140P2021R0105-0001-Att01a_Pre-ProposalHandout_210819_0001.pdf

Pre-Proposal Meeting & Site Visit

NPS PMIS: STLI 226872

Rehabilitate Main Immigration Building Fire-Life Safety

Solicitation: 140P2021R0105

August 19, 2021

E X P E R I E N C E Y O U R A M E R I C A

OPENING

• INTRODUCTIONS

• ATTENDEE’S LIST WILL BE INCLUDED IN AN AMENDMENT

• QUESTIONS ONLY SUBMITTED ELECTRONICALLY TO

ALAN_STORMONT@NPS.GOV AND JEFFERY_HEPP@NPS.GOV

• SITE VISIT TO FOLLOW

mailto:ALAN_STORMONT@NPS.GOV mailto:JEFFERY_HEPP@NPS.GOV

Main Immigration Building

SCOPE OF WORK

This project will rehabilitate the existing fire-life safety system to meet current National Fire Protection Association (NFPA) and building codes, and to comply with the Architectural Barriers Act Accessibility Standards (ABAAS).

Project work includes rehabilitation of the existing sprinkler systems to provide appropriate coverage. The fire detection and alarm system will be replaced to provide accurate & timely data to the park’s first responders and to provide required audio and visual alarm indications for visitors and employees.

TECHNICAL DOCUMENTS

1. CONSTRUCTION DRAWINGS

2. SPECIFICATIONS

DRAWINGS

SPECIFICATIONS AND TECHNICAL REPORTS

GUIDELINES FOR PARK ACCESS & CREDENTIALING

Document in Project Specifications that details park access and individual security credentialing.

REQUEST FOR PROPOSAL NO.140P2020R0067

SOLICITATION AND AWARD INFORMATION

• PRE-PROPOSAL QUESTION CUTOFF DAY– CHANGED TO 8/30/2021 2:00 PM EDT

• OFFERS DUE – 9/9/2021 2:00 PM EDT

• SECTION L – 52.216-01 – Type of Contract – Firm Fixed Price

• NAICS Code: 238180 - Small Business Size Standard: $16.5M

• THIS IS A SMALL BUSINESS SET ASIDE

• 365 calendar day period of performance from (estimated) notice to proceed date of 11/1/2021

• Notice of award (estimated) to be on or around 9/24/2021

BASIS FOR AWARD

1. The Government will conduct a source selection using the Best Value Continuum Tradeoff Process defined at FAR Part 15.1. The Contracting Officer (CO) will obligate and award a contract to the offeror who submits a proposal the Source Selection Authority (SSA) determines conforms to solicitation requirements; is fair and reasonable; and provides the best value to the government considering all evaluation factors combined as detailed below. For this acquisition, the CO is the SSA.

2. The Government may accept other than the lowest priced proposal when the perceived benefits of a higher priced proposal merit the price differential.

3. Additionally, pursuant to FAR 52.215-1(f), Contract Award, contained herein:

• The Government may reject any or all proposals if such action is in the Government’s interest.

• The Government may waive informalities and minor irregularities in proposals received.

• The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the CO later determines them to be necessary.

EVALUATION FACTORS

RELATIVE IMPORTANCE: FACTOR 1 – Project Experience is the most important factor followed in descending order of importance by FACTOR 2 – Technical Approach, by FACTOR 3

– Key Personnel & Subcontractor Experience, and by FACTOR 4 – Construction Schedule. The rating scheme for Technical Factors 1-4 is numerical. FACTOR 5, Past Performance is less important than Technical Factors 1 – 4 when combined, and its rating scheme is adjectival.

Overall: All evaluation factors other than price (technical and past performance), when combined are significantly more important than price.

VOLUME I, TECHNICAL PROPOSAL – FORMAT, ORGANIZATION, CONTENTS

FORMAT: Submit one (1) electronic copy of volume 1 and as described on pages 43 and 44 from the contract clauses and provisions. Hard copies will not be accepted. Proposal will be sent by email to CS_DSC_Proposal_Submission@nps.gov.

ORGANIZATION: Include a Table of Contents with tabs for hard copy formats and folders and files for electronic formats named as follows:

FACTOR 1 – PROJECT EXPERIENCE

FACTOR 2 – TECHNICAL APPROACH

FACTOR 3 – KEY PERSONNEL EXPERIENCE

FACTOR 4 – SCHEDULE

FACTOR 5 – PAST PERFORMANCE

Factor 1: PROJECT EXPERIENCE Submit the "Project Experience" form addressing specific experience elements below for up to five (5) relevant projects completed in the last seven (7) years. Submit separate forms for each project. Key subcontractors can also submit up to three (3) relevant projects completed in the last seven (7) years.

