Combined_Synopsis_Solicitation_140R2018Q0062.pdf

Combined Synopsis/Solicitation

BUREAU OF RECLAMATION, MID-PACIFIC REGION

SACRAMENTO, CALIFORNIA

140R2018Q0062

COMBINED SYNOPSIS/SOLICITATION

Janitorial Services Klamath Basin Area Office (KBAO) – Klamath Falls, Oregon

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with FAR part 13.5 and additional information included in this notice. The Bureau of Reclamation intends to award a Firm Fixed Price, Contract in response to this solicitation. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement is being solicited as 100% Set Aside for Small Business and will be award on a Lowest Price Technically Acceptable (LPTA) basis in accordance with FAR 13.106- 1(b)(1) Evaluation of quotations of offers, in accordance with FAR 15.101-2.

GENERAL INFORMATION

RFP Number: 140R2018Q0062

Request for Quotation (RFQ) Request for Proposal (RFP) Invitation for Bid (IFB)

North American Industry Classification Code (NAICS): 561720 Size Standard: $18 Million

100% Set Aside for Small Businesses

Proposal are due March 30, 2018 at 10:00am PST to kfleming@usbr.gov

Pricing Schedule Dated: March 8, 2017

Line Items

Description QTY Unit of Issue

Unit Price

Total Price

0000 Base Year: Contractor shall furnish labor, material, supplies, tools, equipment, transportation and supervision necessary to perform the following janitorial services at KBAO, Klamath County, Klamath Falls, OR. All line items with quantities are estimated quantities line items.

For the description of work for the sub line items below see the Performance Work Statement (PWS) – 9.0 - Tasks

Period of Performance: April 1, 2018 – March 31, 2019

0001 Weekly Services – Please see sub line items below, and for description of services please see the PWS, under number 9.0 - Tasks.

0001AA Once a week cleaning for all buildings 52 Service $ $ 0001AB Three times a week cleaning for all buildings 156 Service $ $ Sub Total for Line Item 0001 $

Line Items

Description QTY Unit of Issue

Unit Price

Total Price

0002 Monthly Services – Please see sub line items below, and

PROPOSAL/PRICING SCHEDULE

number 9.0 – Task.

0002AA Once a Month cleaning for all buildings 12 Services $ $ Sub Total for Line Item 0002 $

Line Items

Description QTY Unit of Issue

Unit Price

Total Price

0003 Bi-Annually Services – Please see sub line items below, and for description of services please see the PWS, under number 9.0 - Tasks

0003AA Bi-Annual cleaning for all buildings – May and October 2 Services $ $ Sub Total for Line Item 0003 $

Line Items

Description QTY Unit of Issue

Unit Price

Total Price

0004 Annual Services – Please see sub line items below, and number 9.0 – Tasks.

0004AA Annual cleaning for all buildings – October 1 Service $ $ Sub Total for Line Item 0004 $

Grand Total for Base Year $

Description QTY Unit of Issue

Unit Price

Total Price

1000 Option Year 1: Contractor shall furnish labor, material, supplies, tools, equipment, transportation and supervision necessary to perform the following janitorial services at KBAO, Klamath County, Klamath Falls, OR. All line items with quantities are estimated quantities line items.

For the description of work for the sub line items below see the Performance Work Statement (PWS) – 9.0 -

Period of Performance: April 1, 2019 – March 31, 2020

1001 Weekly Services – Please see sub line items below, and

1001AA Once a week cleaning for all buildings 52 Service $ $ 1001AB Three times a week cleaning for all buildings 156 Service $ $ Sub Total for Line Item 1001 $

Line Items

Description QTY Unit of Issue

Unit Price

Total Price

1002 Monthly Services – Please see sub line items below, and number 9.0 – Task.

1002AA Once a Month cleaning for all buildings 12 Services $ $ Sub Total for Line Item 1002 $

Line Description QTY Unit of Unit Total Price

Items Issue Price 1003 Bi-Annually Services – Please see sub line items below, 1003AA Bi-Annual cleaning for all buildings – May and October 2 Services $ $ Sub Total for Line Item 1003 $

Line Items

Description QTY Unit of Issue

Unit Price

Total Price

1004 Annual Services – Please see sub line items below, and

1004AA Annual cleaning for all buildings – October 1 Service $ $ Sub Total for Line Item 1004 $

Grand Total for Option Year 1 $

Description QTY Unit of Issue

Unit Price

Total Price

2000 Option Year 2: Contractor shall furnish labor, material, supplies, tools, equipment, transportation and supervision necessary to perform the following janitorial services at KBAO, Klamath County, Klamath Falls, OR. All line items with quantities are estimated quantities line items.

