Attachment_1_-_Performance_Work_Statement_0002.pdf

PREVENTATIVE MAINTENANCE SERVICES

PERFORMANCE WORK STATEMENT

Location

Golden Gate National Recreation Area

Alcatraz Island

Golden Gate National Recreation Area (October 20, 2023)

BACKGROUND

The Golden Gate National Recreation Area (GOGA/GGNRA), with an annual visitation of over 17 million, is located in the San Francisco Bay area and is one of the largest urban parks managed by the National Park Service. A short list of the park’s cultural resources includes 5 significant National Register Districts and nearly 700 historic structures. The scientific and educational value of the park’s natural resources is so significant that the entire park has been designated as part of the California Coast International Biosphere Reserve.

An iconic site within the Golden Gate National Recreation Area is Alcatraz Island, a designated National Historic Landmark (NHL). Some structures on island date to the pre- Civil War Era and the Main Prison Building, completed in 1912, is a primary contributing feature to the NHL status. The island is also home to a number of species of colonial water birds that have protection under the Migratory Bird Treaty Act. Alcatraz has over 1.6 million visitors annually, with over 5000 visitors daily and is consistently rated as one of the top travel destinations in the United States.

The NPS has a requirement, and is soliciting for, a fully capable preventative maintenance support services contractor that shall be responsible for the successful and effective performance of basic preventative maintenance services, on a daily basis, within the property line of Alcatraz Island.

1. SCOPE OF WORK

The National Park Service, Golden Gate National Recreation Area (GOGA) has a requirement to perform Facility Preventative Maintenance on Alcatraz Island. A general map of the island naming the prominent features is provided as EXHIBIT A – Alcatraz General Map.

Under this contract the successful offeror shall provide, throughout the period of the contract, the required expertise for the full management, supervision, labor, supplies, parts, tools and equipment and shall plan, schedule, coordinate, and assure effective preventative maintenance services. The Contractor shall provide services in accordance with the requirements of these specifications on Alcatraz Island, San Francisco, California.

The schedule and frequency of all preventative maintenance services may be reduced in the event of unexpected Park closure or reduction in visitation due to power outages, poor air quality, public health orders, or any other unforeseen circumstances as determined by the park service.

1.1 General

1.1.1 The Contractor shall be provided office space in the Quartermaster Building. Currently, there is infrastructure installed to allow Wi-Fi in the proposed office space. The Contractor will be required to provide their own local network.

1.1.2 The Contractor will be provided a small amount of laydown area, the area needed shall be coordinated between the NPS COR and the Contractor prior to using area.

1.1.3 Emergency Response Time during operating hours (8:00AM to 9:00PM) is 30 minutes, during non-operating hours (9:00PM to 8:00AM) is 2 hours.

1.1.4 It is expected that the Contractor shall supply their own equipment to perform the scope of work described herein. However, the park owns a forklift and skid-loader that potentially can be used in emergency or coordinated events. Park owned equipment shall not be used in lieu of the Contractor providing their own equipment, it is a courtesy in emergency or coordinated events. All usage must be coordinated through Contracting Officer Representative (COR) a minimum of 7 days in advance (excluding extreme emergencies). Request does not guarantee access, the equipment’s main priority is for NPS use. The Contractor shall provide all operator certifications as appropriate for the class of equipment. Contractor is responsible for fuel of NPS vehicle/equipment that they use for their work.

1.2 CLIN 10 - BASIC PREVENTATIVE MAINTENANCE SERVICES

The successful Contractor is to provide, throughout the term of the contract, the required expertise for the full management, supervision, labor, equipment, and parts and supplies; and shall be accountable for the efficient, effective, economical, compliant, and satisfactory operation of preventative maintenance services for the following designated systems and equipment on Alcatraz Island:

A. Electrical systems and equipment. To include high voltage power distribution equipment and systems, generators, photovoltaic systems, power transmission lines, etc.

B. Miscellaneous Electrical - Lighting, Switches, Motion Detectors, Outlets

C. Utility Chase Inspections

D. Waste Handling System

E. Drinking Water System and Treatment

F. Restrooms G. Pressure Washing (Guano and other)

H. Vehicle and Equipment Maintenance

I. Fuel Storage and Delivery Systems

The NPS has assembled a spreadsheet list of components that items A through H listed above are comprised of. The list is not exhaustive of every single item included in each of the items, however, most large components are captured. The list is provided as EXHIBIT B – Alcatraz Equipment Lists. Operation & Maintenance, Installation, and Reference Manuals were collected for some of the listed equipment, the materials are provided in an effort to show the Contractor the scope of services that is being requested. The list of manuals is provided as EXHIBIT C – Equipment Maintenance Manuals.

Scope of Tasks

1.3 Electrical Generation and Distribution System

1.3.1 General

The island is primarily powered by two MTU Onsite Energy 250KW diesel generators, both operate as stand by for the photovoltaic (PV) system in the event of no sunshine or a system failure. The electrical system operates at 480-volt primary and 208/120 volt secondary. The photovoltaic system, installed in 2012, has been integrated to the island electrical generation and distribution system. It is comprised of nine hundred fifty-nine (959) three hundred eighteen (318)Watt Sun Power modules, four hundred eighty (480) Deka Unigy II Lead Acid Gel batteries and eight (8) Princeton Power one hundred (100)kW inverters. The computer that monitors and provides interface with the Princeton Power System is located in the PLC cabinet inside the Inverter Room. The Battery Monitoring Computer is located in the Battery Room. Both rooms are located on the bottom floor of the Quartermaster Building. With the photovoltaic system in operation, the generators should not need to run continuously. They should only run when batteries need additional charging and/or when there is a system failure. After the modules have been cleaned, the photovoltaic system operation performance goal, normalized for actual conditions of insolation and temperature, is an efficiency of 80% of 307 kW of generation.

