Base_SOW - Oral History Project.pdf

Charles Young Buffalo Soldiers National Monument

Wilberforce, OH

STATEMENT OF WORK FOR:

“Oral History Project”

Dated:

6/23/2020

NATIONAL PARK SERVICE

MIDWEST REGION

OHIO MAJOR ACQUISITION BUYING OFFICE

DESCRIPTION/SPECIFICATION/WORK STATEMENT

CHARLES YOUNG BUFFALO SOLDIERS NATIONAL MONUMENT

ORAL HISTORY INTERVIEWS WITH VIDEO PRODUCTION SERVICES

I. BACKGROUND

Charles Young Buffalo Soldiers National Monument seeks to conduct a minimum of seventy, up to one-hundred-twenty videotaped oral history interviews including transcriptions with individuals who were directly involved in WWII and early Korean War activities and currently residing in the United States. The interviews shall become part of the park’s permanent archives and shall be used in future interpretive and educational efforts.

The National Park Service (NPS), through the Midwest Regional Office (MWRO), requires the performance of an Oral History Project for Charles Young Buffalo Soldiers National Monument in Wilberforce, Ohio.

The project will help complete basic historical documentation of the park’s story and resources related World War II- and Korean War-era Buffalo Soldiers. The Buffalo Soldiers were a group of all African American soldiers and officers that served in the United States Army from 1866 to 1951 before the racial desegregation of the armed services. Once completed, the interviews will be utilized at the National Monument to inform visitors of who the Buffalo Soldiers were, why they chose to serve in the military, hardships encountered during the era of Jim Crow laws, their accomplishments, and how their legacies inspire us even today. Many of the Buffalo Soldiers from World War II and the early Korean War are in their 90’s and their numbers are dwindling. The living memory information generated from the Oral History Project is essential for present and future NPS interpretation and resource management and for all generations to learn and grow from the experiences of these men and women veterans.

Questions posed to interview candidates will be based on historical research conducted by the contractor to understand the military way of life and social practices during the identified war-time period. Contractor will locate and identify from 70 up to 120 Buffalo Soldiers to interview by contacting a list of organizations (not comprehensive) provided by the National Park Service.

I. Park Location The park location is Charles Young Buffalo Soldiers National Monument, located at 1120 US Route 42, Wilberforce, OH 45385.

II. Period of Performance Work to be completed 18 months (548 days) after contract award date.

II. PURPOSE

The purpose of this contract is to provide project management, research, scheduling, filming locations, interviewing services, video production services and all necessary equipment and supplies to film no fewer than seventy (70), and up to one hundred twenty (120) 4K UHD (ultra-high-definition) video interviews with stereo sound and transcribe each interview for Charles Young Buffalo Soldiers National Monument in Wilberforce, Ohio. Closed captioning and audio descriptions will also be included for each interview conducted.

President Barack Obama, under the authority granted to him by the Antiquities Act, designated Colonel Charles Young House National Historic Landmark in Wilberforce, Ohio, as the Charles Young Buffalo Soldiers National Monument on March 25, 2013. The presidential Executive Order made the property which commemorates the life of Col. Charles Young (1864-1922) as the 401st unit of the National Park System.

Charles Young

Charles Young was born to enslaved parents in 1864 in Mays Lick, Kentucky. After his birth, his father, Gabriel Young, escaped enslavement and joined the 5th Regiment, U.S. Colored Heavy Artillery in Ohio. Following the Civil War, the Young family settled in Ripley, Ohio, where Charles attended and graduated with honors from an integrated school in 1881, and went on to complete college coursework at Xavier University in Cincinnati. In 1883, he took the entrance exam to the U.S. Military Academy at West Point and gained entrance there the following year, becoming only the ninth African American to attend West Point. He faced constant racial insults and social isolation from fellow cadets as well as from instructors who all resented his presence.

Despite these impediments, Young persevered and became only the third African American to graduate from West Point.

