PERL_Fire_Systems_Testing_PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

COMPREHENSIVE MAINTENANCE AND ANNUAL FIRE ALARM, SUPRESSION SYSTEM, AND

EXTINGUISHER TESTING

PEARL HARBOR NATIONAL MEMORIAL

1 Arizona Memorial Place Oahu, Honolulu, Hawaii

Rev- DATE: 7 May 2025

Prepared by: Luther M Sargent

National Park Services (NPS)

Supervisory Facility Operations Specialist, Pearl Harbor National Memorial

Table of Contents

1.0 DESCRIPTION OF SERVICES

1.1 BACKGROUND

1.2.1 Task 1: Fire Alarm Panels

1.2.2 Task 2: Fire Supression System

1.3 PERMITS, LICENSE & INSURANCE

1.4 GOVERNMENT FURNISHED PROPERTY AND SERVICES

1.5 CONTRACTOR PROVIDED EQUIPMENT AND SUPPLIES

2.0 CONTRACT PERFORMANCE

2.1 SERVICE SUMMARY (SS)

2.2 CONTRACTOR WORK SCHEDULE

2.2 PRE-PERFORMANCE MEETING

2.3 PROGRESS MEETINGS

2.3.1 PROGRESS MEETINGS MINUTES

2.4 CONTRACTOR’S QUALITY CONTROL

2.4.1 Contractor’s Quality Control Plan (QCP)

2.4.2 Contractor’s Quality Control Checklist(s)

2.5 QUALITY ASSURANCE

2.6 PERFORMANCE ASSESSMENT

2.6.1 PERIODIC VALIDATIONS

2.6.2 UNSATISFACTORY PERFORMANCE

2.7 GOVERNMENT REMEDIES

2.8 COMMERCIAL WARRANTY

3.0 CONTRACTOR PERSONNEL

3.1 CONTRACT MANAGER

3.2 CONTRACTOR PERSONNEL APPEARANCE

3.3 REMOVAL OF CONTRACTOR EMPLOYEES

3.4 EMPLOYEE RESTRICTIONS

3.5 EMPLOYEE ROSTER

4.0 GENERAL INFORMATION

4.1 DAYS AND HOURS OF OPERATION: Pearl Harbor National Memorial

4.2 HOLIDAYS & CLOSURES

4.3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

The National Park Service (NPS) shall not furnish any property for completion of this contract. The NPS shall allow the contractor to utilize water and electrical service. It is the contractor’s responsibility to tie into or access these services

4.3.1 DELIVERY AND STORAGE OF MATERIALS

4.5 HAZARDOUS MATERIALS

5.1 WORK RESTRICTIONS & RESOURCE PROTECTION

5.1.1 Preservation of Natural Features

General: The introduction of non-native species including invasive weeds and plants; invasive pests such coqui frogs and frog eggs, little fire ants (LFA), and insects including termites; other vertebrae species such as rats, mice, and reptiles; and diseases such as Rapid ‛Ōhi‛a Death (ROD) spread through contaminated soil can threaten the park’s rare and endangered plants and animals or can create new populations of non-native species not traditionally found in the park. Ensure all vehicles, equipment, machinery, cutting tools, base yards, staging areas, materials, material packaging, material deliveries, material storage, and personal protective equipment (PPE) are clean and free of invasive weeds and plants, invasive pests, and ROD spread through soil

