B09_REVISED_Questions_and_Answers_P140P4522Q0023_Amend_0003_0003.docx

140P4522Q0023: 200th Anniversary Videography – General Grant National Memorial, New York, NY – Questions and Answers Amendment 0003

Question: Is cinematography required of the interior and do you expect this location to require lighting equipment? Please detail available outlets and amperage.

Indoor filming will be in case rains. The event is at the main plaza of the tomb. Light will be needed if is inside.

Answer: Electric outlet inside the tomb are regular outlets.

Question: Can you clarify the length of the deliverables? The current information appears to be in opposition. The RFP states: Post production indicates: “5 4K HD videos with captions, music, titles, 5-8 minutes in length." The Q+A Response #1 states: For example, if the event is two hours long, do you require a two-hour video? Answer: One Hour Total Answer: 5 speakers - 5 videos. The ceremony last one hour. Each video will be for the speakers. Approximately 10-15 minutes per video.

Question: What is the purpose of the video deliverables? If there are a number of purposes, please provide all projected uses in detail.

Answer: Celebration of President Grant 200 birthday in a Military Ceremony lead by West Point Military Academy.

Question: How will the videos be distributed?

Answer: NPS webpages and social media (Facebook, YouTube, Instagram, Twitter and NPS webpage).

Question: Does the NPS want beauty shots of the Grant National Memorial?

Answer: Yes, but and as needed per speaker.

Question: Is this beauty shot cinematography expected to be separate to the live event with hundreds of people and the day’s speakers and events?

Answer: As needed, depending on the speaker. But the main idea is to record the ceremony.

Question: Is the cinematography expected to cover the interior exhibitry?

Answer: No

Question: Is it expected that the video will feature both the “full” experience of the 200th anniversary as well as including all the physical features of the grounds ?

Answer: No, but will be nice to have this if is possible.

Question: Are we filming an event?

Answer: Yes

Question: Will there be speakers/interview subjects?

Answer: Yes

Question: Will filming be on site or will interviews be conducted elsewhere?

Answer: On Site (Main Plaza)

Question: Are there themes for each video?

Answer: Yes National Park Service Grant Monument Association Ulysses S. Grant: Triumph Over Adversity, 1822-1865 Grants Family US West Point Military Academy

Question: Will you be supplying historic footage?

Answer: General Grant National Memorial have a library of imagery and videos that can be used for the videos as needed.

Question: Has a specific date for the event been set, if so what is that date?

Answer: Yes, April 27, 2022 at 11:00am.

Question: Along with coverage of the event, are there any additional coverage needed for example, (interviews and or reaction from specific participants)?

Answer: Interview if are needed with NPS Staff. But the idea is to use the Speakers on the ceremony.

Question: In the SOW section 2.0 Period of performance states; Contractor shall begin work one day after receiving the Notice to Proceed. Are you referring to preproduction in the deliverables?

Answer: Preparation for the recording on April 27, 2022.

Question: On page 41, item C. Proposal Format under Instructions for the Submission of Offers and Other Information, item 5 states “Technical Acceptability Requirements: Failure to submit the required information as outlined below in Evaluation Criteria and resumes will result in the offeror failing to meet the minimum standards. The offeror will not be considered as technically acceptable in such case.” Resumes are not mentioned in the Evaluation Methodology on page 39. However, 52.212-2 Evaluation-Commercial items (Oct 2014) on page 9 states “The following factors shall be used to evaluate offers: Technical Capability, Personnel, Past Performance and Price…” Please advise if personnel resumes are required, and if so, confirm that these resumes are excluded from the two page limit for the Technical Capability.

Answer: Personnel resumes are not required.

Question: Page 9, 52.212-2 Evaluation-Commercial Items (Oct 2014) and page 39, Evaluation Methodology seem to conflict. Please clarify the evaluation factors and importance.

Answer: The evaluation factors are Technical Capability and Price. The Government will consider: Technical Capability and Price. When combined, all other evaluation factors are significantly more important than price. The government reserves the right to award this action to other than the lowest priced offer.

Question: Is the videographer to provide audio as well as video?

Answer: No. Professional Audio service was requested for the ceremony. Not sure if the Audio people will allow you to connect with their equipment.

Question: What type of insurance must be held by the contractor?

Answer: See attached 1452.228-70, DOI Liability Insurance Clause

Question: Will the POC go over what views and angles are needed by the videographer or is this solely up to the videographer?

Answer: Yes, but this needs to happen prior April 27.

Question: Will the POC approve of the final edit or suggest changes to the video after its completed?

Answer: Yes

Question: Do you want all speakers on one video or should the speakers be spaced-out over-all videos?

Answer: One speaker per video.

Question: What's the hours on production day?

Answer: The ceremony is schedule from 11:00am-noon.

The production preparation needs to be between 7:00am-10:30am.