Between 1889 and 1907, Young served in western posts and rose to the rank of captain. He also taught military science, served as a military attaché, and fought with distinction during the Philippine-American War, winning the praise of his commanders for his troops’ courage and decorum in an out of combat. In 1903, Young was assigned to protect Sequoia and General Grant (now Kings Canyon National Park) National Parks. In doing so, he became the first African American superintendent of a national park. Young direct his Buffalo Soldiers to blaze early park trails, build roads, produce maps, drive out trespassing livestock, extinguish fires, monitor tourists, and keep poachers and loggers at bay.

On the eve of U.S. entry into World War I, Young was on track to become the first African American general in the U.S. Army. However, influential southerners pressured the Wilson Administration to shift Regular Army black troops from front line combat to prevent the likelihood of African American officers commanding white troops. This resulted in all four Regular Army regiments of Buffalo Soldiers being moved to positions nowhere near the European Theater of war.

In mid-1917, Young was promoted to colonel but then medically retired due to high blood pressure and kidney problems. Young protested his retirement and to prove his fitness, rode his horse 500 miles from Wilberforce, Ohio, to Washington, D.C., to meet with the Secretary of War. Shortly before the November 1918 armistice, Young returned to active duty and became an Army attaché in Liberia. While on a field assignment that took him to Lagos, Nigeria, Young contracted a deadly kidney disease and died on January 8, 1922. Following a military funeral, he was buried in Lagos.

At the urging of his wife and other notable African Americans, Young’s body was repatriated to the U.S. in 1923. Col. Charles Young became only the fourth soldier to be honored with a funeral service at the Arlington Memorial Amphitheater before interment in Arlington National Cemetery.

Buffalo Soldiers

In 1866, Congress established six all-black regiments to help rebuild the country after the Civil War and to patrol the remote western frontier during the “Indian Wars.” Although the pay was low for the time, only $13 a month, many African Americans enlisted because they could earn more and be treated with more dignity than they often received in civilian life. According to legend, American Indians called the black cavalry troops “buffalo soldiers” because of their dark, curly hair resembled a buffalo’s mane and because they fought with fierce bravery and a fighting spirit similar to that of the buffalo. African American troops accepted the name with pride and honor.

Buffalo Soldiers were the first African American soldiers in the United States Regular Army. They served our Nation from 1866 until the desegregation of the armed services in 1951. These men and women served under segregated conditions and did so with honor, bravery and pride. Modern day Buffalo Soldiers from the World War II “Greatest Generation” are the subject of this Oral History Project. Their stories need to be captured before they are lost forever. These men and women helped to save the United States during some of most dire moments of World War II and they deserve to be remembered for their contributions. This project will be assisted by NPS partners who may have recommendations for the list of potential interviewees. These partners include Omega Psi Phi Fraternity Inc., Wilberforce University, Central State University, Howard University, National Afro American Museum and Cultural Center, National Underground Railroad Freedom Center and United States Army.

Questions posed to interview candidates will be based on historical research conducted by the contractor to understand the military way of life and social practices during the identified war-time period. Questions will be approved in advance by the National Park Service.

Original transcripts, tapes, and CDs will be cataloged into the museum collection with working copies in the park library. They will also be available on the park’s expanded web page for use by scholars and other interested parties.

The Oral History Project is an urgent necessity for current management as it will examine events while the individuals who participated in these events are able to provide primary source material from living memory. A historian(s) with demonstrated past performance in conducting oral history interviews and a trained videographer will be contracted to perform the interviews and transcriptions.

III. STATEMENT OF WORK

The contractor shall provide the National Park Service (NPS) with all labor, materials, research, travel, and fees necessary to research, locate, contact, schedule, and conduct from 70 to 120 oral history interviews; and arrange all interview filming locations for Charles Young Buffalo Soldiers National Monument in Wilberforce, Ohio. The contractor will provide video production services and all necessary equipment and supplies to film from seventy (70) up to one hundred twenty (120) 4K UHD (ultra-high-definition) video interviews with stereo sound, closed captioning, and audio descriptions, and transcribe each interview in the most current version of Microsoft WORD.