5.2 INSTALLATION SECURITY AND ACCESS REQUIREMENTS

5.3 SAFETY REQUIREMENTS AND REPORTS

5.4 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT OR VEGETATION

5.5 SPECIAL PANDEMIC PROCEDURES

5.6 OFF LIMIT SIGNS

5.7 CONSERVATION OF UTILITIES

6.1 PAYMENTS TO THE CONTRACTOR

6.2 DEPOSIT PAYMENTS

6.3 CONTRACT FINANCING

7.0 APPENDICES

1.0 DESCRIPTION OF SERVICES

The requirement is for a firm-fixed price contract for preventive maintenance and required annual testing for the fire alarms, fire suppression systems, and portable extinguishers at Pearl Harbor National Memorial. The contractor shall provide the necessary personnel, services, materials, and equipment, to perform Annual Fire Alarm System Testing, Inspecting, & Preventive Maintenance that meets or exceeds National Fire Protection Association (NFPA) codes and standards at the following BLDGS. D, F, G, H, I & Maintenance Shop. The contractor shall provide the necessary personnel, services, materials, and equipment to perform Annual Fire Suppression System Testing at the following BLDGS G, H, I & Maintenance Shop. The contractor shall provide the necessary personnel, services, materials, and equipment to perform Annual Fire Extinguisher Testing (#45 units).

The contact will be awarded as a firm-fixed-price contract with a base year and 4 option years.

Provide a complete and comprehensive maintenance program that meets or exceeds National Fire Protection Association (NFPA) codes and standards.

Contractor shall coordinate with park and NAVFAC staff dates and times of maintenance and testing.

A written report to be provided after each service inspection, indicating findings and if repairs are necessary. A service log will be kept at each station.

Service/inspections shall be performed Monday through Friday during the hours of 6am to 2:30pm, by checking in with maintenance first. The designated point of contact is Luther Sargent (808 520 0895)

Function testing (i.e. pull stations, audible alarms etc...) must be done after normal business hours of 7am to 5pm.

Maintenance inspections, adjustments, and repairs shall be made by qualified trained technician/personnel only.

Any discrepancies and/or if repairs are required that are found during the test shall be quoted separately.

Proposal includes service report and Annual Certifications will be provided as part of this Agreement for each system.

Provide minimal disruption to park operations.

Respond to any problems/troubles that may arise with the systems and avoid minimal downtime.

The contact will be awarded as a firm-fixed-price contract with a base year and 4 option years.

1.1 BACKGROUND

Buildings D, F, G, H, I and Facilities Maintenance each have their own individual Fire Alarm Control Panels.

1.2 SCOPE OF WORK

a. FIRE ALARM AND SUPRESSION SYSTEM MAINTENANCE & TESTING

ANNUAL INSPECTION AND TEST: Company will inspect and test the fire alarm system equipment to be listed on an Inventory Log or “Parts List” in accordance with NFPA-72 and manufacturer’s recommendations. Tests will be scheduled in advance with Client.

FUNCTIONAL TESTING: In accordance with NFPA-72, all accessible peripheral devices will be functionally tested. Detectors will be functionally tested using a smoke generator, punk stick, heat tester, or other method acceptable to the manufacturer.

BATTERY LOAD TEST: load test batteries listed on the parts list and connected to the system at the time of inspection. If batteries fail load test, Company will make note in the inspection report that replacement is necessary.

SENSITIVITY TESTING: To ensure accuracy, sensitivity testing will be performed as needed on detectors per NFPA-72. Testing will be performed using only UL approved sensitivity testing equipment.

Devices performing outside the listed sensitivity range will be re-cleaned and re-tested, and if necessary, noted and recommended for replacement

DETECTOR CLEANING: To help minimize false alarms, accessible detection devices will be cleaned as needed utilizing manufacturer’s recommended procedures. Devices may be dismantled to expose the chamber (where applicable) and cleaned prior to sensitivity testing using a soft cloth, lint brush, or non-electrostatic vacuum. (Note: Analog smoke sensors will be cleaned as needed per panel readings.)

1.2.1 Task 1: Fire Alarm Panels

The Contractor shall inspect and clean all circuit breakers, wiring and grounds for proper functioning of the Fire Alarm Panels. All “Trouble” notifications are to be repaired and cleared. Any defects, frayed wiring, arcs are to be corrected. Breakers are to be inspected for functionality and to check if they should be replaced. Amperage is to be tested to verify the load is within the proper range for the breaker.

