2__DRAFT_Sources_Sought_Specifications_1.pdf

DRAFT

U.S. Department of the Interior October 2024

Nathaniel ‘Nat’ Washington Power Plant

GSU Transformer Replacements Columbia Basin Project, Washington

Columbia-Pacific Northwest Region 9

This page intentionally left blank.

Nathaniel ‘Nat’ Washington Power Plant GSU Transformer Replacements Columbia Basin Project, Washington Solicitation No. 140R1025R0003

Price Schedule

B - 1

CONTINUATION OF

SECTION B – SUPPLIES OR SERVICES AND PRICES

NATHANIEL ‘NAT’ WASHINGTON POWER PLANT

GSU TRANSFORMER REPLACEMENTS

COLUMBIA BASIN PROJECT WASHINGTON

B.1 PRICE SCHEDULES

(a) Offers will be considered for award on the following Price Schedules.

(1) Price Schedule 1 – Overall Project Costs:

a. Supply (manufacture, factory test, and transport) six (6) Generator Step- Up (GSU) power transformers for in service operation.

(2) Price Schedule 2 – K21A Construction:

a. Remove and dispose of three (3) GSU power transformers from in service operation including high voltage surge arresters.

b. Install and commission three (3) GSU power transformers for in service operation including high voltage surge arresters and three (3) Dissolved Gas Monitors (DGMs) attached and functional.

c. Modify existing isolated phase bus for connection to new transformers in Bay 21.

d. Furnish and install seismic anchorage systems for new transformers.

e. Furnish and install oil barrier system for new transformers.

(3) Price Schedule 3 – K22A Construction:

a. Remove and dispose of four (4) GSU power transformers from spare locations.

b. Remove and reinstall three (3) GSU power transformers from in service operation to spare locations.

c. Dispose of high voltage surge arresters.

d. Install and commission three (3) GSU power transformers for in service operation including high voltage surge arresters and three (3) Dissolved Gas Monitors (DGMs) attached and functional.

e. Modify existing isolated phase bus for connection to new transformers in Bay 22.

f. Furnish and install seismic anchorage systems for new transformers.

g. Furnish and install oil barrier system for new transformers.

(b) No offer will be considered for award on only a part of the Price Schedules.

B - 2

(1) Offerors shall complete Price Schedules 1, 2, and 3. Offers not including all of Schedules 1, 2, and 3 will be considered nonresponsive and will not be evaluated for award.

(2) Offers will be evaluated based on the total of Price Schedules 1, 2, and 3.

(c) Offers are subject to the terms and conditions of this solicitation.

(d) See the contract clause at WBR 1452.232-81, Payment for Mobilization and Preparatory Work, for CLIN 1-3.

(e) See contract clause at WBR 1452.246-81, Alt. VI, Failure to Meet Performance Warranties for Warranted Characteristics.

(f) Definitions:

(1) CLIN – Contract Line Item Number

(2) Days – Calendar days.

(3) CLIN Types are designated in the Price Schedules as follows:

a. C – Construction

b. S – Supply

(g) Each price schedule is identified as either Supply or Construction in the table header;

each CLIN under the price schedule belongs to the identified category.

PRICE SCHEDULE 1 – OVERALL PROJECT COSTS

CLIN

CLIN

TYPE Section Supplies or Services

Quantity and Unit Unit Price Amount

1-1 S 01 31 30 Contract Document Management System For the lump sum of $

1-2 S 48 19 23 Supply Power Transformers 6 Each $ $

1-3 C

WBR

1452.232-

Mobilization and Preparatory Work For the lump sum of $

TOTAL FOR PRICE SCHEDULE 1 $

B - 3

PRICE SCHEDULE 2 – K21A CONSTRUCTION

CLIN

CLIN

TYPE Section Supplies or Services

Quantity and Unit Unit Price Amount

2-1 C 05 12 73 Power Transformer Anchorage Systems For the lump sum of $

2-2 C 26 05 05 Remove and Dispose of Existing Electrical Equipment

For the lump sum of $

2-3 C 32 19 10 Oil Spill Barriers For the lump sum of $

2-4 C 48 19 23 Install Power Transformers For the lump sum of $

TOTAL FOR PRICE SCHEDULE 2 $

PRICE SCHEDULE 3 – K22A CONSTRUCTION

CLIN

CLIN

TYPE Section Supplies or Services

Quantity and Unit Unit Price Amount

3-1 C 05 12 73 Power Transformer Anchorage Systems For the lump sum of $

3-2 C 26 05 05 Remove Existing Electrical Equipment For the lump sum of $

3-3 C 32 19 10 Oil Spill Barriers For the lump sum of $

3-4 C 48 19 23 Install Power Transformers For the lump sum of $

TOTAL FOR PRICE SCHEDULE 3 $

TOTAL FOR PRICE SCHEDULES 1 THROUGH 3 $

B.2 WARRANTED CHARACTERISTICS

(a) The Offeror warrants that the losses of each power transformer shall not exceed the loss requirements furnished below, with rated voltage and frequency.

(b) Transformer losses (round to the nearest tenth of a kilowatt):

(1) No-load losses ............................................................................. ____________ kW

(2) Load losses, at the loading condition of:

276-megavolt ampere output ...................................................... ____________ kW

B - 4

(3) Load losses must be at the IEEE reference temperature of 85 degrees C. Losses measured at a different loading than that which is required, but extrapolated to the required loading, will not be acceptable.

