PWS_YELL_Elevator_Maintenance_0002.docx

PERFORMANCE WORK STATEMENT

ELEVATOR MAINTENANCE, REPAIR, & TESTING SERVICES

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property elevators (10) at Yellowstone National Park in a manner that will ensure continuous and safe operation (full maintenance and repair with the exception of the exclusions listed in paragraph 2 below). The elevators and their locations will be listed in Appendix B.

1.1. This full maintenance contract signifies an elevator provider takes total service responsibility for the equipment identified in the contract. Except those services covered in paragraph 2 below, the contract covers all inspections, maintenance, repairs, replacements and routine and emergency service calls.

1.2. All work conducted on the elevator will be in accordance with Wyoming state statutes (if any), Elevator Safety Act, the American Society of Mechanical Engineers A17.1-2007 (or applicable code for year elevator was placed in service), Safety Code for Elevators and Escalators (ASME A17.1), ANSI/ASME A17.2-2010, Guide for Inspection of Elevators, Safety Code for Existing Elevators (applicable to equipment), National Fire Protection Association Standards (NFPA), Occupational Safety and Health Administration Standards (OSHA) and the recommendations of the Original Equipment Manufacturer (OEM).

2. EXCLUDED SERVICES. The following are not covered in the basic full maintenance service arrangement and are considered over and above services:

2.1. Alterations (a.k.a., modernizations) are not covered in the basic full maintenance service arrangement. (See Paragraph 3.2)

2.2. Acts by parties other than the Contractor of vandalism, abuse, negligence, acts of God (including damage resulting from emergency power generator power spikes and low quality) are not included in the contract.

2.3. Additional items excluded in the basic full maintenance are cosmetic, construction, ancillary components of the elevator system including the finishing, repairing or replacement of the cab enclosure, ceiling frames, hoistway door panels, door frames, sills, car flooring, floor covering, main line power switches, breaker(s), hydraulic elevator jack outer housing, buried piping, smoke and fire sensors, fire service reports, communication feeders to controller, security systems, batteries for emergency lighting and lowering that are not solely dedicated to the elevator, air conditioners, and heaters.

2.4. Routine cleaning and refinishing of the interior of cars and the exterior of the hoistway doors and frames is not included in the basic full maintenance service.

2.5. In the event that the Contractor encounters an item of work included in paragraph 2.1 through 2.4, the Contractor will report the situation to the Contracting Officer’s Representative (COR). The report will include the work location, scope of the work, justification for determination that the work was not included in the contract and an estimated time to repair and as well as estimated cost of repairs. NOTE: Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

3. DEFINITIONS:

3.1. Maintenance, Repair and Replacement. Maintenance, repair and replacement are on existing elevators and included in the contract scope of services. All maintenance, repair and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations. See ASME A17.1 for requirements.

3.2 Alteration. An alteration is also on existing elevators but is not included under the full maintenance service arrangement. Alteration/modernization will be covered under an over and above Contract Line Item Number or it may result in a modification to the contract. The typical alteration results in a betterment to the safe operation of the equipment. In the case of elevators, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with specific requirements of the current ASME A17.1 Code edition. See ASME A17.1 for requirements.

4. MAINTENANCE AND INSPECTION SERVICES:

4.1. The Contractor with the Contracting Officer(CO)/Contracting Officer Representative (COR) or other pre designated Government representative shall determine the working order and condition of all elevators listed in Appendix B within 30 days of contract award. The Government will either replace missing items or repair all items not in working order or serviceable condition, or the Contracting Officer will direct the Contractor to replace the missing items and accomplish the repair and reimburse the Contractor in accordance with the contract. The Contracting OfficerO will give disposition instructions for situations where a unit requires a level of repair potentially constituting alteration as described by paragraph 3. The Contractor and the Contracting Officer shall certify their agreement as to the working order of the equipment. All repair work shall be in accordance with normal commercial practices using only new standard parts or parts of equal quality specified by the elevator manufacturer in effecting repairs.

