A04_SOW.doc

SECTION C, DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

100 – GENERAL SPECIFICATIONS

110 – Scope of Contract

Description of Work: The intent of this contract is to secure services for pumping the sewage and debris from the Vault Toilet (Building #1115), and the six (6) Holding Tanks located at Fall River Pass (FRP) in Rocky Mountain National Park. The Contractor shall remove and dispose of all effluent, sewage, liquid, semi-liquid, solid waste matter, debris, trash, and or any material from the vault and holding tanks. The Contractor shall clean up any and all spilled/dropped/leaked materials, including sewage, water, chemicals, grease, oil, etc., as a result of pumping and related activities inside and/or surrounding the vault building (bldg. #1115), the pumping access area for the Holding Tanks and the Rocky Mountain National Park Transfer Station (building # 785).

Contractor Responsibility: The Contractor shall provide everything including, but not limited to, all equipment, supplies, transportation, labor, and supervision, necessary to complete the work, except for that which the contract clearly states is to be furnished by the Government.

The contractor shall adhere to Larimer County Department of Health and Environment / Individual Sewage Disposal System Regulations / Section 43.4, subsection K, Licensing of Systems Contractors and System Cleaners. Within 10 days after receiving the Notice of Award, the contractor shall submit copies of all required permits, licenses and certifications necessary to perform the work, including but not limited to, a Systems Cleaners License from the Larimer County Health and Environment Office.

The contractor shall be liable to the Environmental Protection Agency and the State of Colorado, as the authorities having jurisdiction for the laws and regulations governing this contract.

120 – Definition of Terms Collection – Pumping and removal of all sewage, sludge, liquid, debris, trash, material, grease, oil, etc. from the Vault facility and/or Holding Tanks.

Debris – all other refuse found in the Vault facility and Holding Tanks, to include but not limited to items such as the following: cans, bottles, rocks, sticks, clothing, plastic bags and containers, metal products, pinecones, waste food products, cardboard, diapers and sanitary napkins, miscellaneous trash, cameras, cell phones, etc.

Holding Tanks – An underground waste receptacle constructed of high density polyethylene, concrete or steel. There are six (6) Holding Tanks located at Fall River Pass. The 6 (six) holding tanks at Fall River Pass have a capacity of 2,400 gallons each with a combined capacity of 14,400 gallons. The Holding Tanks receive effluent from the Alpine Visitor Center (including the public restrooms with flush toilets and sinks) and the Trail Ridge Store.

Release - means any spilling, leaking, pumping, pouring, emitting, emptying, discharging, injecting, escaping, leaching, dumping, or disposing into the environment, unless permitted or authorized by a regulatory agency.

Sewage (also known as Effluent and/or Wastewater)– Liquid, semi-liquid, grease, oil, and solid waste matter.

Systems cleaner – means a person, company and/or business entity engaged in and who holds themselves out as a specialist in the cleaning and pumping of On-site Wastewater Treatment Systems and removal of the residues deposited in the operation thereof. See the Larimer County Department of Health and Environment / Individual Sewage Disposal System Regulations / Section 43.4, subsection K, Licensing of Systems Contractors and System Cleaners.

Vault Toilet Tank – An individual underground waste receptacle that is part of a Vault facility. There are six (6) Toilet Tanks servicing the Fall River Pass Vault Toilet Facility. Each Toilet Compartment services one restroom facility. Each Toilet Compartment at the Fall River Pass Vault has a capacity of 750 gallons a total capacity of 4,500 gallons.

Waste – Liquids, semi-liquids, solids, rubbish, trash, refuse, garbage, junk, and litter.

130 – Location and Description Location: The project is located at the Fall River Pass Facilities in Rocky Mountain National Park. The area is also known as the Alpine Visitors Center. The Fall River Pass Facilities are located 21.5 miles from the Beaver Meadow Headquarters building along US Highway 34 at an elevation of approximately 11,300 feet above sea level.

Description:

The Fall River Pass Vault Toilet (B-1115) is one building (building #1115) with six (6) individual Toilet Compartments. Each Toilet Compartment requires independent pumping. The storage capacity of each Toilet Compartment is 750 gallons for a total of 4,500 gallons. For each Toilet Compartment there is pumping access on the exterior of the Vault building.

