Attchmt_1_Full_Text_Combined_Synopsis-Solicitation.pdf

Solicitation no. 140P8319Q0100 – Attachment 1, Combined Synopsis/Solicitation Full Text (9/17/19)

Install New Heating & Cooling Unit, WHMI

For this solicitation, please substitute the words “quote” and “Quoter” for “offer” and “Offeror.”

01 - DESCRIPTION. The National Park Service has a requirement for a single contractor to replace an existing wall mounted heating and cooling unit being used in the Archives room within Whitman Mission National Historic Site,328 Whitman Mission Road, Walla Walla, Washington 99362. NPS map of the historic site is available here ( once at web page click drop down for “brochure map”): https://www.nps.gov/whmi/planyourvisit/maps.htm. Work includes installing a new heating and cooling system for the Achives room, including an exterior monitor to the room that will display the temperature and humidity. The monitor needs to be placed outside of the room so that the space can be monitored by employees who do not have access.

The room needs to stay at 60 degrees and the humidity will need to stay at 30-40%. OPTION item included for contractor to provide and install a remote thermostat that will monitor conditions of the inside room NOTE: This description does not contain all of the information. Quoters shall refer to

Attachment no. 3, Statement of Work, as well as review all other attachments that comprise the complete solicitation package.

02 - ATTACHMENTS TO THIS SOLICITATION.

Attachment 1 – Full Text Combined Synopsis/Solicitation (this document)

Attachment 2 – DOL Wage Rates Walla Walla County

Attachment 3 – Statement of Work

Attachment 4 – Clause 52.204-24 (new clause in effect 8/13/19, requires quoters to fill in and submit with quote as a new item being added to SAM Reps/Certs)

03 – PERFORMANCE PERIOD. Contractor/Vendor will have 60 days after receipt of award of a Purchase Order. Anticipated award date is 9/24/19. Contractor will need to coordinate/schedule the work directly with Whitman Mission National Historic Site, and a

Contracting Officer’s Representative (COR) will be appointed, as the primary point of contact.

COR contact info will be provided to the contractor in the awarded Purchase Order.

04 - PRICE SCHEDULE. Quoter shall submit a lump price for all line items below. Failure to do so may render the quote ineligible for further consideration. In case of error in summation, the total of the corrected line item amount governs. Quoters are strongly encouraged to double check their figures and totals. All work shall be performed in accordance with these terms and conditions, the attached Department of Labor Service Contract Labor Standards wage rates, the attached Statement of Work. The contractor is responsible for all work required under this contract, including the work of all subcontractors. Government has estimated that this acquisition is less than $10,000.

PLEASE REFERENCE ATTACHED STATEMENT OF WORK FOR FULL

DESCRIPTION OF CONTRACT LINE ITEMS LISTED BELOW

https://www.nps.gov/whmi/planyourvisit/maps.htm

In accordance with the Federal Acquisition Regulation (FAR) provision, 52.204-07, Quoters must have a DUNS number and an active registration in the System for Award Management database (SAM.gov) at time of submitting quote. Information about obtaining a DUNS and registration in SAM.gov can be found at:

https://sam.gov http://www.dnb.com/get-a-duns-number.html

Business name: ___________________________ Phone number: ____________________

DUNS number: _________________

Point of contact name: _____________________ E-mail: __________________________

My business’ registration is active in SAM (https://sam.gov) __yes __no;

The online representations and certifications therein apply to this offer (see 52.204-8(b)(2)): __yes __no;

05 – INSPECTION and ACCEPTANCE. The Contracting Officer will delegate inspection and acceptance to a Contracting Officer’s Representative (COR), who will be responsible for monitoring contractor’s performance and reviewing/approving invoice(s).

06 – PROVISIONS AND CLAUSES

Provision (FAR) Title Date

52.212-1 Instructions to Offerors – Commercial Items Oct 2018

52.212-3 Offeror Representations and Certifications – Commercial

Items. [Quoters must have their reps/certs completed within

SAM.gov at time of submitting quote]

Oct 2018

Line Item

Number Description Quantity Unit of Measure Total Price

BASE REQUIREMENT. Replace existing wall mounted heating and cooling unit. Work includes installing a new heating and cooling system for the achives room, including an exterior monitor to the room that will display the temperature and humidity. The monitor needs to be placed outside of the room so that the space can be monitored by employees who do not have access. The room needs to stay at 60 degrees and the humidity will need to stay at 30-

40%.

1 Lump Sum $

A OPTION. Provide and install a remote thermostat that will monitor conditions inside the archives room 1 Lump Sum $

$TOTAL PRICE (Base + Option):

52.252-2 Clauses Incorporated By Reference (Feb 1998)

One more provisions and clauses are incorporated by reference with the same force and effect as if they were given in full text. Provisions are applicable only to this solicitation and will not carry over into the awarded contract.

