Sol_140P1524Q0107_Amd_0002.pdf

(x)

140P1524Q0107 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

PIA

Flagstaff AZ 86001-2694 1824 S Thompson St, Ste 200 NPS, IMR - Arizona MABO

08/07/20240002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/07/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment, 0002, is to:

1. Update the SOW to remove monthly inspections

2. Update the date/time of offers due to 08/30/2024 1700 MDT

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Rebecca Myers

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Scope of Work (SOW) Unleaded and Diesel Fuel Station Maintenance

Annual & Triannual Inspections and Tests

GENERAL

LOCATION & DESCRIPTION

The National Park Service (NPS) at Grand Canyon National Park (GRCA) in Arizona (AZ) owns and utilizes unleaded and diesel fuel stations located on park’s South and North Rim. Site # 1 is located on the South Rim; Site #2 is located on the North Rim, and site #4 is located on the South Rim

• Site 1 has three GASBOY unleaded and one GASBOY Bio diesel fuel pumps; all are 6,000 gallon above ground storage tanks (AST).

• Site 2 has one GASBOY unleaded and one BENNETT diesel fuel pump; the unleaded tank is a 6,000-gallon ATS; and the diesel tank is a 12,000-gallon underground storage tank (UST).

• Site 4 has GASBOY diesel fuel, with 2 12,000-gallon ASTs, and one 12,000-gallon diesel AST.

NPS relies on the station to provide fuel to NPS, NPS partners, and other federal agencies. Vehicles fueled at the station are motor vehicles, construction equipment, and small equipment.

An operational and well-maintained fuel station is essential to NPS operations at GRCA. The system operates year-round in parks in the South and North Rim areas, providing service to 160 interior-owned and 151 GSA-leased vehicles and approximately 54 pieces of construction equipment. The fuel pump station program is a critical mission because it provides employees with the ability to complete their program's mission.

It is therefore essential that the contractor maintain the fuel pump stations in good working order and in accordance with all applicable municipal, state, and federal regulations, codes, laws, ordinances, standards, rules, supplements, and industry standards in force during the period of the contract. In addition, the park’s contracting officer’s representative (COR) and the contractor must establish and maintain good communication to ensure park operations are not unacceptably interrupted.

ACCESSIBILITY:

Grand Canyon National Park South Rim facilities are accessible at the minimum of two-wheel-drive vehicles upon the period of performance state and end date. The road conditions vary due to storm events, including rain, hail, lightening, and snow. The contractors are responsible for ensuring that the equipment and driver can operate safely during changing weather conditions.

Grand Canyon National Park North Rim is approximately 8,000 feet (2,438m) in elevation; therefore, the site and road conditions vary due to storm events, including rain, hail, lightning, and snow. Conditions and safety determine road closures, but there may be times when the road may remain open during adverse conditions, and the contractor is responsible for ensuring that the equipment and driver can operate safely during changing weather conditions. Between December 1 and May 14, North Rim roads are closed to all vehicles.

OBJECTIVE

The contractor is to meet all federal, state, and local regulations for the maintenance of listed Grand Canyon National Park fuel delivery system(s) to comply with regulatory requirements for annual and triennial reporting as applicable to listed system(s).

The Contractor shall clean up any and all spills/dropped/leaked materials, as a result of their pumping and any of their related activities inside and / or surrounding the fuel pump tanks.

The Contractor shall provide everything including but not limited to, all equipment, supplies, transportation, labor, and supervision necessary to complete the work.

The contractor will troubleshoot and provide repair service to all sites. This includes replacing bad nozzles, a nozzle switch arm, and checking and replacing outdated nozzles. Additionally, it includes replacing bad probes, worn drive belts, motors, submersible turbines, capacitors, handle linkage and sentry, swivels, pumping units, locked-up wheels, one-inch breakaway, one-inch whip hose, filters, cold weather strainers, float kits, and meter/register.

