B08_-_Scope_of_Work_-_8_17_0001.pdf

140P8123Q0115

Page 1 01110-4 Fuel Management Systems, Death Valley National Park STATEMENT OF WORK

STATEMENT OF WORK

PART I - GENERAL

A. DESCRIPTION OF WORK ITEMS

B. LOCATION:

C. SUBMITTALS

D. SPECIAL CONSTRUCTION REQUIREMENTS

E. CONTRACTOR’S USE OF PREMISES: The contractor shall:

F. TEMPORARY SERVICES

G. APPLICABLE CODES AND REGULATIONS

PART II MATERIALS

H. FUEL DISPENSERS

I. FUEL MANAGEMENT SYSTEM AND SOFTWARE

J. LEAK DETECTION SYSTEMS

K. FUEL APRON AREA LIGHTING FIXTURES & CONTROLS

L. UTILITIES

PART III - EXECUTION

M. GENERAL PREPARATION FOR ABOVE GROUND TANK

INSTALLATION

N. EXISTING CONDITIONS

O. STARTING AND ADJUSTING

P. SAFETY

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PART I - GENERAL

A. DESCRIPTION OF WORK ITEMS

1. The scope of this project includes providing all labor, materials, equipment, transportation supervision, and all other contractor related services to rehabilitate and improve fuel dispensing systems in Death Valley National Park.

a. Remove existing fuel dispensing system at Park Maintenance Headquarters, Cow Creek to create a complete and working gasoline and diesel fuel dispensing and use management system.

Remove and replace the fuel dispensing equipment. Install new fuel dispensing system including fuel management equipment, software, and leak detection system. Reuse existing fuel tanks.

B. LOCATION:

1. Park Maintenance Headquarters, 579 Cow Creek Service Road. This location currently serves as Park Maintenance Headquarters. The work site is in the Maintenance operations and parking area. The selected site for the new fueling station is within the same foot-print of the current fueling station.

C. SUBMITTALS

1. The contractor shall submit the following with bid.

a. Include Manufacturers' Catalog Sheets for all key components: Submit only pertinent pages; mark each copy of standard printed data to identify specific products proposed for use. SDS sheets must accompany catalog sheets. If catalog sheets are not available, detailed specification sheets shall be provided. Information shall clearly document how proposed materials/equipment will meet specifications identified in this document.

b. Sample reports from the proposed fuel management system illustrating that the reporting system meets specifications.

c. Technical Evaluation Criteria.

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d. Copies and supporting documentation that they possess all necessary registrations, licenses, and permits in connection with work required by the contract.

e. A description of experience removing and installing fuel dispensing systems.

2. The contractor shall submit three copies of each of the following before starting work. The contractor shall allow 14-days for review and approval of shop drawings and seven days for all other submittals.

a. Shop Drawings: Showing location of all major components with details of fabrication, assembly and erection including connections and engagement to contiguous work at the Park Maintenance Headquarters. Include construction details, material descriptions, dimensions of individual components and profiles, and finishes for pre-engineered components.

b. Manufacturer's Installation Instructions: When contract documents require compliance with manufacturer's printed instructions, provide one complete set of instructions for Contracting Officer Representative and keep another complete set of instructions at the project site until substantial completion.

c. A written plan for minimizing interruption of facility operations during this project.

d. Samples: Samples shall be large enough to clearly illustrate the functional characteristics and full range of color, texture, or pattern.

e. Accident Prevention Plan: Before on-site work begins, submit for approval a written accident prevention plan. The Plan shall address all applicable OSHA requirements for all work to be performed during the course of this project. The contractor shall follow procedures outlined in the accident prevention plan during all phases of the project to protect the health and safety of all persons and property in the vicinity of the project site. The plan shall also address injury reporting and emergency medical services.

3. The contractor shall submit the following before final acceptance.

a. Project Record Drawings.

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b. Guarantees and Warrantees.

c. Spare Parts and Materials.

d. Operation and Maintenance Data and Manuals.

e. Disposal manifests and certification of contaminated materials removal and disposal.

