B08_ATTACHMENT_001_REV_01_Statement_of_Work_2024_0002.pdf

Alarm Monitoring, Inspection, Testing, Maintenance and Repair Cape Cod National Seashore, MA

ATTACHMENT 001

STATEMENT OF WORK

Overall Description of the work to be Accomplished:

The work of this contract is to provide 24 hour alarm monitoring services, preventative maintenance, and unscheduled maintenance for intrusion and fire alarm systems installed at various locations within Cape Cod National Seashore (CACO). These services include Central Station Monitoring and providing consistent back up power supply equipment. In addition, the contractor will provide preventative maintenance visits and unscheduled repairs to the park on a recurring basis to perform preventative maintenance inspections and repairs as identified by park staff or uncovered during inspections.

The work consists of furnishing all labor, travel, testing, testing equipment, materials and replacement parts to perform regularly scheduled inspections, regularly scheduled preventive maintenance, and unscheduled repairs on 15 Fire Protection Systems and 14 Intrusion Alarm Systems. The contractor shall be licensed as a Master or Systems Contractor Company to work on fire alarm systems by the Commonwealth of Massachusetts. Personnel performing maintenance repair and testing shall be factory- trained on the systems they are working on. The current systems in place are FCI (Fire Control Instruments Inc.) for fire and a combination of Honeywell, DSC Power Series, GEMINI and NAPCO for intrusion.

Firm-Fixed-Price (FFP) Regularly Scheduled Inspection, Testing, and Preventive Maintenance [See Statement of Work (SOW) page 4] to provide complete inspection and testing according to the requirements of the National Fire Protection Association, (NFPA), NFPA-25 and NFPA-20 of all water based fire suppression systems and complete inspection and testing according to the requirements of the NFPA-70 and NFPA-72 of all fire detection systems within the Park to insure that such systems are fully operational in protecting the Park’s resources as further described herein, see SOW Appendix A. Note: in order to complete the annual inspections for all buildings under this scope of work the contractor is permitted to schedule with the Contracting Officer’s Representative (COR) the inspections and testing throughout the year on a quarterly basis.

Unscheduled Repairs. The Contractor shall provide for the repair of installed building systems and equipment included in the SOW at times other than during regularly scheduled inspection, testing, and maintenance events. Contractor shall provide response during normal business hours/week for Unscheduled Repairs. The Contractor shall physically respond to an Unscheduled Repair call within 2 business days of initial call by NPS Telecommunications Operations Center (TOC) or law enforcement staff. All work relative to a service call shall be complete within 3-4 business days of initial call.

Unscheduled Repairs, if required, shall be accomplished at the labor rates stated in the Price Schedule of this Purchase Order (PO) within the PO specified not to exceed limits. The Government will reimburse the Contractor the actual cost of materials (less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract) in accordance with Federal Acquisition Regulation (FAR) clause 52.212-4, Contract Terms and Conditions-Commercial Items. Alternate I. Work shall include the determination of the problem area(s) and the performance of corrective action required to restore the system / equipment to satisfactory working condition.

Contractor’s central office shall be reachable by phone at all times.

APPLICABLE STANDARDS AND REGULATORY GUIDANCE

The following standards shall be utilized for performing work contained in this Statement of Work:

National Fire Protection Association (NFPA) Standards: NFPA 10; 13, 15, 20, 25, 70, and 72 29 Code of Federal Regulation (CFR) 1910

29 CFR 1960

Executive Order (EO) 12196 Federal Acquisition Regulation (FAR) Clause 52.236-13

No work will be accepted by the COR unless contractor personnel adhere to the aforementioned standards, regulatory guidance and other applicable standards addressed within this Statement of Work.

Alarm Systems:

Provide Central Station Monitoring for the following 18 buildings. The current systems in place are FCI (Fire Control Instruments Inc.) for fire and a combination of Honeywell, DSC Power Series, GEMINI and NAPCO for intrusion.