Clauses are applicable to the solicitation and will carry over into the awarded contract. Upon request, the

Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses: https://www.acquisition.gov/?q=browsefar https://sam.gov/ https://sam.gov/ https://www.acquisition.gov/?q=browsefar

52.225-25 Prohibition on Contracting With Entities Engaging in Certain

Activities or Transactions Relating to Iran-Representation and

Certifications

Aug 2018

52.204-7 System for Award Management [Quoters must have an active registration in SAM.gov at time of submitting quote]

Oct 2018

52.204-16 Commercial and Government Entity Code Reporting Jul 2016

52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services and Equipment [Quoter is required to fill in this clause and submit with quote – see

Attachment no. 4]

August 2019

6.1 The provision at 52.212-2, Evaluation-Commercial Items (Oct 2014), applies to this solicitation, and is incorporated into this solicitation by full text as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the

Government, price and past performance considered. The evaluation factor of Past

Performance is approximately equal when compared to price. The following factors shall be used to evaluate quotes:

(i) PRICE. Fill in prices for all line items in the price schedule provided in Section 04, above.

(ii) RELEVNANT PAST EXPERIENCE/PAST PERFORMANCE. Past performance is the measure of the degree to which a contractor has satisfied its customers in the past. Past performance includes projects of comparable size and scope. Quoter shall provide at least three references for contracts in the past 3 years for installing similar type heating and cooling units as described in the Statement of Work (also include your relevant experience in performing similar type of work - removing/replacing heating and cooling units, installing monitoring devices for monitoring internal room temperatures for heating and cooling units, and installing/securing heat pumps for the heating and cooling units). Reference information shall include business name/customer name, job name, brief description of job performed, start and dates, and point of contact name with phone number and email address. The Government will evaluate past performance as a measure of the degree to which the quoter satisfied its customers in the past and complied with Federal, State, and Local laws and regulations. In the case of a quoter who states they have no record of relevant past performance or for whom information on past performance is not available, the quoter will not be evaluated favorable or unfavorably on past performance. Quoter are permitted to provide information on any problems encountered on the identified contracts and the Quoter’s corrective actions. The

Government may contact sources listed by the quoter and/or other sources of information including, but not limited to, Federal, State and Local governments, better business bureaus, published media, and electronic databases to determine if they believe that the Quoter:

a. Demonstrated the ability to maintain cost control, stay on schedule, and successfully meet project deadlines, including timely submittals and complete pay requests;

b. Has an excellent safety record;

c. Was capable, reasonable, and cooperative during the performance period;

d. Demonstrated high quality workmanship and performance conforming to the terms and conditions of the contract.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Clause

(FAR)

Title Date

52.204-13 System for Award Management Maintenance Oct 2018

52.204-18 Commercial and Government Entity Code Maintenance Jul 2016

52.204-19 Incorporation by Reference of Representations and Certifications Jul 2016

52.212-4 Contract terms and Conditions – Commercial Items Oct 2018

52.212-5 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders-Commercial Items.

Aug 2019

Clauses incorporated by reference, contained within 52.212-5:

52.219-6 Notice of Total Small Business Set-Aside Nov 2011

52.219-28 Post-Award Small Business Program Representation July 2013

52.222-03 Convict Labor Feb 1999

52.222-17 Nondisplacement of Qualified Workers May 2014

52.222-19 Child Labor-Cooperation with Authorities and Remedies Jan 2018

52.222-21 Prohibition of Segregated Facilities [this clause is only applicable if the clause 52.222-26 is included]

Apr 2015

52.222-26 Equal Opportunity [this clause is only applicable for contracts/purchase orders awarded in the amount of $10,000 or more]

Sep 2016

52.222-41 Service Contract Labor Standards Aug 2018

52.222-42 Statement of Equivalent Rates for Federal Hires [Equivalent Rate is

Plumber, Wage Grade 9, ranging from Step 1 at $27.29/hour to Step 5 at

$31.85/hour]

May 2014

52.222-50 Combating Trafficking in Persons Jan 2019

52.222-55 Minimum Wages Under Executive Order 13658 Dec 2015

52.222-62 Paid Sick Leave Under Executive Order 13706 Jan 2017

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving Aug 2011

52.225-1 Buy American Act - Supplies May 2014

52.225-13 Restrictions on Certain Foreign Purchases Jun 2008

52.232-33 Payment by Electronic Funds Transfer – System for Award Management Oct 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors Dec 2013

6.2 The Department of Interior (DOI) clause, “DOI Electronic Invoicing and Payment Requirements

- Invoice Processing Platform (IPP) (Apr 2013)” is applicable to the awarded contract only (this is a post-award electronic invoice and payment requirement).

Payment requests must be submitted electronically through the U. S. Department of the

Treasury's Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause

52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Vendor’s business invoice (upload your business invoice as an attachment to the IPP invoice). Vendor’s failure to attach the required documentation may result in the IPP invoice being rejected. The Contractor must use the IPP website to register, access and https://www.ipp.gov/ use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the

Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the

Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

6.3 The Department of Interior Clause, 1452.201-70, Authorities and Delegation (Sept 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

1. Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

2. Waive or agree to modification of the delivery schedule;

3. Make any final decision on any contract matter subject to the Disputes Clause;

4. Terminate, for any reason, the Contractor's right to proceed;

5. Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction

(written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting

Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the

Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the

COR acting within his or her appointment, shall be at the Contractor's risk.

