1_Preproposal_Conference_Slides_080218.ppt

National Mall and Memorial Parks Washington Monument

Restoration of Jefferson Memorial Roof and Portico (NAMA 216036)

Request for Proposals No. 140P2018R0037 Preproposal Conference/ Site Visit Thursday, August 02, 2018

Request for Proposals No.1443N5010070901

OPENING

OPENING

The Contracting Officer is Victoria Nosal The Project Managers are Andrea Lind and Mike Morelli Introduce Park Staff The purpose of this conference To provide information as stated in the Solicitation To either answer or gather any questions you may have Either method the official response will become an amendment to the solicitation To visit the work site

Project location: between Constitution Avenue NW and Independence Avenue NW and between 15th Street NW and 17th Street NW. The project site is located on the east side of the monument.

Project description:

Staging area/limited access/security requirements:

Refer to spec 01 1100 - Summary of Work

PREPROPOSAL CONFERENCE QUESTIONS

Please refrain from asking questions during the site visit.

Please take notes and submit a formal Request for Information (RFI’s) to both Karen La Bouff-Kind, Contracting Officer, and Tim Burger, Contract Specialist via email.

Changes to the solicitation document shall be made by formal written amendment only.

Preproposal Conference/Site Visit meeting notes, questions, and answers will be issued by a formal written amendment to the solicitation for information only.

Victoria

QUESTIONS AFTER PREPROPOSAL CONFERENCE

Questions directed to any other Government team member will be redirected to Ms. La Bouff-Kind or Mr. Burger. No answers will be provided by any other team member. All questions and answers will be provided to all prospective offerors by amendment to the solicitation.

Request for Proposal (Solicitation Document) shall only be changed by formal amendment issued by the Contracting Officer at the website – www.fbo.gov

AWARD OF A CONTRACT

Full and Open Competition

Best Value -- Trade-off Negotiated Acquisition

Alternate Proposals shall not be accepted or evaluated

Firm-Fixed-Price Contract resulting from the solicitation

Solicitation No. 140P2018R0037 Contract Line Items

Section B – Contract Price Schedule

CLIN 1 Base - Roof and Portico Restoration

CLIN 2 Option A – Replace Roof Pavers

CLIN 3 Option B – Colonnade Ceiling Repairs

CLIN 4 Option C – Earthquake Repairs

Permits – actual cost

Section F Clauses

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

The contractor shall be required to (a) commence work under this contract after the date the contractor receives the Notice to Proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 450 Calendar days after receipt of Notice to Proceed. The time stated for completion shall include final cleanup of the premises.

Contract Clauses

52.211-12 LIQUIDATED DAMAGES—CONSTRUCTION

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $1,482.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

Section H Clauses

Special Clause 3: Key Personnel

(a) The Contractor shall assign to this contract the following key personnel

Prospective Contractor shall not be allowed to change Key Personnel during the first 90 days of performance

Section H Special Clause 4: Small Business Participation

The contractor shall ensure a minimum 30% of the total contract value is performed by Small Business.

Failure to meet the minimum required small business participation shall be reflected in the Government’s evaluation of the contractor’s performance upon contract completion.

At the same time this is helping Large Business with your small business subcontracting goals, that I’ll touch on later

Section H Liability Insurance Requirements

Contractor shall provide and maintain required insurance

Contractor shall insert this requirement in all subcontracts

Proof of insurance shall be provided by Contractor and Subcontractors before they are allowed access to work at the construction site

Minimum amounts page X of solicitation Employer’s Liability $ General Liability $ Construction $ Per person $ $ in property damage $ per occurrence

52.225-11 Buy American –Construction Materials Under Trade Agreements (1)(i) Any Contractor request to use foreign construction material in accordance with paragraph (b)(4) of this clause shall include adequate information for Government evaluation of the request, including—

(A) A description of the foreign and domestic construction materials;

(B) Unit of measure;

(C) Quantity;

(D) Price;

(E) Time of delivery or availability;

(F) Location of the construction project;

(G) Name and address of the proposed supplier; and

(H) A detailed justification of the reason for use of foreign construction materials cited in accordance with paragraph (b)(3) of this clause.

(ii) A request based on unreasonable cost shall include a reasonable survey of the market and a completed price comparison table in the format in paragraph (d) of this clause.

(iii) The price of construction material shall include all delivery costs to the construction site and any applicable duty (whether or not a duty-free certificate may be issued).

(iv) Any Contractor request for a determination submitted after contract award shall explain why the Contractor could not reasonably foresee the need for such determination and could not have requested the determination before contract award. If the Contractor does not submit a satisfactory explanation, the Contracting Officer need not make a determination.