4.2 The Contractor shall develop and submit to the Government an annual written Maintenance Control Program (MCP) for each elevator within thirty (30) days after contract award/option renewal to cover the basic contract and any option periods. The MCP shall, at a minimum, include required inspections, timelines for inspections and maintenance to be performed. The Contractor shall perform inspections and maintenance of all elevators in accordance with the MCP. The MCP shall ensure compliance with minimum code requirements.

4.3. The Contractor shall perform maintenance in accordance with the MCP to ensure reliable and continuous safe operation. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications, if available, and shall be intended to maintain the elevator in safe and reliable operating condition. The MCP is required to specify appropriate intervals for specific maintenance items.

4.4. Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections and tests, and repairs are required.

4.5. The Contractor shall perform necessary tests as required under ASME A17.1 Appendix N, Catergory 1 and 5 using a licensed elevator mechanic. The first annual test shall include the five (5) year test for Catergory 5, Rupture Valve and Catergory 1, Pressure Relief Valve tests for all hydraulic elevators during the base year. This shall be witnessed by the Authority Having Jurisdiction from the National Park Service.

4.6. The government may perform inspections of the elevators. If discrepancies are discovered during these inspections, the Contractor will be notified in writing of any determination and shall be responsible for the corrective actions. Additionally, if required, a Qualified Elevator Inspector (QEI) can be determined to be separately provided by either the Government or the contractor.

4.7. The Contractor shall prepare and submit a written report within two-business days of required elevator inspections/tests. The report shall identify each elevator, the location, maintenance work performed, repairs needed, date of inspection/test, name of licensed elevator mechanic/inspector, and overall condition of the elevator.

4.8. The Contractor shall maintain a copy of all current elevator testing/inspection documentation along with an index indicating the location, date tested/inspected and date of the next required test/inspection having provided the original to the Contracting Officer. The index and certificates copies shall be delivered to the Contracting Officer upon request; however, no later than two business days of a request to review.

5. REPAIR SERVICE CALLS. The contractor shall provide service calls (routine and emergency) under the full maintenance service agreement. All repair work shall be done in accordance with normal commercial practices. The contractor shall repair and replace components of the elevators. When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service (certifying agency). Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency. The parts used for replacement are required to comply with all the requirements that the old parts originally complied with. The replacement parts shall not result in a proprietary system. The Unified Facilities Guide Specifications (UFGS) and the Unified Facilities Criteria (UFC) will be used to benchmark acceptable replacement components.

5.1. Routine Calls. Service calls will be classified as routine when the work or adjustments do not qualify as an emergency call.

5.1.1. All routine calls will be requested in writing by the contracting officer. The contractor shall notify the Contracting Officer immediately any time they receive a call for a new service request from any individual other than the Contracting Officer. The contractor shall not perform any routine service until authorized by the Contracting Officer.

5.1.2. The Contractor shall acknowledge request for routine service calls and set a designated onsite timewithin eight (8) hours after receipt of the call during normal duty hours or the next day if the call comes in late in the day.

5.1.3. The Contractor shall report to the work location, survey the repair, and provide contracting with an estimate of time and cost of repairs not covered in the basic full maintenance service contract but necessary to bring the elevator back to operation. The Contractor shall commence repair work after notification from the Contracting Officer. The Contractor shall prepare and submit to the Contracting Officer a written report within two business days after the repair. The report shall include the date and time of the service call, the location of the elevator, the repairs performed, and the name of the technician performing the repairs.

5.2. Emergency Calls. Emergency calls are defined as calls made for services when a elevator system fails putting the elevator out of service compromising ADA compliance for Yellowstone National Park facilities;constitutes a danger to personnel; threatens to damage properties; and/or threatens to disrupt activity, operations, and/or training missions.

5.2.1. All emergency calls should be made to the contractor by the Contracting Officer. The contractor shall notify the Contracting Officer immediately any time they receive a call for a new emergency service request from any individual other than the Contracting Officer.