The interview subjects shall represent African American veterans and their associates, be current residents of the United States, and shall have been directly involved in WWII activities via military service or southern Ohio region home front work; or individual(s) affected by wartime policies.

Contractor shall work with the following organizations (not an all-inclusive list) who can help identity interview candidates:

1. American Veterans: https://amvets.org/ 4647 Forbes Blvd.

Lanham, Maryland 20706

2. Buffalo Soldiers Motor Cycle Club: www.nabstmc.com

3. Disabled American Veterans: https://www.dav.org/ 807 Maine Avenue SW Washington DC 20024

(202) 554-3501

4. US Department of Veterans Affairs: www.va.gov Vet Centers 30 Spruce Street Columbus, OH 43215

5. National Association of Black Veterans: https://nabvets.com/ Richard D. Kingsberry Lieutenant Colonel, United States Army, Retired National Commander P. O. Box 11432 Milwaukee, Wisconsin 53211

6. Wounded Warrior Project: https://www.woundedwarriorproject.org/ Wounded Warrior Project 1120 G Street NW, Suite 700 Washington, DC 20005

7. Family Search: https://www.familysearch.org/wiki/en/African_American_Military_Records

8. The American Legion: https://www.legion.org/ The American Legion National Headquarters https://amvets.org/ http://www.nabstmc.com/ https://www.dav.org/ http://www.va.gov/ https://nabvets.com/ https://www.woundedwarriorproject.org/ https://www.familysearch.org/wiki/en/African_American_Military_Records https://www.legion.org/

700 N. Pennsylvania St.

P.O. Box 1055 Indianapolis, IN 46206

9. History Makers: https://www.thehistorymakers.org/ The History Makers 1900 S. Michigan Avenue Chicago Illinois 60616

Contractor may utilize National Park Service regional offices and units of the National Park System as staging areas of interviews. Regional Offices and their satellite offices are in the following cities: Boston, MA; Washington, DC; Atlanta, GA; Omaha, NE; Denver, CO; San Francisco, CA;

Anchorage, AL; Philadelphia, PA; Santa Fe, NM; and Seattle, WA.

Section 1: Specification Overview for Interviews and Video Production Personnel

For conducting the Oral History Interviews, the contractor shall:

a. Serve as Project Manager and Interviewer to ensure that scheduling, coordination, and project management are effectively accomplished for all work produced under this contract. The contractor shall be the single point of contact for the Contracting Officer's representative (COR).

b. Participate in the Post-Award Conference Call as described in Section 2: Production

Process

c. Research, locate, and contact interview subjects; explain the project; and invite them to participate as described in Section 2: Production Process and Section 3: Technical Specifications.

d. Conduct research on each interview subject prior to each shoot to become familiar with their role and connection to WWII/Korean War via military service; home front work, or individual(s) affected by wartime policies.

e. Develop a list of questions for each interview that shall capture the unique experiences and perspectives of each interview subject, based on the contractor’s independent research. Questions shall be approved in advance by the COR.

f. Work with the COR to refine dates for interview filming.

g. Locate and arrange all venues for interview filming. See Section 2: Production Process, Item 2.4, Filming Locations

h. Schedule and conduct from 70 up to a total of 120 interviews as described in Section 2:

Production Process and Section 3: Technical Specifications.

https://www.thehistorymakers.org/

i. Obtain a signed NPS Release Form from each interviewee at the time of the interview, using Attachment A: NPS Release Form.

j. Submit all deliverables to the Contracting Officer’s Representative (COR) or his designee as described in Section 3: Technical Specifications.