For the description of work for the sub line items below see the Performance Work Statement (PWS) – 9.0 -

Period of Performance: April 1, 2020 – March 31, 2021

2001 Weekly Services – Please see sub line items below, and

2001AA Once a week cleaning for all buildings 52 Service $ $ 2001AB Three times a week cleaning for all buildings 156 Service $ $ Sub Total for Line Item 2001 $

Line Items

Description QTY Unit of Issue

Unit Price

Total Price

2002 Monthly Services – Please see sub line items below, and

2002AA Once a Month cleaning for all buildings 12 Services $ $ Sub Total for Line Item 2002 $

Line Items

Description QTY Unit of Issue

Unit Price

Total Price

2003 Bi-Annually Services – Please see sub line items below, 2003AA Bi-Annual cleaning for all buildings – May and October 2 Services $ $

Sub Total for Line Item 2003 $

Line Items

Description QTY Unit of Issue

Unit Price

Total Price

2004 Annual Services – Please see sub line items below, and

2004AA Annual cleaning for all buildings – October 1 Service $ $ Sub Total for Line Item 2004 $

Grand Total for Option Year 2 $

Description QTY Unit of Issue

Unit Price

Total Price

3000 Option Year 3: Contractor shall furnish labor, material, supplies, tools, equipment, transportation and supervision necessary to perform the following janitorial services at KBAO, Klamath County, Klamath Falls, OR. All line items with quantities are estimated quantities line items.

For the description of work for the sub line items below see the Performance Work Statement (PWS) – 9.0 -

Period of Performance: April 1, 2021 – March 31, 2022

3001 Weekly Services – Please see sub line items below, and

3001AA Once a week cleaning for all buildings 52 Service $ $ 3001AB Three times a week cleaning for all buildings 156 Service $ $ Sub Total for Line Item 3001 $

Line Items

Description QTY Unit of Issue

Unit Price

Total Price

3002 Monthly Services – Please see sub line items below, and

3002AA Once a Month cleaning for all buildings 12 Services $ $ Sub Total for Line Item 3002 $

Line Items

Description QTY Unit of Issue

Unit Price

Total Price

3003 Bi-Annually Services – Please see sub line items below, number 9.0 Tasks.

3003AA Bi-Annual cleaning for all buildings – May and October 2 Services $ $ Sub Total for Line Item 3003 $

Line Items

Description QTY Unit of Issue

Unit Price

Total Price

3004 Annual Services – Please see sub line items below, and

3004AA Annual cleaning for all buildings – October 1 Service $ $ Sub Total for Line Item 3004 $

Grand Total for Option Year 3 $

Description QTY Unit of Issue

Unit Price

Total Price

4000 Option Year 1: Contractor shall furnish labor, material, supplies, tools, equipment, transportation and supervision necessary to perform the following janitorial services at KBAO, Klamath County, Klamath Falls, OR. All line items with quantities are estimated quantities line items.

For the description of work for the sub line items below see the Performance Work Statement (PWS) – 9.0 -

Period of Performance: April 1, 2022 – March 31, 2023

4001 Weekly Services – Please see sub line items below, and

4001AA Once a week cleaning for all buildings 52 Service $ $ 4001AB Three times a week cleaning for all buildings 156 Service $ $ Sub Total for Line Item 4001 $

Line Items

Description QTY Unit of Issue

Unit Price

Total Price

4002 Monthly Services – Please see sub line items below, and

4002AA Once a Month cleaning for all buildings 12 Services $ $ Sub Total for Line Item 4002 $

Line Items

Description QTY Unit of Issue

Unit Price

Total Price

4003 Bi-Annually Services – Please see sub line items below, 4003AA Bi-Annual cleaning for all buildings – April and October 2 Services $ $ Sub Total for Line Item 4003 $

Line Items

Description QTY Unit of Issue

Unit Price

Total Price

4004 Annual Services – Please see sub line items below, and

4004AA Annual cleaning for all buildings – October 1 Service $ $ Sub Total for Line Item 4004 $

Grand Total for Option Year 4 $

Grand Total for Contract (Base Year & All Option

Years)

Proposals/offers shall be valid for 90 days from the offer due date.