ADDRESS ALARM TYPES

1. Penniman House Intrusion & Fire 70 Fort Hill Road Eastham, MA 02642

2. Salt Pond Visitor Center Intrusion & Fire

50 Nauset Road

3. Three Sisters Light House Intrusion

(no street number) Cable Road Eastham, MA 02642

4. Marconi Station, Park Headquarters Intrusion & Fire 99 Marconi Site Road Wellfleet, MA 02667

5. Old Harbor Intrusion & Fire 193 Race Point Road Provincetown, MA 02657

6. Province Lands Visitor Center Intrusion & Fire 111 Race Point Road Provincetown, MA 02657

7. Curatorial Storage Building Intrusion & Fire Building AF-62 99 Sea Cliff Way

North Truro, MA 02652

8. NPS Atlantic Research Center (NACL) Intrusion & Fire Building AF-45 32 Old Dewline Road North Truro, MA 02652

9. South District Maintenance Shop Fire Building W-202 204 Marconi Maintenance Road Wellfleet, MA 02667

10. South District Maintenance OFFICES Fire Building W-204 204 Marconi Maintenance Road Wellfleet, MA 02667

11. North District Maintenance Intrusion & Fire 23 Tin Pan Alley Road Provincetown, MA 02657

12. Coast Guard NEED Building Intrusion, Fire & Backup Phone 1020 Rear Doane Rd

13. Nauset Ranger Station Intrusion, Fire & Backup Phone 1050 Nauset Road

14. Race Point Ranger Station Intrusion, Fire & Backup Phone 200 Ranger Station Road

15. Oversand Building Intrusion & Fire

Provincetown, MA 02657

16. Herring Cove Bathhouse Complex Fire 6 Province Lands Rd Provincetown, MA 02657

17. Highland Light and Keeper’s Cottage Intrusion & Fire 27 Highland Road Truro, MA 02652

Type and quantity of devices in each building are tabulated in Appendix A.

ADDITIONAL FACILITIES MONITORING AND SERVICE

During the base and/or option years of this contract, the National Park Service (NPS) may have a need to install additional systems to these or other NPS buildings. Any systems added to the contract will be priced at the rates specified in the contract.

All deficiencies identified that are deemed by the Contractor to pose an imminent hazard or threat to employees, visitors, or the resource shall be immediately reported to an authorized CACO representative.

REGULARLY SCHEDULED INSPECTION, TESTING, and PREVENTATIVE MAINTENANCE – FIRM-FIXED-PRICE

Using industry standard and recognized methods, equipment, and replacement parts:

On a recurring schedule throughout a calendar year during the performance period, contractor shall travel to the park to perform preventative maintenance (testing, inspection and repair) on the park alarm systems, with appropriate intervals between visits. This interval will be determined and scheduled in advance by the Contractor and communicated in any bid.

The objective of the Preventive Maintenance Program is to minimize malfunction, breakdowns, and deterioration, and maximize the operational efficiency, useful lifecycle, and safety of NPS property. At a minimum, the program consists of inspection, cleaning, lubrication, adjustment, calibration, and minor part and component replacement (e.g. replacing defective smoke and heat detectors, replacing batteries in alarm panels and smoke detectors, troubleshooting defective devices, repairing damaged wiring, devices) as required by manufacturer recommendations. It will include:

1. Check all batteries and measure that each has a voltage within normal standards ( approximately 13 Vdc is the ideal condition), also that there is not corrosion on the terminals or other critical components of the alarm system.

2. Verify that the power supplies for the alarm panel (breaker or transformer) are in good condition.

3. Clean devices (smoke detectors, heat detectors, motion sensors etc.), many of the common problems are from accumulated dust and spider webs, also check for a clean connection on the wires (not green corrosion) as well as any other recommended preventative maintenance.

4. Clean the panels and verify communication with the central station.

5. Write and submit a report of the inspection, recommendations, and date batteries were replaced to include any major expected repairs and submit electronically via e-mail within two weeks of service.