Building D

1 ea - Fire Alarm Control Panel complete with Batteries 1 ea - Fire Alarm Control Power Extender Panel 3 ea - Fire Alarm Manual Pull Stations 1 ea - Fire Alarm Smoke Detectors 2 ea - Fire Alarm Speaker/Strobes 12 ea - Fire Alarm Speaker only 5 ea - Fire Alarm Visual only Strobes Lot - Fire Alarm Monitor/Control Modules/Duct Detectors

Building F

1 ea - Fire Alarm Control Panel complete with Batteries 2 ea - Fire Alarm Control Power Extender Panel 9 ea - Fire Alarm Manual Pull Stations 12 ea - Fire Alarm Smoke Detectors 16 ea - Fire Alarm Speaker/Strobes 18 ea - Fire Alarm Speaker only 11 ea - Fire Alarm Visual only Strobes

Buildings G & H

1 ea - Fire Alarm Control Power Extender Panel 6 ea - Fire Alarm Manual Pull Stations 1 ea - Fire Alarm Smoke Detectors 4 ea - Fire Alarm Speaker/Strobes 46 ea - Fire Alarm Speaker only 9 ea - Fire Alarm Visual only Strobes

Building I

1 ea - Fire Alarm Control Power Extender Panel 10 ea - Fire Alarm Manual Pull Stations 8 ea - Fire Alarm Smoke Detectors 4 ea - Fire Alarm Speaker/Strobes 28 ea - Fire Alarm Speaker only

6 ea - Fire Alarm Visual only Strobes

Facilities Maintenance Bldg.

4 ea - Fire Alarm Manual Pull Stations 12 ea - Fire Alarm Smoke/Heat Detectors 8 ea - Fire Alarm Horn 8 ea - Fire Alarm visual only Strobes

1.2.2 Task 2: Fire Suppression System

The Contractor shall inspect all check valves, pumps, fittings, pipes, and sprinkler heads for leaks. Pumps are to be taken apart, inspected for wear, and cleaned. This includes the housing, seals, diaphragm and all other mechanical parts to verify they are properly working and withing appropriate wear and tear levels. All repairs are to be completed per the dollar provision listed below.

b. ANNUAL INSPECTION AND TEST Inspect systems, flow test, water motor alarm, electrical and supervisory systems. BLDGS G, H, I & Maintenance Shop.

1.2.3 Fire Extinguishers

Fire Extinguishers are to be properly tagged with inspection tags. Inspections will be done on an annual basis, with the date and the inspector being documented on the inspection tag. Any extinguisher not properly charged must be recharged.

When a fire extinguisher reaches 10 years of age, it is to be automatically replaced with a new unit which has the date of manufacture. Dates of Manufacture may not exceed three months from date of installation. Recycled fire extinguishers may not be used as replacements. Contractor will properly dispose of any expired fire extinguisher and/or any replaced extinguisher material in a proper manner. Contractor may not utilize any NPS dumpster.

c. FIRE EXTINGUISHER ANNUAL INSPECTION

The Contractor will comply with NFPA 10 Standard for Portable Fire Extinguishers, Portable Fire Extinguishers and Occupational Safety and Health Act (OSHA) Standard, Chapter 29 of the Code of Federal Regulations (CFR), Section 1910.157 Portable Fire Extinguishers. (45 units.)

All extinguishers shall be gathered, by park staff, at a central location within the park for testing and returned, by park staff, once passed testing and inspection.

Each fire extinguisher shall have a tag or label securely attached that indicates the month and year the maintenance was performed and identifies the name of the company performing the work.

1.3 PERMITS, LICENSE & INSURANCE

The Contractor shall be responsible for obtaining and holding all necessary permits, licenses and insurance required to accomplish these services, including final disposition. The contractor shall be responsible for complying with all Federal, State and Local requirements for waste disposal and any other service activities made under this effort.

The contractor shall be responsible to ensure sub-contractors possess the appropriate licensing for the sub-contracted service activities provided.

1.4 GOVERNMENT FURNISHED PROPERTY AND SERVICES

The National Park Service will not provide property or services for this contract.