4. Return all issued keys and locks.

D. SPECIAL INSTALLATION REQUIREMENTS

1. A preconstruction meeting will be held prior to commencement of work.

2. The facility will remain in operation during the entire performance period, and the Contractor shall conduct operations so as to cause the least possible interference with the normal operations of the Park. The regular working hours of the U.S. Government are 0600 to 1700, Monday through Friday.

Should the Contractor desire to perform work outside the regular hours or on Federal holidays, the Contractor shall submit a request to the Contracting Officer Representative (COR) for approval at least two (2) working days in advance.

3. Contractor must ensure operations do not encumber the use of the existing buildings, walkways or other structures unless otherwise approved by the COR. Contractor must allow free passage to the buildings and must install fencing and control devices to permit safe usage at all times.

E. CONTRACTOR’S USE OF PREMISES: The contractor shall:

1. Not extend operations beyond the areas designated by the COR.

2. Handle and store equipment, materials, and supplies in a safe and orderly manner and shall keep the premises orderly, sanitary, and free from accumulation of waste materials or rubbish resulting from operations under this contract.

3. Receive from the Contracting Officer Representative, prior to beginning work, the limits of the work area, including temporary stockpile area(s).

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4. Maintain proper traffic controls and barricades to ensure site safety at all times. Traffic barricades shall conform to the U.S. Manual on Uniform Traffic Control Devices.

5. Be responsible for visiting the site prior to submitting the proposal to ascertain pertinent local conditions such as location, accessibility, and general character of the site.

6. Coordinate though COR all storage areas for materials and staging areas at the work site. Dispose of all removed material outside the park. Unless otherwise specified, all removed material becomes the property of the Contractor and shall be disposed of outside the park.

7. Immediately remove hazardous rubbish from project site. Place other construction debris in refuse containers at least daily. Dispose of refuse at least weekly, in a legal manner, at public or private dumping areas outside the park. Do not burn or bury refuse inside the park.

8. Preservation of Natural Features and Protection of Facilities: Confine all operations to work limits of the project. Prevent damage to natural surroundings and adjacent structures, utilities, sidewalks, pavements, and other facilities from damage caused by settlement, lateral movement, undermining, washout and other hazards created by earthwork operations.

Restore damaged areas, repairing or replacing damaged trees, plants, and facilities at no additional expense to the Government.

a. Do not fasten ropes, cables, or guys to existing structures.

9. Conduct operations to ensure the least inconvenience to park personnel. Road access and/or building closures will not be permitted, unless approved by COR.

10. Existing Utilities: Notify COR of proposed locations and times for excavation.

a. Contractor shall be responsible for locating and preventing damage to known utilities. If damage occurs, repair utility at no additional expense to the Government.

b. If damage occurs to an unknown utility, repair utility. An equitable adjustment will be made in accordance with the Changes clause of the contract.

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11. Hauling Restrictions: Comply with all legal load restrictions in the hauling of materials. Load restrictions on park roads are identical to the state load restrictions with such additional regulations as may be imposed by the Park Superintendent. Information regarding rules and regulations for vehicular traffic on park roads may be obtained from the Office of the Park Superintendent. A special permit will not relieve Contractor of liability for damage which may result from moving of equipment.

F. TEMPORARY SERVICES

1. Restrooms/Portable Restrooms shall be provided by the contractor, park facilities will not be made available.

2. Electrical service and water is available at all locations.

G. APPLICABLE CODES AND REGULATIONS

1. The contractor shall meet or exceed all applicable federal, state, and local codes and regulations including but not limited to:

a. American Petroleum Institute (API) Publications

b. National Fire Protection Association (NFPA) Publications

c. Code of Federal Regulations (CFR)

d. California State Codes/Rules

(i) Propane and Natural Gas Board Rules

(ii) Board of Air Quality Control Rules

(iii) Oil and Solid Fuel Board Rules

(iv) Rules for Underground Oil Storage Facilities

e. Department of Transportation (DOT) Regulations

f. State and Local Fire Marshal Regulations

g. Industry standards and manufacturer installation instructions.

h. Nationally recognized building codes

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PART II MATERIALS

H. FUEL DISPENSERS

1. Dispensing systems including all piping, sumps, dispenser stands, and equipment necessary and required to connect tanks, fuel dispensers and fuel management systems.