NOTE: Submit the same project information for Past Performance (FACTOR 5) as submitted under this factor.

Relevant projects should include: construction in congested areas of high public interest and public use that are similar in scope, magnitude, and complexity to this solicitation while maintaining safe public access and full use of adjacent buildings; complying and coordinating with on-site security; managing barging and transportation requirements; minimizing visitor and public disruption and your experience as a prime contractor working with the proposed team (key personnel and key subcontractors).

Factor 1: PROJECT EXPERIENCE (continued) Project experience demonstrating (1) capability to successfully complete relevant projects of similar scope and magnitude to this solicitation; (2) strong technical knowledge and skill required for this solicitation; (3) similar project experience performed in-house or with the proposed major subcontractor/s may be considered more favorably; and (4) similar experience completed in areas with heavy pedestrian traffic management on sites of National and Historic significance may be considered more favorably. Those not demonstrating these attributes present higher levels of risk and will be less favorably rated.

NOTE: The same projects evaluated for experience under this factor shall also be evaluated for Past Performance (FACTOR 5). Projects determined more relevant under this factor will be given more weight in the Past Performance evaluation.

Factor 2: TECHNICAL APPROACH

Technical approach is your means and methods to complete the technical aspects of the required work in this solicitation. Submit a written narrative limited to ten (10) pages describing your technical approach for the specific elements below. There is no preprinted form for this submittal.

Logistics, Coordination, Process: Submit a written detailed technical approach (including phasing and sequencing) for performing this construction project. Address the successful execution of the project while protecting the Park's cultural resources and historic fabric, maintaining park operations, and minimizing impacts to Park visitors. Consider any unique considerations relating to project scope, and creative and innovative ideas to execute the project in an expeditious manner. Demonstrate a clear understanding of the project scope and offer realistic strategies and methods for addressing the overall project scope.

Technical approaches that comply with applicable contract requirements; are realistic, appropriate, and efficient; and demonstrate clear logic and scope understanding present lower levels of risk and will be more favorably rated.

Approaches not demonstrating these attributes present higher levels of risk and will be less favorably rated.

Factor 3: KEY PERSONNEL EXPERIENCE Submit resumes for key personnel as identified in this solicitation at Section H and listed below. All personnel proposed are subject to substitution requirements contained in this solicitation. There is no preprinted form for this submittal. Key Personnel include:

Project Manager Superintendent QC Manager Fire Alarm Foreman Fire Suppression Foreman

Key Personnel experience demonstrating (1) capability in same or similar key personnel positions on successful relevant projects of similar scope and magnitude to this solicitation; (2) strong technical knowledge and skill required for this solicitation; and (3) effective problem solving, communication, coordination, and organization present lower levels of risk and will be more favorably rated. Those not demonstrating these attributes present higher levels of risk and will be less favorably rated.

Factor 4: CONSTRUCTION SCHEDULE Submit your proposed construction schedule for THIS SPECIFIC PROJECT showing completion within the required period of performance contained in this solicitation with accompanying schedule narrative. Submit your schedule in MS Project Gantt Chart format;

assume a Notice to Proceed date of December 1, 2021, with a period of performance of 365 calendar days; and include specific activities required for this project and a clear critical path with major milestones and applicable predecessor activities. In your accompanying narrative, explain schedule logic, critical path activities, and key considerations and constraints. There is no preprinted form for this submittal.

Construction schedules and narrative descriptions documenting (1) clear and efficient critical path and logical sequencing; (2) account for procurement lead-time, subcontractor/trade coordination, on-site storage and staging, resource and time constraints; and (3) demonstrate risk mitigation and successful completion within the required period of performance present lower levels of risk and will be more favorably rated. Schedules which do not demonstrate these attributes present higher levels or risk and will be less favorably rated.

Factor 5: PAST PERFORMANCE Submit Past Performance information for the same projects submitted under Project Experience (Factor 1) using the attached Past Performance Questionnaire. Information may be regarding the offeror's firm and/or its proposed major subcontractors performing key trades and/or other construction activities.