1.3.2 Minimum Requirements

The contractor shall provide all management, tools, equipment, parts, and labor necessary for operating and performing routine preventive maintenance based on the equipment manufacturer’s recommended preventive maintenance procedures and frequencies on all components of the electrical generation and distribution system. These components include but are not limited to:

all generators electrical switching and distribution equipment, fuel bunker access including fan, ladders, and lighting, meters, control panels, transmission lines, transformers, PV module array, main service entrance panels to and including the main breakers, inverters, transformers, and control modules up to the breaker point. All inspections shall be documented in accordance with the manufacturer’s recommendations and copies of all documentation will be made available to the NPS upon request per the requirements of Section 9 below (Monthly Progress Reports). See EXHIBIT D – PV Inspection List, EXHIBIT E – AZ PV System Warranty Management Plan, and EXHIBIT F – AZ PV System Training Manual

The Contractor shall provide for periodic replacement of consumable system components as required by the manufacturer’s guidelines and frequencies. Consumable system components include but are not limited to the following items:

1. Oil filters

2. Crankcase Mist Filter

3. Fuel filters (generators and day tank)

4. Fuel Strainers (generators and day tank)

5. Vent Filter (fuel bunker)

6. Air Filters (battery room)

7. Fuses (Panels, Inverters, disconnects, etc.)

In addition, the following tasks shall be performed on the various components of the photovoltaic system:

1. Cell House Roof: The photovoltaic (PV) module array on the Cellhouse Roof operates at maximum efficiency when free of dirt and debris. The Contractor shall use filtered water from island cisterns if available to facilitate freshwater cleaning of PV system modules and aluminum racking systems, so that they are clean and clear of all dirt and debris, once per month from February-October (subject to change if cisterns are unavailable) using the PV Freshwater Cleaning System, located in the Morgue Garage (see paragraph 4 below).The Contractor shall also provide monthly cleaning February-October of the solar radiation sensor on the roof-mounted weather station. The cleaning of both of these systems must follow the manufacturer’s and/or industry expert’s cleaning procedure provided by the National Park Service, EXHIBIT G – Cleaning of Historic Concrete.

Results of cleaning any associated inspections shall be documented in a monthly report, issued to the Contracting Officer’s Representative (COR) no later than one week after the conclusion of the monthly cleaning. This monthly cleaning report may be consolidated with the monthly progress report described in Section 9, below.

2. As part of the Warranty Management Plan, the contractor shall monitor the components still under warranty. The original warranty date began on 6/19/2012, most items’ warranty period have expired, however, the following items are still under warranty:

a. Federal Pacific General Purpose Transformers – 12-year warranty

b. Sunlink PV Mount System – 15-year warranty

c. Sunpower PV Modules – 12-years minimum output 90%

d. Sunpower PV Modules – 25-year minimum output 80%

3. Contractor shall schedule and provide twice yearly (every 6 months) preventative maintenance / inspections for the rooftop solar module array through a licensed contractor specializing in PV module array maintenance, to include routine maintenance of all fastenings and mounts, testing of module banks (4 ea.) to ensure electricity production to operating standards, inspection, maintenance of all electrical lines, junction boxes, combiner boxes and disconnect switches. Results of inspections shall be presented in a summary report including recommendations for needed repairs.

4. Morgue Garage: The Contractor shall operate and maintain the freshwater cleaning system located in the Morgue Garage to allow for optimal cleaning of the PV system modules located on the Cell House roof. The Contractor shall conduct a monthly inspection of the freshwater cleaning system and include the findings in the monthly progress report, described in Section 9, below.

5. Powerhouse: The Contractor shall provide a bi-monthly inspection of all conduit runs, junction boxes, automatic transfer/disconnect switches, breaker/distribution panels and perform necessary preventative maintenance to ensure preservation of cultural resources and optimal operation of the PV System. Contractor must include the findings from the bi-monthly inspection in the monthly progress report, described in Section 9, below.

6. Battery Room: The Contractor shall provide monthly inspection for battery room air exchange equipment and filter changes. Inspections shall include safety equipment (e.g., eyewash and spill cleanup materials) as well. Contractor must complete battery maintenance per IEEE standard 937-2019 IEEE Recommended Practice for Installation and Maintenance of Lead-Acid Batteries for Photovoltaic (PV) Systems at default frequencies specified therein. Contractor shall perform all corrective actions described therein except those that require replacement of cells/modules. If maintenance protocols identify cells/modules that require replacement, those cells/modules shall be identified in the reports for action to be taken by NPS. All maintenance shall be to manufacturer specifications and as outlined in the Warranty Management Plan and Photovoltaic System Training Manual. Required corrective actions and corrective actions taken shall be recorded and delivered in the maintenance reports, included with the monthly progress report. All inspections and tests shall be recorded. Inspection and test results shall be delivered upon completion to the COR and included in the monthly progress report. All records of battery inspections and tests must be retained by the PM contractor for 10 years.

7. PV System Security and Safety: The Contractor shall establish and implement adequate methods for the security and safety of the PV system to eliminate tampering of the equipment and access to potentially dangerous areas or equipment. The COR will be provided with keys for all PV system security locks. The contractor shall work with the COR to store copies of all keys for adequate access for authorized staff.