6. Main Valve Test: Take and record the static pressure reading before opening the valve. Perform a main valve drain flow test and record the residual pressure. Note and record the condition of the discharge water during the main drain test. All alarms are to be tested to verify proper operation, including water motor gong, local electric water flow and low water alarms, supervisory alarms to fire panels, central dispatch and municipal fire alarm station.

7. All control valves are to be cleaned and lubricated quarterly to insure they are fully operational and in the proper closed or open positions.

8. Test and inspect all smoke and heat detectors, visual warning strobes, and manual pull stations.

9. Clean and vacuum all smoke detectors. Test and activate all inspector test valves or flow switches and record the total time to activate the alarm panel.

10. Check and activate all tamper switches on main system, gate and riser valves and record how long it takes to activate the alarm panel.

11. Any defective parts which would cause an impairment or failure of operation are revealed during maintenance are to be replaced or repaired.

12. When conducting the inspection, testing, and maintenance of the equipment, immediately notify the COR of any defects which would cause impairment or failure of proper operation of the system. Upon completion of the testing, contractor will provide COR with a completed copy of Appendix B and C, Inspection Test Checklists.

UNSCHEDULED REPAIR PROCEDURES

The Contractor is to perform all work necessary to restore inoperable or damaged equipment and systems to normal function. The Contractor shall prepare an estimate for the repair detailing the labor hours, and materials before coordinating with the Contracting Officer for approval to proceed with the repair.

Labor attributed to each service call shall include only time actually expended by the Contractor while on the job site and/or in the procurement of required materials.

Service Call Reception:

The COR, a law enforcement employee, or TOC will notify the Contractor, via telephone, email and/or applicable electronic work management system of all service calls related to the repair needed and its location.

If a service call is under a total cost of $5,000 (inclusive of materials and fully-burdened labor rates), the Contractor shall proceed with the repair once authorized by the COR, who will confirm that the line items’ not-to-exceed ceiling amount has not been reached.

All Repairs will be executed thru a bi-lateral modification. The Contractor shall prepare an estimate for the repair detailing the labor hours, and materials before coordinating with the COR to proceed with the repair after receiving authorization from the Contracting Officer (CO).

THE CONTRACTING OFFICER IS THE ONLY PERSON AUTHORIZED TO APPROVE WORK.

Receipt of Service Calls:

The Contractor shall provide adequate procedures for receiving service calls 24 hours a day, seven days a week, including weekends and holidays. A single telephone number shall be provided by the Contractor for the receipt of all service calls. Service calls shall be considered to be “received” by the Contractor at the time and date the telephone call is placed by the COR or TOC representative.

Response to Service Calls:

Service calls shall be responded to within 2 business days from receipt as noted above under “Receipt of Service Calls” and worked on until the issue is resolved or the equipment/system problem is remediated to a non-emergency condition.

Completed Emergency/Routine Service Calls:

On the next working day after the completion of a service call, the Contractor shall inform the COR in writing with the following information:

Description of work actually completed.

Brief description of materials and parts used, including quantities and costs.

Date and time work commenced.

Date and time work was completed.

Number of labor hours, and associated cost, expended by Labor Category.

Labor Rates Applicable to Unscheduled Repair line items:

The fully-burdened labor rates below are applicable to work orders authorized under this Purchase Order. The rates include all direct labor and indirect costs applicable to that direct labor (such as fringe benefits, overhead, G&A, etc.) and profit. Although the labor categories below are intended to cover all requirements, this does not exclude additional labor categories from being utilized under this vehicle. (See Federal Acquisition Regulation (FAR) clause 52.212-4, Contract Terms and Conditions-Commercial Items. Alternate I)

All labor rates are subject regular overtime and premium overtime rates in the following manner:

Straight Time - (Monday through Friday, 8 am to 5 pm excluding Holidays) Material Costs Applicable to Unscheduled Repair Line. The Government will reimburse the Contractor the actual cost of materials (less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract) provided the Contractor (See Federal Acquisition Regulation (FAR) clause 52.212-4, Contract Terms and Conditions-Commercial Items. Alternate I)

CENTRAL STATION MONITORING:

Contractor to monitor 18 buildings for fire and intrusion alarms as noted above. Alarms are to be monitored on a 24-hour basis. Contractor will contact the Contracting Officer’s Representative (COR) or authorized representative when a fire or intrusion alarm is set off. Contact the COR or authorized representative for all "trouble" signals, e.g., low battery & phone line trouble signals during normal business hours. A list of authorized CACO representatives and their contact information will be provided by the Contracting Officer after award.