END OF SUPPLIES OR SERVICES AND PRICES

Table of Contents

00 01 10 - 1

SECTION C - DESCRIPTION / SPECIFICATIONS

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 12 10 Other Contracts 01 14 10 Use of Site 01 14 12 Work Restrictions 01 14 30 Interruption of Service 01 31 22 Coordination Meetings 01 31 30 Contract Document Management System 01 32 10 Construction Program 01 33 00 Submittals 01 33 26 Electrical Drawings and Data 01 35 10 Safety Data Sheets 01 35 20 Safety and Health 01 35 30 Contractor’s Onsite Safety and Health Personnel 01 35 50 Site Security 01 42 10 Reference Standards 01 46 00 Quality Procedures 01 51 00 Temporary Utilities 01 55 00 Vehicular Access and Parking 01 56 10 Protection of Existing Installations 01 57 20 Environmental Controls 01 57 30 Water Pollution Control 01 57 35 Oil Spill Prevention 01 60 00 Product Requirements 01 74 10 Cleaning and Waste Management 01 78 30 Project Record Documents

DIVISION 02 - EXISTING CONDITIONS

02 80 10 General Requirements for Hazardous Materials 02 82 20 Removal and Disposal of Asbestos Containing Materials 02 83 33 Removal and Disposal of Equipment Containing Hazardous Materials 02 87 20 Removal and Disposal of Used Oil

DIVISION 03 – CONCRETE

03 15 10 Internally Threaded Adhesive Anchor Inserts 03 62 20 Nonshrink Grout for Equipment and Metalwork 03 81 14 Concrete Coring and Repair

DIVISION 05 - METALS

05 12 73 Power Transformer Anchorage Systems

Table of Contents

00 01 10 - 2

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping

DIVISION 09 – FINISHES

09 96 20 Coatings

DIVISION 26 - ELECTRICAL

26 05 02 Basic Electrical Materials and Methods 26 05 05 Selective Demolition for Electrical 26 05 20 Conductors and Cables 26 05 26 Grounding and Bonding for Electrical Systems 26 05 33 Raceways and Boxes for Electrical Systems 26 05 75 Identification Signs 26 05 90 Wiring Checkout and Tests

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 19 10 Oil Spill Barriers

DIVISION 33 – UTILITIES

33 72 26 Outdoor Jumper Buses, Rigid Bus, and Accessories 33 75 39 High Voltage Surge Arresters

DIVISION 48 - ELECTRICAL POWER GENERATION

48 19 22 Isolated Phase Bus 48 19 23 Electrical Power Generation Transformers 48 19 24 Transformer Insulating Fluid 48 19 25 Transformer Dissolved Gas Monitor

DIVISION 51 - INFORMATION AVAILABLE TO OFFERORS

51 00 00 Information Available to Offerors 51 00 10 Photographs 51 00 22 Heavy Metal Analytic Test Results 51 02 83 Hazardous Materials Survey and Analytical Results 51 02 87 Oil Analytic Test Results

DIVISION 52 - DRAWINGS

52 00 00 Drawings

END OF CONTENTS

Summary of Work

01 11 00 - 1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.01 LOCATION

A. Work is located at Nathaniel ‘Nat’ Washington Power Plant, on the Columbia River adjacent to the City of Coulee Dam, Okanogan County, Washington, which is approximately 90 miles west of Spokane, Washington.

B. The nearest railhead is a Government-owned siding and unloading facility located in Odair, Washington, on a rail line owned and operated by the Eastern Washington Gateway Railroad Company Railroad, Washington. The siding is located approximately 30 miles to the south of Grand Coulee Dam. Arrangement for rail service may be made by contacting Washington Eastern Railroad, 111 South Levre Street, Medical Lake, Washington, 99022; phone 509- 299-9105 or www.washingtoneasternrr.com.

1. Other rail heads may exist in the area (e.g., Ephrata, Washington).

2. Government is not responsible for the contractor’s failure to secure the use of rail system.

1.02 PRINCIPAL COMPONENTS OF WORK

A. Replace six (6), in-service, single-phase Generator Step-Up (GSU) power transformers.

The following work to be completed:

1. Supply (manufacture, factory test, and transport) six (6) GSU transformers for in-service operation.

2. Remove and dispose of three (3) GSU transformers from in-service operation, including high voltage surge arresters.

a. Recycle or dispose of existing insulating fluid per requirements of Section

02 87 20 – Removal and Disposal of Used Oil.

b. Remove and dispose of existing asbestos wiring per requirements of

Section 02 82 20 - Removal and Disposal of Asbestos Containing Materials.

3. Remove and dispose of four (4) GSU transformers from spare locations.

a. Recycle or dispose of existing insulating fluid per requirements of Section

02 87 20 – Removal and Disposal of Used Oil.

b. Remove and dispose of existing asbestos wiring per requirements of

Section 02 82 20 - Removal and Disposal of Asbestos Containing Materials.

http://www.washingtoneasternrr.com/

01 11 00 - 2

4. Remove and reinstall three (3) GSU transformers from in-service operation to spare.

a. Prepare transformer for spare status.

5. Install and commission six (6) GSU transformers for in-service operation including high voltage surge arresters and six (6) Dissolved Gas Monitors (DGMs) attached and functional.

6. Modify existing isolated phase bus for connection to new transformers in Bays 21 and 22.

7. Furnish and install seismic anchorage systems for new transformers.

8. Furnish and install oil barrier system for new transformers.

1.03 SPECIFICATIONS REQUIREMENTS

A. Requirements in Division 1, General Requirements, apply to Divisions 2 through 52.

B. Imperative statements in these specifications are Contractor requirements, unless otherwise stated.

C. Where specifications are written in streamlined form, words “shall be” are included by inference where a colon (:) is used within sentence or phrase.