5.2.2. The Contractor shall acknowledge request for emergency repair calls and set a designated onsite time within eight (8) hours after notification.

5.2.3. The Contractor shall report to the work location, survey the repair, and provide the CO/COR an estimate of time to repair and cost of repairs not covered in the basic full maintenance service contract but necessary to bring the elevator back to operation. The Contractor shall commence repair work after notification from the Contracting Officer. The Contractor shall prepare and submit to the Contracting Officer a written report within two business days after the emergency repair. The report shall include the date and time of the service call, the location of the elevator, the repairs performed, and the name of the technician performing the repairs.

6. SERVICES SUMMARY.

The Government will evaluate the contractor performance in accordance with the following criteria.

100% Compliance

3. Repair Service Call Routine – Response Time.

5.1.2

95% Compliance on a monthly basis.

4. Repair Service Call Emergency – Response Time.

5.2.2.

100% Compliance on a monthly basis.

5. Service Call Repairs – Repair Quality.

Repairs are of high quality resulting in reduced call backs.

6. Inspection – MCP Adherence

Inspection to MCP 100%

7. Preventive Maintenance - MCP Adherence

7. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

7.1. GOVERNMENT FURNISHED FACILITIES. None

7.2. GOVERNMENT FURNISHED SUPPLIES AND EQUIPMENT. None

7.3. GOVERNMENT FURNISHED UTILITIES. The government will furnish electricity service as necessary for accomplishment of work in accordance with this contract.

7.3.1. UTILITY CONSERVATION. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

8. GENERAL INFORMATION.

8.1. Contract Manager. The Contractor shall provide a contract manager (CM) who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer prior to the contract start date. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract. The CM or alternate shall be available during normal duty hours within 24-48 hours of confirmation of notification, to meet with the COR to discuss problem areas. The CM and alternate(s) must be able to read, write, speak, and understand the English language.

8.2. Contractor Employees. Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. This shall be accomplished through the use of a standardized and distinctive article of clothing or accessory, such as a shirt, badge, or hat with the company name on it. The Contractor shall make sure employees are in compliance with all federal, state, and local environmental regulation laws.

8.3. QUALITY CONTROL. The contractor shall develop and maintain a Quality Control Program (QCP) to ensure maintenance and repair services are performed in accordance with ANSI/ASME A17 and other applicable standards and codes. The Contractor shall develop and implement procedures to eliminate reoccurrence of once identified/repaired defects. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in paragraph 2, Services Summary. The QCP shall demonstrate how the Contractor ensures quality performance during the contract period of performance. The Contractor will maintain the QCP throughout the Period Of Performance of the contract. The Contracting Officer will be provided updates to the QCP as they occur during the period of performance. The QCP will identify the procedures in writing for testing/inspections, individual responsible, ELEVATOR MCP, and the location of all testing/inspection records and key control logs which will always be available to the government upon request. The QCP will have the testing/inspection forms and records which will be used for the service. The contractor will identify to the Contracting Officer the responsible individual to notify in case of customer complaints.

8.4. QUALITY ASSURANCE. The Government will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

8.5. HOURS OF OPERATION. The normal duty hours shall be Monday through Friday 8:00 AM to 4:30 PM, Local Time, except during Federal Holidays.

8.5.1 FEDERAL HOLIDAYS.

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January President’s day - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

8.5.1.1. If these holidays fall on Saturday, the preceding Friday shall be observed. If these holidays fall on Sunday, the following Monday shall be observed. If a holiday falls on a scheduled service day, the contractor shall be responsible for rescheduling services for the first day post the holiday observance.

8.6. SPECIAL QUALIFICATIONS. The Contractor will be licensed by the State of Wyoming to provide the services specified in this contract. All work will be performed by personnel who are trained and qualified (certified) for the brand of systems and equipment. The contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in maintenance of elevator.

8.7. SCHEDULE COORDINATION. The Contractor shall be responsible for coordinating all phases of his/her operations with the appropriate personnel through the Contracting Officer. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facility.

