140R2026Q0054_Combined_SS.pdf

COMBINED SYNOPSIS/SOLICITATION

140R2026Q0054

Governor Modification Parts for

Northern California Area Office (NCAO)

Contracting Office:

Bureau of Reclamation Interior Region 10 • California-Great Basin

Acquisitions and Services Division Supply and Services Branch

Sacramento CA 95825

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.202 included in this notice. The Bureau of Reclamation intends to award a Firm-Fixed Price Purchase Order for mechanical monitoring feedback kits represented in the Specification. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 as of March 13, 2026.

This requirement is being solicited as a total set-aside for small businesses.

GENERAL INFORMATION

RFQ Number: 140R2026Q0054

Request for Quotation (RFQ) Request for Proposal (RFP) Invitation for Bid (IFB)

North American Industry Classification Code (NAICS): 335313 Size Standard: 1,250 employees

QUOTE DUE DATE, DELIVERY AND CONTACT INFORMATION

QUOTES DUE: May 1, 2026, at 11:00 AM Pacific Daylight Time

CONTACT INFORMATION: Mouang Phan Email: mouang_phan@ios.doi.gov

Vendor’s Business Information:

Business Name: _______________________________

Agency Point of Contact: _______________________________

Unique Entity ID (UEI)/Cage Code: ______________________

Authorized Agent’s Signature/Date: ____________________________________

Please see further instructions for quote submission under Provision 52.212-1 Addendum and 52.212-2 Addendum.

Documents necessary for quotation submission are as follows:

1. Completed and signed Page 2 through 4 of this document.

2. Information required in Addendum to FAR 52.212-1 and/or 52.212-2 on page 12.

mailto:mouang_phan@ios.doi.gov

CLIN

NO.

Description Qty Unit of Issue

Unit Price Extended Price

00000 This is a Brand-Name or Equal product requirement.

Contractor must supply Basler’s mechanical monitoring feedback kits or equal product in accordance with the Statement of Specification for existing hydroelectric power generation units.

00010

Mechanical Monitoring Feedback Kits –

1. Each unit’s kit must include:

a. Replacement Kit for Gate Position / Gate Limit Indicator & Transmitters

b. Replacement Kit for Speed Adjust Indicator & Transmitter

c. Redundant 24 Vdc Power Supply and Terminal Block Kit

d. 1 x gate position transmitter assembly

e. 1 x gate limit tramsmitter assembly

f. 1 x 4.5” dual gate limit/position indicator

g. 1 x speed adjustment transmitter assembly

h. 1 x 4.5” speed adjustment indicator

i. 2 x 24Vdc power supplies, 1.3A output universal input

j. 1 x diode redundancy module 2 x 5A or 1 x 10A

k. 2 x circuit breaker, mini plug in, 24Vdc, .5A

l. 2 x IK6 plug in base for circuit breaker

m. 2 x circuit breaker, 2 pole, 3A, 240 Vac/125 Vdc

EA

00020

Shipping/Handling Charges

AU

SECTION B – SUPPLIES OR SERVICES AND PRICE/COST SCHEDULE

Proposed Grand Total $

Statement of Specification NCAO Governor Modification Parts

1.0 Background/Scope

Reclamation has a need to replace the mechanical monitoring feedback kits for seven units (SC-PP-U1, TN-PP-U1, KE- PP-U1-3, CR-PP-U1-2) to allow continued monitoring during power production. To minimize the loss of power production the Bureau of Reclamation (NCAO) will require the purchase of these upgraded kits as the current ones are obsolete and not as functionable. These have been already replaced with all other relevant units at NCAO.

2.0 Deliverables:

This requirement is a Brand-Name or Equal product purchase with the proposed vendor being required to provide the brand-name item or equal product that meets the salient characteristics of the brand-name item.

Requested Items:

Item 1 – Basler mechanical monitoring feedback kits for seven (7) existing hydroelectric power generation units listed above.

1. To provide mechanical monitoring feedback kits for seven units, and the engineering required to design brackets to fit.

2. Each unit’s kit must include:

a. Replacement Kit for Gate Position / Gate Limit Indicator & Transmitters

b. Replacement Kit for Speed Adjust Indicator & Transmitter

c. Redundant 24 Vdc Power Supply and Terminal Block Kit

d. 1 x gate position transmitter assembly

e. 1 x gate limit transmitter assembly

f. 1 x 4.5” dual gate limit/position indicator

g. 1 x speed adjustment transmitter assembly

h. 1 x 4.5” speed adjustment indicator

i. 2 x 24Vdc power supplies, 1.3A output universal input

j. 1 x diode redundancy module 2 x 5A or 1 x 10A

k. 2 x circuit breaker, mini plug in, 24Vdc, .5A

l. 2 x IK6 plug in base for circuit breaker

m. 2 x circuit breaker, 2 pole, 3A, 240 Vac/125 Vdc

3. It is anticipated that the Contractor shall be responsible for the fabrication of new adapting components. It is further expected that the Customer shall provide the existing transmitters to the Contractor for engineering reference. Upon receipt of the transmitters, the Contractor shall design and manufacture the required adapting components to ensure compatibility and proper interface with the existing equipment.