1.04 DEFINITIONS

A. When specifications use a word or term defined in Federal Acquisition Regulations (FAR), definition of the word or term shall be in accordance with FAR sections in effect at the time solicitation was issued.

1.05 ACRONYMS

A. The following acronyms apply to specifications Divisions 1 through 52:

1. CO: Contracting Officer.

2. COR: Contracting Officer’s Representative. May also be referred to as

Government Representative and used interchangeably.

3. RSN: Required Submittal Number

4. TSC: Technical Service Center.

5. WPP: Washington Power Plant. May also be referred to as Third Powerplant, or

TPP and used interchangeably.

PART 2 PRODUCTS

Not Used

01 11 00 - 3

PART 3 EXECUTION

END OF SECTION

Other Contracts

01 12 10 - 1

SECTION 01 12 10

OTHER CONTRACTS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include cost of coordinating with other contracts in prices offered in the Price

Schedules for other items of work.

1.02 OTHER CONTRACTS

A. During work under this contract, other work that may be performed in vicinity of work by Reclamation and other contractors.

B. Cooperate and coordinate with other contractors on access to and use of work areas and contractor use areas. Comply with the clause at FAR 52.236-8, Other Contracts.

C. Cooperate and coordinate with other contractors on use of temporary utilities.

D. Cooperate and coordinate with other contractors on maintaining dust-free operations.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Other Contracts

01 12 10 - 2

Use of Site 01 14 10 - 1

SECTION 01 14 10

USE OF SITE

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedules for other items of work.

1.02 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

B. RSN 01 14 10-1, Land Use and Landscape Rehabilitation Plan

1. For each Contractor use site on Government land.

a. Show use location and extent of impact. Mark-up print of drawing 222- 117-28880, or similar.

b. Uses include but are not limited to the following:

1) Buildings and service areas including offices, shops, warehouses, storage areas, fuel and oil storage areas, and fabrication yards.

2) Parking areas, temporary roads, and haul routes.

3) Utilities including air, power, and water lines; fire hydrants; and compressor station.

4) First-aid and medical facilities.

5) Areas for processing, storing, and disposing of waste materials from construction operations.

6) Temporary fences.

c. Describe methods to preserve, protect, and repair, vegetation (such as trees, shrubs, and grass) and other landscape features on or adjacent to jobsite, which are not to be removed and which do not interfere with work required under this contract. Include methods to mark work area limits, protect disturbed areas, and prevent erosion.

d. Describe methods to protect, and repair if damaged, existing improvements and utilities at or near jobsite.

e. Describe methods for removing temporary structures and facilities, cleanup, and rehabilitating site after completion of construction activities.

2. Submit revised drawings of changes in use of Government land made during design and erection stages or after use of Government land is in operation.

01 14 10 - 2

C. RSN 01 14 10-2, Transformer Haul Plan

1. Plan for using Government facilities, dam, reservoir, and laydown area to haul transformers to and from the construction site. Include delivery of new transformers and removal of existing transformers.

2. Include:

a. Proposed delivery route to the power plant.

b. Details of trucking and trailers to be used including loading distribution.

1) Include axle spacing and axle loads.

c. Drawing showing transformer, truck, and trailer.

1.03 PROJECT CONDITIONS

A. Government land may be used for required construction facilities.

1. Transformer delivery, setup staging and Contactor lay down on the transformer deck is limited to the area north of the power plant as shown in Figure 1 - Contractor Use of Site Areas.

a. In consideration of safety measures, it is recommended that the Contractor takes caution while utilizing the laydown area in close proximity to the rock wall, as there is a possibility of rocks falling.

2. Refer to drawing 222-117-28880 for an overview.

01 14 10 - 3

Figure 1 - Contractor Use of Site Areas Shown in Blue Region

B. The top of the dam road use is restricted based on ambient temperature and loading. Do not haul a transformer over the top of the dam road until approval is received on RSN 01 14 10-2, Transformer Haul Plan and a minimum ambient temperature, as approved by the COR, of 40 degrees Fahrenheit has been maintained for at least 48 hours. Refer to drawing 222-D-1939.

C. Access through delivery gate must be coordinated with COR or Government representative.

D. When private land is used for construction facilities, or other construction purposes, make necessary arrangements associated with use of private land.

E. Location, construction, operation, maintenance, and removal of construction facilities on Government land will be subject to approval of COR.

F. Coordinate with work of other contractors or the Government in vicinity, or with reservations made by the Government for use of such land.

G. Housing for construction personnel will not be permitted on Government land.

01 14 10 - 4

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.01 HAULING

A. Hauling activities across the dam are limited to times in which the ambient temperatures are within the range specified in Article 1.03B.

3.02 RESTORATION

A. Restore Contractor use areas to pre-construction condition.

B. Restore temporary construction roads to original contours and make impassable to vehicular traffic when no longer required.

Work Restrictions

01 14 12 - 1

SECTION 01 14 12

WORK RESTRICTIONS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedules for other items of work.

1.02 WORK RESTRICTIONS

A. Bureau of Reclamation operates and maintains Nathaniel ‘Nat’ Washington Power Plant.

B. Always maintain Bureau of Reclamation access to the power plants and other facilities.

C. Perform work impacting power generation during the available interruption of service windows at the power plants. Refer to Section 01 14 30 – Interruption of Service.

D. Allowable Work Hours:

1. Monday through Friday: 6:30 am to 5:00 pm, excluding Federal Holidays and not to exceed 40-hours per work week, except:

a. During transformer installation, Contractor will be allowed to work up to

12-hour days, 7-days a week.

1) Start times to be no earlier than 6:00 am.