The Fall River Pass Holding Tanks (B-543) consists of six (6) individual storage tanks. The holding tanks receive effluent from the Alpine Visitor Center (including the public restrooms with flush toilets and sinks) and the Trail Ridge Store. The storage capacity of each tank is 2,400 gallons for a total of 14,400 gallons. The tanks are plumbed inline with tank number one (#1) being first and tank number six (#6) being last. Tank #1 serves as the primary holding tank for solids (septic tank) and tanks #2 through #6 mainly collect liquids. The pumping has typically been conducted from tanks #1 and #2, however it shall be the responsibility of the contractor to monitor the levels of each tank individually as well as collectively and determine pumping needs from any one tank(s) to ensure that space is available to prevent overflow and release.

Accessibility: All facilities are expected to be accessible by two-wheel drive vehicles upon the period of performance start and end date. However, the facilities at Fall River Pass are at approximately 11,300 feet of above sea level, thus site and road conditions can change suddenly due to natural conditions and storm events including rain, hail, lighting, high winds and/or snow. Conditions and Safety determine road closures which can occur on an unscheduled and as-needed basis and may require variable lead times to implement. Thus, there may be times when driving conditions change rapidly and the contractor is responsible for ensuring driver, equipment and load security.

Maps: Maps showing the general vicinity and/or specific work areas are attached. Maps are general in nature and are not to be considered as definitively identifying locations.

Pumping Volume: The wastewater sources for this contract come from two (2) sources, 1) the vault toilets and 2) the holding tanks (see descriptions above). The Vault Toilets are comprised of six (6) tanks of 750 gallons each for a total of 7,500 gallons. The holding tanks receive effluent from the Alpine Visitor Center and Trail Ridge Store and are comprised of six (6) individual storage tanks each with 2,400 gallons for a total of 14,400 gallons. Given the total volume of the Vault Toilet and Holding Tanks, the facility has the capacity to store up to 18,900 gallons of effluent. The average daily sewage volume removed from the Vault and Holding Tanks is approximately 4,500 gallons, with fluctuations that could possibly exceed 8,000 gallons per day due to high visitation, plumbing issues, frequency of service and/or other factors. A recent four (4) year average of total sewage removed from Fall River Pass per year is approximately 460,000 gallons and shall not surpass 475,000 gallons in a performance period. Park visitation partly drives this requirement and may fluctuate depending on environmental conditions, economic variables, construction projects and special events. The contractor shall monitor the and maintain the Vault and Holding Tank levels daily to ensure visitor satisfaction, public health, and environmental protection. Periodic inspections shall be performed by the Contracting Officer (CO) or Representative to ensure compliance by the Contractor.

140 – Contractor –Furnished Property The Contractor shall furnish all transportation, equipment, supervision, labor and supplies necessary to perform the work specified. The contractor shall maintain all required equipment. Sewage to be removed from the Vault and Holding Tanks may contain foreign objects such as trash, cans, rocks, bottles, etc. The contractor’s operators and equipment shall be capable of removing such foreign objects and the contractor shall be responsible for the disposal of any and all debris, trash, material, etc. The NPS shall provide the contractor with access to a dumpster located at the NPS dumping station (building #785) as well as with a Contractor Pumping Log form for recording gallons of sewage pumped.

The Contractor shall provide a truck or other vehicle to bring equipment and supplies to the work site. The equipment and vehicles shall be identified with a company name (and logo if desired), predominately displayed and easily seen on at least two sides of the vehicle by magnetic or other means, and shall be of professional quality. All equipment and vehicles shall meet Colorado Department of Transportation (CDOT) standards for road worthiness according to vehicle type classification. All equipment and trucks used in the performance of this contract shall be equipped with a means to determine the volume in gallons in each tank per each trip at minimum. All of the Contractor’s operators must possess the appropriate driver license, classification, endorsements and permits for the equipment and vehicles to be used. The Contractor shall furnish work attire that readily identifies the workers as employees (for example, coveralls hats, or shirts with company logos). All above named items are subject to approval by the Government. The Contractor shall also provide all necessary equipment and supplies to accomplish the tasks except what is specified as Government-furnished property.

Contractor shall furnish any and all water required for pumping operations.

150 – Conduct & Public Safety The Contractor shall provide personnel who are qualified to use the Contractor’s equipment and perform the work of this contract in a safe and non-disruptive manner. Unsafe, disruptive and/or threatening conduct or behavior shall not be tolerated.