Proposals Due August 22, 2018, 1400 ET.

Section L Instructions for the Submission of Offers

Section L Instructions for Submission of Offers

Volume I – Technical Proposal

Technical Proposal submission is limited to sixty (60) pages

8 1/2 x 11” paper for responses to all factors except Evaluation Factor III – Proposed Project Schedule.

Responses to Evaluation Factor III may be 11X17” paper.

The font size shall be no smaller than 12 point.

Cover letters and/or graphics are included in the page limitations. Dividers, table of contents and title pages are not included in the page limitation.

Section L what is required Section M how that material will be evaluation.

VOLUME II – BUSINESS/PRICE PROPOSAL

Complete and Submit

SF-1442 – Solicitation, Offer and Award Acknowledgement of Amendments SF-24 – Bid Bond (20% or $3M) Section B – Contract Price Schedule Section K – Representations, Certifications and Other Statements of Offerors General References Safety Overview Hazardous Material Form Proposed Equals Form Subcontracting Plan

Amendments

NPS goals are

SB 44.5%

SDB 5%

WOSB 5%

HubZone 3%

SDVOSB 3%

SCOPE OF WORK

General Items of Work

Portico Roof Remove/salvage approx. 3,300 sf of roofing repairs, including new waterproofing system 1,500 sf of stone rehabilitation at portico ceiling

(approx. 500 sf) Existing roof drainage/plumbing system repairs

System w/ 3 air terminals

Andrea

Portico Attic Space Remove loose areas of existing water-proofing at masonry walls

For ventilation; add bird/insect screens

Portico Ceiling Repairs

Colonnade & Upper Flat Roofs

Colonnade & Upper Flat Roofs

Stone & Dome Cleaning Cleaning of all roof elements from top of capitals to top of the Dome roof

Security System Upgrades Remove exist. Camera and provide/install 3 new cameras/mounts & associated wiring, conduits, cabling; upgrade software and related components

EXISTING CONDITION PHOTOS

The temporary structure is made up of three walls and roof. The fourth wall is the exterior of the Washington Monument, and there is no floor or foundation. In addition, modifications were made for security, which includes ballistic glass windows (non-operable), steel plate walls, and various partition walls to facilitate the visitor screening process. There is no insulation in the building.

The proposed facility is 7 feet longer and 13 feet wider than the existing facility, but it accommodates queuing for a full elevator load (15-18 people inside), with doors closed. Employee restroom. Thick gray walls indicate the secure area that can withstand blast loads.

Utilities include electric, telecom, fire alarm, ground heat supply and return lines, water, storm, and sanitary.

18 wells at 20 foot spacing; 6 inch diameter by 406 feet deep

Mike

Mike

REGULATORY AND OTHER REQUIREMENTS

Department of Energy and Environment (DOEE), SWM

Contractor responsible for construction permit SWM and arrange for pre-con and inspections with DOEE inspector, as it relates to the Staging Area; includes preparation of a USWPPP

DC Water and Sewer Authority DC Water & Sewer Temporary Discharge Authorization (If needed during cleaning operations)

Partial Government Occupancy of Memorial Government will occupy premises during entire construction period; Contractor to maintain an accessible path for public access through the site into the inner Chamber (Statue) at all times (excluding the designated staging area)

Work Restriction Periods Saturdays, Sundays, & Federal holidays (July 4th); without advanced approval by the CO During Cherry Blossom Festival, annually from March 15th – April 8th The contractor should acquire permits in a timely manner to avoid delays in the construction schedule.

DCRA is clearing house for all other permits

We have approved SWM/ESC control plans we can provide. Everything is in your set, but we do have a separate approval set for your use.

This list is our best guess based on our experience.

ACCESS AND SECURITY REQUIREMENTS

Contractor Personnel Security Review

All Contractor employees and subcontractors who will access the site shall undergo a security background check by USPP; forms will be provided following contract award and will need to be received minimum 6-weeks prior to mobilizing to the site

Subsequent applications (max. 5 at a time) shall be provided 10-days in advance for new personnel

Upon security review approval, Contractor shall coordinate with USPP for appointment to obtain Project Identification Badge

All personnel shall visibly display the badge at all times while on the project site

DCRA is clearing house for all other permits

We have approved SWM/ESC control plans we can provide. Everything is in your set, but we do have a separate approval set for your use.

This list is our best guess based on our experience.

CLOSE OF PRESENTATION

QUESTIONS?

Thank you for your time and interest in this project!

Mike – go over site visit rules/parking/logistics