2) Finish times to be no later than 6:00 pm.

b. During transformer dryout and fluid filling, Contractor will be allowed to work 24-hour days.

2. Work outside of allowable work hours, including weekend work and night work, may be approved by COR but needs to be requested 5 business days in advance prior to starting work.

E. Unescorted access to work areas may be allowed as approved by the COR.

F. Notify COR 48 hours in advance of a delivery made to the power plants.

G. Photographs of the dams, penstocks, power plants, and control rooms taken within areas not accessible by the public or within controlled industrial areas are not allowed with the following exceptions.

1. Photographs to document site conditions.

2. The Contractor may submit a written request to the COR to have specific photographs of the Contractor’s installed equipment to be released for publication

Work Restrictions

01 14 12 - 2 subject to written approval of the Area Office Security Manager and Construction Contract Officer.

a. The photograph shall be limited in scope to the Contractor's equipment or work and shall not depict adjacent systems or components not related to the Contractor’s work.

b. The Government reserves the right deny photography or not to release photographs for contractor publication for any reason.

c. All photographs take but not used for the above purposes shall be delete by the Contractor upon acceptance of the Contractor's Maintenance Manuals, required submittals, and as-built drawings.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Interruption of Service

01 14 30 - 1

SECTION 01 14 30

INTERRUPTION OF SERVICE

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include cost in prices offered in the Price Schedules for items of work for which interruption of services are required.

1.02 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

B. RSN 01 14 30-1, Interruption of Service Request

1. Area where work will be done (by number or other description).

2. Outline procedures for accomplishing work including:

a. Specific safety precautions to be taken.

b. Type and location of barricades.

c. Warning signs.

d. Protective grounds and devices to be used.

e. Provide a detailed description of the equipment impacted and the work being performed.

3. Commencement time of work.

4. Duration of work.

5. Number of personnel and their classification.

6. Description of equipment to be used.

7. Information indicating that required materials are on site or data indicating shipping dates of materials not on site.

1.03 PROJECT CONDITIONS

A. Coordinate and schedule interruption of services per RSN 01 14 30-1, Interruption of Service Request:

1. Coordinate work with Government operations.

a. Schedule at least 30 days in advance of the requested interruption of service for periods less than 5-days.

01 14 30 - 2

b. Schedule at least 60 days in advance of the requested interruption of service for periods equal to or greater than 5-days.

2. No specific interruption of service request will be considered unless:

a. COR has reasonable assurance that materials and equipment required for work are on site.

b. Contractor will be prepared to perform work on date and during period of time requested for specific interruption of service.

3. Allowable time and available interruption of service periods will govern interruption of service requests, work scheduling, onsite delivery of materials, and required drawings and data submittals.

B. The Government allows a maximum of one (1) bank of three (3) transformers to be removed and replaced per outage window. Coordinate order of removal and replacement with COR.

C. Three (3) transformers shall be onsite and assembled before any outage is allowed and/or removing existing transformers from service.

D. The outage window will be September 1, 20XX to March 31 of the following calendar year. The outage window must include 30-days for joint commissioning (Contractor and Government); therefore, the Contractor’s construction window will be from September 1, 20XX to February 28 of the following calendar year.

1. 20XX is defined as the year of successful arrival of the transformers to the site. If the transformers arrive after September 1, 20XX may be defined as the following year by mutual agreement of the parties.

2. Outages must be taken in consecutive years. Example outages are shown below:

a. September 1, 2028 – March 31, 2029.

b. September 1, 2029 – March 31, 2030.

c. September 1, 2030 – March 31, 2031.

d. September 1, 2031 – March 31, 2032.

e. September 1, 2032 – March 31, 2033.

f. September 1, 2033 – March 31, 2034.

g. September 1, 2034 – March 31, 2035.

h. September 1, 2035 – March 31, 2036.

E. Interruption of service windows available to Contractor: Government will stop power generation on specific units to accommodate Contractor requested and approved interruption of service.

01 14 30 - 3

F. Interruption of service is not allowed to occur simultaneously for multiple banks. No more than one bank of transformers can be installed per outage window.

G. Transformers may be delivered prior to the outage periods and stored onsite, not to exceed 120-days prior to outage. Acceptance, inspection, and storage are full responsibility of the Contractor.

H. Temporary outages on overhead 550 kV lines may be allowed while transporting a transformer along the deck.

I. Due to proximity of adjacent units, adjacent units may also require an outage during certain work activities on a bank of transformers.

J. When work cannot be performed during an approved interruption of service period, notify COR that interruption of service is not required.

K. Show construction interruption of services in the construction schedule.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

01 14 30 - 4

Coordination Meetings

01 31 22 - 1

SECTION 01 31 22

COORDINATION MEETINGS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedules for other items of work.

1.02 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

B. RSN 01 31 22-1, Pre-Design Coordination Meeting Notification

1. Date and time of meeting and proposed attendees.

2. Preliminary documents of RSN 48 19 23-1.

C. RSN 01 31 22-2, Progress Review Meeting

1. Date and time of meeting and proposed attendees.

2. Minutes per Article 1.03B.6.

1.03 COORDINATION MEETINGS

A. Pre-Design Coordination Meeting:

1. Date: No later than 90 days after receipt of Notice to Proceed. Contractor to coordinate meeting time and dates with attendees and receive approval from

COR.

2. Location: Bureau of Reclamation, Grand Coulee Power Office (GCPO), Hwy 155 Grand Coulee, Washington; unless otherwise approved by the COR.