2. At a minimum, Two free standing, twin fuel dispensing units equipped with four dispensing nozzles at Park Maintenance Headquarters. Three nozzles will dispense gasoline, the fourth nozzle will dispense diesel fuel. The dispensing nozzles shall be front mounted.

3. Fuel dispensers shall have direct connection to communications, fuel tracking and monitoring systems.

4. Gasoline and diesel fuel dispensers shall dispense fuel at a minimum of 15-gallons per minute and be equipped with automatic ¾” nozzles which restrict flow when tank is full.

5. Each fuel dispenser shall be equipped with a lighted display which illuminates product or grade and register areas with bright fluorescent bulb.

Dual lights illuminate register dial face for night viewing or approved energy efficient equal.

6. Dispensers shall be equipped with easily accessible ten-micron filters which will help ensure product purity and helps protect critical components from contamination.

7. Dispenser hoses shall be a minimum of 3/4” hard wall hose, 22’ long.

8. Dispensers shall be equipped with a hose retractor as required by regulations.

9. Finishes

a. Comply with National Association of Architectural Metal Manufacturers (NAAMM) "Metal Finishes Manual for Architectural and Metal Products" for recommendations for applying and designating finishes.

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b. Appearance of Finished Work: Variations in appearance of abutting or adjacent pieces are acceptable if they are within one-half of the range of approved samples. Noticeable variations in the same piece are not acceptable. Variations in appearance of other components are acceptable if they are within the range of approved samples and are assembled or installed to minimize contrast.

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H. FUEL MANAGEMENT SYSTEM AND SOFTWARE

1. Furnish and install all piping, sumps, equipment, utilities, necessary and required to connect tanks, fuel dispensers, and fuel management systems.

2. Furnish and install one integrated fuel management system capable of monitoring/managing the Park Maintenance Headquarters location. This fuel management system shall be able to provide automated compliance reporting and inspector-ready reports on demand in a format that is compatible with Microsoft access and Microsoft excel. The system must be setup to work through a computer attached to the Park’s network or must have internal upgradeable windows software that will allow it to attach to the network without the need for changes to active directory. System features shall include;

a. Fuel management systems must allow two-way communication thus providing total access to site data and monitoring twenty-four hours a day, seven days a week via any web browser on a personal computer.

b. System must provide secure control, ability to modify configuration upgrades and perform diagnostics using the same user interface locally and remotely.

3. Access

a. Use of Vehicle GSA Fleet Card for Transactions.

b. Vehicle milage entered via keypad

c. Vehicle code entered via keypad

d. A minimum of 5 optional ID fields shall be available entered via keypad (e.g.; employee #, accounts, jobs, etc).

4. Parameters

a. Capable of managing 300 park vehicles, 300 employees and equipment and allow multiple systems to be networked at the same site.

5. System Controls

a. Cardless/keyless access capability

b. Vehicle or employee PIN

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c. Vehicle and employee lockout

d. Fuel type restriction by vehicle

e. Fill limit per transaction by vehicle

f. Maximum fueling(s) per day by vehicle

g. Programmable system on/off times.

h. Odometer entries checked against last odometer stored on key for reasonability

i. Manager password protection

6. Key Types

a. Vehicle - references vehicle look-up file, prompts for employee file number (Vehicle code entry via the keypad may be used in place of a vehicle key if desired).

b. Supervisor - prompts for vehicle and employee file numbers.

c. Delivery - prompts for inventory delivery amount, adds to inventory

d. Dipstick - prompts for dipstick reading; creates dipstick transaction

e. Manager - allows access to reports, file editing, diagnostics, and back-up & restore

f. Report - allows access to reports only

7. Transaction Data Recorded shall include but not limited to;

a. Site number

b. Transaction number

c. Vehicle key number

d. Vehicle number

e. Vehicle department/account number

f. Employee number

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g. Employee division number

h. Pump, product, & tank numbers

i. Date and time

j. Transaction quantity

k. Vehicle cumulative quantity

l. Employee cumulative quantity

m. Odometer

n. Miles/Kilometers between fuelings

o. Error code

8. System Reports generated by fuel management system include:

a. Division/Account vehicle report which provides information by vehicle, division or account, and grand total fuel usage, last odometer or hour meter, distance (miles/kilometers) or hours traveled, and fuel efficiency (MPG) for current time period.

