dam NBP Nimbus Power Plant

2.0 Scope

Remove all components of existing FACP at FOD & NBP and reuse existing input and output wiring at the FACP boxes. Provide new batteries in panel boxes. Fully test the panel and the communication with all devices. “Bring-in” every device on all floors of the Folsom Dam & NBP to ensure functionality and sequencing according to the programming and as required by the NFPA. Adjust the programming at the panel as necessary. All work is localized at the panel except during testing when devices need to be initiated to determine functionality. The panels at both sites (FOD/NBP) must have remote notification/annunciation capability to Folsom power Plant control room desk via outputs from panel. Connections to CVACS will be made by CCAO staff. All other work shall be completed by the contractor except during the testing phase. It is recognized that testing is a multiple individual operation. Reclamation will provide the necessary individuals to assist the Contractor during testing. The anticipated work is expected to take a 3-4 days per site (FOD and NBP).

Upon successful testing, certify fire alarm system and provide a report. Identify in a report any recommendations or repair actions necessary to certify system as applicable. Contractor is responsible to provide needed training of new system to CCAO personal. Provide a copy of the programming as a written document and on a flash drive. While the programming language is proprietary and Reclamation will not be able to access/modify, provide file(s) on flash drive to Reclamation for future use. Provide updates to drawing sets identified in section 11.0 to reflect new FACP.

3.0 Type of contract

The government intends to award a Firm Fixed Price Construction Contract.

4.0 Period of Performance

The period of performance shall be 40 days following contract award.

5.0 Administrative Information

5.1 Recognized Holidays

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

The Bureau of Reclamation observes all federally recognized holidays and the facility is not open for normal operation on those days. No work shall occur during Federal holidays unless there are emergency repairs that have been authorized by the CO.

5.2 Hours of Operations

Normal business hours are Mon – Fri, 7:00am to 5:00pm except Federal holidays. The contractor is responsible for performing work as defined in this PWS during normal business hours except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The work onsite associated with the PWS is expected to take one week, Mon – Fri.

5.3 Place of Performance

Foslom Dam Nimbus Powerplant 7794 Folsom Dam Rd 38.63735° N, 121.2202° W Folsom, CA 95630 Fair Oaks, CA

5.4 Security

The contract solicitation may delineate any applicable specific Contractor security requirements. As such, Contractor personnel performing work under this contract shall meet the security requirements at the time of award, and must maintain the level of security required for the life of the contract. The Contractor shall coordinate access for personnel, materials, and equipment with the COR/OGR prior to mobilization on site. The COR/OGR will escort Contractor personnel as necessary and will be at the work site any time the Contractor is on site.

5.5 Contractor Key Personnel and Qualifications

The work shall be accomplished by personnel with a minimum of five years of direct experience in providing the services described herein. The entire fire alarm system is proprietary, and the contractor will provide the technician(s) with the requisite NICET Fire Alarm Certifications and experience whom are able to work with the selected fire panels for installation.

5.6 Protection of Existing Facilities and Environment

The contractor shall repair, clean, or remediate any damages caused to Government property at their expense.

5.7 Site Safety and Job Hazard Analyses (JHAs)

The contractor shall be responsible to ensure safety at all times on site in compliance with OSHA and Reclamation Safety and Health Standards (RSHS) whichever is more stringent.

(http://www.usbr.gov/ssle/safety/RSHS/rshs.html) At a minimum, a Job Hazardous Analysis (JHA) shall be written and discussed with all parties present prior to any work beginning on site. See Sections 3 and 4 of the RSHS for specific requirements. Each participant shall sign the JHA, and the COR shall make and distribute copies.

5.7.1 Work within and adjacent external features associated with New Melones

Dam, Power Plant, and Switchyard: These facilities are subject to Facility Instruction Standards and Techniques 1-1, (FIST 1-1), Hazardous Energy Control Program (HECP), (https://www.usbr.gov/power/data/fist_pub.html). Effectively, FIST 1-1 outlines the safety and lockout – tag out procedures associated with any hazardous energy as a result of a repair action in the above facilities.

Administratively, a Special Work Permit under HECP must be issued before any work can proceed under a clearance within Folsom Power Plant for example. The Special Work Permit is equivalent to a Notice to Proceed and the COR will provide all coordination and issue the Special Work Permit to the contractor. See above link for more information.

http://www.usbr.gov/ssle/safety/RSHS/rshs.html https://www.usbr.gov/power/data/fist_pub.html

6.0 Government-Furnished Property

No Government Furnished Property is authorized for use by the Contractor, including power. Contractor shall provide a turnkey operation except during the testing phase in which it is recognized that the location of the devices and the associated testing requires multiple individuals. Reclamation shall provide personnel as necessary during the testing phase. Restroom facilities are available for the contractor’s use as needed.

7.0 Applicable Publications/Standards

1. Work shall comply with all applicable local, state, and federal laws/regulations/codes, industry standard practices, and device/equipment manufacturer instructions and specifications. If standards or codes conflict, the contractor shall comply with the more stringent of the standards or codes.

