Questions_and_Answers_from_Contractors_0003.pdf

Questions and Answers from Site Visit on Wednesday, October 4th:

Question 1: Does this contract require the wastewater removal and water delivery?

Answer 1: No, that is under a separate contract.

Question 2: Does this contract require unionized labor?

Answer 2: The Service Contract Act applies to this requirement.

Question 3: Does the contractor need to keep components of restrooms at the island/spare parts?

Answer 3: No

Question 4: Do you have record of maintenance that has been done to the restrooms?

Answer 4: No official record.

Question 5: Is fire suppression included in this contract?

Answer 5: No.

Question 6: Is a contractor required to have the (Fuel certification)?

Answer 6: I’m guessing is the Certificate of Financial Responsibility, they only need it if they operate a vessel that carries fuel.

Question 7: How will a contractor get fuel for pressure washing?

Answer 7: The contractor will be required to coordinate how to get fuel to island for pressure washing.

Question 8: Are portable toilet required for delivery for Parade Ground as part of event in October?

Answer 8: Yes, per section 1.6.4, portable toilettes should be placed on the Parade Ground during Columbus Day/Indigenous people’s day and during Thanksgiving. On both these days, there is a sunrise ceremony taking place during the early morning. Portable toilets and sinks shall be placed in location the evening before the event and removed as soon after the event as practical with visitors on the island.

Question 9: Is landscaping part of this contract?

Answer 9: No

Question 10: Can potential contractor use the NPS vehicles?

Answer 10: Only the forklift and bobcat and for emergencies only as stated in sec 1.1.4 of the PWS.

There is only one utility cart on island owned by NPS and it is used by NPS maintenance staff.

Question 11: Are there any environmental hazards to get inside the generator room?

Answer 11: Hearing protection must be used when going inside. The generator room is easily accessible.

Question 12: For generator room, is fire suppression included?

Answer 12: Yes.

Question 13: What is the capacity of the array?

Answer 13: It is comprised of nine hundred fifty-nine (959) three hundred eighteen (318)Watt Sun Power modules, four hundred eighty (480) Deka Unigy II Lead Acid Gel batteries and eight (8) Princeton Power one hundred (100)kW inverters.

Question 14: Is the Contractor required to have personnel on the island for the entire time Alcatraz Island is open?

Answer 14: No, but per section 1.1.3, there is a 30min response during operating hours that should be considered.

Question 15: Is the Contractor responsible for budgeting after hour emergency response expenses (IE Water-taxis) or will the Contractor be reimbursed for actual expenses incurred during non-operating hours (9:00 PM to 8:00 AM) 2 hours response time?

Answer 15: The contractor is responsible for any costs incurred that are necessary to perform the work as described.

Question 16: Will the Service provide data on how many after hour emergency responses the current contractor has had during the past contract term?

Answer 16: During the past year, there has been less than 15 emergencies that needed response after hours.

Question 17: "The park owns a forklift and skid-loader that potentially can be used in emergency or coordinated events." Will the contractor be able to use it to move portable restrooms during an emergency failure or does the Contractor need to have to its own equipment on island to 24/7 in case of an outage?

Answer 17: The forklift will be available for emergency situations, such as setting out portable toilets for unplanned emergencies, however, the contractor is responsible for fuel of NPS vehicle/equipment that they use for their work (sec 1.1.4)

Question 18: When is the Service expected to have this opportunity funded?

Answer 18: Per the Request for Quote, “This is currently an unfunded requirement with a high expectation that funds will be available. When and if funds become available a contract will be awarded at that time.”

Question 19: Will the Service make dock space available at Alcatraz Island if the Contractor is to facilitate its own transportation to the Island?

Answer 19: The contractor will need to make prior arrangements with the concessions contractor if using the public docking location. NPS does not own the floating dock.

Question 20: Would the Service please provide the service records for the equipment, including but not limited to oil change frequency, oil analysis, parts and consumables used/replaced over time?

Answer 20: Per the PWS, please refer to section 1.10 on frequencies and dates of when services are needed.

Question 21: What is not considered "Consumable system components"? "Fuses (Panels, Inverters, disconnects, etc.). What is "etc."?

Answer 21: Etc. means anywhere were there are fuses.

Question 22: Is there a budgetary threshold as it relates to parts/equipment replacement that the contractor should budget for?

Answer 22: Contractor should provide costs for all item s associated with the PWS.

Question 23: On the site tour, we noticed the generator running. What is the current status of the Photovoltaic System (Microgrid) and batteries? Deficiencies and/or any upcoming planned work?