The contractor will troubleshoot and repair the Veeder Root system at all sites, to include alarm calibration, repair of release detection equipment, programming, probe, sensor, probe cabling, J-box connections, shield wires, the alternating current (AC) input board, and other parts needed. Repair and troubleshoot Petro Vend Reader at all locations; replace ship key reader and other parts as needed.

The Contractor shall provide technical support to the property staff with the Petro Vend database to ensure all transactions, reports, polling, fuel chip and numbers and modems are functioning at all locations.

This contract shall execute all known required testing, maintain test recordkeeping, and forward all inspection reports and pertinent documents to Marina Anderson, COR, or designee as follows:

In accordance with AZ Administrative Code (AAC) AAC R18-12-236(A)(1)(a) and (b) contractor shall perform annual operation and maintenance walkthrough inspections in accordance with AZ regulations. Inspection forms can be located online (https://azdeq.gov/node/5815). These forms are to be completed monthly and submitted to the COR by no later than five working days following the last day of the reporting period.

In accordance with Arizona Administrative Code (AAC) AAC R18-12-240(A)(3) contractor/certified service provider shall conduct appropriate annual and triennial testing including an annual monitoring system certification that tests the system to ensure proper operation, alarms, line leak detection, battery backup, verify proper system configuration, check proper operation of sensors, and associated monitoring system equipment. This testing is to be completed annually by the end of the fiscal year (September 30) and submitted to the COR by no later than October 10.

In accordance with Code of Federal Regulations (CFR) 40 CFR 280.35 (a)(1)(ii) and Arizona Administrative Code (AAC) AAC R18-12-235 (A)(1)(b) contractor shall inspect the overfill prevention equipment at least once every three years and maintain results and any resulting https://azdeq.gov/node/5815 maintenance on file. This is to be completed by the end of the triannual fiscal year after contract award.

In accordance with Arizona Administrative Code (AAC) AAC R18-12-244 contractor shall conduct and maintain on file an annual line tightness test for any associated underground piping, a line leak detector report that verifies the system will alarm to alert NPS operators and restrict or stop the flow of fuel when a leak is detected, and that the detection rate is < 3.0 gallons per hour (GPH). This is to be completed once before the end of each fiscal year (September 30).

In accordance with Code of Federal Regulations (CFR) 40 CFR 280.20(f)(2) contractor shall periodically inspect under-dispenser containment systems to ensure they are liquid tight. This is to be completed twice within a fiscal year.

In accordance with Code of Federal Regulations (CFR) 40 CFR 280.35 (a)(1)(ii) and Arizona Administrative Code (AAC) AAC R18-12-235 (A)(1)(b) contractor shall test the spill catchment basins at least once every three years and maintain testing results and any resulting maintenance on file. To be completed once by the end of the triannual fiscal year (September 30).

In accordance with the National Fire Protection Association (NFPA), contractors shall periodically inspect to ensure park-associated AST equipment meets proper labelling requirements. Where the park owns equipment, assist them in obtaining proper labeling that meets the NFPA 704 diamond standard or another approved standard for the fuel storage tanks, which depicts the hazards associated with the stored materials. Where ownership of the tank belongs to the contractor, assure that AST equipment follows NFPA labeling requirements. This is to be completed once before the end of each fiscal year.

In accordance with Code of Federal Regulations (CFR) 40 CFR 280.21(c) and 40 CFR 280.31(a) and AAC R18-12-221(G), any or all AST/UST or associated contractor-supplied piping or equipment replacements are constructed of materials that are corrosion-resistant or install an appropriate corrosion protection system and perform regular testing and recordkeeping in accordance with regulations to be completed twice within a fiscal year.

Maintain GRCA’s fuel pump stations in a safe manner that allows NPS operations, including the park transportation system, to continue fueling operations without interruptions.

Perform preventive and periodic maintenance and required inspections so that all components of GRCA Fuel Pump Stations are maintained in good working order and in accordance with all applicable municipal, county, state, and federal regulations, codes, laws, ordinances, standards, rules, supplements, and industry standards in force during the period of the contract. This preventative and periodic maintenance is to be completed twice within the fiscal year.