For providing production services, the contractor shall:

Provide the following personnel. Specific duties are listed in Section 1: Video Production Personnel:

One Project Manager One Director of Photography/Camera Operator One Camera Assistant/Data Wrangler One Sound Recordist

Provide all equipment and supplies necessary for acquisition of required video footage and audio, including professional-grade 4K UHD video camera, lenses, tripod, video monitor, audio equipment, lighting equipment, grip equipment, black armless chair, and backdrop. Equipment requirements are listed in Section 3: Technical Specifications.

Film a total of 70 up to 120 interviews as described in Section 2 : Video Production Process and Section 3: Technical Specifications. Contractor shall provide personnel for all necessary shoots.

Transcribe all interviews using the latest version of Word.

Submit all deliverables to the Contracting Officer's Representative (COR) as described in Section 3: Technical Specifications.

1.1 The Contractor shall assign a Project Manager to ensure that scheduling, coordination, overseeing, and managing are effectively accomplished for all work produced under this contract. The Project Manager shall be the primary point of contact for the COR for this contract. The Project Manager shall perform the following work:

Participate in the Post-Award Conference Call as described below in Section 2: Video Production Process.

Develop a Production Plan as described in Section 2: Video Production Process

Schedule and coordinate video production personnel to ensure that all work is performed in accordance with contract requirements

Oversee the preparation of deliverables. Inspect completed work prior to shipment for final inspection by the COR to ensure that the work meets the standards of quality specified in this contract.

1.2 The Director of Photography (DP)/Camera Operator shall perform the following duties:

Set up and operate a professional 4K ultra-high-definition camera system to record f r o m 7 0 u p t o 1 2 0 interviews d u r i n g a s m a n y s h o o t s a s n e c e s s a r y . Record synchronous audio to camera at all times.

Set-up and adjust 3-point lighting and backdrop for all interviews.

Set-up sound attenuation material/equipment as necessary

Correctly adjust camera exposure and white balance according to lighting; ensure all footage is in sharp focus; consult with NPS Superintendent (or Acting Superintendent or other designee) on framing prior to recording; adjust camera angle and framing as directed by NPS Superintendent (or Acting Superintendent or other designee); avoid pans, zooms, and camera movements during interview responses;

ensure lens and camera sensor are free from dirt and dust; avoid lens flares; use a tripod at all times.

Coordinate with NPS Superintendent (or Acting Superintendent or other designee) regarding color management settings and desired aesthetics and style of the production.

All work shall occur during as many shoots as necessary.

1.3 The Camera Assistant/Data Wrangler shall perform the following duties:

Assist DP with setting up 3-point lighting and backdrop setup, and set up of sound attenuation material/equipment

Manage the transfer of all footage from camera to hard drives

Formulate folder-naming conventions for organizing footage on the hard drives.

Create proxy files from native format video files

Reformat digital media cards after downloading and copying as directed by the DP

All work shall occur during as many shoots as necessary

1.4 The Sound Recordist shall perform the following duties:

Record synchronous audio for 70 and up to 120 interviews. Each interview shall be approximately 60-90 minutes in length.

Set up and operate all audio equipment including wireless lavaliere microphones, shotgun microphones, microphone stands, cables, and field mixer.

All work shall occur during at many shoots as necessary.

SECTION 2. PRODUCTION PROCESS

2.1 Post-Award Conference Call

a. The contractor (at a minimum, the Project Manager and Interviewer) shall participate in a one-hour post-award conference call with the Contracting Officer, COR, and park staff. The date and time shall be determined between the COR and contractor after award.

b. The purpose of this conference call shall be to introduce key team members; review the scope of work, schedule, and deliverables; discuss prior research for potential interview subjects; and discuss protocols for scheduling and conducting interviews.

c. Discuss requirement for closed captioning and audio descriptions in final deliverables.