Answer 23: The system is currently experiencing battery charging issues and the NPS is working to resolve the issue ASAP.

Question 24: What is the current operating status of the generators? What is the expected annual operating hours of each generator?

Answer 24: Generators are running 24/7 due to PV system being down since Jan 23’. There is a project to replace the generators within the next 5 years. The generators are getting to the end of their life cycle.

2022 Gen1 – 672hrs Gen2 – 2111hrs 2023 Gen1 – 2885hrs Gen2 – 2685hrs

Question 25: How many gallons of water is currently used for solar panel monthly cleaning?

Answer 25: 3,000gal monthly.

Question 26: "The Contractor shall use filtered water from island cisterns if available to facilitate freshwater cleaning of PV system modules and aluminum racking systems, so that they are clean and clear of all dirt and debris, once per month from February-October (subject to change if cisterns are unavailable) using the PV Freshwater Cleaning System." Is the Contractor required to supply the water if cisterns are not available? If not, who would be providing the necessary water for pressure washing the PV panels?

Answer 26: NPS should make the water available.

Question 27: "The contractor shall provide all management, tools, equipment, parts, and labor necessary to perform preventive maintenance on all outdoor lighting, outdoor switches, detectors for outdoor motion and light, and outdoor outlets." Is this for the entire Island? Are there any areas excluded?

Answer 27: It is for the entire island.

Question 28: Regarding Lighting, Switches, Motion Detectors, Outlets: Would the Service provide a list of current equipment to be maintained for budget planning?

Answer 28: See attached Revised PWS. Also, potential contractors are encouraged to conduct a site visit for further investigation.

Question 29: Are there any currently known hazards in the Utility Chase's? e.g. asbestos

Answer 29: Hazards would be confined space entry.

Question 30: What access is required for people to enter the space or spaces?

Answer 30: Trained staff in the entry of confined space as described by OSHA.

Question 31: Attachment 3 - Alcatraz General Map, does not clearly identify the "Utility Chase".

Would the Service please provide a map identifying the Utility Chase that the Contractor will be responsible for.

Answer 31:

Yellow line indicates the chase covers for the PV system.

Question 32: "Inspection of Utility Chase Covers" Is the Contractor responsible for maintaining and replacing Utility Chase Covers as "Consumable Items" under this Contract Section 1.5?

Answer 32: No, inspection only and reporting damaged and/or covers requiring repairs.

Question 33: “Contractor must take any necessary steps to prevent odors emitting from drains...".

How does the Service see the Contractor working with the Contractors that clean the bathroom on this?

Answer 33: The contractor shall coordinate with the COR if any work needs to occur in conjunction with the custodial contract.

Question 34: Does the Contractor need to keep spare parts and components on site for NPS Staff to make repairs to the Wastewater Handling System?

Answer 34: No. All repairs that are not covered by the PM contract will be managed by the NPS, and more specifically the COR.

Question 35: "Cleaning and servicing shall have the same requirements and frequency as the regular restroom facilities (minimum 4x daily)." Does the Service expect the Contractor under this solicitation to clean the portable restrooms or will the other Contractor clean the portable restrooms?

Answer 35: The cleaning of portable toilets, to include complete removal of waste should be the contractor’s responsibility.

Question 36: After the use of the portable restrooms can the waste be pumped into the islands wastes system? Is there existing equipment on island to plumb into the Islands infrastructure?

Answer 36: Yes, it can. However, the PM contractor should work with the COR to coordinate with the waste handler under the waste & water contract.

Question 37: What is the historic delivery frequency/schedule of potable water delivery?

Answer 37: Currently water gets delivered twice a day. Quantity varies depending on visitation.

Question 38: Does the Contractor need to provide the on-island Water Haul Tank or will the Service be providing it?

Answer 38: Contractor needs to provide it, NPS does not have the equipment for this.

Question 39: Does the contractor need to keep spare parts and components on site for the NPS to make repairs?

Answer 39: No

Question 40: If yes, the Service had a minimum level of inventory they would like the Contractor to have available?

Answer 40: N/A

Question 41: How does the Contractor get gasoline or diesel to the island for vehicles and equipment?

Does the contractor need to schedule its own transportation for this?

Answer 41: The contractor would need to carry the 5gal cans that the Service owns out of the island and bring them back in a non-passenger vessel per USCG regulations.

Question 42: Can you complete the cleanings while the visitors are present? Is there any other restrictions with visitors being present?

Answer 42: Yes, as long as the cleaning does not interfere with visitor flow and experience.

Question 43: How is the Contractor expected to get the contaminated water or fluids (e.g. Used Oil) off the Island after servicing the vehicles?