TESTING:

The Contractor is to perform a daily test of the system by sending a signal sent from the central monitoring station to each individual alarm system to ensure communications are functioning properly.

REPORTS:

Contractor shall electronically provide monthly activity reports. This report shall provide all activity generated from all systems. For example, each authorized/unauthorized opening, each breach of the system and resolution, times/dates of events, false alarms and actual alarms, names associated with user codes. This electronic report shall be emailed directly to the Chief Ranger or his/her designee. It shall be received on the first of each month and contain all reporting information from the prior month beginning on the first of that prior month throughout the entire month. The report shall also be sorted by property location and events/activity shall be chronologically reported.

BACKUP POWER:

The Contractor shall have a backup power supply. In the event of a power outage, the Contractor will provide uninterrupted service during power outages of up to 24 hours.

GOVERNMENT FURNISHED PROPERTY:

The Government will furnish no materials or tools. All materials and tools are Contractor furnished from outside the park.

BACKUP TELEPHONE COMMUNICATIONS:

1. Coast Guard NEED Building 1020 Rear Doane Rd

Eastham, MA 02642

2. Nauset Ranger Station

1050 Nauset Road

3. Race Point Ranger Station

PERIODS OF PERFORMANCE:

Base Year: Mar 1, 2024 through Feb 28, 2025

Option 1: Mar 1, 2025 through Feb 28, 2026

Option 2: Mar 1, 2026 through Feb 28, 2027

Option 3: Mar 1, 2027 through Feb 29, 2028

Option 4: Mar 1, 2028 through Feb 28, 2029

APPENDIX A (attached): Excel Spreadsheet of Device Counts in each Building.

APPENDIX B (attached): Fire Alarm Annual ITM Form (Form FA-1A) APPENDIX C (attached): Annual Inspection of Intrusion Alarm Systems

Appendix A

Alarm/Device Inventory

North Heat Sensor

Motion Detector

Burg Key Pad

Glass Sensors

Door Alarm

Alarm Communication

Panic Fire Panel Notes

Oversand 6 3 1 No 1-side door cellular phone line no 1-side entrance door fire and burg panels inside side entrance door-

PLVC 7 2 1 No 1-main Cellular phone line none 1-FC-72-inside main double door

Fire communicate via radio

RPRS 19 3 1 No 1-main Cellular phone line no 1-hallway near main entrance

All first floor windows are alarmed

ND Maint 12 1 1-armory No 1-armory celullar phone line no 1-inside right entry door

Burg only in armory, everything else is fire

Atl.

Research

21 13 3-Gemini

GEM-

PR1CAe2

No all external doors primary phone line no 1-Silent Knight

SK-5208

Fire transmits via radio

Highland Light

13 8 1 behind register no Porch entrance primary phone line no 1-basement west wall

Burg control panel and fire in basement on west wall

Herring Cove Bathouse

17 0 No No No Cellular phone line

No 1-Fire Lite Alarms MS-

5UD-7C.

Heat sensors look like small tubes coming out of ceiling?