Offeror’s Business Information:

Business Name: _______________________________

Authorized Agent’s Signature/Date: _______________________________

DUNS Number/Cage Code: ______________________

Tax ID Number: _______________________________

Business Size (select one): Large Small

Please see further instructions for quote submission under Provision 52.212-1 Addendum and 52.212-2 on pages 32 of this document.

Documents necessary for proposal submission are as follows:

1. Completed and signed Pages 2 and 3 of this document

2. Cost breakdown sheets (if further breakdown is available).

3. Completed Reps and Certs FAR 52.212-3 and FAR 52.209-5

4. Information required in FAR 52.212-1 and/or 52.212-2

Performance Work Statement

Janitorial Services

Klamath Basin Area Office, Klamath Falls, Oregon.

Dated: 3/7/2018

1.0 Background The purpose of this contract is to provide janitorial services in 5 building at the Klamath Basin Area Office, Klamath Falls, Oregon, operated by the U.S. Bureau of Reclamation. The contractor shall provide all labor and supervision necessary to provide the janitorial services at designated facilities at the Klamath Basin Area Office.

1.1 Conduct: All work under this contract shall be performed in a skillful and professional manner. The Contracting Officer may, in writing, require the Contractor to remove from the work site any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment, or any Government-owned property.

The Contractor shall prohibit his/her employee(s) from disturbing papers on desks, opening drawers or cabinets, or using telephones or office equipment provided for Official Government Use.

The following restrictions apply to the Contractor and his/her employee(s):

• The Contractor shall not be allowed to have any persons (family members or otherwise) on the premises, that are not paid employees to either work or accompany the Contractor or his/her employees during performance of the contract.

• Smoking: Smoking is prohibited inside any building on Government property.

• Gambling: The Contractor shall not participate in games for money or personal property while on Government property.

• Alcoholic Beverages and Narcotics: The Contractor shall not be under the influence of, use, or be in possession of any narcotic drug, hallucinogenic, marijuana, barbiturate, amphetamine, or alcohol while entering on or on Government property. This prohibition shall not apply in cases where the drug is being used as prescribed for a patient by a licensed physician.

• Soliciting or Vending: The Contractor shall not solicit or sell any items while on Government property.

• Firearms: The contractor shall not be in possession of any firearms inside any Government building or while on

Government property. Firearms are prohibited within Government owned or leased compounds or buildings.

1.2 Security of Premises: The Contractor shall be responsible for securing the premises upon completion of each service with a key provided by the Contracting Officer’s Representative (COR). The Contractor shall take the necessary precautions to assure that his/her employee(s) do not leave exterior doors and windows open upon entry to, during performance of services, and/or exiting from the building. Only the Contractor and his/her employee(s) are allowed in the building.

The Contractor shall check to see that the gate, exterior doors, and all exterior windows are locked before departing the premises.

The Contractor shall ensure that all lights shall be turned off after each room or area has been serviced. Any lighting identified by the COR as safety lighting shall be left on as instructed.

2.0 Scope

PERFORMANCE WORK STATEMENT

The Contractor shall furnish all labor, personnel, and supervision to perform the work efforts described in the Performance Work Statement (PWS). Al work must be performed in accordance with commercial standards, all local, state, and federal laws.

3.0 Type of Contract

The Government intends to award a Firm Fixed-Price type of contract.