3.0 Delivery:

All items must be delivered FOB destination to the Shasta SMC Warehouse, attention: Lucas Merrifield.

USBR Shasta Dam Attn: Lucas Merrifield 16349 Shasta Dam Blvd

Shasta Lake, CA 96019

4.0 Period of Performance

All items will be shipped, assembled, tested, ready for installation 34 weeks after award of purchase order.

The contractor must protect all parts from corrosion, deformation, and other types of damage during storage, handling, and delivery. Damage to the product or its components during transit shall be replaced at the contractor’s expense.

5.0 Government contract quality assurance at destination.

End of Specification

SECTION C - COMMERCIAL CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference February 1998

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/ http://www.acquisition.gov/far-overhaul

The clauses in the table below are incorporated by reference.

(End of clause)

Clauses Title Date FAR 52.203-17 Contractor Employee Whistleblower Rights Nov 2023 FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements Jan 2017

FAR 52.204-13 System for Award Management Maintenance Mar 2026 FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment Jan 2025

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Nov 2015

FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

Mar 2026

FAR 52.219-6 Notice of Total Small Business Set-Aside Jan 2026 FAR 52.219-28 Postaward Small Business Program Rerepresentation Jan 2025 FAR 52.222-3 Convict Labor Jun 2003 FAR 52.222-19 Child Labor—Cooperation with Authorities and Remedies Mar 2026 FAR 52.222-36 Equal Opportunity for Workers with Disabilities Jun 2020 FAR 52.222-50 Combating Trafficking in Persons Oct 2025 FAR 52.223-23 Sustainable Products and Services May 2024 FAR 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act Nov 2023 FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving May 2024 FAR 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 FAR 52.232-33 Payment by Electronic Funds Transfer—System for Award Management Oct 2018 FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Mar 2023 FAR 52.233-3 Protest After Award Aug 1996 FAR 52.233-4 Applicable Law for Breach of Contract Claim (DEVIATION NOV 2025) Oct 2004 FAR 52.240-91 Security Prohibitions and Exclusions Mar 2026 FAR 52.240-93 Basic Safeguarding of Covered Contractor Information Systems Mar 2026 FAR 52.247-34 F.O.B. Destination Nov 1991 http://www.acquisition.gov/far/

FAR 52.252-6 Authorized Deviations in Clauses Nov 2020

(a)The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. The Civilian Agency Acquisition Council (CAAC) Letter 2025-02 Supplement 1 is applicable to this acquisition. The CAAC letter may be accessed electronically at this address: https://www.acquisition.gov/caac-letters.

(b)The use in this solicitation or contract of any Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (48 CFR 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

DOI-AAAP-0028 Electronic Invoicing and Payment Requirements – Invoice Processing Platform

Apr 2013

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

When submitting invoices to IPP, the Contractor is advised to upload supporting documentation that will allow Reclamation to verify that the products or services comply with the terms of the contract. The information in the uploaded documents should not conflict with the data fields in the IPP submissions (service dates, invoice number, etc.). Prior to submitting an invoice to IPP, the contractor may coordinate with the designated Contracting Officer's Representative (COR), for review and verification of quantities for payment and for compliance with the applicable progress payment requirements of this contract. Prior coordination with the COR will allow for streamlined processing of the invoice.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) prior to the contract award date, but no more than 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

https://www.acquisition.gov/caac-letters https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.org

SECTION D – CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

N/A

SECTION E - SOLICITATION PROVISIONS

FAR 52.252-1 Solicitation Provisions Incorporated by Reference February 1998

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

The provisions in the table below are incorporated by reference.

Provisions Title Date FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality

Agreements or Statements-Representation Jan 2017

FAR 52.204-7 System for Award Management Mar 2026 FAR 5222-18 Certification Regarding Knowledge of Child Labor for Listed End Products Feb 2021 FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran—Representation and Certifications June 2020

FAR 52.240-90 Security Prohibitions and Exclusions Representations and Certifications Mar 2026

(End of provision)

FAR 52.212-1 Instructions to Offerors–Commercial Products and Commercial Services Mar 2026

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

Addendum to

FAR 52.212-1

Instructions to Offerors–Commercial Products and Commercial Services Mar 2026

This addendum replaces the terms “offer” with “quote” within provision 52.212-1.

NOTE: The Government will make the award from this solicitation to the responsible quoter whose quote conforms to the solicitation that will result in the Lowest Price Technically Acceptable (LPTA) based on the following factors:

Factor 1 – Specification: The proposed equal item shall include a description reflecting the characteristics and level of quality that will satisfy or exceed the salient physical, functional, or performance characteristics of “equal” product.

Factor 2 – Price: All proposed prices will be reviewed for price reasonableness and any instances of unbalanced price, using price analysis techniques, IAW FAR 12.203.

Quoters are required to submit the following information with their quotation:

(a) Completed page 2 and Pricing Schedule of this document.

(b) The following documents must be included with its submission:

i. Cut sheets for all items that are considered brand-name equivalent with breakdown of equivalencies.

ii. Drawing showing the dimensions of the Strainer and Base Plate to determine if Brand Name or Equal.