8. PV System Electricity Production Monitoring and Troubleshooting: The Battery system is equipped with a battery monitoring software system that allows for remote access, alarm functions, display and analysis of data on string voltage, individual cell voltage, internal DC resistance, inter-cell and inter-tier resistance. The system provides real time data capture for discharge and float currents, discharge events and report generation. The contractor shall provide a monthly report to the COR outlining readings from existing on-site system monitoring and control equipment currently utilized by the government, as outlined by documentation provided by NPS per Section 9 below (Monthly Progress Reports). The report shall also include alerts for system failures, need for software updates, and all service calls made per this contract as necessary to the island. The report submittal must be included in the monthly progress report, described in Section 9, below.

1.3.3 System Failure

In the event of a system failure during hours of public visitation, the Contractor shall notify the COR immediately and the standby generator must start within 10 minutes of the failure.

Additionally, the contractor must make all reasonable effort to ensure the system is brought back online within 30 minutes. In the event that unforeseen conditions make it impossible to reenergize the island within 30 minutes, the contractor must immediately inform the NPS/COR that such is the case and provide all available options to facilitate the restoration of system power.

1.3.4 System Failure/Fire Alarm Activation Protocol

In the event of a system failure, the contractor shall notify the COR immediately. Contractor shall coordinate response and as necessary with NPS dispatch and the NPS Fire Marshal for the Golden Gate National Recreation Area, as required.

1.4 Miscellaneous Electric – Lighting, Switches, Motion Detectors, Outlets

1.4.1 General

The contractor shall provide all management, tools, equipment, parts, and labor necessary to perform preventive maintenance on all outdoor lighting, outdoor switches, detectors for outdoor motion and light, and outdoor outlets for the highlighted sections below.

1.5 Utility Chase Inspections

1.5.1 Utility chase

The Contractor shall provide a monthly inspection of the condition of conduit runs in the island utility chase where the PV system cable runs are located. The Contractor shall report any damage to the conduit and power lines to the COR immediately and include the findings from the monthly inspection in the monthly progress report, described in Section 9, below.

1.6 Wastewater Handling System

1.6.1 General

The contractor shall provide all management, tools, equipment, cleaning materials, and labor necessary for operation and preventive maintenance of the waste handling system that removes and pumps waste byproducts from the five (5) restrooms to waste holding tanks located on the island dock prior to being pumped again to the first disconnect at the wharf. There are two 6,000-gallon tanks for waste material at the dock. One tank must be reserved for emergency use and maintained dry. The tanks must be rotated into service each month. During even numbered months Tank 2 will be used and during odd numbered months, Tank 1 will be used. There are 9 macerators total in the following positions: two (2) at Dock restroom, one (1) at Bldg. 64 staff restroom, two (2) at Water Tower staging area next to the Morgue (Barbershop Plaza restroom), two (2) at Quartermaster Warehouse staff restroom, and two (2) at Eagle Plaza restroom. All waste handling services will be performed in a manner that will maintain a satisfactory facility condition and present a clean, neat and professional appearance.

1.6.2 Minimum Requirements

This system includes all necessary piping, valves, macerators, controllers, pumps and holding tanks for a complete and operable waste handling system up to the first disconnect on the wharf.

This system shall be maintained per the equipment manufacturer’s recommended preventive maintenance procedures and frequencies (See EXHIBIT H1 and H2 – eONE DH152 Drawings and Installation Manual, and per the International Plumbing Code. The contractor shall remove, clean, and inspect each macerator twice yearly. Additionally, the Contractor shall provide for periodic replacement of consumable system components as required by the manufacturer’s guidelines and frequencies. Documentation of all inspections, cleanings, and consumable replacements must be included in the monthly progress report, described in Section 9, below.

In addition to the tasks listed above, plumbing systems must be maintained and kept functional.

The Contractor must ensure all system plumbing remains clear and unobstructed, this includes marine growth such as mussels, etc. The Contractor must take any necessary steps to prevent odors emitting from drains or other plumbing systems into occupied space, to include keeping water in traps as appropriate.

1.6.3 System Failure

At any time that either the women’s/men’s or both sides in either of the restrooms on island have failed, the Contractor shall notify the COR within 15 minutes of discovery. In the event the repair cannot be done within one hour by NPS staff, the Contractor shall provide portable toilets to the island for public and staff use. If the failure is localized, the Contractor will stage as close to the same amount of toilets as affected by the associated failure. A minimum of one (1) ADA toilet will always be installed. Portable toilets shall be placed out of public view when not in active service, the NPS shall provide space on the island to store the portable toilets for convenience.

Hand washing stations or hand sanitizer must also be available to the staff and visiting public.

Professionally made signage shall be placed at the out of service restrooms providing notice of the closure and clear directions to the portable toilets. Cleaning and servicing shall have the same requirements and frequency as the regular restroom facilities (minimum 4x daily). Under no circumstances may the complete system be inoperable for longer than one hour without a substitute system in place. If a system failure results in a sewage spill, the Contractor shall comply with Reference Manual 83B4 Raw Sewage Spill Notification & Cleanup Guidance and clean up the spill at no cost to the Government.

1.6.4 Portable Toilets for Special Events

Twice, yearly, two events require portable facilities located to the Parade Grounds. The two dates are:

1 Columbus Day – Typically observed on the second Monday of October.

2 Thanksgiving Day – Observed on the fourth Thursday of November.

Portable toilets and sinks shall be placed in location the evening before the event and removed as soon after the event as practical with visitors on the island. The Contractor shall provide the following for public, and staff use during the event:

8 (eight) regular portable toilets 1 (one) ADA compliant portable toilet 2 (two) portable hand washing stations

1.7 Drinking Water System and Treatment

1.7.1 General

Potable water is delivered to Alcatraz Island on an as-needed basis under a separate contract.