7 – SITE VISIT. An organized site visit is not scheduled for this solicitation. Whitman Mission

National Historic Site is open to the public. Directions and hours are posted online at the park’s website: https://www.nps.gov/whmi. If you’re interested in scheduling a walk-thru of the

Archives Room, contact Trentin Martinez, Facilities/Maintenance Supervisor, at office number mailto:ippgroup@bos.frb.org https://www.nps.gov/whmi

(208) 843-7055 or send email to him at Trentin_Martinez@nps.gov. Quoters will not be able to conduct a site visit on their own because there is no public access to the Archives room. Again, to arrange a site visit, contact Trentin Martinez.

8 – EVALUATION OF QUOTES. Award shall be made using Federal Acquisition Regulations

Part 13, Simplified Acquisition Procedures, award based on price and past performance only.

Evaluation shall be in accordance with FAR 13.106-2. Quotations shall be evaluated in an impartial matter, in accordance with the basis established in the solicitation and all quotations shall be considered. NPS intends to evaluate the quotations in an efficient and minimally burdensome fashion. NPS will not conduct a formal evaluation, will not establish a competitive range, and will not score the quotations. NPS intends to make a single Best Value award in response to this solicitation. NPS reserves the right to award the contract to other than the lowest cost quotation, thereby allowing for acceptance of a superior quotation based on the stated evaluation criteria. NPS intends to make award upon initial quotations without clarifications or discussions. NPS reserves the right to clarify or discuss a contractor’s quotation if necessary.

9 - WHAT TO SUBMIT - - CONTENTS OF QUOTE:

9.1 The Standard Form 1449 (SF-1449) is optional. Quoter has the choice of using the SF-

1449 form or their own cover page/letterhead. If electing to use the SF-449, Quoter shall fill in items 17a (business name, address, phone number), and 30a through 30c (print first and last name, sign, and date). If electing to use a cover page/letterhead, Quoter shall include the RFQ number, date of quote, company name, company address, phone number, printed name and signature of person authorized to sign quotation.

NOTE: There is no page limit to the quotation. However, overly elaborate quotes are not desired. The quotation should be clear and succinct, addressing all the items in the solicitation.

9.2 Fill in prices and additional information using the Price Schedule in Section 04, above, and submit with quote. Reminder that Government has estimated this acquisition to be less than $10,000.

9.3 Acknowledge any amendments issued by printing/signing each amendment form (SF-30) and submitting with quote.

9.4 Active SAM.gov registration, including completed reps/certs. Refer to the provisions in

Section 06, above, 52.212-3 and 52.204-7. Quoter’s SAM registration status must read

“active” and reps/certs must be completed, in order for quote to be considered eligible.

9.5 Fill in and submit with quote, Attachment no. 4, which is a new representation that will be added to SAM.gov Reps/Certs section. Quoters are required to fill out the representation within the clause. Attachment no. 4 is the full text version of the clause, 52.204-24.

9.6 For the heating and cooling unit, provide manufacturer information with quote:

manufacturer cut sheet(s), brand name make and model, and any other product mailto:Trentin_Martinez@nps.gov information relevant to the unit quoted. Also include product information about the monitor and optional remote thermostat. If there is a known lead time for delivery, please include that with the product information.

NOTE: The NPS is not looking for a specific brand name to be quoted, rather will be reviewing the product information, the unit’s functional characteristics/manufacturer information, since the primary objective is to replace the existing unit with a new unit that will maintain a 60 degree temperature in the

Archives room.

9.7 For the evaluation factor of “Relevant Past Experience/Past Performance,” provide at least three references for similar work completed (please read carefully, item 6.1(a)(ii), above). Reference information shall include name of client, active phone number, e-mail address, description of job/project, start/end dates, and price. It is important to include past performance information relevant to your experience replacing and installing similar type heating and cooling units.

10 - QUESTIONS REGARDING THIS SOLICITATION must be submitted in writing via email (phone or fax questions will not be accepted). Send email question(s) to

Phaedra_Fuller@nps.gov, and reference the solicitation number in the subject line of the email, e.g., “140P8319Q0100/QUESTION.”

11 – WHEN TO SUBMIT QUOTE (RESPONSE DATE): Quote shall be submitted by 6pm

(PST) on Saturday, September 21, 2019. It is not typical that NPS would request quotes on a non-business day, however, the weekend day is necessary to allow receipt of quotes for a very short turn-around (solicitation available a total of 5 calendar days). The Contracting Officer will be working on Saturday, September 21, 2019, to receive and acknowledge quotes.

12 - HOW TO SUBMIT QUOTE: Quote shall be submitted by email. Reference the solicitation number (140P8319Q0100) in the subject line of the email. Send to

Phaedra_fuller@nps.gov. It is the Quoter’s responsibility to ensure that the entire quote package submitted is fully received.

mailto:Phaedra_Fuller@nps.gov mailto:Phaedra_fuller@nps.gov