Subcontractor past performance will only be considered if it correlates to the work the subcontractor will be performing on this requirement. If Contract Performance Assessment Reporting System (www.cpars.gov) evaluation reports exist for projects submitted under Project Experience (Factor 1) offerors are to include these in their past performance section of their Technical Proposal instead of obtaining Past Performance Questionnaire responses from customers.

Factor 5: PAST PERFORMANCE (continued) Submittal process for the Past Performance Questionnaire is as follows:

1) Complete Section A (Contractor Information) and B (Contract Information) only of the attached Past Performance Questionnaire and forward to your client reference. The reference shall be someone who was substantially involved with the project and can provide a complete, objective assessment of your performance. Direct them to complete and submit the survey to the email addresses and point of contacts noted in Section E. of the questionnaire by the due date and time for proposal receipt.

2) Submit copies of the questionnaire that you forwarded to your references with their questionnaire Section C (Reference) point of contact information in Technical Proposal Volume I.

3) Submit a narrative disclosing any instances of past performance that may be considered less than fully satisfactory. Describe pertinent facts, circumstances and any remedial action taken or to be taken to correct the deficiency. Failure to disclose such instances could result in an unfavorable assessment of the offeror's past performance record.

The offeror shall be responsible for any follow-up communication required to ensure that all the forms are completed by the reference and are emailed to the NPS point of contacts no later than the date and time proposals are due.

Factor 5: PAST PERFORMANCE (continued) The TEP will evaluate past performance of offerors on projects provided in the Project Experience section (FACTOR 1) and on contracts with the Federal Government, other public agencies, or private organizations. Past performance demonstrating higher levels of success and quality on more relevant projects similar in scope and magnitude to this solicitation present lower levels of risk and will be more favorably rated. Projects that are more relevant to the requirements of this solicitation will be given more weight in the overall past performance rating. If an offeror has no past performance on similar work relevant to this solicitation, they will be evaluated neither favorably nor unfavorably. All submitted references may not be contacted. Sources other than submitted references may be contacted.

Past performance on contracts with the Federal Government, other public agencies, or private organizations will be considered. All submitted references may not be contacted. Sources other than submitted references may be contacted.

During proposal evaluations, exchanges between the Government and offerors may occur to clarify the relevance of past performance information and/or address adverse past performance information which an offeror has not yet had an opportunity to respond to.

VOLUME II, BUSINESS AND PRICE PROPOSAL – FORMAT, ORGANIZATION, CONTENTS

1. FORMAT: Submit one (1) electronic copy of volume 2 as described on page 44 from the contract clauses and provisions. Hard copies will not be accepted. Proposal will be sent to CS_DSC_Proposal_Submission@nps.gov.

2. ORGANIZATION: Include a Table of Contents with tabs for hard copy formats and folders and files for electronic formats named as follows:

• SF1442

• AMENDMENTS

• SECTION B PRICE SCHEDULE

• SCHEDULE OF VALUES

• SF 24 BID BOND

• SECTION K REPRESENTATIONS AND CERTIFICATIONS

• GENERAL REFERENCES

• SUBCONTRACTING PERCENTAGE WORKSHEET

(continued)

SF1442: Standard Form 1442, Solicitation, Offer, and Award, (Construction, Alteration, or Repair):

Complete blocks 14 through 20C only. An official having the authority to contractually bind the offeror’s company must sign the SF 1442 in accordance with the procedures prescribed in FAR 4.102. The SF- 1442 will be reviewed for completeness.

AMENDMENTS: DO NOT acknowledge amendments through FedConnect. Acknowledge all solicitation amendments using one of the methods set forth in Block 11 of Standard Form 30. Amendment acknowledgements will be reviewed for timely and proper acknowledgement.

SECTION B CONTRACT PRICE SCHEDULE: Enter the proposed dollar amount for each line item in the Price Schedule, including any optional items, if applicable. Also provide a separate Schedule of Values (SOV) for each line item in the Section B Contract Price Schedule. Each SOV shall show the line item price broken down by major work components. Proposed pricing that differs significantly from the competition or IGCE will be reviewed to assess potential performance risk and the offeror’s understanding of contract requirements. If multiple contract line items are included in the price schedule, prices will be evaluated to determine whether any line items are unbalanced. Offerors are cautioned to distribute costs appropriately.