8.8. ENVIRONMENTAL CONTROL. The Contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project. The Contractor shall maintain, in company vehicle, Safety Data Sheets (SDS) for all chemicals. A copy of all SDS will be provided to the Contracting Officer. The SDS data is subject to random checks by the government. The contractor shall maintain, and provide on demand, an inventory of materials being brought on the base. The Contractor shall complete, and provide on demand, monthly inventories of HAZMAT used, including but not limited to: solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought. If the Contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302 in the environment, the Contractor shall immediately notify the Contracting Officer and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration including any applicable fines and/or penalties. The Contractor will maintain a spill plan as required by federal, state, and local laws and regulations.

9.0. SECURITY. Vendor must register/sign-in at the front desk of the building (and produce ID if asked) when performing work during normal business hours. After the work has been performed the vendor employee shall sign-out.

10.0. PERIOD OF PERFORMANCE.

The period of performance base year: 6/15/2024 – 6/14/2025; Option Year One: 6/15/2025 – 6/14/2026; Option Year Two: 06/15/2026 – 06/14/2027.

Wage Determination Rates WD applies to this project. Wage Determination Rates are attached.

APPENDICES:

A. Elevator Equipment Listing

B. References

ADDITIONAL ATTACHMENTS:

1. Wage Determination Park County, Wyoming

Performance Work Statement for Vertical Transportation Equipment Maintenance, Repair and Inspection Services Appendix A

Located in Mammoth Hot Springs (Yellowstone National Park)

1. MA-#1 Albright Visitor Center (3 stop ) 12 months accessibility Located in Mammoth Hot Springs Manufacture: ThyssenKrupp –Elevator

2. MA-# 36 Administration Building (3- stop) 12 months accessibility Located in Mammoth Hot Springs Manufacture: ThyssenKrupp – Elevator

3. MA-#27 YCR Building (3 stop) 12 months accessibility Located in Mammoth Hot Springs Manufacture: Dover / Lagerquist – Elevator

4. MA-# 38 Communications Center (2 stop) 12 months accessibility Located in Mammoth Hot Springs Manufacture: ThyssennKrupp – Elevator

5. MA- #1015 Justice Center (3 stop) 12 months accessibility Located in Mammoth Hot Springs Manufacture: ThyssennKrupp - Elevator

6. MA - #34 Supply Center (2 stop Drum Elevator) 12 months accessibility Located in Mammoth Hot Springs Manufacture: Leistritz – Elevator The supply Elevator is a Cable Traction drum Lift, Freight Elevator

7. NO - #1300 (North Entrance) Heritage Center (3 stop) 12 months accessibility Located north of the North entrance / Gardiner, MT.

Manufacture: ThyssennKrupp – Elevator

Located in the Interior of the Yellowstone National Park:

8. OF - #495 (Old Faithful Ranger Station), (2 stop) (6 months accessibility June – November) Located in Old Faithfull District (Park Interior) Manufacturer: Dover / Lagerquist – Elevator

9. OF - #1208 (Old Faithful Visitor Center), (2 stop) (6 months accessibility June – November) Located in Old Faithfull District (Park Interior) Manufacturer: ThyssennKrupp – Elevator

10. CA -#822 (Canyon Visitor Center), (3 stop) (6 months accessibility June – November) Located in the Canyon District (Park Interior) Manufacturer: ThyssennKrupp – Elevator

***The Elevators located in the Old Faithful and Canyon Districts are only accessible from late May until late November each year.

Performance Work Statement for Elevator Maintenance, Repair and Inspection Services Appendix B References

29 CFR 1910.1001(j)(7)(iv)

40 CFR 302

American Society of Mechanical Engineers A17.1-2016

ANSI/ASME A17.2-2010, Guide for Inspection of Elevators, Escalators, and Moving Walks

ANSI/ASME A17.3-2011, Safety Code for Existing Elevators and Escalators

Safety Code for Elevators and Escalators (ASME A17.1)

UFGS 14 2 00 Hydraulic Elevators