NPS will notify the Preventative Maintenance (PM) contractor when the Water Contractor will deliver water. The water is stored in two tanks within the dock restroom totaling 1,200 gallons, in a 300-gallon tank at the upper restrooms near the cell house, and in a 100-gallon tank in the restroom adjacent to the cell house entrance to the audio tour. This system consists of a disconnect on the concrete dock, multiple valves, piping, water fountains, holding tanks necessary for the safe operation of a drinking water system. Measures must be implemented to prevent contamination of the hoses used to offload the water from haul tank to the Alcatraz water storage tank.

1.7.2 Minimum Requirements

The contractor shall transport potable water as needed throughout Alcatraz Island. Hauling of potable water shall comply with the requirements of Directors Orders 83 Reference Manual 83A1 Drinking Water. See EXHIBIT I – Directors Orders 83. The haul tank must be flushed at least once per month, or each time water is hauled if it has not been used for more than one day. Access to freshwater systems and holding tanks shall be controlled by lockable gates or doors. This system includes all necessary piping, valves, pumps, pressure transducers, and holding tanks for a complete and operable water distribution system up to the first disconnect on the wharf. This system shall be maintained per the preventive maintenance standards and frequencies recommended by the equipment manufacturer’s procedures, and per the International Plumbing Code.

The Contractor shall provide for periodic replacement of consumable system components as required by the manufacturer’s guidelines and frequencies. Consumable system components include but are not limited to the following items:

1. Pressure transducers

1.7.3 Tolerances

A minimum chlorine residual of 1.0 ppm must be maintained in the haul tank. Chlorine residual samples must be monitored and recorded each time the haul tank is filled with water per the requirements of Section 9 below (Monthly Progress Report).

1.7.4 Required Testing

The Contractor must provide a California State licensed qualified water treatment specialist to draw a set of water samples daily. The Contractor shall submit qualifications of treatment specialist within 30 days of award of contract. Chlorine residuals shall be monitored and recorded daily at various sampling points at the following locations:

A. Vessel B. Lower Tank #1 (Dock Restroom) C. Lower Tank #2 (Dock Restroom) D. Eagle Plaza E. Barbershop Plaza

Bacteriological sampling shall be done monthly. One bacteriological sample shall be taken from the Barbershop Plaza which is the point farthest from the supplying pump/pressure tank for the respective pressure zones. The National Park Service Golden Gate National Recreation Area (GOGA) is the governing agency, and all reports and notification shall be forwarded only to the COR. A log must be maintained for all potable water testing indicating: the date of the test, type of test, person performing the test, and the results of the test. This log must be made available to the COR upon request.

The requirements governing the operation of the Alcatraz Island drinking water system are contained in National Park Service Directors Orders 83 available from the National Park Service,. See EXHIBIT I – Directors Orders 83. The Alcatraz water system should be considered by definition a Transient Non-Community (TNC) water system. All monitoring and reporting will be the sole responsibility of the contractor. The National Park Service Golden Gate National Recreation Area (GOGA) is the governing agency, and all reports and notification shall be forwarded only to the COR.

Restrooms

1.8.1 General

The contractor shall provide all management, tools, equipment, parts and labor to provide preventive maintenance to all restrooms and associated support systems on the island. There are five (5) restrooms, three (3) public restrooms and two (2) staff restrooms.

Public restrooms include:

1. Located on the wharf near boat dock,

2. Located at the Cellhouse level adjacent to Eagle Plaza,

3. Located adjacent to the cell house entrance to the audio tour in the Barbershop Plaza.

Equipment and fixtures in these bathrooms includes but is not limited to the following items:

1 Pressure tanks, 2 Holding tanks, 3 Pumps, 4 Toilets, 5 Waterless urinals, 6 Faucets, 7 Partitions, 8 Drains (with exception of Barbershop Plaza bathroom), 9 Doors, 10 Windows, 11 Soap dispensers, 12 Hand sanitizer dispenser, 13 Hand dryers, 14 Sinks, 15 P-traps, 16 Fans, 17 Changing tables for children, 18 Piping and valves for both salt and fresh water

Staff restrooms include:

1 Building 64 2 Quartermaster Warehouse

Equipment and fixtures in these bathrooms is similar to the public restrooms with the exception of not having the following items: following items:

1. Pressure tanks,

2. Holding tanks

1.8.2 Maintenance

The following items shall have periodic maintenance in addition to regular maintenance covered in the paragraph above:

1 Urinals – Flush with one (1) gallon of water weekly 2 Doors and Windows – Fully Open and Close once a month, oil hinges as needed 3 Changing Tables – Fully Open and Close once a week to inspect hinges for support

1.9 Pressure Washing

The contractor shall pressure wash clean, benches, signs, interpretive waysides, railings (both concrete and non- concrete), trash cans and pathways in the Project Area using fresh water with cleaning techniques and procedures outlined in EXHIBIT G – Cleaning of Historic Concrete and “Proposed Cleanup Area” called out in EXHIBIT J – AZ Cleanup Zones.

