B09_Amendment_2__RFI_Answers_0002.docx
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- Solicitation number
- 140P3022Q0009
About this file
This document contains answers to questions regarding a solicitation for landscape maintenance services at Antietam National Battlefield. Key details include: the contractor will be responsible for mowing, trimming, and edging various turf areas on weekly or bi-weekly schedules. This includes line trimming Burnside Bridge and Shull Swale areas twice per year in June and September. The contractor must monitor and remove leaves and debris from turf as needed, with at least one final cleanup. The contractor will provide required signage and spill prevention kits, while the National Park Service will only be responsible for closing Richardson Avenue.
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Antietam National Battlefield Landscape Maintenance Base Plus 4 w 6mo Option 4/11/2022 Amendment 2 – RFQ 140P3022Q0009 – Answers to Questions
1. Mowing and Trimming of Richardson Ave. 9.69 Acres, what is the frequency of mowing and trimmings? Does the worm fencing need to be trimmed on all sides? How many days notice do you need to shut down Richardson Ave for the trimming to be completed by 9am? NPS will only shut down Richardson Ave Tuesday - Thursday?
a. Richardson Ave. Area shall be mowed weekly and trimmed bi-weekly.
b. Worm fencing shall be trimmed on all sides. Trimming on the back side of worm fencing shall occur out to the line established by ag fencing (high tensile or woven wire). Ag fencing on Richardson Ave. Area shall be trimmed on the side closest to the road. Contractor shall not enter pasture fields behind ag fencing.
c. A 24 hour notice is the minimum notification to schedule closure of Richardson Ave.
d. Tuesday-Thursday represent the lowest visitation days on Richardson Ave., for this reason the contractor shall perform on these days. Requests to work outside these specified days will be handled on a case by case basis, requests for work outside the specified days shall require 48 Hour notice in writing to the COR.
2. Area Burnside Bridge 2 Acres, is area to be trimmed using only line trimmers? Does this area needs to be trimmed down to 4-5"s and to be trimmed 2 times per year? What months do the trimmings need to be performed in?
a. Per PWS
| 3.1.5 | Line Trim at Burnside Bridge Area and Shull Swale Area | ||
| 1) The contractor shall line trim the entire Burnside Bridge and Shull Swale | prescribed areas two (2) times a season. | ||
| 2) Turf shall be cut to a uniform height or not less than 3 inches and not greater | than 6 inches. | ||
| 3) The contractor shall perform Line Trimming at Burnside Bridge and Shull | Swale areas during the second week of June and the first week of | September each year, two total line trimming services per contract year. |
3. Shull Bioretention Swale .04 acres is to be mowed at what frequency?
a. Per PWS
| 3.1.5 | Line Trim at Burnside Bridge Area and Shull Swale Area | ||
| 1) The contractor shall line trim the entire Burnside Bridge and Shull Swale | prescribed areas two (2) times a season. | ||
| 2) Turf shall be cut to a uniform height or not less than 3 inches and not greater | than 6 inches. | ||
| 3) The contractor shall perform Line Trimming at Burnside Bridge and Shull | Swale areas during the second week of June and the first week of | September each year, two total line trimming services per contract year. |
4. Are spill prevention kits required on all trucks that service the sites?
a. Per PWS
6.9 The Contractor shall be responsible for:
Compliance with all federal, state, local, environmental laws, regulations, and policies regarding hazardous materials specifically any chemicals the contractor uses in the performance of work on this contract such as gasoline, hydraulic fluid, bromine, and diesel fuel.
5. Do we need supply our own signage for safety example (mowers ahead signs) or is that supplied by NPS?
a. NPS will only be responsible for signage to close Richardson AVE. Contractor shall provide their own signage for all other operations.
| b. Per Pws: 4.1 | All landscaping operations shall be conducted in accordance with all local, state, and national fire and safety codes, laws, rules, regulations, OSHA, NPS, MUTCD and ANSI safety requirements. All contractor employees shall wear OSHA, MUTCD and ANSI required personal proactive equipment (PPE). |
| c. Per PWS: 4.8 | Warning Signs: The contractor shall post all warning signs to protect the public from areas in which landscaping operations is being conducted. All roadways and trails shall remain open to the public unless approved by the COR. The public ways shall not be encumbered, or any unusual traffic situations created by reason of operations under this contract without approval of the COR. The contractor shall provide, erect, and maintain all necessary signs, traffic cones, flaggers, and warning and danger signals. |
6. Are cleanups of sticks and tree branches from over the winter supposed to be included in mowing pricing or is that service to be billed separately?
a. Cleanup shall be included in landscape maintenance pricing for each individual landscape on the price schedule.
| b. Per PWS: 3.1.1 | Mow Turf in Prescribed Areas |
| (6) | The contractor is responsible for conducting a visual inspection and verifying any litter, fallen branches and debris that would interfere with mowing is picked up and removed before mowing. Any litter cut up by the contractor shall be picked up and removed by the contractor on the same day the turf is cut. |
7. Ref. 3.1.2 Line Trim Turf in Prescribed Areas (not including Burnside Bridge Area)
· Does the bi-weekly line trimming at Richardson Avenue occur every two weeks or twice a week?
a. Every two weeks.
· Does the line trimming include inside and outside the wood post fence line?
a. Trimming includes insides and outsides of fences, unless they are agricultural pasture fences, in which, the contractor shall not trim the inside due to the potential for conflict with livestock.
8. Ref. 3.1.3 Edge Turf in Prescribed Areas. Was current contractor edging every visit or every other visit?
a. 3.1.3 Edge Turf in Prescribed Areas –
1. Edging will occur simultaneous when an area is mowed, and where man-made impervious surfaces border turf.
2. Edging shall be performed when turf extends two (2) inches or more over the edge of an adjacent man-made impervious surface.
3. The contractor is responsible for monitoring turf height and scheduling services to maintain the prescribed turf length.
9. Ref. 3.1.4 Remove Leaf and Debris from Turf at Lee Headquarters
· How many leaf removal occurrences are expected?
a. The contract minimum is (1) one due to the final cleanup requirement but, the contractor shall anticipate more due the the nature of the area; weather events and falling leaves in autumn will influence the frequency and timing differently each year. Per the PWS:
3.1.4 Remove Leaf and Debris from Turf at Lee Headquarters
1. The contractor shall collect, remove, and dispose of properly in accordance with all local, state, and federal laws, all leaves, natural debris, and litter on the ground as part of landscape operations in this area in addition to routine landscape maintenance services set forth in this contract.
2. Contractor shall monitor this area after weather events and during the fall season for compliance with this requirement.
3. Leaves and debris shall not be allowed to accumulate to a degree that turf is not visible or that the turf or viewshed is negatively impacted.
4. The contractor shall ensure that a final leaf and debris collection is completed at this site once all leaves have fallen from the trees.
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