3. Purpose:

a. Discuss contractual submittal requirements specific to the major electrical equipment.

b. Review with Government personnel electrical drawings, data, and technical requirements of specifications.

c. Discuss power transformer requirements and coordination necessary to complete power transformer design.

d. Review plant and system operations to coincide with transformer design.

e. Review isolated phase bus modifications.

01 31 22 - 2

f. Review preliminary design documentation required under submittal

RSN 48 19 23-1.

4. Attendees:

a. Responsible engineering representatives who understand these specifications with respect to technical requirements, equipment to be furnished, and coordination necessary to complete electrical design.

b. Representatives shall include, at least:

1) Prime Contractor.

2) Transformer manufacturer.

3) Isolated phase bus manufacturer.

4) Electrical subcontractor, if applicable.

5) Reclamation COR.

6) Reclamation technical engineer.

5. Provide following preliminary power transformer information at meeting:

a. Preliminary dimensioned transformer layout drawings showing plan and elevation views.

b. Core design including material, joint design, losses, coating, flux density, and core cooling.

c. Winding design including conductor design, insulation system, configuration, and current density.

d. Tank design. Show how lid, corners and base are formed and welded, and describe welding procedures and weld quality control.

e. Mechanical components including gasket material, seals, gasket retention system, core clamps, tie bars, and plates.

f. Dielectric design including BIL, impulse wave distribution within both high and low voltage windings.

g. No load loss, plot of no load losses versus flux density, eddy current loss, and load loss calculations.

h. Thermal design including:

1) Calculated values for average winding temperature rise.

2) Hot spot temperature rise.

3) Top fluid temperature rise.

4) Average fluid temperature rise.

5) Fluid thermal time constant.

6) High and low voltage winding thermal time constants.

01 31 22 - 3

7) Calculated locations for fiber optic sensors.

8) Tank steel thermal time constant.

9) Tank heating, and cooling system including values during over excitation.

i. Short-circuit design including past experience, special design, and HV and

LV short circuit calculations (including diagram showing axial and radial forces for each layer).

j. Seismic anchoring provisions. Provide name and qualifications of company doing seismic-analysis qualification report.

k. Shipping, delivery, storage, installation, and on site assembly procedures, including:

1) Name and qualifications of transformer manufacturer’s erecting engineer to be onsite.

2) Considerations to address prevention of shipping damage.

6. Provide preliminary drawings, documentation, and explain modifications to the isolated-phase bus, and coordination with transformer designers.

7. Within 28 calendar days after conclusion of meeting, Government will furnish Contractor a letter regarding items discussed at meeting with enclosed copies of pertinent drawings and data marked with Government’s comments.

B. Progress Review Meetings:

1. Location: Teleconference; unless otherwise directed by the CO.

2. Attendees: Responsible engineering representatives who fully comprehend the specifications with respect to technical requirements, equipment to be furnished, and coordination necessary to complete electrical design. Representatives shall include:

a. Project manager and project engineer from Contractor.

b. COR, project manager, and project engineer from GCPO.

c. Electrical subcontractor, if applicable.

3. Progress Review Meetings to begin 30-days after Notice to Proceed.

4. Frequency: weekly, unless otherwise directed by the CO.

5. Purpose:

a. Review progress.

b. Review with Government personnel drawings, data, and technical requirements of specifications for the project.

c. Schedule, Progress, and Coordination:

01 31 22 - 4

1) Review safety, progress made, schedule, project issues, submittals, request for information, and resolution necessary to meet specifications requirements.

2) Review dates that activities were started and completed, remaining duration, and percent complete.

3) Review submittals register, submittals currently in review and approval, and meeting submittals due dates or delivery time frames.

4) Review RFI and current status.

6. Draft minutes will be emailed within 48 hours of weekly meeting, final minutes

(after 24 hours of review of draft) will be posted to CDMS under RSN 01 31 22- 2, Progress Review Meeting that incorporate any comments.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Contract Document Management System

01 31 30 - 1

SECTION 01 31 30

CONTRACT DOCUMENT MANAGEMENT SYSTEM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Contract Document Management System:

1. Payment: Lump sum price offered in Price Schedule 1.

1.02 DEFINITIONS

A. CDMS: Contract Document Management System.

B. REA: Request for Equitable Adjustment.

C. RFC: Request for Change.

D. RFI: Request for Information.

E. RFP: Request for Proposal.

F. CM: Contract modification.

1.03 REFERENCE STANDARDS

A. Reclamation Manual Directives and Standards (RCD)

1. RCD 05-01 Information Management

1.04 SUBMITTALS

A. Submit in accordance with Section 01 33 00 - Submittals.

B. RSN 01 31 30-1, Approval Data

1. System provider experience, number of systems operating, references.

2. Documentation of system capabilities.

3. Instructions for system use.

C. RSN 01 31 30-2, Final Data

1. Documents uploaded to CDMS throughout project.

2. On media as directed by the CO.

01 31 30 - 2

1.05 QUALIFICATIONS

A. System provider: At least 5 years successful performance in providing required services.

1.06 CDMS REQUIREMENTS

A. CDMS shall be capable of generating, storing, tracking, categorizing, and managing Contract Documents.

B. Contract Documents include but are not limited to:

1. Specifications.

2. Contract drawings.

3. Submittals.

4. Approval Drawings (Contractor generated document)

5. Shop Drawings (Contractor generated document)

6. Final Drawings (Contractor generated document)

7. As-built Drawings (Contractor generated document)

8. REA (Contractor generated document).

9. RFC (Contractor generated document).

10. RFI (Contractor generated document).

11. CM.

12. Contractor Inspection reports.

13. Contract schedules.

14. Meeting agendas and meeting minutes.

15. Letters, memos, and other typical contract correspondence.

C. Access:

1. Web-based:

a. Contract Documents are stored and accessed by authorized individuals via an internet site.

b. Compatible with web browsers Microsoft Edge and Google Chrome.