b. Vehicle reports which lists vehicle file data plus beginning and ending odometers; maximum and current fueling(s) per day; cumulative fueling(s) and quantity per current time period.

c. Division employee reports which reports employee and department fuel usage for current time period.

d. Employee report which lists employee and department numbers; lockout status; PIN; cumulative fuelings and quantity per current time period.

e. Inventory reports which lists tank number, product code, current quantity, last delivery amount and date.

f. Pump reports which lists pump and tank numbers, product code, cumulative pump totalizer, and reset date

g. Lockout reports which lists locked out vehicles and employees

h. System configuration report which prints system parameters

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i. Date and time report which prints current date and time

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I. LEAK DETECTION SYSTEMS

1. Furnish and install all piping, sumps, sensors, and equipment necessary and required to connect two new fuel tank leak detection systems and associated equipment.

a. Leak detection system will monitor the underground petroleum storage tanks in Park Maintenance Headquarters

(i) Tank #1 contains 10,000-gallons gasoline. Tank #2 contains 10,000-gallons diesel fuel.

b. Leak detection systems must be accessible via internet and be able to detect leaks and report these leak detections with audible and visible alarms. The system shall also report these leak detection alarms via email notification/internet communication and fax notification. Systems must be compatible with current government active directory and other systems.

c. Leak detection systems shall have an intuitive graphical user interface, onboard help function and custom alarm or an approved equal.

J. FUEL APRON AREA LIGHTING FIXTURES & CONTROLS

1. Do not disturb exiting lighting & controls.

K. UTILITIES

1. Furnish and install electrical and communication utilities from Park Maintenance Headquarters building.

a. Utilities should include all new wiring and equipment necessary to extend existing electrical service and communication services to fueling station equipment and other ancillary equipment.

PART III – EXECUTION

L. GENERAL PREPARATION FOR ABOVE GROUND TANK INSTALLATION

1. Upon award the contractor shall complete all required documentation for installation of fuel dispensing units needed by all regulating agencies to include the State of California, and the County of Inyo.

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2. Upon completion of notification, a copy of all permits shall be made available to the National Park Service COR.

3. All pumps and fuel dispensing equipment shall be labeled and placarded in accordance with manufacturer recommendations, and as per state and federal regulations for health and safety hazards associated with tank content and fuel dispensing activities.

4. Construction Materials: The Contractor is encouraged to submit for approval products made out of recycled or environmentally responsible material.

Every effort will be made by the National Park Service to approve these materials.

5. The contractor shall be responsible for the following:

a. The handling, transportation, and disposal of any regulated and non-regulated substances removed from a petroleum storage tank system, and any contaminated soils, backfill material, groundwater, wash water, or similar materials removed from the system shall be conducted in a safe and environmentally sound manner and shall be in accordance with all applicable regulations in effect for the type, volume, contaminant concentration, and classification of the removed material.

b. The cleanup and disposal of any contaminated materials resulting from the release of hydrocarbons deemed avoidable by the Contracting Officer shall be the responsibility of the contractor, at no expense to the government.

Criteria for this determination shall be the contractor’s conformity with these specifications and industry standards of practice. The contractor shall bear all costs associated with these cleanup activities.

c. Submitting to the Contracting Officer, detailed and legible delivery tickets/manifests prepared, signed, and dated by an agent for the treatment, landfill or disposal facility certifying the type and amount of materials delivered. Completed tickets/manifests shall be received by the Contracting Officer within five working days after delivery.

d. Notify the Contracting Officer immediately of spilled materials or if a site assessment finds oil stained or saturated soil, strong petroleum vapors or a oil sheen or elevated sample analysis readings above the California DEP notification levels. The contracting officer will report to DEP discovery of a discharge within 24 hours of discovery.

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e. Remove old fuel pumps, dispensing equipment, hoses, handles, etc. from the park as promptly as possible.

