A04_-_SOW.docx

SCOPE OF WORK

SHILOH NATIONAL MILITARY PARK

CONSERVATION OF WHITFIELD COAT

10 July 2018

A. PURPOSE

The purpose of this work is to conduct and document conservation treatment of an original 1862 Confederate frock coat in the collection of Shiloh National Military Park. The coat was worn by Col. Francis Eugene Whitfield. Col. Whitfield served with the 9th Mississippi Infantry “Corinth Rifles.” During the fierce Battle of Shiloh, Whitfield held the rank of major and personally captured Union Col. William Shaw of the 14th Iowa Infantry in the famous “Hornets Nest” on April 6, 1862. Later in the day, Whitfield was wounded in the hip and was expected to die. He recovered from his wound and continued to serve through the end of the war. The object being conserved is the actual coat Col. Francis Eugene Whitfield was wearing when wounded at the Battle of Shiloh on April 6, 1862. Upon completion of work, the park plans to place the coat on semi-permanent exhibit.

B. DESCRIPTIONS OF OBJECT TO BE TREATED

The object is an original 1862 Confederate Civil War Officer’s Frock Coat made of a classic Confederate blue/gray wool material with a brown and black plaid lining. It retains 8 of the 9 original uniform buttons down the front of the coat. The tailor utilized the pre-Civil War Union Infantry Eagle “I” buttons that were produced by the Scovill Manufacturing Company of Waterbury, Connecticut. After the Civil War, Col. Whitfield’s family applied cotton cloth labels to the front of the uniform to document the provenance of the owner and the position of the bullet hole.

The coat maintains its basic form however it has suffered considerable damage over 156 years. The damage varies from thread-bare areas on the top layer of wool to areas completely void of material.

C. STATEMENT OF PARK’S OBJECTIVE

The overall objective of this project is to conserve and stabilize the object so that it may be displayed within the park museum and visitor center in a temperature, light, and humidity controlled case. The Park does not desire the coat to be restored to “near-original” condition, but the current condition is too deteriorated for exhibition. When complete, the coat should no longer appear threadbare, yet should retain appropriate character for an object that is over 150 years old.

D. SCOPE OF WORK

Provide all transportation, labor, facilities, materials, supplies, and equipment necessary to:

1. Travel to Shiloh National Military Park, Shiloh, TN. Pack as appropriate for safe transport and transport (via hand carry) the Whitfield Coat to the conservator’s laboratory for treatment. Following completion of treatment, pack and return (via hand carry) the coat to Shiloh National Military Park.

2. The conservator shall provide an Examination Report and a Treatment Proposal to the park for approval before commencing treatment of the object. The Treatment Proposal shall include the contractor’s plans to:

a. Thoroughly clean the coat to remove dirt, debris, insect eggs, etc.

b. Preserve the bullet hole in the coat.

c. Maintain cotton cloth labels.

d. Stabilize the cloth material.

e. Provide backing material of matching color to cover or close most threadbare areas.

f. Stabilization such that the coat can be displayed by placing on a mannequin.

3. The Contractor shall complete Conservation Treatment of the coat in accordance with the Code of Ethics and Standards of Practice of the American Institute for Conservation of Historic and Artistic Works.

4. Prepare all treatment documentation including before, during, and after treatment photographs and written treatment reports. For more information about the treatment report requirements, see below.

5. Upon completion of the treatment, the Contractor shall meet with the Park superintendent and designated curatorial staff to review the results of the treatment. The close-out meeting should cover not only the treatment results, but the Contractor’s recommendations for the future storage and exhibition of the treated object.

Treatment Reports

A Treatment Report is required for the object being conserved. At a minimum, the report shall include:

a. Identification information regarding the object;

b. A detailed description of the actual treatment methodology and materials;

c. Results of any testing conducted;

d. Discussion of the treatment;

e. Recommendations for storage and exhibition;

f. Information regarding graphic documentation;

g. A summary of treatment time (in hours); and

h. Certification that the work was conducted in accordance with the Code of Ethics and Standards of Practice of the American Institute for Conservation of Historic and Artistic Works.

Provide printed and electronic copies of the Treatment Report. Printed copies shall be printed on archival paper and electronic copies provided in PDF format.

The Treatment Report shall be accompanied by before, during, and after treatment photographs. Image documentation shall abide by the Federal Agencies Digital Guidelines Initiative standards (FADGI) for Digitizing Cultural Heritage Materials. Digital JPEG images shall be submitted on thumb drive. The NPS will own copyright to the images and reports produced under this contract.

E. LOGISTICAL NOTES

Shiloh National Military Park is located in the town of Shiloh in southwestern Tennessee. The park address is 1055 Pittsburg Landing Road, Shiloh, TN 38376.

F. STANDARDS

In performing this work the contractor agrees to adhere to the overall principles and practices outlined in the Code of Ethics and Standards of Practice of the American Institute for Conservation of Historic and Artistic Works.

G. PRODUCTS & DELIVERABLES

1. The Contractor shall travel to Shiloh National Military Park and transport the object, as discussed above.

2. The Contractor shall provide an Examination Report and Treatment Proposal to the park for approval. Treatment will not begin until a written or signed approval is given to the Contractor from the park. During treatment, if changes to the proposal are warranted, the Contractor shall contact the Contracting Officer’s Representative to discuss and gain approval before work can continue.

3. The Contractor shall complete Conservation Treatment of the objects, in accordance with the Code of Ethics and Standards of Practice of the American Institute for Conservation of Historic and Artistic Works.

4. The Contractor shall provide a Treatment Report for the object treated, as well as before, during, and after treatment images. For minimum requirements for the treatment reports, see above.

5. The Contractor shall travel to Shiloh National Military Park to return the object, as discussed above.

H. SCHEDULES

Period of Performance for this award is one year after receipt of award. Once the award is received the contractor shall submit a proposed schedule to the COR for review/approval.

I. INSURANCE

1. The Contractor shall provide and maintain during the entire performance of this contract, insurance against loss or damage to the coat. The amount of coverage shall be $100,000. The government will not turn over the coat to the contractor until proof of insurance has been provided.

2. Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective –

a. For such period as the laws of the State in which this contract is to be performed prescribe; or

b. Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

3. The Contractor shall insert the substance of this clause, including this paragraph (3), in subcontracts under this contract, and shall require subcontractors to provide and maintain the insurance required in the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall provide a copy to the Contracting Officer upon award.

J. INSPECTION AND ACCEPTANCE

The Contracting Officer’s Representative (COR) is empowered to inspect and evaluate all work for compliance with terms of this Scope of Work.

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