Attachment_D_HFC_RequirementsForCompletionReport.docx

Attachment D –Requirements for Completion Report

ATTACHMENT D

Requirements for Completion Report

The contractor shall submit two printed copies and an electronic file of the entire completion report on the final deliverable hard drives. The contractor shall submit all materials in acid-free archival storage boxes. Each box shall have an attached lid and shall not exceed 15" x 12.5" x 10."

The Completion Report shall contain the following information:

Overview:

1. Title: Full title of all programs

2. Media Numbers: Assigned NPS numbers and park acronym (will be provided by COR).

3. TRT: Total running time of each program

4. Contract Number:

5. Client: National Park Service, Official NPS site name

6. Completed: Date programs completed

7. NPS Producer/COR: State name

8. Contract Production Company: List the full name of company

9. Purpose of Shows: A brief paragraph stating overall theme of the programs

10. Formats: List of master files delivered of final programs, including file format, size, and accessibility features.

11. Credits: A listing of credits as they appear in the programs. This information should only include sources used in the productions, not all sources considered.

Licenses, Rights, and Agreements:

12. Use Rights: Identify what type of use rights were purchased. All Release Forms, Licenses, and Contracts shall be included. See contract Statement of Work for details, may be expanded to include time codes and original footage and be used as the Edit Decision List.

13. Narration: State the names of all narrators and character voice actors, restrictions, if any, and type of clearances acquired.

14. Music Cue Sheet & Music License Materials: State music used (i.e. original composition, library music, etc). Identify name, restrictions, if any, and type of license acquired (i.e. license, permission letter, clearances). If multiple music selections have been used, identify the source, restrictions, and license as well as the time code of the selection within the final programs.

15. Other Talent: State any other talent used, including interviews, restrictions, if any, and kind of clearances acquired (i.e. license, permission letter, etc.).

Footage and resources:

16. Hard drive log: List all material included on the final deliverable hard drive. Briefly describe the organizational structure and the general contents of any primary folders. Note whether if there are any elements that have restricted use.

17. Original Footage and Sound Logs: See contract Statement of Work for details.

18. Edit decision list with rights: The purpose of this list is an accounting of all shots used in the programs and whether or not the shots are restricted. It is recognized that programs with longer running times may have hundreds of associated shots. Shots, if identifiable as a group may be noted in this manner. For example, if multiple shots of a natural environment and/or the interior of a historic house have been used in the program, the list may simply state, “all exterior and interior shots of Independence Hall were shot for this production and are in the public domain.” However, for all shots that are restricted, the location within the program(s) and timecode shall be noted. Again, if the same kind of material has been used, a general statement may first be given and then the individual shots listed. This may be an expansion of the use rights spreadsheet with time codes and the original footage added.

Additional:

19. Final Text and/or Script: The final approved text and/or scripts shall be included in the completion report.

20. Government-Furnished Property: At the conclusion of the project, all GFP shall be returned to its source—typically the park point-of-contact and/or COR. Copies of correspondence verifying the return of materials shall be provided in the close-out report

21. Total number of boxes delivered: List the number of boxes delivered. All boxes submitted should be labeled with the park acronym, media number, and discreet box number within the series (i.e. 3 of 5).