2.2 Post-Award Conference Call Meeting Report and Production Plan

Within 10 calendar days after the post-award conference call, the contractor shall submit a Report to the COR. The Report shall:

a. Summarize the key points shared and decisions reached during the meeting.

b. Describe the contractor’s proposed approach and timeline for researching and contacting potential interview subjects; writing the interview questions; scheduling the interviews; conducting the interviews; and venue research.

c. The contractor shall revise the Report as needed in response to comments by the COR.

d. After the post-award conference call, the contractor shall submit a Production

Plan that shall include the following:

Names and resumes of proposed Cinematographer and Sound Recordist.

List of all proposed production equipment.

The Production Plan shall be submitted to the COR via email in the latest version of Microsoft Word.

2.3 Research and Filming Locations

a. With input from Charles Young Buffalo Soldiers National Monument staff, the park’s partners, and veterans’ organizations outlined above, the contractor shall be responsible for locating and researching individuals for interviewing; and researching the topics to be discussed in the interviews.

b. The contractor shall acquire sufficient knowledge of WWII and Korean War activities; U.S. military history and the biographies and accomplishments of each interviewee, to conduct in-depth interviews that elicit detailed, candid accounts of their personal experiences and reflections.

c. The contractor shall conduct independent research as necessary to prepare for the interviews.

d. The contractor shall confer with park staff at Cabrillo National Monument near San Diego, California, where a similar Oral History Project was conducted with African American veterans from the World War II era and discover best practices.

e. For filming locations, it is anticipated that interviews shall take place at locations such as Veterans Homes, the residences of interview subjects, National Park Service regional office facilities, or in other national park unit offices in the United States.

2.4 Filming Requirements

a. The contractor shall locate and arrange all venues for interview filming. If a location requires a permit or use fee, the contractor shall obtain all permits and pay all associated fees (unknown at this time) for the use of a facility. Otherwise, use of National Park Services regional offices or other national park unit offices will be made available with advance scheduling.

b. Locations shall be free from loud noises and any interference that would hinder sound and video recording.

2.5 Number of Days, Hours for Filming, and Interview Scheduling

a. Interviews shall be conducted in 10-hour days that shall be scheduled in separate shoots. The number of interview days per shoot shall be determined post award between the contractor and the COR.

b. Each interview shall be approximately 60 to 90-minutes in duration.

c. The 10-hour day shall include travel time to specific filming locations.

d. Upon approval of the Post-Award Conference Call Meeting Report, the contractor shall contact each potential interview subject to explain the project, invite them to participate, and schedule their interview.

e. The contractor shall follow up with each interviewee at least one week, but not more than 10 days, before filming to remind them of their appointment.

2.6 Shoot #l

Exact dates and location shall be determined between the COR and contractor.

2.7 Interview Schedule, Questions for Shoot #1, and Raw Footage from Shoot #1 At least 15 calendar days prior to Shoot #1, the contractor shall submit the following documents to the COR for review and approval. The contractor shall revise the documents as needed in response to comments from the COR.

a. Interview Schedule for Shoot #1. The Interview Schedule shall provide the name of each person to be interviewed; a brief (100-word maximum) biography of each interview subject that describes their connection to WWII activities; and the date and time of each interview.

b. Interview Questions for Shoot #1. The interview questions shall reflect the unique experiences and perspectives of each interview subject, based on the contractor’s independent research.

No later than 30-days after Shoot #1, the contractor shall provide two redundant hard drives to the COR or his designee per the requirements in Section 3: Technical Specifications. Hard drives shall contain:

Original unedited footage of all interviews from Shoot #1, direct from camera in native format

Apple ProRes 422 Proxy files for all video shot during Shoot #1

Inclusion of closed captioning and audio descriptions for each interview

Transcriptions of each interview in the latest version of Word.

2.8 Shoot #1 and Shooting Schedule

a. The contractor shall travel to the first city to conduct the first round of interviews.