SCHEDULE OF VALUES: Provide a detailed Schedule of Values that supports the Contract Price Schedule by line items and total price. Proposed Schedule of Values will be evaluated for completeness and that they support the Contract Price Schedule by line item and total price

SF 24 BID BOND: Submit Standard Form 24, Bid Bond duly executed between the offeror and the bonding company. Refer to clause 52.228-1. The SF24 Bid Bond will be reviewed for completeness and acceptability.

SECTION K REPRESENTATIONS AND CERTIFICATIONS: Submit a completed copy of provision 52.204- 8 shown in section “K” of this solicitation. Complete all required representations and certifications if they are not available at www.SAM.gov. Your firm must maintain current, active registration at www.SAM.gov to be eligible for award and you are encouraged to complete SAM registration before submitting your offer.

Information will be reviewed for completeness and award eligibility.

GENERAL REFERENCES: Complete and submit the attached “General References,” form. Information will be used in determining Responsibility pursuant to FAR 9.103. Points of contact will be queried to determine Responsibility pursuant to FAR 9.103.

SUBCONTRACTING PERCENTAGE WORKSHEET: Complete and submit the attached "Report on Limitation on Subcontracting" form. The form itself requests input of amounts paid; however, for solicitation purposes, input projected amounts based on your proposed pricing and that of your anticipated subcontractors. Refer to Clause 52.219-14 for associated information. This worksheet will be reviewed for completeness and correlation to proposed pricing.

CONTRACT PRICE SCHEDULE

Contract Line Item Number

(CLIN)

Contract Line Item (CLI) Title Quantity Unit of Measure Unit Price Total Price

1 Rehabilitation of Fire-Life Safety Systems 1 Lump Sum

TOTAL BASE PRICE (Contract Line Item Number 1) -----------------------------------------------------

2* OPTION 1, Replace Fire Shutters 3 Each

3 OPTION 2, Backflow Preventor 1 Lump Sum

4 OPTION 3, Library Sprinklers 1 Lump Sum

5 OPTION 4, Pressure Reducing Station 1 Lump Sum

TOTAL PRICE FOR ALL OPTIONS (Contract Line Item Numbers 2 through 5) -------------------

TOTAL PROPOSED PRICE - BASE PLUS ALL OPTIONS (Contract Line Item Numbers 1 through 5) ----

*Please note that CLIN 2 Quantity and Unit of Measure above represents a change from the Contract Price Schedule provided in the original solicitation. This issue will be addressed In a forthcoming amendment.

PRE-PROPOSAL CONFERENCE QUESTIONS

• PLEASE STATE YOUR NAME AND COMPANY BEFORE YOU ASK YOUR QUESTION. THE

QUESTION WILL BE REPEATED AND RESPONSEs PROVIDED FOR ADMINISTRATIVE-TYPE

QUESTIONS. FOR ALL/MOST OTHER QUESTIONS THE CO REQUESTS THAT THEY BE

SUBMITTED IN WRITING VIA EMAIL TO BOTH jeffery_hepp@nps.gov and alan_stormont@nps.gov.

• RESPONSES TO QUESTIONS DO NOT CHANGE THE SOLICITATION DOCUMENT.

• CHANGES TO THE SOLICITATION DOCUMENT SHALL BE MADE BY FORMAL AMENDMENT

ONLY.

• QUESTIONS AND ANSWERS WILL BE ISSUED BY A FORMAL AMENDMENT TO THE

SOLICITATION FOR INFORMATION ONLY

QUESTIONS AFTER PRE-PROPOSAL CONFERENCE

• DIRECT ALL QUESTIONS TO JEFFERY HEPP & ALAN STORMONT, BY E-MAIL:

jeffery_hepp@nps.gov and alan_stormont@nps.gov. Include on the email subject line:

“STLI 227000”

• ALL QUESTIONS AND ANSWERS WILL BE PROVIDED TO ALL PROSPECTIVE

OFFERORS BY AMENDMENT TO THE SOLICITATION.

• FORMAL AMENDMENTS WILL BE ISSUED BY THE CONTRACTING OFFICER AT THE

WEBSITE beta.sam.gov.

• Cut-off day for questions has been changed to Monday, August 30, 2021. This change is necessary to ensure staff availability for responses prior to the Labor Day holiday weekend and will be addressed in a forthcoming amendment.

Thank You For Your Interest in This Project

E X P E R I E N C E Y O U R A M E R I C A

National Park Service U.S. Department of the Interior