B12_Solicitation_Questions_and_Responses_-_140P5425Q0034_0001.pdf

QUESTIONS AND RESPONSES

BISCAYNE NATIONAL PARK – REPLACE HEATING, VENTILATION, AND AIR

CONDITIONING (HVAC) SYSTEM PER THE STATEMENT OF WORK – 140P5425Q0034

Note: The following questions were received prior to the deadline for questions which was 08/08/2025 at 04:00PM EDT as per the solicitation.

1. Will the government accept a system equivalent to Ruud, and if so, what documentation is required to prove equivalency? Our agency prefers 15-ton Ruud minimum specification or equivalent.

2. Does the government require the replacement system to be a specific SEER rating (22 SEER mentioned in the RFQ header) or is a 15-ton unit with a lower SEER acceptable if it meets efficiency standards? No, it must be a 22 SEER as mentioned in the SOW.

3. Are there specific manufacturer brands that are prohibited or preferred beyond Ruud or equivalent? No, but it must meet 15-ton Ruud minimum specification or equivalent.

4. Does the existing zoning damper need to be tested for functionality, and who is responsible if it requires replacement since zoning damper replacement is excluded from the scope? The zoning damper does not need to be tested for functionality. The NPS staff is responsible the functionality.

5. Will the existing concrete pad for the condenser require reinforcement or replacement, and if so, would that be considered a contract modification? No, the existing concrete pad does not need to be reinforced or replaced.

6. Are there requirements for energy efficiency certifications (e.g., ENERGY STAR, AHRI Certification) for the replacement unit? The company must provide the proper energy efficiency certifications for the unit installed.

7. For the coastal protective coating, is there a specific product or manufacturer approved by the Park Service, or is contractor discretion allowed? Must be a coating that is approved by the park.

8. Is system commissioning required to be performed by a factory-authorized technician, or can a qualified subcontractor perform this? The qualified subcontractor must be a certified HVAC technician.

9. Are performance test results required to be witnessed and signed off by the COR, or just submitted in the final report? They are required to be witnessed and signed off by the COR.

10. What are the required response times if system deficiencies are found after final acceptance but within the warranty period? Immediate response will be necessary. The unit will be servicing multiple office units that cannot be without HVAC in the south Florida heat.

11. Is remote monitoring capability required to be integrated into existing park systems, and if so, what interface standards should we follow? Yes, it is required. As for the standard we must be able to monitor the HVAC using our WIFI.

12. Does the project fall under the Service Contract Labor Standards (SCLS) for HVAC mechanics and helpers as outlined in WD 2015-4543 Rev. 32, and must wage determinations be applied to subcontractor employees as well? Yes, it needs to meet wage determinations outlined in the solicitation.

13. Beyond EPA Section 608 requirements, are there additional environmental reporting obligations for refrigerant disposal and system startup? No

14. Since the SOW notes tight attic space, will site drawings be made available at the site visit to assess clearance and logistics? No site drawings are available.

15. Will the government provide any material storage space on-site, or must we arrange for off-site staging? Yes, a staging area will be provided on site.

16. Are there specific access restrictions (hours of work, visitor season limits, noise restrictions) at Biscayne National Park? Yes, work must be conducted from the hours of 7 am to 5 pm.

17. Will temporary power or water be available, or should contractors bring generators and water supply? There are multiple power outlets available on site. There is also potable water and ice on site.

18. Who is responsible for securing permits required under the Florida Building Code and Miami- Dade HVHZ requirements, the contractor or the government? No permits are required.

19. Should pricing include all applicable taxes, permits, and fees, or will any be reimbursed separately? Yes, all fees need to be included in the bid.

20. Are there specific line-item breakdowns required in addition to the SF-18 and pricing schedule?

No additional line-item breakdown. Unless contractors want to provide their own cost breakdown with the contractor’s header.

21. Will mobilization/demobilization costs be allowed as a separate line item? It’s up to the contractor.

22. If material availability delays occur beyond contractor control, will time extensions be granted without penalty? Yes

23. For the final project report, is there a required format/template, or can the contractor provide a standard commissioning and O&M report? No required format.

24. Will electronic copies of warranties, manuals, and certifications suffice, or are hard copies also required? Electronic copies are acceptable.

25. Should the certification of coastal coating application come directly from the product manufacturer or is subcontractor certification acceptable? Coastal coating that is acceptable for HVAC units.

26. In executing this project, can one superintendent fulfill the supervision, safety, and QAQC roles?

Yes

27. Are contractors required to issue a contract specific QA/QC Plan? Yes

28. Are contractors required to issue a contract specific Safety Plan? Yes

29. Is this project tax exempt? Yes

30. Will temporary cooling be needed for this project? No, it is not required to have temporary cooling for the project.

31. Will it be acceptable to reuse the existing line set, or a portion of it, provided that it is the appropriate size for the replacement equipment? If not, will it be acceptable to run the new line set exposed down the exterior wall and cover it with an approved line set cover? Yes, it is acceptable to use the existing line set.