Exact dates and location shall be determined between the COR and contractor.

b. The number of interviews to be conducted during this shoot shall depend on availability of interview subjects.

c. The contractor shall obtain a signed NPS Release Form from each subject at the time of their interview, using Attachment A, NPS Release Form.

d. At least two weeks prior to Shoot #1, the contractor shall submit a Shooting Schedule via email in the latest version of Microsoft Word to the COR for review and approval. The Shooting Schedule shall include information for all production crew members, daily crew call times, location and times for all interviews, and emergency contact numbers for contractor.

2.9 Interview Schedule, Questions for Shoot #2, and Raw Footage from Shoot #2

At least 15 calendar days prior to Shoot #2, the contractor shall submit the following documents to the COR for review and approval. The contractor shall revise the documents as needed in response to comments from the COR.

a. Interview Schedule for Shoot #2. The Interview Schedule shall provide the name of each person to be interviewed; a brief (100-word maximum) biography of each interviewee that describes their connection to WWII-Korean War activities.

b. Interview Questions for Shoot #2. The interview questions shall reflect the unique experiences and perspectives of each interview subject, based on the contractor’s independent research.

No later than 30-days after Shoot #2, the contractor shall provide two redundant hard drives to the COR or his designee per the requirements in Section 3: Technical Specifications. Hard drives shall contain:

Original unedited footage of all interviews from Shoot #2, direct from camera in native format

Apple ProRes 422 Proxy files for all video shot during Shoot #2

2.10 Shoot #2 and Shooting Schedule

a. The contractor shall travel to the next city to conduct the second round of interviews.

Exact dates and location shall be determined between the COR and contractor.

b. The number of interviews to be conducted during this shoot shall depend on availability of interview subjects.

c. The contractor shall obtain a signed NPS Release Form from each subject at the time of their interview, using Attachment A, NPS Release Form.

d. At least two weeks prior to Shoot #2, the contractor shall submit a Shooting Schedule via email in the latest version of Microsoft Word to the COR for review and approval. The Shooting Schedule shall include information for all production crew members, daily crew call times, location and times for all interviews, and emergency contact numbers for contractor.

2.11 All Subsequent Shoots

All subsequent shoots shall follow the same path as with Shoot #1 and Shoot #2 (above) including deliverables:

No later than 20-days prior to contract completion date, the Contractor shall provide as many as is required redundant hard drives for all Shoots to the COR or his designee per the requirements in Section 3: Technical Specifications.

Hard drives shall contain:

Original unedited footage of all interviews from a l l r e m a i n i n g Shoots, direct from camera in native format

Apple ProRes 422 Proxy files for all video shot

2.12 Honorariums

a. The contractor shall pay all honorariums to interview subjects set at $100 per interview session.

b. There shall be no requirement to reimburse travel costs incurred by interview subjects to travel to an interview venue.

SECTION 3A. TECHNICAL SPECIFICATIONS FOR ORAL HISTORY INTERVIEWS

3.1 Each interview shall be approximately 60-90 minutes in length, depending on the comfort level of the interview subject.

3.2 All interview questions shall be approved in advance by the COR. The interviewer shall ask open-ended questions designed to elicit detailed, candid, personal responses.

3.3 The interviewer shall not interrupt or talk over the interview subject in a way that would prevent their responses from being used as standalone soundbites in a documentary film.

3.4 The interviewer shall adhere to best practices for conducting oral history interviews as established by the Oral History Association (http://www.oralhistory.org/about/principles-and-practices/), the Smithsonian Institution (http://www.folklife.si.edu/the-smithsonian-folklife-and-oral-history-interviewing-guide/smithsonian), and the Library of Congress American Folklife Center (https://www.loc.gov/folklife/familyfolklife/oralhistory.html).