Perform a comprehensive condition assessment of the fuel pump stations to ensure they comply with all applicable laws, regulations, codes, and industry standards. To be completed once before the end of the fiscal year (September 30).

Perform non-emergency and emergency repair work to ensure that the fuel pump stations operate safely and effectively and in compliance with all applicable laws, regulations, codes, and industry standards. This includes ordering and ensuring timely delivery of the necessary parts.

All non-emergency and emergency repairs, including materials, must be authorized in advance by the Contracting Officer Representative (COR) or Contracting Officer (CO). Authorization of repairs, including materials, must be documented by the Contractor.

This includes, but is not limited to, inspection requirements for the North Rim UST.

1. Test cathodic protection every three years.

2. Test for tank tightness annually.

3. Test for line tightness annually.

4. Test automatic line leak detectors annually.

5. Demonstrate calibration maintenance and repair of release detection equipment (i.e.

Veeder-Root) annually and Tri annually.

RESPONSE TIME

Response to operational failure issues or repairs other than emergencies to include but not limited to the GASBOY terminal, Veeder Root Systems, electronic terminals, and fuel pumps shall occur within 48 hours depending on the extent of the problem with the systems.

The contractor shall provide for an on-call emergency response with a qualified technician available by phone 24 hours a day, 365 days a year, and will ensure a qualified technician is on site within 48 hours of the initial GRCA request. The Contractor will provide accurate and comprehensive reports and invoices in a timely manner.

CONDUCT & PUBLIC SAFETY

The contractor shall provide personnel who are qualified to use the contractor’s equipment. All contractor-supplied equipment shall be safe for use in public areas and shall not leak any oil or other vehicle fluids or any effluent from hoses, fittings, or tanks. The contractor shall place hazard cones when working in the tank area or if impeding vehicular traffic.

PERFORMANCE SPECIFICATIONS

1. Schedule: Estimated Time of Award – Prior to EOFY24

2. Period of Performance is as follows: This requirement is being pursued as a Blanket Purchase

Agreement. There will be a five-year ordering period that will be established at the time of award.

3. Operating Hours

The Park operating hours to contact the COR is Monday through Friday from 7:00am to 4:00pm.

2024 Federal Holiday Schedule Date Holiday

Monday, January 01 New Year’s Day

Monday, January 15 Birthday of Martin Luther King, Jr.

Monday, February 19 * Washington’s Birthday

Monday, May 27 Memorial Day

Wednesday, June 19 Juneteenth National Independence Day

Thursday, July 04 Independence Day

Monday, September 02 Labor Day

2024 Federal Holiday Schedule Date Holiday

Monday, October 14 Columbus Day

Monday, November 11 Veterans Day

Thursday, November 28 Thanksgiving Day

Wednesday, December 25 Christmas Day

4. Property Damage

The Contractor shall be held responsible for any damage made to any Government property or grounds caused by their equipment used in the performance of services under this contract.

5. Reports and Invoices

5.1. The Contractor must submit invoices in a timely manner each time work is completed on the station, including each time periodic maintenance is performed and each time emergency or non-emergency repair tasks are performed. The Contractor will submit invoices within 30 days of work being performed. The Contractor shall invoice via the Invoice Processing Platform (IPP).

5.2. The Contractor must report immediately to the NPS COR any issue or discrepancy discovered while maintenance is being performed or during an inspection if that issue or discrepancy would have safety implications or would bring the station out of compliance with any applicable laws, regulations, codes and industry standards.

PERSONNEL

1. The Contractor shall provide all personnel needed to meet all requirements for this contract. The

Contractor shall provide qualified fuel station maintenance personnel to perform all tasks contained within this PWS. Personnel performing work under this contract shall remain employees of the Contractor and shall not be considered employees of the Government. Contractor personnel shall be able to speak, read, write, and understand the English language, including unique technical terminology required for the performance of these duties and functions (except when employee is hearing or speech impaired). All contract personnel shall be well trained on equipment they use.

