A04_SOW.pdf

Statement of Work

Adobe Sign Replacement

White Sands National Park

1. Introduction White Sands National Park is in Southwestern New Mexico approximately 16 miles West of Alamogordo, NM. In 2019, the Defense Authorization Act re-designated White Sands as a National Park from a National Monument.

2. Scope This project will include the removal of two adobe lookalike concrete identification signs from along Highway 70 east and west of the park. The contractor will also fabricate five signs (two highway signs, three administration sign and copies), install the two highway signs at new locations along Highway 70 and deliver admin signs to White Sands for storage.

The project includes coordination with the Contraction Officer (CO), Contracting Officer’s Representative (COR), and park staff. The contractor shall provide all services including fabrication, labor, materials, equipment, facilities, and travel necessary to perform the work in accordance with the specifications as detailed in this contract and its attachments.

3. Period of Performance.

Period of Performance

• Time of Award – December 31st, 2024

4. Fabrication, Removal and Installation .

Work shall include

• Fabrication of signage identified in Attachment A and Attachment C.

• Removal of two identification signs. Locations identified in Attachment B

• Identification sign along Highway 70 East

• Identification Sign along Highway 70 West

• Disposal of all debris associated with the removal of the two identification signs.

• Assembly and installation of the new identification signs to specifications laid out in Attachment A and locations identified in Attachment B.

4.1 Pre-Installation Meeting

Prior to work beginning on site, the contractor’s project manager and the COR shall meet at WHSA for a pre-installation meeting. The minimum agenda for this meeting includes the following

• Determine sequence in which work with be accomplished and projected work schedule onsite, including working days and hours;

• Assess existing conditions which impact the removal and installation of the identification signs: staging and unloading areas, access to installation location, available storage areas, and local services.

• Field-verify and mark sign installation locations;

• Locate all underground utility lines that affect the installation and assess their impact on sign location;

• Coordinate with park staff to exchange contact information for future coordination of work .

4.2 Removal and Installation

The contractor shall provide the fabricated signs and materials needed for the installation of the identification signs. The contractor shall provide all installation tools, materials, hardware, and personal protect equipment to installation personnel in sufficient numbers to accomplish the job.

The use of equipment belonging to the government is not acceptable.

Work covered under installation shall include the following:

• Permits o The contractor shall secure all required permits prior to beginning installation of any sign.

• Underground Utilities o The contractor shall be responsible for ensuring all underground utilities are located and flagged before any excavation and sign installation occurs. The contractor shall bear the responsibility of costs of any repairs if the site is not surveyed and flagged prior to installation. Where installation problems may occur due to underground utilities, the contractor shall inform the COR in writing and coordinate an alternate location for the sign or shall hand dig the site.

• Equipment o The contractor shall provide all the equipment and machines to complete the work.

The contractor shall ensure that all personnel using this equipment are trained.

• Installation Team o The contractor shall provide adequate personnel to install all the signs, sign structures, and other components required for this project. The contractor shall provide all required tools, equipment and personal protective equipment and materials in sufficient numbers to accomplish the job. The installation team shall include an on-site supervisor to coordinate installation with the crew and to provide day to day liaison to the COR and park staff.

• Site Coordination o The contractor shall check-in each day during the installation with the designated park contact prior to starting work. The on-site supervisor shall inform the park contact in which area the install crew will be working. The contractor shall coordinate their installation with the park so as not to impede or effect park operations or construction.

• Staging Area o The sign and other materials shall be stored on-site during installation in a designated staging area. Prior to the installation, the contractor shall coordinate with the park staff to locate a secure staging area and plan how sign and equipment storage shall be accomplished so as to provide protection of the sign and contractor equipment and tools, and to minimize disruption of park operations. The contractor shall submit their plan for staging and parking, with the park staff for review and approval prior to the installation. The storage areas must be secured in a manner that will leave the site in a safe condition. The contractor shall secure materials, tools and equipment to prevent vandalism or unauthorized access to the staging area

• Demolition and Disposal o As required by contract, existing signs shall be removed. Demolition of no more than two signs will be required. Locations of existing signs to be removed and replaced at new locations are shown in Attachment B. The contractor is responsible for removing and disposing of existing signs, sign bases, sign footings, sign panels, and other components from the installation area. The contractor and the COR shall identify all signs to be removed and/or replaced during the pre-installation meeting, prior to any sign demolition.

o Existing signs removed shall be disposed of off-site. The contractor is responsible for locating and utilizing a suitable off-site trash facility or recycling unit that will accept sign components. Existing signs removed shall be disposed of off-site. The contractor is responsible for locating and utilizing a suitable off-site trash facility or recycling unit that will accept sign components.

