B08_Solicitation_Attach_3_Project_Specifications.docx

Project Specifications Park: Wind Cave National Park, Jewel Cave National Monument, Badlands National Park, Mount Rushmore National Memorial.

Description:

Furnish all labor, materials, and equipment necessary for the supply and delivery of propane as to tanks located at multiple National Park Service (NPS) locations throughout the Black Hills, South Dakota. The contract term is for 5 years which is comprised of 5 ordering periods. Each period will be for a 1 year beginning on date of award. The government estimates the total amount for the life of the contract to be $300,000.00. This amount is established as the contract ceiling amount. This estimate is not a representation to an offeror or contractor that the estimated quantity will be required or ordered, or that conditions affecting requirements will be stable or normal.

Consumption History

Gallons- Previous Calendar Year

Orders- Previous Calendar Year

Below is the schedule of tanks/locations. This list may be revised by the Contracting Officer with written notification to the contractor.

(GL)

SD Hwy 240 Interior, SF 57750 1,000

SD Hwy 240 Interior, SF 57750 1,000

SD Hwy 240 Interior, SF 57750 1,000

SD Hwy 240 Interior, SF 57750 1,000

Junction BIA Hwy 2 & BIA Hwy 27 1,000

Junction BIA Hwy 2 & BIA Hwy 27 1,000

11149 US Highway 16 Custer, SD 57730 5,000

11149 US Highway 16 Custer, SD 57730

11149 US Highway 16 Custer, SD 57730

Bldg #30 11149 US Highway 16 Custer, SD 57730

701 N. Third Street Custer, SD 57730 1,000

13000 Highway 244 Keystone, SD 57751 1,000

13000 Highway 244 Keystone, SD 57751 1,000

13000 Highway 244 Keystone, SD 57751 1,000

13000 Highway 244 Keystone, SD 57751 1,000

13000 Highway 244 Keystone, SD 57751

22490 Doane Mountain Road Keystone, SD 57751 6,000

26611 US Highway 385 Hot Springs, SD 57747 3,900

26611 US Highway 385 Hot Springs, SD 57747 1,000

26611 US Highway 385 Hot Springs, SD 57747 3,000

26611 US Highway 385 Hot Springs, SD 57747 2,000

Orders

The government will issue delivery orders for individual requirements. No deliveries shall be made without proper authorization by the Contracting Officer. See FAR clauses 52.211-16, 52.211-17, 52.216- 18, & 52.216-19.

Regular Orders – These are orders submitted for immediate delivery, within the established delivery time. The price effective date shall be the date of the order.

Deferred Delivery Orders – Deferred orders are orders where deliveries are deferred to a later date. The NPS will notify the contractor to initiate delivery. The price effective date shall be the date the NPS notifies the contractor that delivery is requested. The delivery time requirement begins upon this notification (4 business days). This concept allows parks to establish an order for a lump sum for estimated gallons during a set period, then draw down the funded amount similar to a checkbook register. The park point of contact (POC) will monitor remaining funds on the order and call the contractor for deliveries as needed (provided funds are available). The park POC shall maintain a delivery log provided by the Contracting Officer and record orders and deliveries as events occur. Calls may be made vis telephone or email.

Delivery Requirements Delivery is required within 4 business days of the order unless an alternative proposal is offered and accepted. Delivery hours are Monday – Friday, 8:00 AM – 4:00 PM, excluding federal holidays. Contractor shall notify park contact person 24 hours prior to delivery. Delivery tickets are required and must be signed by the NPS receiving official. Delivery tickets are required to be submitted as an attachment to the IPP invoice.

Delivery Tickets Delivery tickets are required and must be signed by the NPS receiving official.

The Contractor shall provide a separate delivery ticket (invoice) for each call placed containing the minimum information:

· Name of supplier.

· BPA number.

· Date of purchase.

· Purchase number.

· Itemized list of supplies or services furnished.

· Quantity, unit price, and extension of each item, less applicable discounts.

· Date of delivery or shipment.

Invoice The primary payment shall be VISA for each individual call made against this BPA. Contractor shall submit invoices through electronic email to the authorized persons.

Designated Authorized Representative for submitting invoices may be updated accordingly as needed through electronic mail (email).

Price Pricing: Pricing will be determined utilizing the most current newsletter published by Butane-Propane News (BPN, https://bpnews.com/). Prices are published in the BPN Newsletter weekly and distributed each Thursday. The Conway, Kansas principal average shall be used. Propane deliveries shall be priced according to the most recently posted price plus the contractor’s add-on (markup), rounded to the nearest cent.

Example:

Conway, Kansas principal average on 12/11/2020

$0.60397 (60.397 cents) $0.459 (45.9 cents)

Example BPN Newsletter image1.png image2.png