Answer 43: Per the PWS this is a requirement under the contract and contractor will be expected to remove contaminated water or fluids as per Section 2.1.3.

Question 44: Who currently delivers the fuel to the Island? Have there been any reportable spills?

Answer 44: Alcatraz Island Services, no reportable spills in the last year.

Question 45: Will the Fuel Contractor participate in SPCC Annual Training Drills and Exercises?

Answer 45: The fuel provider has specific requirements within their own SOW and as described in their contract.

Question 46: Who is financially responsible party if there is a fuel spill on the Island?

Answer 46: Whoever causes the spill.

Question 47: Who is responsible for maintaining the Certificate of Financial Responsibility (COFR) for the fuel systems?

Answer 47: The contractor, if they will operate a vessel carrying fuel/oil.

Question 48: Does the National Park Service have a current air quality permit? "EXHIBIT L" expired in 2017.

Answer 48: Yes, it is the responsibility of NPS.

Question 49: If BAAMQD permit is out of compliance would the Contractor be responsible to bringing it up to code?

Answer 49: This particular permit is the responsibility of NPS

Question 50: "A log must be maintained showing date of inspection, person performing the inspection and any deficiencies noted." Are there any current deficiencies with the storage tanks or systems?

Answer 50: Yes, although most of them are within NPS workload. List will be provided at the start date.

Question 51: Reference: INSTRUCTIONS FOR THE SUBMISSION OF OFFERS AND OTHER INFORMATION

- D. VOLUME I, TECHNICAL QUOTATION. Is a Title Page and Table of Contents allowed? If so, are these pages exempt from page limitations?

Answer 51: Yes, a title page and table of contents is allowed. The page limitation is on the technical approach per RFQ.

Additional Questions 10.24.23

Questions 52: Reference: INSTRUCTIONS FOR THE SUBMISSION OF OFFERS AND OTHER INFORMATION

- D. VOLUME I, TECHNICAL QUOTATION; 3. CONTENTS; FACTOR 1 – TECHNICAL APPROACH

May offerors receive an additional 5 pages for a total of 10 pages to adequately address requirements within the solicitation for Volume I?

Answer 52: Per RFQ, “The offeror shall describe their proposed technical approach for the project in narrative form, not to exceed five (5) pages in length.”

Question 53: PWS 1.7.2 Minimum Requirements. Is there a minimum or maximum tank size required?

What approximate size tanks have been used in the past to transport water on Alcatraz Island?

What length of time per occurrence and frequencies of water transport have occurred in the past?

Answer 53: There is no minimum, but per sec 1.7.1 of the PWS water is stored in two tanks within the dock restroom totaling 1,200 gallons, in a 300-gallon tank at the upper restrooms near the cell house, and in a 100-gallon tank in the restroom adjacent to the cell house entrance to the audio tour.

The frequencies currently and in the past are twice daily 362 days a year, island is closed on Thanksgiving, Christmas and New Year. I don't understand what length of time means, per delivery varies on how much water is getting delivered and how much waste water is being removed, which varies depending on visitation.

Question 54: Reference: INSTRUCTIONS FOR THE SUBMISSION OF OFFERS AND OTHER INFORMATION

- E. VOLUME II, BUSINESS AND PRICE QUOTATION – 1. CONTENTS. Instructions require DUNS number for SF 1449. Since DUNS are no longer required in SAM, should offerors include Unique Entity Identifier (UEI) on SF 1449?

Answer 54: Yes, please include UEI.

Question 55: Reference: INSTRUCTIONS FOR THE SUBMISSION OF OFFERS AND OTHER INFORMATION

- C. SUBMISSION REQUIREMENTS – 3. TITLE SUBJECT LINE FOR ALL. Are offerors allowed to use the current solicitation number within the subject line?

Answer 55: Please use current RFQ 140P8623Q0106.

Question 56: Reference: INSTRUCTIONS FOR THE SUBMISSION OF OFFERS AND OTHER INFORMATION

- D.3 – FACTOR 2 PAST PERFORMANCE – “If available, offerors may submit final version completed Contractor Performance Assessment Reporting System (CPARS) reports in lieu of having a reference complete the Past Performance Questionnaire form.” May offerors submit interim CPARS if a final CPAR has yet to be published?

Answer 56: Per the RFQ, offerors may submit final version completed Contractor Performance Assessment Reporting System (CPARS) reports in lieu of having a reference complete the Past Performance Questionnaire form.

Question 57: Solicitation attachments 8 and 13 can’t be opened.

Answer 57: Both documents have been re-attached to the RFQ.