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M. EXISTING CONDITIONS

1. Existing Conditions: Before beginning work, investigate and verify the existence and location of mechanical and electrical systems affecting the work. Before installation, verify the location and points of connection of utilities services.

2. Acceptance of Conditions: Examine substrates, areas, and conditions, as needed, for compliance with requirements for installation tolerances and other conditions affecting performance. Record observations.

a. Verify compatibility with and suitability of substrates, including compatibility with existing finishes or primers.

b. Examine existing infrastructure for mechanical and electrical systems to verify actual locations of connections before equipment and fixture installation.

c. Field Measurements: Take field measurements as required to fit the work properly. Recheck measurements before installing each product. Where portions of the work are indicated to fit to other construction, verify dimensions by field measurements before fabrication. Coordinate fabrication schedule with installation progress to avoid delaying work.

d. Space Requirements: Verify space requirements and dimensions of items.

e. Review of contract documents and field conditions: Immediately on discovery of the need for clarification of the contract documents, submit a Request for Information (RFI) to Contracting Officer Representative.

Include a detailed description of problem encountered, together with recommendations for changing the contract documents.

f. Locate work and components of the work accurately, in correct alignment and elevation, as indicated.

(i) Make vertical work plumb and make horizontal work level.

(ii) Where space is limited, install components to maximize space available for maintenance and ease of removal for replacement.

g. Comply with manufacturer’s written instructions and recommendations for installing products in applications indicated.

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h. Install products at the time and under conditions that will ensure the best possible results. Maintain conditions required for product performance until substantial completion.

i. Conduct installation operations so no part of the work is subjected to damaging operations or loading in excess of that expected during normal conditions.

j. Tools and Equipment: Only use tools and equipment that meet minimum regulatory and manufacturer requirements.

3. Hazardous Materials: When possible, use products, cleaners, and installation materials that are not considered hazardous.

N. STARTING AND ADJUSTING

1. Start equipment and operating components to confirm proper operation.

Remove malfunctioning units, replace with new units, and retest.

2. Adjust operating components for proper operation without binding. Adjust equipment for proper operation.

3. Test each piece of equipment to verify proper operation. Test and adjust controls and safety devices. Replace damaged and malfunctioning controls and equipment.

4. Provide instruction and training on operation of installed equipment and software.

O. SAFETY

1. The contractor, subcontractors and their employees shall be familiar with and comply with Occupational Safety and Health Association (OSHA) safety requirements set forth in 29 CFR Parts 1910 and 1926, and all federal, state, and local regulations, as applicable.

2. The vendor shall bear sole responsibility for any penalties and down time charges imposed for noncompliance.

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3. The Contractor shall maintain a copy of the approved Accident Prevention Plan on-site during all phases of the project and shall ensure that all on-site personnel have reviewed and are familiar with the plan. All safety equipment referenced in the health and safety plan shall be on-site and calibrated (if applicable) before construction begins.

4. The Contractor shall, at all times, maintain safe and continuous access to the work site for the Contracting Officer Representative, federal, state, and local authorities. The Contractor shall provide all necessary safety measures including, but not limited to, fencing, barricades, warning signs, and flags, to ensure the safety of the vendor, subcontractors, and all vehicular and pedestrian traffic in the project area. Required barricades, warning signs, etc.

shall be placed around the work zone prior to initiation of work and kept in place until all work is complete.

5. The Contractor shall store or handle gasoline or other flammable liquids in strict accordance with NFPA 30 and all state and local fire marshal requirements.

6. The Contractor shall have a minimum of two Class 40 B:C fire extinguishers at site and readily available for any work which involves release of product or use of a sparking device or hot work.

7. The Contractor shall be responsible for directing the use of personal protective clothing and equipment to minimize employee exposure in accordance with OSHA standards.

8. The Contractor shall eliminate all potential sources of ignition from the area including smoking materials, and non-explosion-proof electrical and internal combustion equipment.

9. All work shall be completed in a manner that minimizes the possibility of any threat to human health and safety or the environment.

3. Hazardous Materials: When possible, use products, cleaners, and installation materials that are not considered hazardous.