The Contractor shall conduct two (2) pressure wash cleanings (guano and biological growth) per month during bird nesting season (May through October) at the following locations:

• Fixed Wharf

• Puppy Steps (from the road behind Building 64 up through Officer’s Row to the main road below the Upper Restroom)

• Stair set along northern wall of Building 64

• Bridge and stairs to the dock

• “Windy Gulch” stair set and sidewalk

The Contractor shall conduct one (1) pressure wash cleanings annually prior to reopening sections closed for nesting season at the following locations:

1. Parade Grounds

2. Agave Trail Steps

The Contractor shall conduct three (3) pressure wash cleanings (guano and biological growth) per year (4 months apart) at the following location:

1. Fixed Wharf Restroom Exterior Walls and Roof

Bird nesting season is not an exact science, at end of nesting season, as determined by NPS staff, the Contractor shall conduct one final cleaning at the following locations:

1. “Windy Gulch” stair set and sidewalk

2. Agave Trail

Documentation of completion of cleaning will be provided to the COR upon request.

1.9.1 Cleaning Methods

For historic concrete and concrete with painted/whitewashed surfaces, the cleaning methods utilized shall be bucket and brush method for larger clumps of debris and low-pressure warm water spray for average debris concentrations. No cleaning agent shall be used without a trial/test area and approval from the CO/COR. A maximum pressure of 30-50 psi (200 to 350 kPa) with a 25-degree to 50-degree fan-shaped nozzle is required when using a sprayer. All visible traces of guano shall be removed.

1.10 Vehicle and Equipment Maintenance

1.10.1 General

The NPS utilizes a variety of vehicles to aid in visitor protection, facility maintenance and material handling. In addition, there are several historic vehicles that contribute to the interpretation of the Alcatraz Island experience. The full listing of island vehicles is noted below.

Year Make/Model Fuel Type

1 2019 Caterpillar Forklift, Model #DO_P305 Diesel 2 2002 Bobcat Skid Steer Diesel 3 2010 Toro Workman HDX-U 7339 Diesel 4 2021 John Deere Gator HPX651E California Gasoline 5 1946 Chevrolet Stakebed Truck Gasoline

6 1934 Diamond T Fire Truck Gasoline 7 2017 Ambulance (Chevrolet City Express ) Gasoline 8 2016 Transit Connect Minivan Gasoline 9 2021 John Deere Gator HPX6511E California Gasoline

1.10.2 Minimum Requirements:

The contractor shall fuel the following vehicles using Government Furnished diesel fuel on a biweekly basis.

2019 Caterpillar Forklift, Model #DO_P305 Diesel 2002 Bobcat Skid Steer Diesel 2010 Toro Workman HDX-U 7339 Diesel

The contractor shall fuel the following vehicles using Government Furnished gasoline on a biweekly basis.

2010 Toro Workman MDX 7329 Gasoline 1946 Chevrolet Stakebed Truck Gasoline 1934 Diamond T Fire Truck Gasoline 2017 Ambulance (Transit Connect Minivan) Gasoline 2016 Transit Connect Minivan Gasoline 2018 John Deere TX Gator (California Model) Gasoline 2021 John Deere Gator HPX651E California Gasoline

The contractor shall wash the following vehicles monthly with fresh water to be free of dirt and debris.

Year Make/Model Fuel Type

2017 Ambulance (Transit Connect Minivan) Gasoline 2016 Transit Connect Minivan Gasoline

If chemicals are used to clean the vehicles, the runoff must be contained and disposed of in accordance with all local, state, and federal regulations as identified in paragraph 2.1.1

The Contractor shall inspect and maintain the following vehicles per the preventive or predictive maintenance standards or guides based on the equipment manufacturer’s recommended preventive maintenance procedures and frequencies.

Year Make/Model Fuel Type

2019 Caterpillar Forklift, Model #DO_P305 Diesel 2002 Bobcat Skid Steer Diesel

2010 Toro Workman HDX-U 7339 Diesel

At a minimum, the Contractor shall change the oil, oil filter, transmission fluid, gas filter, and air filter once per year or every 5,000 miles. General lubrication (grease fittings, differentials) shall be performed once per year. Prior to beginning work, the Contractor shall provide a full listing of preventive maintenance procedures and frequencies for the following vehicles.

Year Make/Model Fuel Type

2019 Caterpillar Forklift, Model #DO_P305 Diesel 2002 Bobcat Skid Steer Diesel 2010 Toro Workman HDX-U 7339 Diesel

Preventive maintenance includes, oil & filter changes, lubrication, fluids replacement, light bulb replacement, and tire replacement once per every five years. Records of all maintenance performed shall be maintained by the Contractor and be readily accessible to the COR when requested.

The current cycle and specs for tire changes are as follows:

a. Ambulance Transit Connect

i. Last tire change 2017

ii. Next tire change: 2023

iii. Front tires tread depth: LF 3.76mm RF 3.73mm

iv. Rear tires tread depth: LR 6.60mm RR 6.70mm.

b. Bobcat 463 Skid Steer

i. Last tire change 2018

ii. Next tire change: 2023

iii. Currently off island

c. Toro workman HDX-D NPS

i. Last tire change 2020

ii. Next tire change: 2025

iii. Front tires tread depth: LF 3.30mm RF 2.70mm

iv. Rear tires tread depth: LR 13.70mm RR 13.50mm

d. NPS Forklift

i. Last tire change Jan 2020:

ii. Next tire change: 2025

iii. Front tires tread depth: LF 2.02mm RF 2.08mm

iv. Rear tires tread depth: LR 2.02mm RR 2.10mm

e. Gardener’s John Deere

i. Since there’s no history for this tire change, the tires should be changed at the beginning of the contract.

ii. Front tires tread depth: LF 8.30mm

iii. RF 8.41mmRear tires tread depth: LR 9.22mm RR 9.64mm

2.0 Fuel Storage/Delivery Systems

2.0.1 General

Alcatraz Island contains a fuel delivery system which is used to deliver diesel fuel to the generators that power the island. This contract covers the maintenance of the on-island delivery and storage system, beginning at the first disconnect at the finger pier, to the storage tank, storage day tank, and finally to the generators. The fuel is delivered under a different contract.

