A2_12_Performance_Work_Statement_-_Fuel_(v2)_0001.pdf

PERFORMANCE WORK STATEMENT

SSA LB Fuel Delivery Base + 4 Dated: August 12, 2024

1.0 Background

The Bureau of Reclamation’s Lake Berryessa Field Office (LBFO) provides recreation facilities located at Lake Berryessa in Napa, California. Ranger staff at Lake Berryessa are responsible for patrolling of the Recreation area to ensure a safe environment for the visiting public, and maintenance staff is responsible for the care and upkeep of the facilities and the park grounds throughout the project area. To perform these duties fuel, both unleaded gasoline and renewable diesel, are required for vehicles and equipment operation.

2.0 Scope

This requirement is for the purchase and delivery of unleaded gasoline and renewable diesel RD99 to the LBFO. There are two above ground tanks: a 2,000-gallon unleaded gasoline tank, and 500-gallon diesel tank located in the LBFO’s maintenance yard. Approximately 12,500 gallons of unleaded gasoline and 2,000 gallons of renewable diesel RD99 shall be delivered each year. Each delivery shall be limited to no more than the total available tank capacity for each fuel.

3.0 Objectives

This contract is for the purchase and delivery of fuel in truck tank loads to the LBFO facility and physically and environmentally safely pumping into the above ground fuel tanks.

4.0 Type of Contract

The Government will award a Fixed Price contract with Economic Price Adjustment. Total price calculated including option periods if applicable will be evaluated for reasonableness. This pricing arrangement reduces the cost risk for the vendor due to fluctuating prices over the course of the contract.

Fuel prices fluctuate weekly if not daily. For this contract, we will use the published fuel prices found at the following link as the starting basis for the Economic Price Adjustment for California.

California Gasoline and Diesel Retail Prices (eia.gov)

To illustrate how this impacts the pricing during the performance of the contract, see following two examples:

An example of an invoice submitted with an INCREASE in EPA is as follow:

Vendor’s quoted fuel price on the contract as $4.00 per gallon (all-inclusive rate with taxes and fees), and award was made in August 2018. The Published price for Renewable Diesel for Aug 2018 was $3.940, so this is the rate that will be used as the starting basis to determine the price adjustment. Vendor delivered gas in Oct 2018. The published rate for Oct 2018 was $4.086, an increase of $0.146 ($4.086 - $3.940 = $0.146). Vendor would add $0.146 to their contracted price of $4.00, and vendor would now invoice for $4.146 per gallon plus set delivery fee.

An Example of an invoice submitted with a DECREASE in EPA is as follows:

Vendor’s quoted fuel price on the contract is $4.00 per gallon (all-inclusive rate with taxes and fee), and award was made in August 2018. The Published price for Renewable Diesel for Aug 2018 was $3.940, so this is the rate that will be used as the starting basis to determine the price adjustment. Vendor delivered gas in Dec 2018. The https://www.eia.gov/dnav/pet/pet_pri_gnd_dcus_sca_w.htm current published rate for Dec 2018 was $3.858, a decrease of $0.082 ($3.940 - $3.858 = $0.082). Vendor would subtract $0.082 from their contracted price of $4.00, and vendor would now submit invoice for $3.918 per gallon plus set delivery fee.

Please note that even with EPA, there is still a contract ceiling price for this contract. For example, the base year of contract is awarded at $4.00 per gallon (4800 gallons total for the year) with $150 delivery charge (we will need 4 deliveries), the ceiling price for the base year will be $19,800. The attached excel spreadsheet has the formulas, vendor only needs to input price per gallon and delivery costs to get total costs for each year.

5.0 Period of Performance

The estimated Period of Performance for this requirement is a base period plus four option years as follows:

Base Period: November 1, 2024 – October 31, 2025 Option Year 1: November 1, 2025 – October 31, 2026 Option Year 2: November 1, 2026 – October 31, 2027 Option Year 3: November 1, 2027 – October 31, 2028 Option Year 4: November 1, 2028 – October 31, 2029

5.1 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth Day

5.2 Hours of Operations

The Contractor shall be responsible for conducting business, between the hours of 7:00 a.m. to 3:30 p.m., Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

6.0 Place of Performance

The work to be performed under this contract shall be at the LBFO maintenance yard at 5520 Knoxville Road, Napa, CA 94558. The LBFO is located along the western shore of Lake Berryessa in Napa County and not in the City of Napa, California. It is located about a 45-minute drive from both the City of Napa and the City of Winters.

7.0 Security

Contractor personnel performing work under this contract shall check in at the front security gate by calling the administration office for entry. The Contractor will be responsible for safeguarding all government equipment, information, and property provided for Contractor use and access. After the end of each delivery, if applicable, the Contractor shall properly and safely secure all government facilities, equipment, materials, and property.

8.0 Caution and Safety

All fuels shall be delivered in tank trucks that are Federal Highway approved for the transport of such fuels.

All trucks shall be properly grounded during the offload of fuels.

Truck drivers shall be responsible for the use of proper safety equipment and personal protective equipment for themselves and all persons in the immediate area while fuel is being offloaded.

The Contracting Officer’s Representative (COR) or the COR’s designated Point of Contact will immediately terminate any offloading procedures under this contract should any safety violations be observed. The Contractor shall not be entitled to any claim for damages resulting from the termination of operations due to safety hazard violations or the use of vehicles or equipment not approved for the purpose of offloading fuels.

9.0 Delivery

• The Government will provide access to the LBFO maintenance yard and to the above ground storage tanks for fuel unloading.

• Fuel deliveries shall be requested by phone and shall include requested amount of fuel(s) and date required.

• Deliveries may be scheduled as follows:

o During LBFO Busy Season: April through September – Approximately every three to four weeks.

o During LBFO Non-Busy Season: October through March – Approximately every six to seven weeks.

• Delivery ticket slips must be signed by a Reclamation employee after offloading fuel.

• Actual delivery order shall be checked and confirmed by the COR.

10.0 Government-Furnished Property

The Government will provide access to the above ground fuel storage tanks.

11.0 Applicable Publications (Current Editions)

The contractor shall provide documentation, when requested, that the vehicle operator responsible for the delivery of motor fuels is in compliance with all State and Federal laws requiring them to be Hazardous Materials Certified to deliver such product upon request by the Government.

12.0 Tasks

Task 1: Deliver unleaded gasoline fuel.

Task 2: Deliver renewable diesel RD99 fuel.

13.0 Quality Assurance Surveillance Plan (QASP)

The Quality Assurance Surveillance Plan is one evaluation method the government uses to surveillance performance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the Contractor performance.

Performance Requirement Summary (PRS)

Acceptable Quality Level Method of Surveillance

Contractor shall comply with the Performance Work Statement.

(a) Timeliness:

Contractor will deliver fuel on scheduled date unless road closures or other emergencies arise. Phone or email follow-up on any late deliveries required 100% of the time.

(b) Workmanship:

All work is performed to the standards in this Performance Work Statement 100% of the time.

100% or periodic COR surveillance.