1.5 CONTRACTOR PROVIDED EQUIPMENT AND SUPPLIES

The Contractor shall provide and maintain all equipment and vehicles necessary to perform the requirements of this contract. The Contractor may perform cleaning, minor repairs and other normal maintenance requirements of equipment on site. Maintenance and repairs of Contractor containers, vehicles or their privately owned vehicles shall not be accomplished on site. Contractor equipment and vehicles shall be maintained to present a neat, professional appearance. Contractor equipment and vehicles shall be used solely for the intended purpose of performing services in this performance work statement during normal hours of operation.

All equipment used in the performance of this contract shall be in good operable condition. Equipment found to be unsafe and unable to function as designed, shall not be used in performance of this contract. The Contracting Officer (CO) or COR may inspect the Contractor’s equipment at any time while on government property or at the YB Piers 39-40 and may direct the removal of any unsafe or unusable equipment from those locations.

The Contractor shall provide adequate numbers of equipment items and vehicles to effectively fulfill the scope of this contract. In addition, the Contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are unsatisfactory or down for extended maintenance or repairs. Equipment failure shall not alleviate the Contractor from performing any requirement contained in this contract.

2.0 CONTRACT PERFORMANCE

Contractor performance will be one time per year, per schedule on Page 8. The Contractor shall perform the required services during regular park business hours, Monday-Friday, from 7:00 a.m. to 5:00 p.m. HST. No work will be performed on Saturdays or Sundays.

2.1 SERVICE SUMMARY (SS)

The contract service requirements are summarized in the performance objectives below. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS provides information on contract requirements, the expected level of Contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

Performance Objective PWS Paragra ph

Performance Threshold (Per Year)

Method of Surveillance

Task 1: FIRE ALARM

MONITORING

1.2.1 2 validated defects per year.

100% Inspection

Task 2: FIRE

SUPPRESSION

SYSTEM

1.2.2

No more than 3 validated defect per month.

Quarterly Inspection and Testing

Task 3: FIRE

EXTINGUISHERS

1.2.3

2 validated defects per year.

100% Inspection

2.2 CONTRACTOR WORK SCHEDULE

The Contractor shall perform the required services during regular park business hours, Monday-Friday, from 7:00 a.m. to 5:00 p.m. HST. No work will be performed on Saturdays or Sundays.

2.2.1 SCHEDULE SUBMISSION & APPROVAL

Exact dates are to be agreed upon by the Contractor and the COR. The Contractor shall submit a schedule for all services described in this PWS and Appendices to the COR for approval 30 calendar days prior to the scheduled performance start date. The Contractor shall not deviate from the approved schedule without prior approval from the CO. Permanent changes to the schedule shall be submitted 10 days before implementation and must receive CO approval before the Government will allow the proposed changes. The schedule must be submitted electronically using a file format compatible with Government software.

Performance Schedule Service

Base Year

Monthly 1

Option Year 1

Monthly 1

Option Year 2

Monthly 1

Option Year 3

Monthly 1

Option Year 4

Monthly 1

Optional 6-Month Extension

Monthly 1

Location Service Unit Price

Total

Base Year September 1, 2025 - August 31, 2026

Monthly Inspections 1

Option Year 1 September 1, 2026 – August 31, 2027

Monthly Inspections 1

Option Year 2 September 1, 2027- August 31, 2028

Monthly Inspections 1

Option Year 3 September 1, 2028 – August 31, 2029

Monthly Inspections 1

Option Year 4 September 1, 2029 – August 31, 2030

Monthly Inspections 1

Optional 6-Month Extension September 30, 2030 – February 28 ,2031

Monthly Inspections 1

Total $ ________________

2.2 PRE-PERFORMANCE MEETING

The Contractor shall participate in a mandatory pre-performance meeting with the Government to discuss pre-performance coordination, contract performance expectations, and any relevant operational requirements. This meeting will cover key topics to ensure a shared understanding of roles, responsibilities, performance standards, and communication protocols necessary for successful contract execution. The Contractor's attendance is required to facilitate effective collaboration and alignment on all aspects of contract performance. The pre-performance meeting shall typically take place prior to performance start but the CO may authorize performance start prior to the pre-performance meeting.