4.0 Period of Performance

The period of performance shall be for one (1) Base Year for 12 months and four (2) 12-month option years. The Period of Performance reads as follows:

Base Year: April 1, 2018 through March 31, 2019 Option Year 1: April 1, 2019 through March 31, 2020 Option Year 2: April 1, 2020 through March 31, 2021 Option Year 3: April 1, 2021 through March 31, 2022 Option Year 4: April 1, 2022 through March 31, 2023

5.0 Administrative Information

5.1 Recognized Holidays:

Work shall be performed on Mondays, Wednesdays, and Fridays. Work must be performed between 5:00 p.m. and 12:00 a.m.

Access may be granted on Federal Holidays on a case by case basis, at Contractors request. The Contractor is not required to perform work on the holidays listed below:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

5.2 Hours of Operations

The performance of the janitorial services shall take place between the hours of 5:00 P.M. and 12:00 A.M. Mondays, Wednesdays, and Fridays except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain as adequate workforce for the uninterrupted performance of all task defined within this PWS when the Government facility is not closed for the above reasons. Then hiring personnel, the Contract shall keep in mind that the stability and continuity of the workforce are essential. The hours shall not be changed unless authorized by the Contracting Officer (CO) or his/her designee. Annual services may be performed on Saturdays or Sundays by two (2) weeks prior arrangement with the Contracting Officer’s Representative (COR).

5.3 Place of Performance

The Klamath Basin Area Office is located at 6600 Washburn Way, Klamath Falls, Oregon. The buildings to be cleaned are:

• Building 1 (Main KBAO office building) – This building consists of 34 individual offices, one conference room, two bathrooms, one break room, one file storage room, one foyer, and hallways.

• Building 3 (White Modular) – This building consists of 14 offices, one conference room, two bathrooms, and hallway.

• Building 4 (Salmon Modular) – This building consists of 10 offices, one Lab, one foyer, two bathrooms, and hallway.

• Building 5 (O&M Shop) – This building consists of one office, one bathroom with shower, and one wash area.

• Building 6 (O&M Offices) – This building consists of three individual offices, one bathroom, and hallway.

5.4 Security

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

5.5 Contract Supervision:

The Contractor shall have a competent working supervisor, who is thoroughly familiar with the conditions of this contract, on the project at all times, while work is being performed, who is fully authorized by the Contractor to act in his capacity to fulfill the Contractor’s obligation hereunder.

5.6 Pre-Work Meeting: This meeting shall be held at the Klamath Basin Area Office within 15 days after award of the contract and prior to the beginning of work, at a time mutually agreeable to the Contractor and the COR. The purpose of this meeting will be to review the contract and the work to be performed. At this time, the Contractor shall be required to submit, for Government approval, the following listed items:

(a) Detailed work schedules for each service.

(b) List of employees who will be working on the contract.

(c) Name, address, and telephone number of authorized supervisor.

5.7 Janitorial Services: All items contained within the Service Schedule shall conform to the following General Standards.

The Contractor shall perform all services in accordance with this PWS and industry standards.

5.8 Accident Report Procedure:

In the event of an accident involving the Contractor’s personnel while in performance of the contract, the Contractor shall submit a report to the Contracting Officer’s Representative, no later than two working days, in letter form that will include the following: (1) the time and date of occurrence, (2) the place of occurrence, (3) a list of personnel directly involved, (4) a narrative description of the accident that includes a chronological order of facts and circumstances leading to mishap, the results of the investigation and an analysis to include a discussion of all cause factors listed, findings, recommendation, and any corrective action taken, and (5) the signature of the supervisor at the time of the mishap.

5.9 Subcontractors: The contractor shall not, without prior written approval from the Contracting Officer, enter into any subcontract covering any part of the work contemplated by this contract.

5.10 Licenses and Permits:

The Contractor shall obtain at his own expense all necessary licenses and permits, and shall conform to all laws, regulations, and ordinance applicable to the performance of the contract.

6.0 Government-Furnished Property

The Government shall furnish materials and equipment and provide a storage area. The Contractor shall not store gasoline or gasoline-powered equipment on the property unless so directed by the COR, and then only in areas so designated. The Government shall furnish the materials listed below. The Contractor shall notify the COR when the Government furnished supplies need to be replenished when available supply is anticipated to be less than 30 days.