NPS shall notify The Preventative Maintenance (PM) contractor when the Fuel contractor will deliver the fuel to Alcatraz.

2.0.2 Minimum Requirements

The PM Contractor shall operate and maintain the fuel delivery system per the preventive maintenance standards and frequencies recommended by the equipment manufacturer’s procedures for all piping, valves, 3000-gallon above ground storage tank, 400-gallon day tank (use Steel Tank Institute (STI) SP001 Annual Inspection checklist), secondary transfer containments, alarm/monitoring systems and all spill prevention and pollution control requirements. Additionally, the Contractor shall provide for periodic replacement of consumable system components as required by the manufacturer’s guidelines and frequencies. The complete fuel system must be inspected prior to pumping fuel onto the island and at least once every week.

A log must be maintained showing date of inspection, person performing the inspection and any deficiencies noted. This log shall be submitted monthly to the COR or upon request. Fuel level readings must be taken directly before and after fueling operations and documentation provided to the COR. If a hazardous situation is observed the operator must immediately notify the National Park Service Communication Center at (415) 561-5505 and the National Park Service COR. This system shall meet all requirements of NFPA 30.

The entire fuel line must be kept clear from vegetation. A buffer of 2 to 4 feet on either side of the pipe shall be cleared by the Contractor to allow for clear visual inspections of the line during fueling. The Contractor shall take care not to damage the fuel line. The Contractor shall include pictures of the cleared line in their monthly status reports. The Contractor shall coordinate with NPS with regards to nesting season and any potential impacts related to clearing the vegetation.

The COR will coordinate the effort if required.

Contractor shall develop, maintain and implement a Spill Prevention Control and Countermeasure (SPCC) Plan per 40 CFR 112, within six (6) months of award of contract. The Contractor shall review the previous contract’s SPCC and accept or modify the SPCC to deal with any potential issues until formally submitting their own plan. The SPCC plan shall cover all eligible petroleum storage products on the Island. Upon award of this contract, the contractor shall provide a SPCC plan to include all components of the fuel system, including the diesel day tank. DRAFT SPCC plan shall be provided to NPS COR and NPS Environmental Specialist for review and approval. Contractor shall conduct annual SPCC training in accordance with 40 CFR 112, EXHIBIT K – 40 CFR 112. Training records shall be provided to the COR and NPS Environmental Specialist. Annual and monthly inspections shall be documented and provided to the COR. Any and all required system testing (i.e., integrity test) shall be carried out and documented as required by 40 CFR 112. Testing documentation shall be provided to the COR.

2.1 Safety and Environmental Management

2.1.1 General

The Contractor must comply with all Federal, State, and local laws and regulations that relate to the maintenance and operation of equipment and systems within the scope of this contract, to include permitting, inspection, and personnel safety, control of hazardous substances, certification, and recordkeeping.

1. AHERA Asbestos Hazard Emergency Response Act

2. ASHRAE Guideline 1HVAC Commissioning Process

3. ASHRAE Guideline 4 Preparation of Operating and Maintenance Documentation for Building Systems

4. ANSI/ASHRAE Standard 15 Safety Code for Mechanical Refrigeration

5. ANSI/ASHRAE Standard 34 Number Designation and Safety Classification of Refrigerants

6. ANSI/ASHRAE Standard 55, Thermal Environmental Conditions for Human Occupancy

7. ANSI/ASHRAE Standard 62, Ventilation for Acceptable Indoor Air Quality

8. ANSI/ASHRAE Standard 100, Energy Conservation in Existing Buildings/Commercial

9. ANSI/ASHRAE Standard 111, Practices for Measurement, Testing, Adjusting, and Balancing of Building Heating, Ventilation, Air-Conditioning, and Refrigeration Systems.