2.3 PROGRESS MEETINGS

The CO, COR, other government personnel, as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summary of unsatisfactory inspections and customer complaints and shall provide insight into any identified trends, root cause analysis, and performance improvement plan.

2.3.1 PROGRESS MEETINGS MINUTES

The CO will develop meeting minutes and distribute those minutes to the Government team and the Contractor.

Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

2.4 CONTRACTOR’S QUALITY CONTROL

The Contractor shall develop and maintain a quality program to ensure the services described by this PWS are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2.0, Service Summary.

2.4.1 Contractor’s Quality Control Plan (QCP)

The Contractor shall develop and maintain a Quality Control Plan that, at a minimum, communicates: (1) What will be monitored; (2) How monitoring will take place; (3) When monitoring will take place; (4) Who will conduct monitoring; and (5) How monitoring efforts and results will be documented.

2.4.2 Contractor’s Quality Control Checklist(s)

The Contractor shall develop and maintain one or more Quality Control Checklists that align with the Contractor’s QCP and capture, at a minimum, the following: (1) Tasks; (2) Validation of acceptability of tasks; (3) Inspector name; (4) Inspection method; (5) Inspection date; and, (6) Inspection time.

2.5 QUALITY ASSURANCE

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The CO will appoint a primary and alternate representative for management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the Contractor after contact award. The contractor shall provide work schedules to the Contracting Officer’s Representative (COR) in accordance with paragraph 2.2 of this PWS.

2.6 PERFORMANCE ASSESSMENT

The COR will perform scheduled and unscheduled work inspections to assess contractor performance. These will be done on a regular basis throughout the project and for approval of Requests for Payment.

2.6.1 PERIODIC VALIDATIONS

The COR may inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS.

2.6.2 UNSATISFACTORY PERFORMANCE

The CO will notify the contractor of unsatisfactory performance by means of a Cure Notice.

2.7 GOVERNMENT REMEDIES

The Contracting Officer (CO) will follow FAR 52.212-4 Contract Terms and Conditions-Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.8 COMMERCIAL WARRANTY

The Government shall receive the same warranty service as the Contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the Contractor shall correct the defects, deficiencies, and/or affected area(s) at no additional cost to the Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

3.0 CONTRACTOR PERSONNEL

Items 3.1, 3.2, 3.3, 3.4 and 3.5 address Contract Personnel requirements.

3.1 CONTRACT MANAGER

The contractor shall establish a contract manager or alternate(s) that can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to discuss contract related matters. The contractor shall provide the CO the telephone number(s) where performance validation results and complaints can be reported. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

3.2 CONTRACTOR PERSONNEL APPEARANCE

Contractor personnel shall present a neat appearance. contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection. All contractor personnel shall always be fully clothed while performing the services of this contract. "Fully Clothed" is deemed to mean that a shirt (or T-shirt), trousers, closed-toe shoes and personal protective equipment, if required, shall always be worn. Tact, diplomacy, and courtesy shall always be used during contact with the community.

3.3 REMOVAL OF CONTRACTOR EMPLOYEES

The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S.

Government.

3.4 EMPLOYEE RESTRICTIONS

The Contracting Officer is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

3.5 EMPLOYEE ROSTER

The Contractor shall provide a complete roster of all personnel (including the Contract Manager) to the COR prior to start of performance. The roster must include all employee names and telephone numbers. The Contractor shall maintain a current listing of employees, providing updates as changes occur.

4.0 GENERAL INFORMATION

4.1 DAYS AND HOURS OF OPERATION: Pearl Harbor National Memorial

The Contractor shall perform the required services during regular park business hours, Monday-Friday, from 7:00 a.m. to 5:00 p.m. HST. No work will be performed on Saturdays or Sundays.