All Contractor supplied equipment shall be safe for use in public areas and shall not leak any oil or other vehicle fluids or any effluent from hoses, fittings, or tank(s). The Contractor shall use hazard lights and/or place hazard cones when working in the Vault and Holding Tank areas or if impeding vehicular traffic. The Contractor shall adhere to all applicable CDOT, OSHA and NPS regulations regarding traffic and pedestrian control.

Special care shall be taken by the Contractor and his/her employees while driving in Rocky Mountain National Park. Drivers shall obey all regulatory signs and regulations while driving/working in Rocky Mountain National Park. It is paramount to avoid accidents that could result in vehicular accidents, accidents involving wildlife and/or a release of sewage.

160 – Lost and Found All objects of value such as articles of clothing, camping equipment, cameras, etc., which have been left by park visitors shall be turned into the CO within 24 hours after being found to be processed through lost and found. Items recovered from sewage shall be considered waste and disposed of properly.

200 – TECHNICAL SPECIFICATIONS

210 – Pumping Operations The Contractor shall be responsible for maintaining proper Toilet Compartment levels and determining the frequency of pumping operations of the Vault facility. All liquid and solid material, sewage and waste shall be removed from the Vault and Holding Tanks. This includes human wastes, toilet paper, liquids, debris, trash, etc.

At no time shall the Contractor allow the Vault or Holding Tanks to fill to a level that allow a release of sewage and/or requires the National Park Service to reduce and/or shut down services at the Alpine Visitors Center, the Trail Ridge Store, or the vault facilities due to lack of sewage storage.

Vault Toilet Tanks shall be pumped from the exterior access lids only unless environmental (ice/snow) or other conditions prohibit. Prior to pumping occurring from the Vault Toilet interior (or the ‘customer side’), the CO or COR must be notified and authorization given to proceed. Following pumping operations of the Vault Toilet interior (or from the ‘customer side’), the toilet risers, seats, lids, walls and floors of the Toilet Compartments shall be cleaned of splashed, sprayed, or spilled materials and all sewage and waste removed and the area cleaned using a ten percent (10%) chlorine disinfectant or approved alternative by the CO or COR.

Vault Toilet Compartments shall be pumped to the bottom of the lowest point in the vault floor. All debris, (wastes, trash rocks, cans, bottles, etc.) shall be removed from each Toilet Compartment and disposed of properly. See Waste Disposal section below for details.

Fresh water shall be added after pumping and cleaning of the Toilet Compartment to a depth of 4 to 6 inches at the shallowest point of the vault floor.

The Contractor shall add a deodorizing agent, as approved by the CO or COR, to each Toilet Tank after each pumping operation and/or as necessary to reduce and minimize odors as much as possible. Periodic inspections shall be performed by the CO or Representative to ensure compliance by Contractor.

At no time shall the Contractor allow the sewage in any of the six Toilet Compartments (bldg. 1115) to exceed a level that is closer than three (3) feet from the top of the Toilet Compartment to the top of the sewage (approximately 1/2 Full). Periodic inspections shall be performed by the CO or Representative to ensure compliance by the Contractor.

The Vault facility shall be checked daily and all Tanks pumped at least once every two (2) weeks with fresh water and deodorizer added after each pumping and/or as needed under more frequent pumping.

The Vault building (B-1115) access ports, lids, and surrounding areas shall be cleaned of all spilled material from pumping operations using a ten percent (10%) chlorine disinfectant approved by the Government. All surrounding areas associated with pumping operations shall be free of standing water, chemicals, grease, oil, etc.

Interior and exterior areas shall be cleaned by hand (pressure washer is not to be used) as required to remove deposits resulting from pumping operations.

Any sewage or waste on the exterior or interior areas of the Vault facility or Holding Tanks resulting from pumping operations shall be cleaned up immediately.

At the conclusion of pumping operations in the fall, the Contractor shall pump all sewage out of all Toilet and Holding Tanks such that the bottom of each tank shall be visible upon inspection.

Vehicles and /or pumping equipment may be rinsed or cleaned in building #785, the NPS Sewage Transfer Station, but in no other location/area in Rocky Mountain National Park.