2. Conflict of Interest: The Contractor may not hire off-duty COR or any other person whose employment would result in a conflict with the NPS or is a conflict of interest under applicable Government laws and regulations.

3. Contractor Representative: The Contractor shall provide a designated POC and an alternate POC for the Government. This designated POC or alternate POC shall be the single POC for all day to day operations and oversight for all work performed in this PWS. The Contractor shall exercise management and operational control for their areas and be responsible for performance IAW this PWS. The Contractor shall assign sufficient experienced personnel, qualified in the conduct of operations, and possessing the requisite background and experience. The Contractor shall submit to the CO and COR a letter of appointment for the POC two (2) duty days prior to start of performance, and within five (5) duty days after any change.

4. Employee Performance: The Contractor shall not allow any employee to perform work under this contract who is under the influence of alcohol, drugs or any other incapacitating agents.

CONTRACTOR FURNISHED ITEMS

General

1. Contractor shall provide all of the necessary qualified personnel, tools, material, equipment, transportation, and supplies needed to perform all of the requested services as described within this PWS to fulfill the contract.

2. Perform non-emergency and emergency repair work to ensure that the three fuel pump stations operate safely and effectively and in compliance with all applicable laws, regulations, codes and industry standards. This includes ordering and ensuring timely delivery of any necessary parts.

3. Provide for on-call emergency response with a qualified technician available by phone 24 hours a day 365 days a year and with a qualified technician on site within 24 hours of initial on-site request.

4. Provide accurate and comprehensive reporting and invoices in a timely manner. It is essential that the Contractor and the NPS COR maintain good communications, including the Contractor communicating foreseeable issues and the park COR communicating park needs.

5. The Contractor must inform the NPS COR anytime a technician is onsite performing work or inspections giving as much advanced notice as possible. For preventative and periodic maintenance, the Contractor must provide advanced notice of at least one week prior to work beginning onsite.

Consumable Supply Items

1. The Contractor shall be responsible for all supply items and daily consumable supply items used by the Contractor for the operations of the contract. Items in this category include, but are not limited to, note pads, writing utensils, cleaning rags, all other office supplies, etc.

SAFETY

1. The Contractor shall perform in strict conformance with all Health and Safety Requirements 29 Code of Federal Regulation (CFR) 1910 and 1926 of the Occupational Safety and Health Act (2007), as required.

2. Accident Reporting Immediately after an on-the-job injury, the Contractor shall prepare an accident report of the injury, on Contractor's choice of accident report form or other documentation, and send the report to the CO.

3. Emergencies In the event of an emergency the Contractor will utilize 911 services.

GOVERNMENT ROLES AND RESPONSIBILITIES

1. The Contracting Officer (CO) has the ultimate authority for administration of this award and for approving changes or modifications to the award documents including the solicitation. The CO may delegate authority through appointed representatives such as the Contracting Officer Representatives (COR) and any Alternate Contracting Officer Representatives (ACOR).

2. The Contracting Officer is Malissa Crofoot. The contracting officer can be contacted at malissa_crofoot@nps.gov.

mailto:malissa_crofoot@nps.gov

TE-2 Distance Map from North Rim to South Rim

252 miles to the park with 30 miles inside the park (282 miles total) – 4 hours 19 minutes

Performance Work Statement

GRCA FUEL PUMPS MAINTENANCE & REPAIRS

TE-3 FUEL PUMP STATION & FUEL PUMP PHOTOS

Site #1 Fuel Pump Station & Pumps Albright, Old Maintenance

GasBoy Terminal

Bio Diesel #1

Unleaded #3

Unleaded #2

Unleaded #4

PERFORMANCE WORK STATEMENT

GRCA FUEL PUMP MAINTEANCE & REPAIRS

Site #2 Fuel Pump Station & Pumps North Rim

PERFORMANCE WORK STATEMENT

GRCA FUEL PUMPS MAINTENANCE & REPAIR

Site #4 Fuel Pump Station & Pump Fuel Farm Diesel Tank