4.2 HOLIDAYS & CLOSURES

No work shall be performed on Holidays. Contractor shall make every effort to schedule work on days other than those noted below.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

Washington’s Birthday Veterans Day

Memorial Day Thanksgiving Day

Juneteenth National Independence Day Christmas Day

Independence Day

4.3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

The National Park Service (NPS) shall not furnish any property for completion of this contract. The NPS shall allow the contractor to utilize water and electrical service. It is the contractor’s responsibility to tie into or access these services.

4.3.1 DELIVERY AND STORAGE OF MATERIALS

All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

4.4 DISPOSAL OF MATERIALS

All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the prevailing and applicable laws. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

4.5 HAZARDOUS MATERIALS

All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or release of hazardous materials to the CO and COR. The contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling.

The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material Safety Data Sheets (MSDS).

5.1 WORK RESTRICTIONS & RESOURCE PROTECTION

The NPS is the steward of unique resources found within the national parks. The NPS is committed to protecting natural, cultural, historical, archaeological, and other resources found within the parks and the adjacent lands.

5.1.1 Preservation of Natural Features

The contractor shall comply with the following work restrictions:

1. Prevent damage to natural surroundings.

2. Provide temporary barriers to protect existing trees, tree roots, plants, grass areas and lawns that are directly impacted by construction operations.

3. Do not fasten ropes, cables, or guys to existing trees, rock outcrops, or other natural features.

4. Do not remove, injure, or destroy existing trees, tree roots, or plants without approval by the Contracting Officer or unless it’s explicitly required in the contract documents.

5. If a tree, tree branch, root, or mass of vegetation is preventing the contractor from completing the work, notify the Contracting Officer immediately for a determination. Trees may need to be surveyed by park staff for bird nests prior to removal, and tree removal / trimming may be subject to additional restrictions if project is in Hawaiian hoary bat habitat.

6. Carefully supervise the excavation, grading, filling, equipment movement, and other construction operations near trees and tree branches to prevent damage.

5.1.2 Invasive Species Prevention

General: The introduction of non-native species including invasive weeds and plants; invasive pests such coqui frogs and frog eggs, little fire ants (LFA), and insects including termites; other vertebrae species such as rats, mice, and reptiles; and diseases such as Rapid ‛Ōhi‛a Death (ROD) spread through contaminated soil can threaten the park’s rare and endangered plants and animals or can create new populations of non-native species not traditionally found in the park. Ensure all vehicles, equipment, machinery, cutting tools, base yards, staging areas, materials, material packaging, material deliveries, material storage, and personal protective equipment (PPE) are clean and free of invasive weeds and plants, invasive pests, and ROD spread through soil.

a. Vehicles, Equipment, & Machinery: In order to prevent the spread of invasive species, the contractor shall comply with the following:

1. Vehicles, equipment, and machinery must be thoroughly pressure washed and visibly free of dirt, mud, plant debris, and invasive pests. Areas of particular concern include bumpers, grills, hood compartments, under the battery, wheel wells, undercarriage, cabs and truck beds.

2. The interior and exterior of vehicles, equipment and machinery must be free of rubbish. The interiors of vehicles and the cabs of machinery must be vacuumed clean. Floor mats must be sanitized with a solution of >70% isopropyl alcohol or a freshly mixed 10% bleach solution.

3. All vehicles, equipment, and machinery shall park on pavement and not under trees (where possible).

4. All vehicles, equipment, and machinery will be subject to inspection by NPS personnel.

5. All vehicles, equipment, and machinery that do not pass inspection will be turned away. The vehicle will not be allowed into the park for at least 48 hours.

6. All vehicles, equipment, and machinery leaving the park for any reason must be cleaned prior to re-entry into the park and will require re-inspection.

7. All vehicles, equipment, or machinery being stored at a private residence are to be kept in a pest free area, preferably in a garage, on pavement, and not under trees. Such vehicles, equipment, or machinery will be subject to additional inspection.