Liquid hand soap Paper toilet seat covers Paper hand towels Nitrile Gloves Toilet paper All cleaning supplies and all cleaning equipment Trash bags (small) Trash bags (20x24) Trash bags (40x48) Trash bags (55x60)

7.0 Applicable Publications (Current Editions) None

8.0 Objectives

The following identifies major services required. Specific application of services may vary from area to area. Services will be completed to accepted standards of the industry.

9.0 Tasks

Service Schedule

(a) Services shall be performed within the overall scope and intervals as identified in service schedules. Specific treatment for specific areas will be identified by onsite inspection with the COR. The Contractor shall use service schedules and onsite inspection to develop working schedules for approval by the COR.

(b) The Contractor shall at all times cooperate with Government forces and/or other Contractors’ personnel and may be required to alter work schedules to complement other work being performed. Occasionally, the Contractor may have to immediately alter work schedule to allow Government forces to perform emergency maintenance and services.

(c) All services provided shall complement the facility, and deficiencies shall be corrected if and/or when noted by the COR.

Building 1 (Main KBAO Office Building) Service Schedule

Item Frequency Dust mop all uncarpeted floors. 3 times a week Clean and damp mop all floors. 3 times a week Clean restrooms and sinks 3 times a week Clean drinking fountain 3 times a week Clean all glass doors and foyer windows 3 times a week Empty all wastebaskets and trash receptacles 3 times a week Vacuum carpeted floors and carpet runners 3 times a week Wash counters and tables in break room 3 times a week Wash conference room tables 3 times a week

Clean all window ledges and baseboards Weekly Dust all furniture, tables, filing cabinets, counters Weekly wood work, areas of desks that are visible Spot clean carpeted suffices and carpet runners Weekly

Clean and damp mop file storage room floor Monthly Clean and disinfect all upholstered furniture Monthly Remove all cobwebs and dust all light fixtures and walls Monthly Vacuum file storage room Monthly

Thoroughly clean all interior and exterior windows Biannually in May and October Remove and thoroughly clean window screens Biannually in May and October

Steam clean all carpeted suffices and carpet runners Biannually in May and October Scrub, strip, and wax all uncarpeted floors Biannually in May and October (Buff and spot-wash as necessary to maintain mirror-like, nonskid finish.)

Wash all walls, doors, doorframes, and window frames Annually. Spot-wash weekly

Building 3 (White Modular) Service Schedule Dust mop all uncarpeted floors 3 times a week Clean and damp mop all floors 3 times a week Clean restrooms and sinks 3 times a week Clean all glass doors 3 times a week Empty all wastebaskets and trash receptacles 3 times a week Vacuum carpeted floors and carpet runners 3 times a week Wash conference room tables 3 times a week

Clean all window ledges and baseboards Weekly Dust all furniture, tables, filing cabinets, counters Weekly wood work, areas of desks that are visible Spot clean carpeted suffices and carpet runners Weekly

Clean and disinfect all upholstered furniture Monthly Remove all cobwebs and dust all light fixtures and walls Monthly

Thoroughly clean all interior and exterior windows Biannually in May and October Remove and thoroughly clean window screens Biannually in May and October

Building 4 (Salmon Modular) Service Schedule Dust mop all uncarpeted floors 3 times a week Clean and damp mop all floors 3 times a week Clean restrooms and sinks 3 times a week Clean drinking fountain 3 times a week Clean all glass doors 3 times a week Empty all wastebaskets and trash receptacles 3 times a week Vacuum carpeted floors and carpet runners 3 times a week

Clean all window ledges and baseboards Weekly Clean carpeted suffices and carpet runners Weekly Dust all furniture, tables, filing cabinets, counters Weekly wood work, areas of desks that are visible

Clean and disinfect all upholstered furniture Monthly Remove all cobwebs and dust all light fixtures and walls Monthly

Thoroughly clean all interior and exterior windows Biannually in May and October Remove and thoroughly clean window screens Biannually in May and October

Building 5 (O&M Shop) Service Schedule Dust mop all uncarpeted floors 3 times a week Clean and damp mop all uncarpeted floors 3 times a week Clean restroom and sinks 3 times a week Empty all wastebaskets and trash receptacles 3 times a week Vacuum carpeted floors and carpet runners 3 times a week