• Installation Site Closure o Contractor shall clearly mark and delineate the limits of work activities, access routes, and staging and lay-down areas for approval prior to starting any on-site activities.

o To protect site installation crews in high-traffic areas, the installation site shall be protected with warning barricades, roped enclosures and signs. The barricaded area shall be large enough to allow staging of equipment, storage of signs and components, and waste debris while working.

• Site Installation Condition and Cleanup o The contractor shall provide bags and containers for storage of trash. The contractor shall be responsible for removing waste materials generated during installation from the park. The contractor shall not dispose of their waste within the park, on park grounds, in dumpsters, or containers that belong to the government or to another contractor’s working on-site.

o The contractor shall thoroughly clean sign surfaces to remove handprints, dust, and miscellaneous markings generated during the installation. The contractor shall handle all graphic panels clean gloves. Signs, sign structures, and sign panels shall be thoroughly cleaned until all dust, prints, and smears are removed.

o The contractor shall provide labor, materials, equipment, and supplies for final cleaning of the installation site. The contractor shall refill all holes and repair all surfaces disturbed during installation of signs and structures with identical materials.

• Existing Work o The contractor shall request authorization from park staff prior to cutting, drilling, altering, or removing material within the site. Work that is replaced shall match existing work. Anything damaged or defaced due to the contractor's error during installation shall be restored to the original condition by the contractor. Restoration work shall be coordinated with the COR prior to start of work.

• Site Protection o The contractor shall request authorization from park staff prior to cutting, drilling, altering, or removing material within the site. Work that is replaced shall match existing work. Anything damaged or defaced due to the contractor's error during installation shall be restored to the original condition by the contractor. Restoration work shall be coordinated with the COR prior to start of work.

o The contractor shall be responsible for the security of all signs and components. The contractor shall also ensure the sign, sign structure, or any other components are not left unattended and that they are stored in a secure location when the work site is unattended.

• Environmental Protection o The contractor shall provide and maintain environmental protection during the life of the Contract to control pollution or to correct conditions that develop during construction. Comply with and all Federal, State, and local laws and regulations pertaining to water, air, soil, and noise pollution.

4.3 On-Site Final Walkthrough

The contractor’s Project Manager and COR shall meet at the park upon completion of installation of the signs for the Final. The minimum agenda for this meeting includes the following:

• Verify the signs have been correctly installed. Inspect against the prepared drawings (Attachment A) to confirm sign was installed in accordance with contract specifications.

• Verify that 3 fabricated signs for the admin sign have been received, inspected against prepared drawings (Attachment C), and properly in park storage.

• Identify items that need to be corrected by the contractor. The contractor shall record and maintain a list of the punch-list deficiencies as they are identified and provide a copy of the list to the COR after the walk-through inspection.

• The sign shall be fully operational at the time of the walk-through inspection. The contractor shall demonstrate access into sign structures.

5. Replacement of Contractor Employee for Security Reasons. The Government retains the right to request removal of the contractor’s employees (s), regardless of prior clearance.

6. Equipment. Contractor’s servicing equipment and trucks must be readily identifiable and maintained in a clean, sanitary condition and inspected prior to servicing park units to ensure that all fittings are tight and not leaking. In the event that the vendor experiences equipment breakdowns that will prevent the vendor from meeting service schedule or placement/removal schedule, the COR or designated government representative, must be notified via telephone prior to or on the service date. Failure to comply with the service schedule or time schedule for placing/removing units may result in withholding of payment.

7. Invoicing

Upon completion and acceptance of the following deliverables, the contractor shall be paid a firm-fixed-price as awarded

8. Non-Payment for Additional Work. Any additional contractor performed services not specified in contract, either at its own volition or at the request of an individual other than an appointed Contracting Officer, except as may be explicitly authorized in the contract, shall be performed at the financial risk of the contractor. Only an appointed Contracting Officer is authorized to bind the Government to a change in specifications, contract terms, or conditions.

9. Attachments The following listed documents are attached and incorporated into this contract:

Attachment A: Identification_Sign_Designs_Specs.pdf Attachment B: Highway_Identification_Sign_Locations.pdf Attachment C: Admin_Identification_Fabrication.pdf mailto:xxxxxxxxxxxxxxx@nps.gov mailto:Patrick_kark@nps.gov mailto:Erik_walker@nps.gov