5.2 INSTALLATION SECURITY AND ACCESS REQUIREMENTS

Contact the COR and CO for guidance on installation security and access requirements. All Contractor employees must be sponsored into the park with a valid permit. The Contractor shall provide all information required for permitting at least 10 business days in advance to meet access requirements.

5.3 SAFETY REQUIREMENTS AND REPORTS

The Contractor shall perform work in a safe manner as required by the Occupational Safety and Health Administration’s (OSHA) requirements. The Contractor shall immediately provide a verbal report to the CO and COR for each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

5.4 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT OR VEGETATION

Damages to government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment and Vegetation. The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

5.5 SPECIAL PANDEMIC PROCEDURES

All NPS and State of Hawaii Health department protocols must be strictly adhered to in the event there is a declaration of a pandemic

5.6 OFF LIMIT SIGNS

Contractor employees shall adhere to any warning and/or ”OFF LIMITS” signs posted at the park. As required by federal, state, or local law and/or DOI or NPS policy, the Contractor shall post warnings and/or “OFF LIMITS” signs at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The Contractor shall control all personnel desiring access into jobsite areas when work is in progress.

5.7 CONSERVATION OF UTILITIES

The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

5.8 CLEANLINESS

The Contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition.

The contractor shall furnish such supplies as required.

6.0 FINANCIAL REQUIREMENTS

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

6.1 PAYMENTS TO THE CONTRACTOR

As a general policy, the National Park Service makes payments after work is complete for one time service and supply contracts. Recurring service contracts are paid at varying frequencies based the terms and conditions within the contract. The CO may establish a payment schedule, but payments will only be made after the Government has received a distinguishable benefit. Regardless of payment frequency, the process for payment is the same.

The contractor shall submit their request for payment via IPP. The request for payment must be based on work completed.

The Contractor shall:

(a) Submit to the COR and RO all invoices for review and approval.

(b) Ensure invoices are associated with the correct contract prior to submission.

(c) Ensure invoices identify the Contract Line Item Number (CLIN) under which the invoiced performance tasks and/or items are associated.

(d) Ensure billing aligns with any established CO-approved payment schedule.

(e) Ensure final invoice results in $0 balance prior to submission.

After submission to IPP, the RO will receive a payment request through FBMS and coordinate approval/rejection with the COR (courtesy copy the CO and CS).

If the invoice is approved by the COR, the RO will process for payment.

6.2 DEPOSIT PAYMENTS

The Government shall not make payments for equipment, items, and/or other materials until a benefit is conferred.

Payments shall not be made to reimburse the Contractor for deposits required for these items.

6.3 CONTRACT FINANCING

The requirements of FAR Part 32.003 apply and the Government will not provide contract financing for purchases made under the authority of FAR Part 13.

7.0 APPENDICES

The Government will make all of the below listed documents, forms, references and report formats directly addressed within this Performance-Based Work Statement available. Supplements or amendments to the below listed materials from any organizational level may be issued during the life of the contract. When notified by the CO, the Contractor shall immediately implement those changes in publications, which result in a decrease, or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the Contractor shall submit to the CO a price proposal and obtain prior approval. Price proposals shall be submitted within 15 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Changes in the contract price due to supplements and amendments shall be considered under the FAR 52.212-4, Contract Terms and Conditions – Commercial Items clause. Failure of the Contractor to submit a price proposal within 15 calendar days from the date of receipt of any change, shall entitle the Government to performance in accordance with such change, at no increase in contract price.