3.5 Formats for Deliverables:

a. All required reports and documents shall be delivered to the COR electronically via email in the latest version of Microsoft Word.

http://www.oralhistory.org/about/principles-and-practices/ http://www.oralhistory.org/about/principles-and-practices/ http://www.folklife.si.edu/the-smithsonian-folklife-and-oral-history-interviewing-guide/smithsonian http://www.folklife.si.edu/the-smithsonian-folklife-and-oral-history-interviewing-guide/smithsonian https://www.loc.gov/folklife/familyfolklife/oralhistory.html

b. Digital scans of NPS Release Forms from each interview subject and the original signed NPS Release Forms shall be delivered to the COR within five calendar days of each shoot. Scans shall be sent via email; originals via mail.

c. Inclusion of closed captioning and audio descriptions for each interview

SECTION 3B. TECHNICAL SPECIFICATIONS FOR VIDEO PRODUCTION

3.1 All interviews shall be recorded on a professional 4K-resolution ultra-high-definition video camera, 16:9 (3840 x 2160), such as the Sony PMW-F55 or equal.

All footage shall be recorded at 23.98 frames per second. Cameras and file formats shall be approved in advance by the COR. All files shall be backed up on solid state redundant hard drive. The solid state hard drives should be 4tb or more each, as to avoid the need for multiple drives. These drives can then be shipped either to the COR or directly to their designee.

3.2 All interviews shall be professionally lit using three-point soft lighting against a non-reflective solid black fabric backdrop. No furniture shall appear in the shots, including the interviewee’s chair. Contractor shall provide a black, armless chair for interviewees.

3.3. Audio shall be recorded using a lavaliere microphone on the interviewee (but not visible in the shot) and a boom shotgun microphone aimed at the interviewee.

Audio from the two microphones shall be recorded on separate channels. Audio from the interviewer shall be clearly audible from the shotgun mic and/or the lavaliere for transcription purposes. Audio shall be fed into an external mixer and directly to camera.

3.4. The equipment package for each shoot shall include:

A. One professional 4K ultra-high-definition camera B. Media cards and batteries (sufficient quantity for ten hours of filming and sound recording per day); battery charger(s); cables C. Laptop computer for downloading footage with capabil i ty to review dailies and create proxy files D. External hard drive(s) for footage backup E. One Sachtler tripod with fluid head or equal F. Zoom and/or prime lenses to accommodate close-up to telephoto shots G. Filter package H. One high-definition field monitor I. Dimmable LED (Light Emitting Diode) lighting kit with stands, reflectors, flags, and diffusion material.

J. Stingers /extension cords K. Wireless lavaliere and shotgun microphones; microphone stands; cables; field mixer.

L. Non-reflective solid black fabric backdrop with stands M. Black, armless chair N. Sound attenuation material/equipment, such as C-stands, packing blankets, and sandbags

3.5 Approval or rejection of the contractor's work w i l l o c c u r a f t e r e a c h s h o o t u p o n s u b m i s s i o n o f i n t e r i m d e l i v e r a b l e s .

3.6 Formats for Interim and Final Deliverables:

Two redundant Hard Drives shall be delivered after each shoot. Drives shall be Mac and PC compatible, 7200rpm or higher, with industry standard USB 3, Firewire, Thunderbolt, or faster connection. The size of the hard drives shall be twice the space required for the project data. Each hard drive shall contain:

Original unedited footage of all interviews direct from camera in native format

Apple ProRes 422 Proxy files for all video shot

3.7 Transcriptions:

Transcriptions of all interviews in the latest version of Word are required.

IV. TRAVEL, MEETINGS, AND PRESENTATIONS:

1. The contractor shall participate in a one-hour post-award conference call with the Contracting Officer, COR, and park staff. Date and time shall be determined between the COR and contractor after award.

2. The contractor shall travel to specified National Park Service regional office cities to conduct and videotape the interviews for at many sessions as necessary. Exact dates and locations shall be determined between the COR and contractor post award. Each day shall be 10-hours.