10. ASME Boiler and Pressure Vessel Code

11. ASME CSD-1 Control and Safety Devices of Automatically Fired Boilers

12. National Board of Boiler and Pressure Vessel Inspectors, National Board Inspection Code

13. OSHA 29 CFR 1910

(http://www.access.gpo.gov/nara/cfr/waisidx_06/29cfr1910a_06.html) and 29

CFR1926

14. CSI Master Format Clean Air Act Clean Water Act EPA Green Book EPA Purple Book

15. FMR Federal Management Regulations International Building Code International Fire Code

16. International Plumbing Code International Mechanical Code

17. NETA Maintenance Testing Specification for Electrical Power Distribution Equipment and Systems

18. NFPA 10, Standard for Portable Fire Extinguishers

19. NFPA 12, Carbon Dioxide Extinguishing Systems

20. NFPA 12A, Standard on Halon 1301 Fire Extinguishing Systems

21. NFPA 13, Installation of Sprinkler Systems

22. NFPA 14 (Standpipe for the Installation of Standpipe and Hose Systems – most current Edition)

23. NFPA 17, Dry Chemical Extinguishing Systems

24. NFPA 17A, Wet Chemical Extinguishing Systems http://www.access.gpo.gov/nara/cfr/waisidx_06/29cfr1910a_06.html)

25. NFPA 20 (Standard for the Installation of Stationary Pumps for Fire Protection -most current Edition)

26. NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems

27. NFPA 70, National Electrical Code (NEC)

28. NFPA 70E, Standard for Electrical Safety in the Workplace

29. NFPA 72, National Fire Alarm Code

30. NFPA 80, Standard for Fire Doors and Other Opening Protectives

31. NFPA 85, Boiler and Combustible Systems Hazards Code

32. NFPA 92A, Standard for Smoke Control Systems Utilizing Barriers and Pressure Differences

33. NFPA 92B, Standard for Smoke Management Systems in Malls, Atria, and Large Spaces

34. NFPA 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations

35. NFPA 101, Life Safety Code

36. NFPA 105, Standard for the Installation of Smoke Door Assemblies and Other Opening Protectives

37. NFPA 110, Standard for Emergency and Standby Power Systems

38. NFPA 111, Standard on Stored Electrical Energy Emergency and Standby Power Systems

39. NFPA 2001, Standard on Clean Agent Fire Extinguishing System

40. NICET National Institute for Certification in Engineering Technologies publications and issuances

41. NIOSH National Institute for Safety and Health publications and issuances

42. DOE/EE-0157, International Performance Measurement and Verification Protocol

43. R.S. Means Facilities Construction Cost Data USGBC LEED for Existing Buildings (LEED-EB)

44. NEMA TP-1, National Electrical Manufacturers Association, Guide for Determining Energy Efficiency for Distribution Transformers, http://www.nema.org/stds/tp1.cfm#download

45. NEMA MG-1. National Electrical Manufacturers Association, Motors and Generators NEMA Application Guide for AC Adjustable Speed Drive Systems

46. ANSI/IWCA I-14.1, Window Cleaning Safety Standard Safe Drinking Water Act, PL 99-339, as amended

47. Title 40 CFR, Part 761, PCBs in Electrical Transformers

48. Title 40 CFR, 141.43, Sections A and D, Environmental Protection Agency Safe Drinking Water

49. 41 CFR Part 102-74, Subpart C. – FMR (Facility Management) http://www.access.gpo.gov/nara/cfr/waisidx_06/41cfr102-74_06.html

50. 40 CFR, Protection of the Environment (all applicable sections of Chapter 1) http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?sid=cb067c6143d1efa48ac4d1222120a7b6&c=ecfr&tpl=/ecfrbrowse/Title40/40t ab_02.tpl ANSI Z245.1, Mobil Refuse Collection and Compactor Equipment-Safety http://www.nema.org/stds/tp1.cfm#download http://www.access.gpo.gov/nara/cfr/waisidx_06/41cfr102-74_06.html http://ecfr.gpoaccess.gov/cgi/t/text/text-

Requirements, http://webstore.ansi.org/ansidocstore/product.asp?sku=ANSI+Z245.1-

51. Executive Order 13423, Strengthening Federal Environmental, Energy, and Transportation Management and all implementing guidance documents, http://ofee.gov/eo/eo13423_main.asp

52. Recovered Materials Advisory Notices, http://www.epa.gov/cpg BioBased Products, http://biobased.oce.usda.gov

53. Comprehensive Procurement Guidelines (CPG), http://www.epa.gov/cpg/about.htm

2.1.2 Scheduling and Record Keeping

The Contractor must keep the COR informed of the planned schedule of work performed under this contract for coordination purposes as related to any activities outside the purview of this contract to ensure work can be completed with minimal interruptions. The contract must maintain copies of all required tests, certifications, permits and other required records, and provide copies to the COR upon request

2.1.3 Hazardous Waste

The Contractor must be cognizant of, and comply with, all Federal, State, and local laws and regulations related to the disposal (landfill, sewer discharge, etc.) of hazardous waste and materials used or removed in the performance of the contract or discharged by the building, and must comply with all such requirements, including record keeping requirements.

Hazardous waste, including universal waste, generated by the contractor shall not be stored on island and shall be removed on the same day generated. For the purposes of hazardous waste manifesting and chain of custody documentation, the contractor shall be the “Generator” of the hazardous waste.

2.1.4 Air Quality

The NPS holds a permit with the Bay Area Air Quality Management District relating to emissions from the island’s diesel generators. See EXHIBIT L – Air Quality Requirements, for the current permit requirements. Site visits and inspections by the BAAMQD will occur to confirm compliance with the permit. The Contractor must be cognizant of local laws and regulations related to air quality management and must comply with all such requirements, including record keeping. Contractor shall direct inquiries and coordinate all air quality related activities with the COR.

2.1.5 Facility Hazards

The Contractor must assist in identifying facility health and safety hazards and report all hazards in writing to the COR on GSA Form 3614, GSA Notice of Unsafe/Unhealthful Workplace Conditions. The Contractor must take immediate action to control hazards that present an imminent danger.

http://webstore.ansi.org/ansidocstore/product.asp?sku=ANSI%2BZ245.1-2007 http://webstore.ansi.org/ansidocstore/product.asp?sku=ANSI%2BZ245.1-2007 http://ofee.gov/eo/eo13423_main.asp http://www.epa.gov/cpg http://biobased.oce.usda.gov/ http://www.epa.gov/cpg/about.htm

2.1.6 Electrical Safety

The Contractor must comply with NFPA 70 and 70E when working on or around electrical equipment or systems and use International Electrical Testing Association (NETA) certified employees when working on switchgear equipment. The Contractor will ensure that areas restricted to qualified personnel are secured and properly labeled. The Contractor must ensure that employees who work on electrical equipment or systems are qualified for such work.