Clean all window ledges and baseboards Weekly Clean shower Weekly Dust all furniture, tables, filing cabinets, counters Weekly Wood work, areas of desks that are visible Spot clean carpeted suffices and carpet runners Weekly

Clean and disinfect all upholstered furniture Monthly Remove all cobwebs and dust all light fixtures and walls Monthly

Thoroughly clean all interior and exterior windows Biannually in May and October

Wash all walls, doors, doorframes, and window frames Annually, Spot-wash weekly

Building 6 (O&M Offices) Service Schedule Dust mop all uncarpeted floors. 3 times a week Clean and damp mop all floors. 3 times a week Clean restroom and sinks 3 times a week Empty all wastebaskets and trash receptacles 3 times a week Vacuum carpeted floors and carpet runners 3 times a week

Clean all window ledges and baseboards Weekly Dust all furniture, tables, filing cabinets, counters Weekly wood work, areas of desks that are visible Spot clean carpeted suffices and carpet runners Weekly

Clean and disinfect all upholstered furniture Monthly Remove all cobwebs and dust all light fixtures and walls Monthly

Thoroughly clean all interior and exterior windows Biannually in May and October Remove and thoroughly clean window screens Biannually in May and October

10.0 Performance Assessment and Disincentives

(a) Monitoring Performance. During the course of the evaluation period, the COR will track Contractor performance.

Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

(b) Contractor Self-Assessment. Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the Contracting Officer. The self-assessment shall be submitted not later than 5 working days after the end of each evaluation period. The self-evaluation shall not exceed 1 page per PRS element. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the Disincentives determination.

(c) COR Recommendation. The COR will consider all evaluations and any other pertinent information, including

Contractor self-assessment, and will prepare a report to the Contracting Officer with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report. The Contractor will be provided a copy of the final COR report at the same time the report is submitted to the Contracting Officer.

(d) Payment Determination. The Contracting Officer may meet with the COR to discuss the COR's report. The Contracting

Officer will make a final determination in writing as to the percentage of work successfully completed, and the resulting payment to be made. A copy of the determination will be provided to the Contractor no later than 45 calendar days after the end of the period being evaluated. All Contracting Officer decisions regarding Disincentives are unilateral decisions made solely at the discretion of the Government.

(e) Deduction. Notwithstanding any other clause of this contract, deduction of the Disincentive will be made within the later of 60 days after the end of the evaluation period or 30 days after receipt of an approved invoice.

(f) The Quality Assurance Surveillance Plan is one evaluation method the government uses to surveillance performance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the Contractor performance.

11.0 Attachment/Technical Exhibit List

Deliverables Schedule Estimated Workload Data Performance Requirements Summary/Quality Assurance Surveillance Plan

PERFORMANCE REQUIREMENTS SUMMARY AND

QUALITY ASSURANCE SURVIELLANCE PLAN (QASP)

Performance Requirement

Summary (PRS) Acceptable Quality Level Means of Measurement

Contractor shall comply with the Performance Work Statement section 9.

a. Timeliness - Janitorial services schedule is met within the specified timeframes 95% of the time.

Confirmed Reports and/or Periodic COR Surveillance

b. Quality - Janitorial services provided are complete 98% of the time.

Confirmed Reports and/or Periodic COR Surveillance

Deduction for Non-Service: In the event services scheduled for performance are omitted or not satisfactorily performed when scheduled for performance, the Contracting Officer or his designated representative shall call the attention of the Contractor to this failure or omission and request that the unperformed work be completed within such time as the Contracting Officer or his designated representative deems reasonable. If the Contractor does not comply with the request within such time as the Contracting Officer deems to be reasonable, the work may be performed by other means and the cost thereof shall be deducted for the monies due, or to become due to the Contractor. If the omitted or unsatisfactory work cannot be accomplished by other means, and cannot be rescheduled, a deduction will be made from the monthly payment based on the chart below, covering the cost of service omitted or not satisfactorily performed shall be made from any monies due or to become due to the Contractor.

