1_-_Draft_PWS_Sources_Sought_1.pdf

PERFORMANCE WORK STATEMENT

Purchase, Design, Installation and Repair of Herman Miller Systems Compatible Officer Furniture

May 2024

1. GENERAL DESCRIPTION: The Blanket Purchase Agreement (BPA) Holder/Contractor shall be an authorized reseller Herman Miller Systems Furniture. The (BPA) Holder/Contractor will provide all necessary and qualified personnel, equipment, transportation and materials, and supervision required to provide the purchase, design, installation, and repair of Herman Miller

Systems Furniture Projects for California Great Basin. The BPA Holder/Contractor shall ensure that good business and management practices are followed in performing the ordered supplies and services, such that the Government receives the greatest value for the services provided.

2. DELIVERABLES/TASKS: This Blanket Purchase Agreement (BPA) shall cover California

Great Basin requirements for:

a) The purchase, design, installation, and repair of Herman Miller System Furniture,

b) Maintaining appropriate inventory of purchased items at BOR warehouse,

d) Manage subcontractors for Trendwall installation and repair, and

e) Manage subcontractors for electrical work needed for the completion of projects.

3. PRODUCTS: The required products for this BPA will be Herman Miller Systems Furniture.

4. LOCATION OF SERVICES: The contractor shall be required to deliver to the following locations:

a) California Great Basin Regional Office, 2800 Cottage Way, Sacramento, CA 95825-

1898,

b) Central Valley Operations Office, 3310 El Camino Avenue, Suite 300, Sacramento, CA 95821, and

c) Bay Delta Office, 801 I St, Suite 140, Sacramento CA 95814

5. THE BPA ORDERING PROCESS: As requirements are determined by the Government to be appropriate for ordering under this BPA materialize the following shall take place:

a. If the requirement is below the micro purchase threshold amount ($10,000.00), then the

BPA calls shall be sent to an established BA Holder(s), rotating as appropriate. The

Government would issue a Request for Quotation (RFQ) to the BPA Holder(s). The RFQ may include the following 1) A Performance Work Statement (PWS) describing the work to be performed; 2) Any special contractual requirements that will apply to the order, to include delivery requirements/performance schedules; and 3) Quotation preparation and submittal instructions.

b. If the requirement is above the micro purchase threshold amount, the BPA Calls shall be sent to the established BPA Holder. The Government would issue Request for Quotations

(RFQs) to the BPA Holder. The RFQs may include the following: 1) A Performance

Work Statement (PWS) describing the work to be performed; 2) Any special contractual requirements that will apply to the order, to include delivery requirements/performance schedules; and 3) Quotation preparation and submittal instructions.

6. BPA MINIMUMS AND MAXIMUMS: The Government is obligated only to the extent of authorized purchases actually made under this BPA. No work is guaranteed under a BPA.

Therefore, there is no minimum dollar value of work that will be ordered by the government under this BPA. The maximum dollar value for this BPA will be an estimated TBD for a five (5)

- year period.

7. BPA ORDER LIMITATIONS: Each order issued under this BPA will be for an amount exceeding $0.00, but not more than TBD.

8. ORDERING OFFICES: The Reclamation Property Office, CGB-3060, Central Valley office

& Bay Delta Office will order services ranging from $0.00 to $2,500.00 and supplies ranging from $0.00 to $10,000.00. The U.S. Bureau of Reclamation- California Great Basin Acquisition

Services will order the items/services ranging from $10,00.01 to TBD.

9. AUTHORIZED CALLERS: This BPA is available to the California Great Basin Region.

Authorized callers from the Region are identified below. At time of award a letter will be issued listing the authorized callers. In the future a letter may be issued to the BPA Holder/Contractors to add additional personnel if needed to this list. Only authorized Callers from the U.S. Bureau of

Reclamation-California Great Basin Region Acquisition Services will place call under this BPA over the micro purchase limits.

10. DELIVERY TICKETS: All shipments under this BPA shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information. One copy of this delivery ticket shall be sent to the ordering official and one copy to the Contracting Officer of this award:

• Name of the Supplier

• BPA Number

• Date of Purchase

• BPA Call Number

• Itemized List of Supplies/services furnished

• Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

• Date of delivery or shipment

11. TERM OF THIS BPA: This BPA will be valid for five (5) years from the date of award, unless either party to the agreement requests earlier discontinuation of the agreement. Should either party request its discontinuation, the request will be honored effective upon acceptance of all previously ordered work. Upon receipt of a request for discontinuation of this BPA, no new calls will be placed with the BPA Holder.

12. PERIOD OF PERFORMANCE: Each call placed under the BPA will have a separate period of performance. Once the BPA Holder has accepted the order, the call and the period of performance are contractually binding. The life of BPA not to exceed 5 years.

13. FIRM FIXED PRICE: Calls placed under this BPA will be firm fixed price. Price quotations will include all costs associated with performance of the requirement, to include all labor, materials, travel, per diem, and any other direct, indirect or incidental costs necessary for performance of the ordered services. Unless the call is modified in writing (e.g. there is a change in the scope of services ordered), the obligated amount will not be adjusted. The cost breakdown furnished with the price quotation is for information purposes only, so that the Government may verify that the lump sum price being quoted conforms with the agreed to rate established on the

BPA.

14. INVOICES: See clause 52.212-04(g) and DOI-AAAP-0028 for proper invoicing. An itemized invoice shall be submitted at most monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received.

15. PERFORMANCE BASED PLAN:

a. Monitoring Performance: During the course of the evaluation period, the COR will track

Contractor performance. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality

Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

b. Contractor Self-Assessment: Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the

Contracting Officer. The self-assessment shall be submitted not later than 5 working days after the end of each evaluation period. The self-evaluation shall not exceed 1 page per PRS element.

The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the

Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the payment determination.

c. COR Recommendation: The COR will consider all evaluations and any other pertinent information, including Contractor self-assessment, and will prepare a report to the Contracting

Officer with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report. The Contractor will be provided a copy of the final

COR report at the same time the report is submitted to the Contracting Officer.

d. Payment Determination: The Contracting Officer may meet with the COR to discuss the

COR's report. The Contracting Officer will make a final determination in writing as to the percentage of work successfully completed, and the resulting payment to be made. A copy of the determination will be provided to the Contractor no later than 45 calendar days after the end of the period being evaluated. All Contracting Officer decisions regarding payment calculations are unilateral decisions made solely at the discretion of the Government.

e. Deduction: Notwithstanding any other clause of this contract, payment calculations will be made within the later of 60 days after the end of the evaluation period or 30 days after receipt of an approved invoice.

f. The Quality Assurance Surveillance Plan is one evaluation method the government uses to perform surveillance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the Contractor performance.

QUALITY ASSURANCE SURVEILLANCE PLAN

Performance Requirement

Summary (PRS) Acceptable Quality Level Means of Measurement

Contractor shall comply with the Performance Work Statement

IAW PWS 6.0

a. Timeliness -

Required turnaround time met

98% of the time.

b. Quality -

Analyses are within required tolerances 95% of time.

COR Surveillance (100% review or periodic depending on tasks.)