DEFINITIONS

a. Contracting Officer (CO): The Contracting Officer the duly authorized Government party with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. The Contracting Officer is responsible for ensuring that all legal and regulatory requirements are met. Only the Contracting Officer can bind the Government contractually, including, as this contract is structured, authorizing repairs and replacements (R&R) exceeding $2,500.00, issuing contract modifications, and negotiating contract terms.

b. Contracting Officer’s Representative (COR): The Contracting Officer’s Representative is an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions related to the contract. The COR’s authority is derived from the CO through a COR appointment letter, which outlines the scope of the COR’s duties and responsibilities. The COR is responsible for ensuring that the contractor’s performance meets the contractual requirements, but they do not have the authority to make decisions that change the terms and conditions of the contract, to include price, schedule or scope changes, or to authorize repairs or replacements exceeding $2,500.00.

c. Defect: Any condition, flaw, or inadequacy identified in the performance of services under the contract that does not meet the required standards, specifications, or quality expectations outlined in the contract. This includes instances where service outcomes are incomplete, fail to achieve the intended results, or deviate from the specified appearance or functional criteria

d. Contracting Officer’s Representative (COR): The Contracting Officer’s Representative is an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions related to the contract. The COR’s authority is derived from the CO through a COR appointment letter, which outlines the scope of the COR’s duties and responsibilities. The COR is responsible for ensuring that the contractor’s performance meets the contractual requirements, but they do not have the authority to make decisions that change the terms and conditions of the contract, to include price, schedule or scope changes, or to authorize repairs or replacements exceeding $2,500.00.

e. Deficiency: Any condition or issue identified in the units covered under the contract that deviates from the required standards, specifications, or operational expectations. A deficiency indicates that something is not functioning properly, is damaged, or is otherwise not in the state it should be according to the contract’s terms.

f. Maintenance: The regular and systematic servicing and upkeep of systems, equipment, or components to ensure they are functioning properly, remain in compliance with applicable standards, and are able to perform as intended. Maintenance activities include tasks such as cleaning, lubricating, calibrating, adjusting components, and replacing minor parts such as screws, nuts, bolts, and other nominal value items that are typically used in routine servicing. The purpose of maintenance is to prevent failures, address small issues before they escalate, and extend the useful life of the system or equipment. Maintenance does not involve significant repairs or the replacement of major components, which would be categorized separately as repairs or replacements.

g. Repair: The process of restoring an item, component, system, or structure to its original or functional condition after it has been damaged, worn, or deteriorated. This can involve fixing, mending, patching, adjusting, or refurbishing parts that are broken or not working properly. The goal of a repair is to bring the item back to its intended use or functionality without necessarily replacing it entirely.

h. Replacement: The process of removing an existing item, component, system, or structure that is damaged, worn out, or no longer functional and substituting it with a new, identical, or equivalent item. Replacement is typically carried out when the existing part cannot be effectively repaired or when it is more cost-effective or practical to install a new item rather than attempt a repair.

i. Additional Repair: A repair where the total estimated cost of restoring an item, component, or system back to its original or functional condition will exceed more than $2,500.00.

j. Minor Repair: A repair where the total estimated cost of restoring an item, component, or system back to its original or functional condition will NOT EXCEED or is highly likely NOT TO EXCEED more than $2,500.00. If a reasonable likelihood exists that the repair may exceed $2,500.00 then the repair shall be treated as an Additional Repair.

k. Additional Replacement: A replacement where the total estimated cost of removing an item, component, or system that is damaged, worn out, or no longer functional and substituting it with a new, identical, or equivalent item will exceed more than $2,500.00.

l. Minor Replacement: A replacement where the total estimated cost of removing an item, component, or system that is damaged, worn out, or no longer functional and substituting it with a new, identical, or equivalent item will NOT EXCEED or is highly likely NOT TO EXCEED more than $2,500.00. If a reasonable likelihood exists that the repair may exceed $2,500.00 then the repair shall be treated as an Additional Repair.

m. Additional Repair & Replacement (R&R) (“Additional R&R”): Refers to repairs and/or replacement activities where the total estimated cost of the identified activities will exceed more than $2,500.00.

n. Minor Repair & Replacement (R&R) (“Minor R&R): Refers to repairs and/or replacement activities where the total estimated cost of the identified activities will NOT EXCEED or is highly likely NOT TO EXCEED more than $2,500.00. If a reasonable likelihood exists that the repairs and/or replacement activities may exceed $2,500.00 then the work shall be treated as an Additional Repair & Replacement (R&R).