2. Ability to upload Contract Documents and make available for user download in supported file formats, minimum:

a. Drawing (.dwg)

b. Compressed Folder/File (.zip)

c. Microsoft Excel Sheet (.xlsx)

01 31 30 - 3

d. Comma Delimited (.csv)

e. Microsoft Project (.mpp)

f. Microsoft Word Document (.docx)

g. Portable Document Format (.pdf)

3. Allow Contract Documents to be prepared by the Contractor or by Government.

a. Preparing organization will control access of documents. See Article

1.06E.

4. Contractor and Government shall each have a project manager for CDMS.

a. Each project manager shall have capabilities to assign users within their organization and to assign user rights which control access to documents based on user class and document type.

b. Each organization shall be capable of defining its access hierarchy.

c. Inclusion of users will be prerogative of organizational project manager.

d. Government shall be able to create and modify project properties (i.e.

Contractor, project location, description, project directory, etc.).

5. Email notifications shall be automatically sent to selectable users when new documents are submitted and available for viewing, or alerts are generated.

Examples:

a. Updates to project information (e.g. entry of a new submittal);

b. Changes to project information (e.g. approval of a submittal);

c. Alerts (e.g. submittal under review for greater than 15 days without action).

6. Ability to link files; examples:

a. Submittal linked to a Specification Section or Drawing.

D. Reports:

1. Generate reports that list and sort documents by status, examples include:

a. Submittals that have been approved.

b. Invoices paid to date.

c. RFIs under review.

2. Generate alerts when documents requiring action approach or exceed allowable time.

3. Generate customizable summary reports, examples include:

a. Submittal turnaround.

b. RFI turnaround.

01 31 30 - 4

4. Reports shall be printable, exportable as searchable Portable Document Format (PDF) or printer friendly HTML, and exportable to Excel, XML, or CSV.

5. Ability to link from an item in a report directly to item by clicking on it. For example, in a submittal report, clicking on a submittal that is 15 days old takes you directly to information on that submittal.

6. Capable of producing a complete and logically organized set of documents within CDMS in both PDF and XML format.

E. Document Security and Backup:

1. Secure Sockets Layer (SSL) encryption for secured data exchange between browser and server (secure access to documents and information).

2. Allow document access security until authoring party chooses to share it with others.

a. Show parties that have access to a document.

b. Extent of document sharing shall be determined by authoring party.

c. Once documents are shared, track documents so that changes cannot occur without a record of changes.

3. Backup/Archiving to File Transfer Protocol (FTP) site of documents to which an organization has access on a regular (minimum monthly) basis. Backups shall be in PDF format.

4. Documents shall be downloadable to FTP sites where Government and other organizations can each access their own data confidentially.

F. General Tracking and Control:

1. Documents shall be grouped into categories (Submittals, RFC, RFI, RFP, CM, Payments, Daily Inspection Reports, Meeting Minutes).

2. CDMS shall track:

a. When documents were received or returned, as well as status of documents (e.g. Under Review; or Returned, Approved or Rejected, etc.).

b. Document changes including who entered or changed document and date change was made.

c. When a reviewer has opened an item.

G. Submittal Tracking and Control:

1. Ability to create master list of submittals (“Schedule of Submittals”).

2. Supply standard submittal form for entering information. CDMS shall allow customizing of standard submittal form. Contractor shall be able to enter submittal summary information (required submittal number, title, description, due

01 31 30 - 5 date, and specification section shall be required fields) and then upload submittal data in electronic format.

3. Track date received, date response due, date returned, and approval status.

a. Status designations may be modified to fit Government standard designations:

1) A: Approved

2) R: Resubmit

3) NA: Not Approved

4) Acc: Accepted

5) NAcc: Not Accepted

4. Supply Submittal Tracking form for Government to enter review comments and action taken. CDMS shall allow customizing of submittal tracking form.

a. Allow for Government to route submittal to third parties by generating design-review transmittals with each submittal package item, to track status of individual sub-items within submittal package, and to route each sub-item to appropriate reviewers.

5. Ability to generate automatic notification after specified days without response.

H. RFI Tracking and Control:

1. Supply standard RFI form to enter information.

2. Ability to create or attach documents to the RFI form or links to other documents within CDMS.

3. Ability for Government to route RFI to appropriate reviewers and for reviewers to enter comments into standard response form.

I. Inspection Reports Tracking and Control:

1. Ability to attach standard inspection and report forms into CDMS and ability to create customizable inspection forms in CDMS. Typical forms:

a. Daily Inspection Report (DIR).

b. Survey requests.

c. Plant inspection reports.

d. Testing reports.

2. Ability to link or attach photos to forms and link forms to other documents within

CDMS.

J. Contract Modifications:

1. Ability to upload executed contract modifications.

01 31 30 - 6

K. Correspondence:

1. Ability to generate letters and memos.

a. Ability to attach documents to letters and memos, and to reference other documents within CDMS.

b. Ability to automatically assign sequential numbers to letters and memos.

2. Ability to generate responses to letters and memos.

a. System automatically generates memo suffixes, e.g. first response to Memo 32 to be 32.01, second response to be 32.02, etc.

3. Ability to generate meeting agendas and meeting minutes and to attach documents to minutes. CDMS shall automatically assign sequential meeting numbers.

L. Miscellaneous Tracking and Controls. Ability to:

1. Generate reports tracking RFCs, RFIs, CMs, Submittals, Payments, Memos, DIR’s, survey requests, plant inspection reports and testing reports.