2. Reclamation Safety and Health Standards (RSHS), (latest version):

http://www.usbr.gov/ssle/safety/RSHS/rshs.html

3. FIST 1-1, Hazardous Energy Control Program

(HECP),

https://www.usbr.gov/power/data/fist_pub.html

4. NFPA 72 – National Fire Alarm and Signaling Code (latest version)

5. NFPA 70 – National Electrical Code (latest version)

8.0 Objective(s)

• Restore and certify operation of fire alarm systems in accordance with NFPA 72.

9.0 Tasks and Deliverables

The Contractor shall provide all labor, materials, and equipment necessary to complete the requirements outlined herein and in Reclamation approved submittals as applicable. The contractor is responsible for the requirements below, and all other requirements as outlined in this PWS.

1. The Contractor shall submit a written safety program/plan and JHAs as outlined in

Section 3 and 4 of the RSHS for review and acceptance by Reclamation. Also, see requirements in Section 5.7 above. Contractor’s safety program and Job Hazard Analyses shall be approved prior to mobilization and beginning to perform any work at the job site. Contractor shall update both the safety plan and Job Hazard Analysis should conditions change that require such actions.

2. Procure and provide two (2) new UL approved fire alarm control panels. Provide documentation including but not limited to product descriptions, cut-sheets, manufacture drawings, and maintenance instructions on new systems prior to mobilization to the site.

http://www.usbr.gov/ssle/safety/RSHS/rshs.html https://www.usbr.gov/power/data/fist_pub.html

3. After items 1 and 2 are approved/accepted, coordinate with Reclamation regarding scheduling of a site visit to perform the work.

4. Remove existing FACPs and dispose of as coordinated with personnel on site.

5. Install new UL approved Fire Alarm Control Panels in place of existing FACP, complete with new batteries and programming as required. New Fire Alarm Panels are required to interface with all existing fire alarm auxiliary equipment (smoke detectors, annunciation panels, louvers, fire suppression, elevator recall, etc.) Drawings will be provided to provide full scope of existing fire alarm system.

6. “Bring-in” and test every pre-existing device in the Dam and Nimbus power plant.

7. Certify Fire Alarm System and provide a report in accordance with NFPA 72 standards.

All field work must be completed no later than February 6, 2020.

8. Provide training of new system to CCAO personnel.

9. Provide copies of new system Drawings, mannuals, Operation guide, troubleshooting guide etc

10. Provide list of Spare parts.

11. Note any recommendations or repair actions required.

12. Provide written hard copy of programming and flash drive as described in the scope.

13. Provide bound and tabbed Submittal to include the documentation as stated in items 2.

and 9 above in both hard copy and electronic formats. Also provide updates to drawing set identified in section 11.0 to reflect new FACP.

10.0 Performance Assessment and Disincentives

(a) Monitoring Performance. During the course of the evaluation period, the COR will track

Contractor performance. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

(b) Contractor Self-Assessment. Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the Contracting Officer. The self-assessment shall be submitted not later than 5 working days after the end of each evaluation period. The self-evaluation shall not exceed 1 page per PRS element. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the Disincentives determination.

(c) COR Recommendation. The COR will consider all evaluations and any other pertinent information, including Contractor self-assessment, and will prepare a report to the Contracting Officer with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report. The Contractor will be provided a copy of the final COR report at the same time the report is submitted to the Contracting Officer.

(d) Payment Determination. The Contracting Officer may meet with the COR to discuss the

COR's report. The Contracting Officer will make a final determination in writing as to the percentage of work successfully completed, and the resulting payment to be made. A copy of the determination will be provided to the Contractor no later than 45 calendar days after the end of the period being evaluated. All Contracting Officer decisions regarding Disincentives are unilateral decisions made solely at the discretion of the Government.

(e) Deduction. Notwithstanding any other clause of this contract, deduction of the

Disincentive will be made within the later of 60 days after the end of the evaluation period or 30 days after receipt of an approved invoice.

(f) The Quality Assurance Surveillance Plan is one evaluation method the government uses to surveillance performance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the Contractor performance.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Performance

Requirement

Acceptable Quality Level Surveillance Method

Contractor shall comply with the Performance Work Statement (PWS) requirements stated herein.

a. Deliverables:

i. Provide a safety plan and

JHA(s) within 7 calendar days following contract award.

ii. Provide documentation on FS-90 retrofit to include manufacture drawings, descriptions, cut-sheets and maintenance instructions within 7 calendar days following contract award.

iii. Schedule and mobilize to site with all necessary materials to facilitate completion of all onsite work no later than 2/6/2020.

iv. Install FS-90 retrofit hardware and certify alarm system per NFPA 72 no later than 2/6/2020.

Provide certification report.

v. Provide bound and tabbed Submittal to include the documentation in ii. And iv. above, and a written copy of programming and flash drive as described in the Scope section. Also include updates to drawing set identified in section 11.0. Provide four sets in hard copy and in electronic format within 40 calendar days following

COR Surveillance (100%)

11.0 ATTACHMENTS

1. Photo of existing FACPs.