3. Contractor can coordinate interviews in one, two or more specific localities, to eliminate excessive travel costs.

V. GOVERNMENT FURNISHED PROPERTY

1. The government shall furnish office space in National Park Service regional office and satellite cities to conduct the interviews. It is also possible to arrange for office space at national park unit offices around the United States that might be closest to a potential interview candidate. Such use of government facilities must be arranged in advance of any interview commitment.

SECTION D

PACKAGING AND MARKING

1. PACKAGING

All delivery elements shall be boxed and packaged in accordance with normal commercial standards for domestic delivery of such items. All elements and the boxed packages shall be labeled to show the Contract Number, TV-numbers, Title, Running Time (if applicable), and a brief description of the contents.

2. DELIVERABLES AND DESTINATION POINT

A. Deliverables

All deliverables are subject to final review and approval by the COR. Final payment shall not be made until all deliverables are received and accepted by the COR.

1. Conference Call Report

2. Revised Conference Call Report (as needed)

3. Interview Schedule for Shoot #1

4. Revised Interview Schedule for Shoot #1 (as needed)

5. Interview Questions for Shoot #1

6. Revised Interview Questions for Shoot #1 (as needed)

7. NPS Release Forms from Shoot #1

8. Interview Schedule for Shoot #2

9. Revised Interview Schedule for Shoot #2 (as needed)

10. Interview Questions for Shoot #2

11. Revised Interview Questions for Shoot #2 (as needed)

12. NPS Release Forms from Shoot #2

13. All subsequent shoots (as many as necessary) shall follow the same path as with Shoot #1 and Shoot #2 including deliverables.

B. Destination Point National Park Service DOI Regional Office 3,4,5 Cultural Resources, COR Ron Cockrell 601 Riverfront Drive Omaha, NE 68102

SECTION E

INSPECTION AND ACCEPTANCE

INSPECTION AND ACCEPTANCE

All service and work performed under this contract shall be subject to inspection and acceptance by the designated Contracting Officer's Representative (COR) at any time during performance.

If the COR determined that services, work or materials being furnished do not meet the required standards, the government reserves the right to have the work performed elsewhere, charging the contractor with costs involved, subject to the provisions of FAR 52.249-8.

SECTION F

DELIVERIES OR PERFORMANCE

CLAUSES INCORPORATED BY REFERENCE

(FAR 52.252-2) (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

CLAUSE

NUMBER DATE TITLE

52.242-15 52.242-17 52.247-35

F.1 PERIOD OF PERFORMANCE

All work, including review and approval, shall be completed on or before eighteen months following contract award.

F.2 REVIEW AND APPROVAL

The COR shall notify the contractor, in writing, of approval or rejection of each deliverable within 10 calendar days. Any additions or corrections shall be completed and returned to the government with 10 calendar days.

In the event that the government delays comments beyond the period specified, the contractor shall be entitled to a day-for-day extension in the final completion date.

F.3 DELIVERABLES AND DESTINATION POINT

All deliverables are subject to final review and approval by the COR. Final payment shall not be made until all deliverables are received and accepted by the COR. The contractor shall deliver the following:

Interim Deliverables

Production Plan Revised Production Plan (as needed) Shooting Schedule (Shoot #1) Hard Drives with Interview Transcripts and Raw Footage and proxy files

(Shoot #1) Shooting Schedule (Shoot #2) Repeating with Schedules as required for all subsequent Shoots Repeating with Hard Drives with Interview Transcripts and Raw Footage and proxy files and inclusion of closed captioning and audio descriptions for each interview for all subsequent Shoots

Final Deliverables

Hard Drives with Raw Footage (Shoot #16) and proxy files

All deliverables shall be sent FOB to the following destination:

National Park Service DOI Region 3,4,5 Cultural Resources/COR Ron Cockrell 601 Riverfront Drive Omaha, NE 68102

All delivery elements shall be boxed and packaged in accordance with normal commercial standards for domestic delivery of such items. All elements and the boxed packages shall be labeled to show the Contract Number, TV-numbers, Title, Running Time (if...