2. Filter logs based on criteria:

a. Submittals: Specification Section, Days Out, Status (A/R/NA/Acc/NAcc).

b. RFI’s: Days out, Status (Open/Closed), Specification Section/Dwg No., Responsibility/Ball-In-Court.

3. Sort Logs based on a criterion, e.g. for Submittal, Specification Section, Days

Out, Status, or other criteria determined by the COR.

4. Supply forms to match Government’s CM Form and Progress Payment Form or other forms when needed.

5. Measure productivity benchmarks on a project such as computing average review days for RFIs and submittals, categorize CMs, and track total CM percentages by category.

6. Keyword search of documents in database.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.01 IMPLEMENTATION

A. The Contractor shall be the administrator of the CDMS site. The Contractor shall maintain and manage CDMS services directly with the software provider. All data and stored information shall be maintained by the Contractor who has sole responsibility for the CDMS solution.

01 31 30 - 7

B. The Contractor shall share access to CDMS site and data with the Government for Contract purposes as described herein.

C. In accordance with Reclamation Directive and Standard RCD 05-01, all information received, created, or compiled by Reclamation officials, employees, contractors, and other staff (employees) is the property of the Federal Government and must be maintained in accordance with established standards.

D. CDMS shall be in place and operating before Contractor transmits Contract Documents to Government, except RSN 01 31 30-1, Approval Data.

1. CDMS operation includes COR, or other authorized Government representative, having program control to assign users and user rights to Government personnel to access appropriate areas of system.

E. Contractor shall input Schedule of Submittals before making submittals. Include:

1. RSNs listed in Section 01 33 00 - Submittals.

2. Scheduled submittal date.

F. Contractor shall provide a report of submittal status monthly or as requested by COR.

Submittal status report shall be in a table format and include:

1. Required Submittal Number (RSN).

2. Section title.

3. Submittal title.

4. Date submitted.

5. Date of response.

6. Approval status (Approved, Resubmit/Not Approved, Accepted, Not Accepted).

7. Days in Review.

8. Due Date.

G. CDMS shall be operational until final project closeout.

01 31 30 - 8

Construction Program

01 32 10 - 1

SECTION 01 32 10

CONSTRUCTION PROGRAM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Costs:

1. Developing Baseline Schedule: Include in lump sum price offered in Price

Schedule 1 for Mobilization and Preparatory Work.

2. Updating and Using Construction Program: Include in prices offered in the applicable Price Schedules.

1.02 DEFINITIONS

A. Schedule: The Critical Path Method (CPM) of planning and scheduling a construction project where activities are arranged based on activity relationships and network calculations determine when activities can be performed and the critical path of the project.

B. Project Calendar(s): Cross reference of numerical workdays with calendar days. Project calendars serve as the basis for day/date conversion and assign workdays and non-workdays.

C. Resources: Equipment, labor or crews, materials, subcontractors, fabricators, manufacturers, and consultants.

D. Out of Sequence Work: An activity that starts before its predecessor activities are completed.

1.03 REFERENCE STANDARDS

A. Associated General Contractors of America (AGC)

1. AGC Manual-2004 Construction Planning and Scheduling

Manual

1.04 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

1. Furnish database files in format compatible with Oracle Primavera P6

Professional Project Management.

2. Upon request of the CO, provide information and data used to develop and maintain the Construction Program to the COR.

01 32 10 - 2

B. RSN 01 32 10-1, Representative Information

1. Designation of authorized representative to develop and maintain Construction

Program. Include resume with training and experience.

C. RSN 01 32 10-2, Baseline Schedule

1. Construction Program/Schedule database.

2. Definition of project calendars.

3. Primavera layout file (.plf).

4. Primavera file extension (.xer).

5. Gantt chart (Bar chart) for project in portable document format (.pdf).

6. Activity report including logic constraints consisting of predecessors, successors, and constraint dates.

7. Tabular listings of resources and resource limitations used to produce baseline schedule. Correlate resources with schedule assumptions and offered price.

Resource listings may be independent of schedule database.

8. Narrative explanation of project schedule development. Include impacts of resource limitations and weather conditions on project schedule development.

Include planned number of work hours per day and hours per day for subcontractors.

D. RSN 01 32 10-3, Updated Schedule Reports

1. This submittal is required for a proper invoice for progress payments in accordance with the clauses at FAR 52.232-27 - Prompt Payment for Construction Contracts. In accordance with subparagraph (a)(i)(A) of the clause at FAR 52.232-27 - Prompt Payment for Construction Contracts, Government disapproval of this submittal will be considered failure of the Contractor to comply with contract requirements and payment due date may be delayed until 14 days after submittal contents are approved.

2. Include:

a. Construction Program database with updated activity and milestone data.

b. Definition of project calendars if revised from baseline calendars.

c. Primavera layout file (.plf).

d. Primavera file extension (.xer).

e. Gantt chart for project in portable document format (.pdf).

f. Narrative report specifically stating status of project.

1) When negative float exists, cite specific actions and conditions which caused "behind schedule" condition and provide proposed course of action to complete the project within the specified

01 32 10 - 3 delivery time. When float changed from previous month’s updated schedule, explain reason for change.

2) List of Contractor-initiated changes to current schedule stating reason for action taken and unresolved issues relating to the Construction Program.

3) Discuss contract milestones and significant activities that were started, continued, or completed during the update period or scheduled during the next update period.

g. Submittal Register:

1) List submittals as listed in Section 01 33 00 - Submittals.

2) Update Submittal Register monthly to include submittals and revised submittals. Register fields shall include RSN name and number, date submitted, date of response, status (e.g., approved, not approved, resubmittal required).