Costs to be deducted under this paragraph will be determined by using the unit costs shown in Paragraph titled “Criteria for Deductions”.

Criteria for Non-Service

Janitorial Non-Service or Unacceptable Performance

A. Daily Performance

1. Floors 10%

a. Dust mop

b. Damp mop

c. Spot: wax or clean

d. Vacuuming

2. Restrooms and drinking fountains 10%

3. Wastebaskets 5%

4. Glass doors and foyer windows 5%

5. Wash conference room tables and kitchen counters 5% and table

B. Weekly Performance

1. Window ledges and baseboards 5%

2. Dust all furniture 10%

3. Clean shower 2%

C. Monthly Performance

1. Upholstered furniture 3%

2. Walls and light fixtures 5%

D. Bi-annual and annual performance

1. Interior and exterior windows and clean window 10% screens

2. Carpeted floors 10%

3. Uncarpeted floors 10%

4. Walls, doors, and doorframes 10%

The total deduction for non-service in a single month shall not exceed the total monthly rate.

Should inclement weather prohibit completion of scheduled or required work, no deduction will be taken providing this work is rescheduled and performed within a reasonable amount of time, approved by the COR. The COR must give prior written approval of all omitted work due to inclement weather.

SOLICITATION CLAUSES AND PROVISIONS

TABLE OF CONTENTS

COMMERCIAL CLAUSES

1 52.252-2 Clauses Incorporated by Reference 18 2 52.212-4 Contract Terms and Conditions Required to Implement Statutes or Executive

Orders -- Commercial Items Terms and Conditions – Commercial Items

3 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items

4 52.217-8 – Option to Extend Services 29 5 52217-9 – Option to Extend the term of the Contract 29 6 1452.201-70 Authorities and Delegations 30 7 1452.228-70 – Liability Insurance 30 8 DOI-AAAP-0028 Electronic Invoicing and Payment Requirements – Invoice Processing

Platform

9 WBR 1452.228-70 – Safety and Health – Bureau of Reclamation 31

10 WBR 1452.223-82 Protecting Federal Employees and the Public from Exposure to Tobacco Smoke in the Federal Workplace – Bureau of Reclamation

11 WBR 1452-237-80 Security Requirements – Bureau of Reclamation 32

PROVISIONS

1 52.252-1 Solicitation Provisions Incorporated by Reference 36 2 52.209-7 Information Regarding Responsibility Matters 36 3 52.212-1Addendum Instructions to Offerors – Commercial Items 37 4 52.212-2 Evaluation – Commercial Items 38 5 52.216-1 Type of Contract 39 6 52.-217-5 - Evaluation of Options 39 7 1452.215-71 Use and Disclosure of Proposal Information—Department of the Interior 39 8 WBR 1452.225-82 Notice of World Trade Organization Government Procurement

Agreement Evaluations--Bureau of Reclamation

COMMERCIAL CLAUSES

1 52.252-2 Clauses Incorporated by Reference February 1998

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/ http://farsite.hill.af.mil/

Clauses Title Date 52.203-12 Limitation on Payments to Influence Certain Federal Transaction OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employee of Whistleblower Rights

APR 2014

52.223-3 Hazardous Material Identification and Material Safety Data Jan 1997 52.223-6 Drug-Free Workplace MAY 2001 52.228-5 Insurance – Work on a Government Installation Jan 1997 52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013 52.237-2 Protection of Government Buildings, Equipment, and Vegetation APR 1984 52.242-13 Bankruptcy JUL 1995 52.242-15 Stop – Work Order AUG 1989

(End of clause)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance.

The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights --

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C.3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71,Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

2 52.212-04 Contract Terms and Conditions--Commercial Items January 2017 http://www.acquisition.gov/far/ http://farsite.hill.af.mil/

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include --

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer— System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt Payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice.

For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period at fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607- 2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause.

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) System for Award Management (SAM).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2)

(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to:

(A) Change the name in the SAM database;

(B) Comply with the requirements of Subpart 42.12 of the FAR;

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contract.

(4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via SAM accessed through https://www.acquisition.gov.

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End Use License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement.