Sol_140P2124R0060.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number 140P21240060 is issued as a Request for Proposal (RFP) which constitutes the entire solicitation. Proposals with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2024-05, effective May 22nd, 2024. This is a total small business set-aside. The North American Industry Classification System (NAICS) code is 238210, Electrical Contractors and Other Wiring Installation Contractors, and the related small business size standard is $19M.

The Government anticipates award of one (1), firm-fixed price contract.

REQUIREMENT: The contractor shall provide all labor, materials, tools, and services necessary to plan, design, develop, provide, and install complete and working UHD 5.2 surround AV systems, at Mount Rushmore National Monument (MORU) for the two theaters and one amphitheater in accordance with this document and Attachment A - Standard Specs for AV March 2024.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2124R0060. Interested offerors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the proposal.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items;

52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Technical questions shall be sent via email to tavis_salas@nps.gov by 12:00 pm EDT, on July 16th, 2024. Questions submitted using any other method will not be entertained. The Point of Contact for this requirement is Tavis Salas, Contracting Officer. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

All proposal information shall be submitted for receipt no later than 12:00 pm EDT, on August 5th, 2024. Offerors are hereby notified that if your proposal is not received by the date/time and at the location specified in this announcement, that it will be considered late. The proposal shall be submitted electronically via email to tavis_salas@nps.gov with the subject line clearly identifying “Solicitation Number 140P2124R0060 – “MORU – AV System Upgrade.” Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

All contractors must be registered in www.SAM.gov to be considered eligible for award.

http://www.sam.gov/ http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

238210

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

08/05/2024 1200 ED

07/03/2024

2409975826Tavis Salas (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2124R0060

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 63 0040657792OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

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UNIT

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QUANTITY

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SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The contractor shall provide all labor, materials, tools, and services necessary to plan, design, develop, provide, and install complete and working UHD 5.2 surround AV systems for the two theaters and one amphitheater in accordance with this solicitation and Attachment A - Standard Specs for AV March 2024.

Delivery: 08/30/2025

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

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ITEM NO.

00010 HAFC_MORU_AV SYSTEM UPGRADE

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

00020 HAFC_MORU_AV SYSTEM UPGRADE TRAVEL

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

63 2 of

RFP 140P2124R0060

Mount Rushmore National Memorial Keystone, South Dakota

Audiovisual System Upgrade

I. BACKGROUND & PURPOSE

Majestic figures of George Washington, Thomas Jefferson, Theodore Roosevelt, and Abraham Lincoln, surrounded by the beauty of the Black Hills of South Dakota, tell the story of the birth, growth, development, and preservation of this country. From the history of the first inhabitants to the diversity of America today, Mount Rushmore brings visitors face to face with the rich heritage we all share.+

Mount Rushmore National Memorial is host to just over two million visitors a year from across the country and around the world. They come to marvel at the majestic beauty of the Black Hills of South Dakota and to learn about the birth, growth, development, and the preservation of our country.

The park has an outdoor amphitheater and two indoor theaters. In 2023 the park service commissioned the making of new movies for the memorial lighting ceremony shown every evening in the amphitheater and the theaters shown on a schedule or manually depending on the season. Completion of the movies is planned for early Spring 2025.

Mount Rushmore National Memorial (MORU) is reached by traveling from Rapid City on Highway 16 southwest to Keystone and then Highway 244 to Mount Rushmore.

The purpose of this contract is to design, equip, and install UHD systems in support of new UHD 5.1 digital media in the three venues at MORU.

II. SCOPE & OBJECTIVES

The contractor shall provide all labor, materials, tools, and services necessary to plan, design, develop, provide, and install complete and working UHD 5.2 surround AV systems for the two theaters and one amphitheater in accordance with this document and Attachment A - Standard Specs for AV March 2024.

NOTE: “OR EQUAL” items can be submitted in proposals for all equipment replacements, subject to review and approval by the COR and Contracting Officer.

Installation and acceptance of all AV systems shall be complete in anticipation of the Memorial Day weekend debut of the new amphitheater and theater movies and the start of the summer season.

The last major upgrade to the AV systems at Mount Rushmore National Memorial were completed in late 2011. Drawings from that effort are included as Attachment B - Theater Drawings and Attachment C - Amphitheater Drawings. The drawings are provided as a guide as some equipment was replaced in the interim. Photos of venues are provided as Attachment D - Photos.

The contractor shall plan, design, develop, provide, and install complete and working microphone systems in the three venues. Microphones shall be programmed for use in any of the three venues.

The contractor shall plan, design, develop, provide, and install complete and working connections for presenters to connect a laptop in the three venues.

In the three venues the contractor shall install government furnished Assistive Listening (AL) FM equipment for visitors who are hard of hearing and provide and install Audio Description (AD) Wi-Fi audio streaming equipment for use by visitors who are blind or have low vision.

Digital media for final installation in the three venues is government provided. The media will be in .mp4 video and .mp3 audio (AD) file formats. Video and audio files shall run concurrently. Audio from the movie shall be mono-mixed and routed to the AL transmitter, audio from the AD file shall be routed to the Wi-Fi audio streaming server. Stand-in media for testing will be provided if requested.

Provided equipment shall be installed and integrated into each of the respective systems. In all three systems, and to the greatest extent possible, equipment performing similar functions shall be the same manufacturer and model. This is to enable controlled substitution of a unit were it to impact a venue of greater importance to the park's interpretive goals.

Theater A & Theater B: Each theater seats approximately 120 visitors. Movies are shown automatically or manually. Manual operation is executed via Crestron button panels installed at the information desks or via touch screen. The current theater equipment is HD video with stereo audio. The new systems shall be UHD video with 5.2 audio. Theater ceilings are approximately 20' high at the front with a 30-degree downward slope back to front. Width of the theaters is approximately 25' at the front, narrowing slightly towards the back. The theaters are block-wall with a sloped floor. Photos of existing conditions provided in Attachment D - Photos. All equipment items proposed may be an OR EQUAL item.

The contractor shall design, provide, install, and meet the following requirements:

1. VIDEO & AUDIO PROCESSING - Current media player is an Alcorn-McBride HD Binloop.

a. Replace existing media player. Replacement unit shall play 4K, UHD media and shall play a video and an audio file simultaneously. Brightsign or equal.

b. Memory cards for media players shall be Class 10 and sized to allow 30% free space with a minimum size of 32GB. San-disk or equal.

c. Provide and install video and audio distribution via a UHD receiver. Denon or equal.

d. Replace the existing disk player with a UHD Blu-ray player.

e. One theater has a VGA port on the projection wall, the other does not. Replace the VGA input with an HDMI input and add an HDMI input to the projection wall in the second theater. Add one HDMI input on the equipment rack of each theater. Provide one 25' active hybrid optical HDMI cable per theater.

2. VIDEO - Current projection screens have an aspect ratio of 4:3 and are fixed to an approximately one-foot-deep false wall at the front of the theater. The wall includes cutouts for left, right, and subwoofer speakers. The wall is approximately 24 feet tall by 19 feet wide. Projectors are located on the mezzanine level above and to the rear of the theaters.

a. Replace existing projectors with solid state UHD projectors. Distance from the projector lens to the screen is 39; +/- 1’. Christie Digital 4K10-HS and XX lens or equal.

b. Replace the existing screens with a 16:9 aspect ratio UHD screens. Screens shall extend from left to right the width of the wall. Contractor shall design and provide justification in their proposal as to if it would be preferred to provide a perforated screen and fit speakers in the existing cutouts or provide a solid screen and relocate front speakers. Da-Lite or equal.

c. The cladding of the projection is scheduled to be updated at some point in the future. The screens shall be secured using French cleats or another similar method that enables their removal and re-installation by non-technical staff.

3. AUDIO - Current audio is 2.1. Provided system shall be installed and tuned in accordance with documents referenced in Attachment A - Standard Specs for AV March 2024, Section 7.1.D.2.

Contractor shall provide in their proposal audio mapping that includes the recommended speakers, amplifiers and DSPs, and the spacing of speakers and their recommended height.

a. Replace existing audio system with a 5.2 surround sound audio system.

b. Replace existing DSP. Linea Research 88C Series or Symetrix Jupiter 8 or equal.

c. Replacing existing amplifiers. Linea Research 88C Series or Crown XTi6002 or equal.

d. Replacing and augment existing speakers. Renkus-Heinz or equal.

e. An audio monitor with volume control for each theater is available at the information desk.

Replace existing with new.

4. CONTROL - Control system in each theater include: a Crestron CP2; one button panel at the information desk; two iPads; two Crestron touch panels, one mounted in the rack and one wireless mounted to back of the projection wall. Programming includes control of all audio and video functions and sources for either theater from a single controller. Provided system shall perform the same functions and be updated to perform other functions identified during the design phase of the project. Contractor shall:

a. Replace the rack and projection wall touch pads with current model Crestron touch pads.

b. Replace the two iPads with current model iPads. iPads shall reside on a desk dock charging station.

c. Replace the Crestron button panels with current model.

d. Add two 6-button key fobs. Functions determined during design. Applied Wireless or equal.

e. Add Start and Stop push buttons to the equipment rack for the movie. Push buttons shall operate independently of the Crestron system.

f. Video source, show control, Blu-ray player, microphones, lighting scenes shall be user controlled via the touch pads.

g. To allow for tuning the audio system, main volume control and control of each speaker and/or channel shall be available.

h. Password protection for designated administrative tasks, i.e., password change, volume defaults, etc. shall be provided.

i. Each theater has a countdown clock used to designate the start of the next movie. Replace existing with new.

5. PRESENTATION MICROPHONES - Currently there is an outdated microphone system located in a separate wall mounted equipment rack. New equipment shall be installed in the same rack as other equipment. System shall provide for simultaneous use of four wireless microphones.

a. Provide microphone mixer. Biamp Tesira or equal.

b. Provide four wireless handheld microphones. Shure MXW2/SM58.

c. Provide two over-the-ear microphones. Shure MX153T/O-TQG.

d. Provide two Lavalier microphone.

e. Provide charging stations for microphones.

6. ACCESSIBILITY - Current equipment for AL and AD are FM transmitters. The AL transmitter shall remain in the system. The AD transmitter shall be replaced with a Wi-Fi server and router.

a. Provide a 2-channel Wi-Fi server. Listen Technologies LW-100P-02.

b. Provide one Wi-Fi receiver. Listen Technologies LWR-1020.

c. Provide a Wi-Fi router.

7. RACK & HARDWARE - Currently all equipment is rack installed. Rack power is conditioned. and surge protected.

a. The contractor at their option may build and populate racks at their facility and remove the current rack for their use. Equipment from existing racks shall be removed and returned to the government. Removed cables shall be disposed of by the contractor.

b. Provide UPS power conditioners as required. Power conditioners shall have a minimum of four switched and four unswitched outlets. Tripp-Lite SM1500RMXL2UTAA or equal.

c. All equipment not required to turn on the system shall be connected to switched outlets.

All existing cables shall be replaced with new.

Theaters shall be identical in their capabilities and functions.

The current movies are shown automatically every 20 minutes. Control and lighting sequence of the program is - show starts, lights dim, roll credits, lights up, equipment returns to a ready state. Lighting sequences and video show times shall be updated based on run time of new movie. Current show control capabilities shall be available in the new system. Lighting control from the Crestron is contact closure from a third-party lighting controller.

Outdoor Amphitheater: The system is Crestron controlled and manually operated. Shown in Amphitheater as part of lighting ceremony, current movie shown is “Freedom – America’s Lasting Legacy”. Lighting control from the Crestron is contact closure from a third-party lighting controller.

The contractor shall design, provide, install, and meet the following requirements:

1. VIDEO & AUDIO PROCESSING - Current media player is an Alcorn-McBride HD Binloop.

a. Replace existing media player. Replacement unit shall play 4K, UHD media and possess the capability to simultaneously play a video and an audio file. Brightsign or equal.

b. Audio shall play as a prelude to the start of the lighting ceremony. Content shall play either scheduled or unscheduled.

c. Memory cards for media players shall be Class 10 and sized to allow 30% free space with a minimum size of 32GB.

d. Provide video and audio distribution via a UHD receiver. Denon or equal.

e. Replace the existing disk player with a UHD Blu-ray player.

f. Add one HDMI input one on the rack. Provide one 50' active hybrid optical HDMI cable.

g. Include a second media player that may be selected via the control system in the event the primary player fails.

2. VIDEO - Current projector is a Panasonic, model unknown; Screen is rear projection, retractable, with an aspect ratio of 4:3. It extends over the entire height and width of the door opening.

a. Replace existing projector with solid state UHD projector. Distance from the projector lens to the screen is 33’ +/- 1’. Christie Digital 4K10-HS with a 140136101-XX lens or equal.

b. Replace the existing rear projection screen with a 16:9 aspect ratio UHD screen. Screen shall extend over the entire height and width of the door opening.

i. Diagonal measurement of the screen is approximately 290". Image shall display on the bottom section of the screen. The non-image portion of the screen shall be non-reflective black. Da-Lite Electrol Custom.

ii. Winds currently move the screen; cement blocks are used to steady the image. The contractor shall design a permanent method to hold the screen in place. Options include but are not limited to; rails running on either side to guide and hold the screen, floor mounted turnbuckles and D-Rings. Contractor shall include method to secure the screen in their proposal.

iii. Due to the weight of the screen and housing, scaffolding is required to remove and mount the screens.

3. AUDIO - Current audio is 5.2. Provided system shall be installed and tuned in accordance with documents referenced in Attachment A - Standard Specs for AV March 2024, Section 7.1.D.2.

Contractor shall provide in their proposal audio mapping that includes at a minimum the spacing of speakers and the recommended height, the recommended speakers, amplifiers, and DSPs. Speakers are mounted on the building wall and on four towers surrounding the seating space. There are two towers on the left and two towers on the right; Amplifiers are 2-channel Crown.

a. Replace existing speakers. One System or EAW or equal.

b. Replace existing DSP. Linea Research 88C or Symetrix Jupiter 8; or equal.

c. Replacing existing amplifiers. Linea Research 88C or Crown XTi6002 or equal.

4. CONTROL - Control system includes a Crestron Pro2; two iPads; one wireless Crestron touch panel.

a. Replace the control processor with current model.

b. Replace the Crestron touch panel with current models.

c. Replace the iPads with current models. One shall be rack mounted, the other shall reside on a desk dock charging station.

d. Add four 6-button key fobs. Functions determined during design. Applied Wireless or equal.

e. Add Start and Stop push buttons to the player equipment rack for the movie. Push buttons shall operate independently of the Crestron system.

f. Video source, show control, Blu-ray player, and microphones shall be user controlled via the touch pads.

g. Reprogram existing control pages.

5. PRESENTATION MICROPHONES - Currently there is an outdated microphone system. New equipment shall be installed in the same rack as other equipment. System shall provide for the use of six wireless microphones simultaneously.

a. Provide microphone mixer. Biamp Tesira or equal.

b. Provide four wireless handheld microphones. Shure MXW2/SM58.

c. Provide one over-the-ear microphone. Shure MX153T/O-TQG.

d. Provide one Lavalier microphone.

e. Provide charging stations for microphones.

6. ACCESSIBILITY - Current equipment for AL and AD are FM transmitters. The AL transmitter shall remain in the system. The AD transmitter shall be replaced with a Wi-Fi server and router.

a. Provide a 2-channel Wi-Fi server. Listen Technologies LW-100P-02.

b. Provide one Wi-Fi receiver. Listen Technologies LWR-1020.

c. Provide a Wi-Fi router.

7. RACK & HARDWARE - Currently all equipment is rack installed. Rack power is conditioned, and surge protected.

a. The contractor at their option may build and populate racks at their facility and remove the current rack for their use. In that instance all equipment must be removed and returned to the government. Removed cables shall be disposed of by the contractor.

b. Provide UPS power conditioners as required. Power conditioners shall have a minimum of four switched and four unswitched outlets. Tripp-Lite SM1500RMXL2UTAA or equal.

c. All equipment not required to turn on the system shall be connected to switched outlets.

All existing cables shall be replaced with new. Speaker cables shall be rated for outdoor use.

New equipment shall be integrated with and execute without exception the existing functions, control sequences and systems.

The contractor shall provide equipment and connections for third-party mixing consoles to connect to the audio system.

Scaffolding is required for screen replacement. Tower certification is required for speaker replacement.

SYSTEM SPARES: Spares shall be provided for the listed equipment in the quantities identified.

1. Media player, quantity 3.

2. Audio amplifier, quantity 2

3. Power, surge/conditioner/UPS, quantity 4

ACCEPTANCE TESTING:

A minimum of 30 days prior to the installation date, the contractor shall provide for review and acceptance, a document identifying each system and system element, the testing methodology and standard for each element, and steps performed to demonstrate the standard is met.

OPTION:

Proposal shall include the option to install LED video walls in the theaters and amphitheater. Proposals shall include the cost to install 1.9 pixel LED video walls for a seamless viewing experience using UHD processing units. The amphitheater screen shall be the same or similar size and be compatible with existing stage opening. Proposal shall include power requirements and include cost of compatibility and interfacing with other systems.

IV. PERIOD OF PERFORMANCE

The NPS anticipates a period of performance period starting in August of 2024 and ending August 30, 2025.

Installation, inspection, and acceptance of the AV system(s) shall be on or before May 15th, 2025.

V. REVIEW AND APPROVAL

The COR shall notify the contractor, in writing, of acceptance for review or rejection of each deliverable within 5 calendar days. Any additions or corrections shall be completed and returned to the government within 5 calendar days.

Review period for accepted deliverables is 10 calendar days.

In the event the government delays comments beyond the period specified, the contractor shall be entitled to a day-for-day extension in the final completion.

VI. CONTRACT TYPE

The NPS anticipates awarding a firm-fixed price contract.

VII. TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The Contractor shall travel as required to support program tasks. All travel arrangements are to be made by the Contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The Contractor shall make every effort to keep travel costs to a minimum.

No reimbursement will be made for parking at a Contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The Government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the Government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a Government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

Travel to Mount Rushmore National Memorial includes but is not limited to:

1. Post award - The Project Manager and the Systems Designer shall attend a 2-day post award meeting at the park approximately 30-days of the contract award.

2. Installation - The Project Manager and their installation team shall install the AV systems at the park. Duration and dates to be determined.

3. Commissioning - The Project Manager and the Lead installer shall be present at the park over the Memorial Day weekend to ensure systems are operating to expectations.

Contractor personnel shall be available for 5-days spanning the time period 23 - 27 May 2025.

VIII. DELIVERABLES AND DESTINATION POINT

All deliverables shall be shipped Free On Board (FOB) Destination, within Consignee’s premises, with all shipping and transportation costs prepaid. Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

Delivery Address:

National Park Service Harpers Ferry Center IDC Building, 67 Mather Place, Box 50 Harpers Ferry, West Virginia 25425

Equipment Delivery and Installation (including equipment removed from service):

Delivery Address:

Mount Rushmore National Memorial 13000 Highway 244 Building 31, Suite 1 Keystone, SD 57751

IX. GOVERNMENT-FURNISHED PROPERTY

1. Listen Technologies FM transmitter, LT-800-072, quantity 3.

2. Digital media.

X. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

A. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

B. The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

C. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

D. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

E. Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a. Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment.

b. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c. All information provided should be reviewed for accuracy prior to submission.

d. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e. Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

https://www.cpars.gov/ https://www.cpars.gov/

f. If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

F. The following guidelines apply concerning your use of the past performance evaluation:

a. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

G. If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

H. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of Local Clause)

XI. ADDITIONAL WORK

Any additional work not detailed in this contract shall be approved, in writing, by the Contracting Officer via a bilateral modification.

XII. LOSS OR DAMAGE

The contractor shall be liable for any loss or damage to any government property caused by negligence, theft, or willful misconduct of the contractor, his agents, servants, and employees, and shall indemnify and save the government harmless against all actions, proceedings, claims, demands, costs, damages, and expenses, including attorney’s fees, by reason of any suit or action brought for any actual or alleged injury to or resulting from the performance of this contract. The contractor shall submit a full written report to the Contracting Officer within 24 hours following the occurrence of such damage, loss, or injury.

If due to fault, neglect, dishonesty of the contractor, his agency or employees, loss or damage to government property is incurred during the performance of this contract, the contractor shall be responsible for same. The government, at its option, may in lieu of repayment, require the contractor to replace at his own expense, all such property as directed by the Contracting Officer. Until the equipment is repaired or replaced, the contractor shall furnish similar, adequate replacement property and/or equipment at no charge to the government, within two working days of the date the equipment has been lost, stolen, or damaged.

XIII. CONTRACT ADMINISTRATION

The National Park Service, Contract Specialist / Contracting Officer address is:

National Park Service Harpers Ferry Center, Office of Acquisition Management P.O. Box 50, 67 Mather Place Harpers Ferry, West Virginia 25425-0050.

A. The contractor shall use the Contracting Officer as a point of contact on all business and administrative matters concerning this contract. All correspondence, other than that of a technical nature, shall be addressed to the Contracting Officer, with information copies of the basic correspondence to the COR.

B. The National Park Service, COR address is: National Park Service, Harpers Ferry Center, Attention:

COR, P.O. Box 50, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the COR as the point of contact for all technical matters under the contract.

Technical correspondence shall be addressed to the NPS COR, with an information copy of the basic correspondence to the Contracting Officer.

XIV. FACILITY SECURITY POLICY

Contractors attending meetings or accomplishing work within the buildings or real property of the National Park Service shall adhere to the security policy of each office. It shall be the responsibility of the contractor to contact the office before work begins for a briefing on security policies.

XV. WARRANTY

The contractor shall guarantee the workmanship against defects in work and material that might appear under extremely high visitor use and variable weather and climate conditions for a minimum of one year.

The warranty period shall commence with final acceptance of work. This shall include all labor and parts at no additional cost to the government.

If during this warranty period, defective workmanship, materials, or equipment are identified by the government, the contractor will be notified, in writing, as to liability and responsibility for corrective action at no cost to the government.

Action may include but is not limited to:

A. Placing all work into satisfactory condition.

B. Making good all damages to equipment, the site, the building, or contents thereof, that have resulted from such unsatisfactory work; and

C. Making good any work, materials, or equipment that are disturbed in fulfilling the guarantee including any work, materials, or equipment that may have been guaranteed under another contract.

Should the contractor fail to proceed with work in accordance with the guarantee within seven calendar days from the notice of corrective action(s), the government will have such work performed at the expense of the contractor.

In no event will the government be responsible for any extension or delays in the scheduled deliverables or periods of performance under this contract as a result of the contractor’s obligations to correct defects, nor shall there be any adjustment of the delivery schedule or period of performance as a result of the correction of defects unless provided by a supplemental agreement with adequate consideration.

If the government returns any work to the contractor for correction or replacement under this contract, the contractor shall be liable for transportation charges up to an amount equal to the cost of transportation by the usual commercial method of shipment from the place of delivery specified in the contract (irrespective of the F.O.B. point or the point of acceptance) to the contractor’s plant and return to the place of delivery specified in the contract. The contractor shall also bear the responsibility for the work while in transit.

The contractor shall be liable for the reasonable costs, including travel of personnel, and disassembly and reassembly of larger items when it is necessary to remove the work to be inspected and returned for correction or replacement.

XVI. INQUIRIES

Inquiries and all correspondence concerning this solicitation document shall be submitted via e-mail to tavis_salas@nps.gov. A response shall not be furnished on questions received after the cutoff date and time.

Oral communication/telephone communication is unacceptable. All questions submitted shall reference specific parts of the solicitation including page numbers.

XVII. TECHNICAL DATA CONFIDENTIALITY

The quote submitted in response to this Request for Quote may contain technical data that the offeror or his subcontractor (s) does not want used or disclosed for any purpose other than for evaluation of the quote. The use and disclosure of any such technical data may be restricted, provided that the offeror marks the cover sheet of the quote with the following legend:

“Technical data contained in pages _______ of this quote shall not be used or disclosed, except for evaluation purposes.”

If a contract is awarded as a result of or in connection with the submission of this quote, the government shall have the right to use or disclose this technical data to the extent provided in the contract. This restriction does not limit the government’s right to use or disclose technical data obtained from another source without restrictions. The government assumes no liability for disclosure or use of unmarked technical data and may use or disclose the data for any purpose and may consider that the quote was not submitted in confidence and therefore releasable under the Freedom of Information Act (5 USC 552).

XVIII. LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

1. Attachment A - Attachment A - Standard Specs for AV March 2024, 38 pages

2. Attachment B - Theater Drawings, 6 pages

3. Attachment C - Amphitheater Drawings, 6 pages

4. Attachment D – Photos, 9 pages

5. Attachment E - Pricing Sheet, 1 page

XIX. PAYMENT SCHEDULE & INVOICING

Upon completion and acceptance of all work, the contractor shall be paid a firm-fixed price of $ _______________ in accordance with the following schedule: Offerors shall also complete Attachment E – Pricing Sheet, to populate their costs for each task associated.

A. Upon completion and acceptance of the post award site visit report and shop drawings.

B. Upon completion, inspection, and acceptance of the complete and working audiovisual system at the park. $_______________.

C. Upon delivery, review, and acceptance of all deliverables and specifications IAW Attachment A, *The Contractor shall complete this payment schedule and propose as part of their quote. All deliverables shall be reviewed and approved by the COR prior to payment.

INVOICING

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: none

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

XX. CLAUSES INCORPORATED BY REFERENCE

(FAR 52.252-2) (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

www.acquisiton.gov

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

CLAUSES INCORPORATED BY REFERENCE

52.203-17 Contractor Employee Whistleblower Rights and Requirement To

Inform Employees of Whistleblower Rights

JUN 2020

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 52.204-23 Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab and Other Covered Entities

NOV 2021

52.209-5 Certification Regarding Responsibility Matters AUG 2020 52.212-4 Contract Terms and Conditions – Commercial Items DEC 2022 52.222-54 Employment Eligibility Verification MAY 2022 52.227-17 Rights in Data – Special Works DEC 2007 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors MAR 2023 52.242-15 Stop-Work Order AUG 1989 52.245-1 Government Property SEP 2021

XXI. CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS – COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2023)

http://www.acquisiton.gov/

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108- 78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] _X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

_X_ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) ( 41 U.S.C. 3509)).

_X_ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

_X_ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

__ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title II).

__ (11) https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/part-52#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_203_17 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/part-3#FAR_3_900 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15 https://www.acquisition.gov/far/part-52#FAR_52_204_27 https://www.acquisition.gov/far/part-52#FAR_52_204_28 https://www.govinfo.gov/link/plaw/115/public/390

(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) ( Pub. L.

115–390, title II).

__ (ii) Alternate I (Dec 2023) of 52.204–30.

_X_ (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) ( 31 U.S.C. 6101 note).

__ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) ( 41 U.S.C. 2313).

__ (14) [Reserved].

__ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) ( 15 U.S.C. 657a).

__ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022) (if the…