3) This register document is separate from scheduling database.

E. RSN 01 32 10-4, Time Impact Analysis

1. Construction Program database with proposed revised activity and milestone data.

2. Proposed revised schedule. Highlight or list added, changed, or deleted activities.

3. Primavera layout file (.plf).

4. Primavera file extension (.xer).

5. Gantt chart for project in portable document format (.pdf).

6. Narrative report explaining results and conclusions.

1.05 QUALIFICATIONS

A. Representative: Experienced in developing and maintaining construction schedules and knowledgeable of activities and progress on-site to develop and maintain accurate and reliable schedules. Experience shall include scheduling for at least two other projects of comparable complexity and Primavera P6 training offered by certified instructors.

1.06 GENERAL

A. Develop, maintain, and use Construction Program to plan, monitor, evaluate, and report accomplishment of work.

1.07 SCHEDULES

A. Prepare construction schedules using Critical Path Method outlined in AGC Manual. Use a computer software program to perform mathematical analysis of scheduling data.

01 32 10 - 4

1. Prepare schedule based on required sequence and interdependence of activities.

Logically sequence activities.

2. Prepare detailed activity network for accomplishing required work organized by Work Breakdown Structure (WBS). Utilize WBS in lieu of activity codes for organization of schedule. If activity codes are utilized in addition to WBS, use unique activity code names assigned as project codes rather than global codes.

3. Activities except “Award” shall have predecessor activities and activities except “Contract Complete” shall have successor activities.

4. Meet contract requirements; milestone(s) in accordance with the clause at FAR 52.211-10, Commencement, Prosecution, and Completion of Work; and relevant clauses and specification sections. Include interim milestone dates, Government interface dates, contract completion date, and other time or seasonal constraints specified in contract documents.

5. Include work of subcontractors, Government interfaces, and contract milestones.

6. Schedule activities to occur as early as possible without unwarranted constraints.

7. Adjust Construction Program/schedule for seasonal weather conditions. Provide a narrative explaining the expected weather and plan for incorporation in schedule.

Consider work influenced by high or low ambient temperatures or precipitation.

Utilize Primavera P6 calendars to depict historical weather days that impact work.

Assign weather calendars to work impacted by weather.

8. Reference activities to CLIN and specification section identified in the Schedule using user-defined fields.

9. Define activities to level of detail resulting in their durations being no greater than 20 workdays.

a. Durations for administrative activities (e.g., submittals and reviews), fabrication, manufacturing, and typical level of effort activities (e.g., dewatering, storm water management) will not be subject to workday duration limitation.

10. Include separate activities for submittal preparation and submittal reviews as identified by RSN as listed in the Submittal Requirements for submittals identified by “Yes” in column labeled “CP” of the table. Include separate activities for submittal preparation and submittal reviews when submittal addresses work that involves significant quantities, long lead times, is on the critical path or near critical path, or as requested by the COR. Assign Government submittal review activities to a seven-day calendar with durations as specified in Section 01 33 00 - Submittals. Include RSN in activity description.

11. Include separate activities for fabrication or manufacturing when work involves significant quantities, long lead times, is on the critical path or near critical path, or as requested by the COR.

12. Include contract title, contract number, and Contractor’s name on transmittal cover sheet and each sheet of Gantt chart.

01 32 10 - 5

13. For each activity on Gantt chart, display activity identification number, activity description, planned or original duration, start date, finish date, total float, and calendar identification. Do not display early start and late start fields.

14. Include table of abbreviations used in the schedule, listed and defined alphabetically.

15. Use finish to start logic relationships between activities. Do not utilize start to start, finish to finish, or start to finish logic relationships. Start to start logic may be utilized on start milestones and finish to finish logic may be utilized on finish milestones only. Do not use positive or negative lead or lag times.

16. Use durations in units of whole workdays.

17. Provide best estimate of time required to complete activity considering quantity of work, work conditions, location of work, and planned resources for activity.

18. Equate durations of Government reviews and other identified actions to maximum number of calendar days specified in their respective paragraphs.

19. Establish workday calendar(s) and use these in the schedule to translate activity's workday duration into calendar dates. Use unique calendar names; do not use software default calendar names. Save calendars as project calendars, not global calendars.

B. Baseline Schedule:

1. Represents Contractor’s as-planned approach to accomplishing the work. Do not include actual start dates, percent completes, or actual finish dates.

C. Updated Schedule:

1. Meet monthly with Government representative at Government’s project office, or at a location approved by the COR, to review progress made to end date of progress payment period. Establish dates that activities were started and completed and remaining duration for each activity started but not completed during the period.

a. Discuss and mutually agree upon changes to the schedule.

b. Out-of-sequence activities are not allowed. Revise logic to reflect change in work plan.

c. Finalize updated Construction Program database with mutually agreed upon changes.

2. Following receipt of executed contract modification, incorporate activity data stipulated in modification into current schedule for inclusion in next scheduled progress update. Provide appropriate logic relationships for revised activities.

3. Assign a unique project file name for each schedule update.

01 32 10 - 6

1.08 TIME IMPACT ANALYSIS

A. Provide a time impact analysis to support any request for an equitable adjustment in the contract completion date due to Government caused delay, differing site conditions, etc.

and as directed by the Contracting Officer to support a modification proposal for which the contractor is requesting an extension to the contract completion date.

B. Perform time impact analyses using data in most recent approved schedule update prior to event.

1. Prepare proposed revised schedule and narrative description highlighting events.

2. Prepare summary comparing results of two schedule analyses: one using current schedule data from last approved…