Attachment_5_-_RFIs_1-34_0001.pdf

1. Is there a current incumbent contractor performing these portable toilet services?

• No one is under a contract for performing these portable toilet services. The park has used GT Outhouses for services, but they are not under contract.

2. If there is an incumbent, can the Government provide the incumbent contractor’s name and contract number?

• The owner of GT Outhouses, LLC is Chad Terry and their email is gtouthouses@gmail.com; phone number is 207-244-0144. The park has used other portable toilet suppliers as well.

3. Can the Government provide the previously awarded contract value or pricing for the same or similar requirement?

• There have been no prior awards for portable toilet services at Acadia NP.

4. Is the current solicitation scope the same as the previous contract, or have there been changes in unit quantity, service frequency, locations, period of performance, or other requirements?

• This is a unique situation and there is no prior contract to use for comparison

5. Are there required or preferred service days/times for the twice-weekly cleaning, pumping, and restocking?

• Contract requirements language has changed. Please see revised Scope of Services.

6. Are there any access restrictions, road restrictions, escort requirements, or service-hour limitations for Cadillac Mountain Summit and Sand Beach?

• Sand Beach is a HIGH congestion area, servicing very early or later in the day is encouraged. There are no hourly limitations on when service may be provided. Cadillac operates on a reservation system for visitor parking.

Service times are flexible and the service company will be allowed to pass without a reservation.

7. Is the contractor responsible for delivery, setup, and final removal of all units at the end of the contract period?

• Yes, the contractor is responsible for delivery, setup, and final removal of all units at the end of the contract period. The park will assist with determining the location for initial placement.

mailto:gtouthouses@gmail.com

8. Is there a required emergency response time for damaged, full, vandalized, or unusable units?

• Units that are damaged, full, vandalized or unusable will be secured by zip tie by NPS staff. The contractor will have 12 hours to respond to a damaged, full, vandalized or unusable unit.

9. Are hand sanitizer stations required, or are supplies limited to restroom-related supplies inside the portable toilet units?

• Hand sanitizer stations are required inside the portable units and should be refilled during service.

10. Will the contractor be allowed to invoice monthly, or is payment made only at completion?

• The contractor will be allowed to invoice monthly.

11. Are there any park-specific permits, vehicle restrictions, disposal documentation, or environmental compliance requirements the contractor should account for?

• The vendor shall dispose of the waste according to all state and federal laws and regulations. Documentation of compliance with regulations is not required. All spills or release of waste or chemicals into the environment must be reported immediately to the park and contracting officer and clean-up will be the responsibility of the contractor.

• There are no vehicle restrictions. Park roadways are narrow and heavily congested with mixed traffic and mixed uses.

12. Are the stated quantities fixed for the full period of performance, or could the Government increase or decrease the number of units during performance?

• There are no anticipated changes that would lead to an increase or decrease in the number of units during performance. At this time, the quantities are expected to be fixed for the full period of performance.

13. How many emergency or unscheduled service calls occurred under the previous contract?

• There is not a previous contract to reference.

14. Are emergency response services to be included within the contract quotation? or only if separately dispatched?

• Emergency response services are to be included with the contract quotation.

These shall be the contractor quote under the revised statement of work as “Daily Service Fee”.

15. Are the exact unit locations already established?

• The exact locations have not already been established.

16. Will Park personnel assist with final placement?

• Park personnel will assist with placement of the units.

17. Are there any known operational issues with Cadillac Mountain access, scheduling, or servicing that should be considered when preparing quotations?

• Cadillac operates on a vehicle reservation system for parking. The service provider will not have operational issues accessing Cadillac Mountain. The area can be congested with vehicles and buses.

18. Is the contractor responsible for providing hand sanitizer dispensers or handwashing stations, or are only portable toilet units required?

• Hand sanitizer stations are required inside the portable units and should be refilled during service.

19. Does the National Park Service have designated placement locations for the units at Cadillac Mountain and Sand Beach, or will the locations be finalized after award? If you happen to have the placement locations, could I please be provided with those areas?

• Locations will be finalized after award, general locations will be discussed during the pre-bid meeting.

20. Are there any restrictions on service days or hours for pumping and cleaning due to park operations or visitor traffic? Is there a calendar handy?

• There are no restrictions.

21. Will the Government provide access for service vehicles to each toilet location during every scheduled service visit?

• The government will allow access to service vehicles. The contractor will need to plan accordingly to be able to operate in high congestion areas.

Service provider access will not be restricted by the government.

22. Is this a new requirement? If not, are you able to provide the Total Contract Value from the previous incumbent?

• This is a new requirement.

23. For placement, are the units spaced out across the two locations? For example, at Cadillac Mountain, will the units be placed side by side or spread throughout the area?

And similarly for Sand Beach.

• Location and placement are intended to be clustered at each location. The exact location will be determined by the park and the contractor post award and may be affected by terrain for accessibility.

24. Do you anticipate any movement or relocation of units during the four months of servicing?

• Movement or relocation is not anticipated during the service period.

25. We are performing independent research on the Combined Synopsis/Solicitation (140P4326Q0048). We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number and what the total contract value was?

• This is a new requirement.

26. Is water available on site?

• Water is NOT available on site.

27. Is there an address or grid coordinate for placement location?

• Location and placement will be coordinated with the selected vendor post award.

28. Invoicing. The price schedule contains a single lump-sum CLIN. Will monthly progress invoicing through IPP be permitted, or is payment made only upon completion of the period of performance?

• The price schedule is being revised. There will be two CLIN’s. Monthly invoices will be permitted.

29. Requirement history. Is this a recurring requirement? If so, can the Government provide the prior contract/purchase order number and awarded value?

• See above

30. Delivery date. Must all 26 units be delivered and installed by the July 21 start date, or will the Government allow a phased installation window after award?

• The date is being revised, but all units will be expected to be onsite at once, as soon as possible post award.

31. Cadillac Summit access. Are there restrictions on service vehicle access or service hours on Cadillac Summit Road (e.g., related to the vehicle reservation system)? Will the contractor's service vehicles receive park access passes for both locations?

• See above.

32. Damage and vandalism. Who bears the cost of repair or replacement of units damaged by visitors, weather, or vandalism during the period of performance?

• See above.

33. Waste disposal. Does the park designate a disposal facility, or is the contractor solely responsible for offsite disposal at a licensed facility of its choosing?

• The contractor is solely responsible for offsite disposal at a licensed facility of its choosing.

34. Site visit. FAR 52.237-1 (Site Visit) is incorporated by reference. Will the Government offer an organized site visit prior to the quote deadline?

• Yes. A pre-bid site visit will occur.

********NOTE: Please note the following clarification for this service requirement; the portable toilets are intended to serve as a backup in emergency situations ONLY. The portable toilets will MOSTLY be secured and closed during the service period. Regular restroom usage will be the standard visitor experience. Both Cadillac Mountain and Sand Beach are experiencing failures of the septic system leach fields. Daily pumping of septic holding tanks is occurring NOW to allow use of the constructed park restroom facilities.

There are days that can occur randomly when the septic tank pumping cannot occur. ON those days, the portable toilets will be opened for use, and only on those days that the that tank pumping cannot occur. The scope of services has been updated to clarify the requirements. *****************