2.1.7 Fall Protection

The Contractor must develop specific fall protection procedures for work on roofs, equipment, and other areas at elevation. The Contractor must ensure fall protection equipment is provided to their employees and that employees are adequately trained.

2.1.8 Hazardous Materials

The contractor must develop and maintain a Hazard Communication (HAZCOM) Program that meets the requirements of 29 CFR1910.1200. The program must be updated annually by a date determined by the CO. The Contractor must make Safety Data Sheets (SDSs) available to their employees in accordance with 29 CFR 1910.1200. SDS must also be made available to the COR or designee on request.

The Contractor must prepare and submit a hazardous materials inventory as an appendix to the building operating plan. This must itemize all materials of a type as to be sold with an SDS and approximate quantities stored or to be stored as well as the exact locations where hazardous materials are to be stored. The inventory must be kept current and resubmitted annually by April 30 of each year.

2.1.9 Backflow Prevention Devices

The Contractor must maintain all backflow prevention devices and certify them as prescribed by Federal, State, and local laws, ordinances, and regulations. If there are no local requirements, a certified inspector must inspect all backflow prevention devices on an annual basis and provide certification of proper operation to the COR. While the Government will generally pass on to the Contractor backflow testing notices received from local water districts or other local authorities, the Contractor is responsible for timely completion and submission of such test results regardless of receipt of such notices.

In addition to other requirements, backflow prevention devices used on water-based fire suppression systems must be inspected, tested, and maintained in accordance with NFPA 25.

2.1.10 Potable Water Systems

The Contractor must comply with The Safe Drinking Water Act, PL 99-339, as amended, and the Environmental Protection Agency Safe Drinking Water regulations (40 CFR 141.43, sections A and D), which address the quantity of lead allowable in new installations to existing drinking water systems and or plumbing. Potable water systems that are modified, serviced, or breeched in any way must be disinfected and flushed as needed prior to returning the system to service.

2.1.11 Labeling and Signage

The Contractor must maintain the labeling of existing equipment, pipes, storage areas, containers, confined space, and workspaces as well as associated signage, in accordance with OSHA standards to ensure labels are visible and legible. Any equipment, pipes, etc., newly installed by the Contractor that requires labeling and signage per OSHA standards must be labeled immediately upon completion of the installation and such labeling and signage must be maintained throughout the contract period.

3 SERVICE SUMMARY

The contract service requirements are summarized in the performance objectives below. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS provides information on contract requirements, the expected level of Contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

Performance Objective PWS Paragraph

Performance Threshold (per month)

Method of Surveillance

Replacement of Consumable system components

1.3.2 No more than 3 validated

defects per month.

Periodic Inspection;

Validated Customer

Complaint

Wash of PV module Array

1.3.2 No more than 3 validated

defects per month.

Periodic Inspection;

Inspection of PV module array

1.3.2 No more than 3 validated

defects per month.

Periodic Inspection;

Inspection of Fresh water cleaning system

1.3.2 No more than 3 validated

defects per month.

Periodic Inspection;

Inspection of Powerhouse electrical components

1.3.2 No more than 3 validated

defects per month.

Periodic Inspection;

Inspection of Battery Room

1.3.2 No more than 3 validated

defects per month.

Periodic Inspection;

Basic Security and Safety of PV room

1.3.2 No more than 3 validated

defects per month.

Periodic Inspection;

Maintenance of Miscellaneous electric

1.4.1 No more than 3 validated

defects per month.

Periodic Inspection;

Inspection of Utility Chase Covers

1.5 No more than 3 validated

defects per month.

Periodic Inspection;

Rotation of Tanks 1.6.1 No more than 3 validated defects annually.

Periodic Inspection;

Chlorine residual in haul tanks

1.7.3 No more than 3 validated

defects per month.

Periodic Inspection;

Periodic Maintenance of Restrooms

1.8.2 No more than 3 validated

defects per month.

Periodic Inspection;

Pressure washing Cleanings

1.9 No more than 1 validated

defects per month.

Periodic Inspection;

Fueling of on island vehicles

1.10.2 No more than 1 validated

defects per month

Periodic Inspection;

Washing of on island vehicles

1.10.2 No more than 1 validated

defects per month

Periodic Inspection;

Maintenance of on island vehicles

1.10.2 No more than 2 validated

defects per month

Periodic Inspection;

Inspection of Fuel system

2.0.2 No more than 2 validated

defects per month.

Periodic Inspection;

Fuel line cleared of vegetation

2.0.2 No more than 2 validated

defects per month.

Periodic Inspection;

4 EXISTING DEFICIENCY INSPECTION/INITIAL DEFICIENCY LIST

The Contractor and the COR must make a complete and systematic initial inspection together during the startup or transition phase of the contract that will include all mechanical, electrical, fire protection, and utility systems and equipment, windows, doors, and other structural features for which preventative maintenance are covered by this performance work statement. The purpose of this inspection shall be to discover and list--in an existing deficiency list report--all deficiencies that may exist in the equipment and systems covered by this performance work statement. The Government may elect to have all, or any part of this work performed by the Contractor, by Government employees, or by other contractors. The existing deficiency list report must not include any items that would be replaced or adjusted during the performance of preventive maintenance or service calls. The Contractor shall be responsible for making immediate adjustments or corrections that fall within the scope of Basic Maintenance required by this contract at no additional cost to the Government.

The Contractor must submit an initial deficiency list report not later than 30 calendar days after contract start date to the COR or designee. The Contractor’s itemized estimates for correcting each deficiency must remain in effect for 180 days after submission of the initial deficiency list report.