Curatorial 7 6 1-DSC Power Series

No 2 Cellular wireless No 1-Silent Knight

SK5208

Motion look like plug-in on ceiling

Old Harbor Lifesaving

18 8 1-DSC

Power Series

No 1 cellular wireless no 1-insdie door main closet wiht burg

Inside door-closet

Truro Needs

24 0 no No no primary phone line no 1-FC-72- main door west side of building

South

NRS 19 6 1 Gemini

GEM-

RP1CAe2

No 1-main entrance cellular phone line no FC72 inside main door

Fire transmits over ceullular

SPVC 43 3 1-west single door

Yes All access doors primary phone line no 1-FCPS-24FS6-basement north wall

SDMaint Shop

15 0 No No no cell no 1- auto mechanic shop

SD Maint Office

9 0 no No no cellular no 1- Intel NEt 7788F inside entrance door

HQ 35 6 2-DSC

Powerseries no 2 primary phone line no 1-in foyer Burg control panel in basement Fire panel in foyer

Penniman 14 3 Napco GM-

RP3DGL

No no cellular wireless no 1-inside east entrance

Fire-inside east entrance, burg acorss from keypad entry

Three Sisters

4 0 yes- first light hosue

No yes-first LH Cellular phone line no no

CG Need Building

23 0 No No no-offline? Cellular phone line

No Fire Panel FC- 72 Series

Fire only

Fire 2 0 1- inside stairway door

No 1-main door

Cellular phone line no no Fire cache

Appendix B Annual Inspection of Fire Detection and Alarm Systems (Form FA-1A)

Information on this form covers the minimum requirements of NFPA 72 (2019 edition) for fire detection and alarm systems. Separate forms are available to inspect, test and maintain other fire protection systems.

Building Name:

Building Number or Address: FMSS Asset ID No.:

Date of Work: All responses refer to the work (inspection, testing and maintenance) performed on this date.

Notes: All questions are to be answered Yes, No, or Not Applicable. All No answers are to be explained.

Part I – GENERAL

A. Is building occupied? Yes No

B. Has the occupancy classification and hazard of contents remained the same since the last inspection? Yes No

C. Are all fire protection systems in service? Yes No

D. Has the system remained in service without modification since the last inspection? Yes No

E. Was the system free of actuation of devices or alarms since the last inspection? Yes No

Part II – INSPECTION

A. Control equipment for fire alarm systems:

1. Fuses are satisfactory? Yes No N/A

2. Interfaced equipment is satisfactory? Yes No

3. Lamps and LEDs are satisfactory? Yes No

4. The primary (main) power supply is satisfactory? Yes No

B. Lead-acid batteries are free of corrosion and leakage, connections are tight, and electrolyte level is Yes No appropriate?

C. Nickel-cadmium batteries are free of corrosion and leakage and connections are tight? Yes No

D. Dry-cell primary batteries are free of corrosion and leakage and connections are tight? Yes No

E. Sealed lead-acid batteries are free of corrosion and leakage, connections are tight, and electrolyte Yes No level is appropriate?