(c) Quotes may be submitted via electronic mail only. Submit signed and dated quote on or before the quote due date of May 1, 2026, at 11:00 PM Pacific Daylight Time. To send quote via electronic mail to mouang_phan@ios_doi.gov.

(End of Addendum to 52.212-1)

FAR 52.212-2 Evaluation – Commercial Products and Commercial Services Mar 2026

(a) The Government will award a firm-fixed price Purchase Order resulting from this solicitation to the responsive vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate the quotes:

Factor 1 - Technical Factor 2 - Price

Factor 1 – Specification: The submission must include a product description and/or its characteristics, as well as cut sheets or drawings showing the dimensions, for Technical Personnel to evaluate whether the proposed product meets the salient physical, functional, or performance characteristics of an “equal” product.

Factor 2 – Price: All proposed prices will be reviewed for price reasonableness and any instances of unbalanced price, using price analysis techniques, IAW FAR 12.203.

Quotes will be evaluated as lowest price, technically acceptable (LPTA).

mailto:mouang_phan@ios_doi.gov

DIAR 1452.215-71 Use and Disclosure of Proposal Information—Department of the Interior

Apr 1984

(a) Definitions. For the purposes of this provision and the Freedom of Information Act (5 U.S.C. 552), the following terms shall have the meaning set forth below:

(1) "Trade Secret" means an unpatented, secret, commercially valuable plan, appliance, formula, or process, which is used for making, preparing, compounding, treating or processing articles or materials which are trade commodities.

(2) "Confidential commercial or financial information" means any business information (other than trade secrets) which is exempt from the mandatory disclosure requirement of the Freedom of Information Act, 5 U.S.C. 552.

Exemptions from mandatory disclosure which may be applicable to business information contained in proposals include exemption (4), which covers "commercial and financial information obtained from a person and privileged or confidential," and exemption (9), which covers "geological and geophysical information, including maps, concerning wells."

(b) If the offeror, or its subcontractor(s), believes that the proposal contains trade secrets or confidential commercial or financial information exempt from disclosure under the Freedom of Information Act, (5 U.S.C.

552), the cover page of each copy of the proposal shall be marked with the following legend:

"The information specifically identified on pages of this proposal constitutes trade secrets or confidential commercial and financial information which the offeror believes to be exempt from disclosure under the Freedom of Information Act. The offeror requests that this information not be disclosed to the public, except as may be required by law. The offeror also requests that this information not be used in whole or part by the government for any purpose other than to evaluate the proposal, except that if a contract is awarded to the offeror as a result of or in connection with the submission of the proposal, the Government shall have the right to use the information to the extent provided in the contract."

(c) The offeror shall also specifically identify trade secret information and confidential commercial and financial information on the pages of the proposal on which it appears and shall mark each such page with the following legend:

"This page contains trade secrets or confidential commercial and financial information which the offeror believes to be exempt from disclosure under the Freedom of Information Act and which is subject to the legend contained on the cover page of this proposal."

(d) Information in a proposal identified by an offeror as trade secret information or confidential commercial and financial information shall be used by the Government only for the purpose of evaluating the proposal, except that

(i) if a contract is awarded to the offeror as a result of or in connection with submission of the proposal, the Government shall have the right to use the information as provided in the contract, and (ii) if the same information is obtained from another source without restriction it may be used without restriction.

(e) If a request under the Freedom of Information Act seeks access to information in a proposal identified as trade secret information or confidential commercial and financial information, full consideration will be given to the offeror's view that the information constitutes trade secrets or confidential commercial or financial information. The offeror will also be promptly notified of the request and given an opportunity to provide additional evidence and argument in support of its position, unless administratively unfeasible to do so. If it is determined that information claimed by the offeror to be trade secret information or confidential commercial or financial information is not exempt from disclosure under the Freedom of Information Act, the offeror will be notified of this determination prior to disclosure of the information.

(f) The Government assumes no liability for the disclosure or use of information contained in a proposal if not marked in accordance with paragraphs (b) and (c) of this provision. If a request under the Freedom of Information Act is made for information in a proposal not marked in accordance with paragraphs (b) and (c) of this provision, the offeror concerned shall be promptly notified of the request and given an opportunity to provide its position to the Government. However, failure of an offeror to mark information contained in a proposal as trade secret information or confidential commercial or financial information will be treated by the Government as evidence that the information is not exempt from disclosure under the Freedom of Information Act, absent a showing that the failure to mark was due to unusual or extenuating circumstances, such as a showing that the offeror had intended to mark, but that markings were omitted from the offeror's proposal due to clerical error.

*END OF PROVISIONS

IMPORTANT INFORMATION

BE SURE TO READ FAR 52.212-1, INSTRUCTIONS TO OFFERORS, AND FAR 52.212-2, EVALUATION FACTORS. IF GUIDELINES ARE NOT FOLLOWED AS SET FORTH IN 52.212-1 YOUR OFFER COULD BE

CONSIDERED NON-RESPONSIVE.