F. Transient suppressors are satisfactory? Yes No

G. Control-panel trouble signals are satisfactory? Yes No

H. Emergency voice/alarm communications equipment is satisfactory? Yes No

I. Remote annunciators are satisfactory? Yes No

J. Air-sampling initiating devices are satisfactory? Yes No

K. Duct detectors are satisfactory? Yes No

L. Electromechanical releasing devices are satisfactory? Yes No

M. Fire extinguishing system switches are satisfactory? Yes No

N. Fire suppression system switches are satisfactory? Yes No

O. Fire alarm boxes are satisfactory? Yes No

P. Heat detectors are satisfactory? Yes No

Q. Radiant energy fire detectors are satisfactory? Yes No

R. Smoke detectors are satisfactory? Yes No

S. Supervisory signal devices are satisfactory? Yes No

T. Waterflow devices are satisfactory? Yes No

U. Guard’s tour equipment is satisfactory? Yes No

V. Interface equipment is satisfactory? Yes No

W. Alarm notification appliances are satisfactory? Yes No

Part III – TESTING

A. Control equipment:

1. Control equipment receives correct receipt of alarm? Yes No

2. Fuses are appropriately rated? Yes No

3. Interfaced equipment passed simulation test? Yes No

4. Lamps and LEDs are illuminated? Yes No

5. Primary power supply passed test by disconnecting all secondary power? Yes No

6. Transponders passed test? Yes No

B. Engine-driven generator passed test? Yes No

C. Lead-acid batteries passed charger test? Yes No

D. Lead-acid batteries passed 30-minute discharge test? Yes No

E. Lead-acid batteries passed load voltage test? Yes No

F. Lead-acid batteries passed specific gravity test? Yes No

G. Nickel-cadmium batteries passed 30-minute discharge test? Yes No

H. Nickel-cadmium batteries passed load voltage test? Yes No

I. Dry-cell batteries passed load voltage test? Yes No

J. Sealed lead-acid batteries passed charger test? Yes No

K. Sealed lead-acid batteries passed 30-minute discharge test? Yes No

L. Sealed lead-acid batteries passed load voltage test? Yes No

M. Emergency voice/alarm communications equipment passed tests? Yes No

N. Remote annunciators passed test and are operating properly? Yes No

O. Duct smoke detectors are properly sampling the airstream? Yes No

P. Correct operation of electromechanical releasing devices was verified by removing the fusible link Yes No and operating the associated drive?

Q. Fire extinguishing system switches were operated and receipt of signal by the control panel was Yes No verified?

R. Fire suppression system switches were operated and receipt of signal by the control panel was Yes No verified?

S. Fire detectors passed test and are operating properly? Yes No

T. Heat detectors passed test and are operating properly? Yes No

U. Fire alarm boxes passed test and are operating properly? Yes No

V. Radiant energy fire detectors passed test? Yes No

W. Smoke detectors passed test and operated at the proper sensitivity and alarm response functions Yes No properly?

X. Supervisory signal devices, except tamper switches, passed test? Yes No

Y. Waterflow devices passed test? Yes No

Z. Valve tamper switches passed test? Yes No

AA. Off-premises transmission equipment passed test? Yes No

BB. Guard’s tour equipment passed test? Yes No

CC. Interface equipment passed test? Yes No

DD. Special hazard equipment passed test and is operating properly? Yes No

EE. Sound pressure level for audible devices was measured with sound level meter? Yes No

FF. Sound pressure level for speakers was measured with sound level meter? Yes No

GG. Visible devices passed test and device locations are acceptable? Yes No

Part IV – MAINTENANCE

All components of the fire detection and alarm system have been maintained according to the Yes No manufacturer's instructions?

Part V – ADDITIONAL COMMENTS (Any additional comments, test failures or other problems found with the fire detection and alarm system must be explained here. Also, note here any products noticed on the systems that have been the subject of a recall or a replacement program.)

Part VI – SIGNATURES

Contractor Information (complete if work performed by Contractor)

Inspector/Technician:

Company:

Company Address:

Company Phone:

I state that the information on this form is correct at the time and place of my inspection, and that all equipment tested at this time was left in operational condition upon completion of this inspection except as noted in Part V above.

Signature of Inspector/Technician: Date:

License or Certificate Number (if applicable):

NPS Information (complete if work performed by NPS Employee)

Employee’s Name:

Division:

Phone Number:

I state that the information on this form is correct at the time and place of my inspection, and that all equipment tested at this time was left in operational condition upon completion of this inspection except as noted in Part V above.

Employee’s Signature: Date:

Appendix C Annual Inspection of Intrusion Detection and Alarm Systems

Building Name:

Building Number or Address: FMSS Asset ID No.:

Date of Work: All responses refer to the work (inspection, testing and maintenance) performed on this date.

Notes: All questions are to be answered Yes, No. All No answers are to be explained.

Part I – GENERAL

F. Are all batteries measuring a voltage around 13Vdc and are the terminals free from corrosion?

Yes No

G. Is the power supply for the alarm panel (breaker of transformer) in good working condition? Yes No

H. Have all motion sensors been cleaned? Yes No

I. Is there a clean connection on the wires on all motion sensors?

Yes No

E. Has the panel been cleaned, and communication verified with central station? Yes No