The Contractor may be allowed to store equipment and vehicles in the park, under the permission and direction of the CO or Representative and only during the period of performance of this contract.

The contractor shall maintain legible pumping records on a designated Contractor Pumping Log form provided by the NPS and located in building #785. This record shall be reviewed and approved by the COR and shall record the source (Vault or Holding Tank), volume (in gallons pumped), date and operator for all sewage pumped. This log shall be submitted monthly by the contractor to calculate monthly invoice amount.

Should any release of sewage, solids, grease, oil, debris, trash, and or septic material occur at any location during any time work is being performed under this contract, the Contractor is responsible for immediately notifying the CO or Representative. Should any release of sewage, waste solids, grease, oil, and or septic materials of 5 gallons or more occur, or if there is any overflow from the Holding Tanks or Vault, it is the Contractors’ responsibility to immediately contact the appropriate officials for remediation and then immediately contact Rocky Mountain National Park Dispatch (970-586-1204) for required actions and then contact the CO or Representative.

220-- Sewage Volume Tracking & Reporting:

The Contractor shall provide an accurate method to determine the volume of sewage in gallons on each piece of equipment used in the performance of this contract. At minimum, each tank used shall be furnished by the Contractor with a tank level indicator.

The Contractor shall schedule with the CO or Representative a site visit to the park to establish, verify and/or calibrate a strong correlation between the tank level indicator and tank volume in gallons. The sewage holding tanks on the equipment to be used shall be empty for this visit. This site visit shall be accomplished prior to conducting any pumping operations under this contract.

During the site visit, the tank(s) will be filled with potable water from the Park's metered filling station located at the Auto Shop (Building #81). This is located approximately .25 miles north of the ROMO Dump Station (building #785). The level indicator will then be correlated at three-quarters (75%) full, and completely (100%) full, with actual gallons of water contained in the tank(s) via the filling station meter reads at these levels.

The Contractor may not acquire and/or use water from the Park's filling station for normal pumping operations associated with this contract unless first specifically approved by the CO. This process shall be repeated annually prior to any services rendered upon a possible option-year award, and also at the discretion of the CO, in order to calibrate the tank level indicator if and as needed.

This information shall be used by the Contractor to ensure the Contractor Pumping Logs reflect accurate actual gallons pumped per tank per trip. This information shall be recorded by the Contractor on the NPS-provided Contractor Pumping Logs for all pumping services provided under this contract. Periodic inspections of this component of the contract shall be performed by the CO or Representative to insure accurate Pumping Logs and compliance by the Contractor.

230 – Performance Schedule - Hours and Frequency of Work

Work under this contract shall be performed between the hours of 6:00 a.m. and 4:30 p.m. unless additional hours are requested and authorized by the Contracting Officer. Work shall be performed daily during the week (Sunday through Saturday) to insure adequate storage of all facilities. If emergency situations occur the Contractor shall call 911. In situations where 911 is unreachable, the Contractor shall call Rocky Mountain National Park (RMNP) Dispatch at 970-586-1203. For non-emergencies, RMNP Dispatch can be reached at 970-586-1204.

Restrictions are as follows:

When the Contracting Officer or Representative determines that adverse weather has made access too dangerous and/or weather has required road closure. The Contractor shall be responsible for contacting the Contracting Officer or Representative during weather periods when road conditions may be questionable. The National Park Service shall not be liable for any costs incurred by the contractor for lost time driving to the park on days when the road is closed or impassable, or in cases where the road is intermittently closed throughout the day.

The Contractor shall determine additional frequency in addition to the routine daily pumping that the Vault and Holding Tanks may require during the Contract. Currently the sewage typically generated at Fall River Pass between June 1 and September 30 fluctuates from 2,000 to 8,000 gallons a day, and averages 4,500 gallons per day. This average is based on historical records, but weather, natural and special events, day of the week and time of the year all influence visitation and service levels.

The Base year period of performance is June 1, 2024 - Apr 30, 2025. The estimated start date for pumping services is June 1, 2024. Trail Ridge Road and associated facilities are closed during the winter months, with the estimated last day of pumping services in calendar year 2024 to be on or around the Columbus Day Holiday, October 14th, 2024. There are four (4) option years, with annual period of performances from:

Option year 1: May 1, 2025, through Apr 30, 2026, Option year 2: May 1, 2026, through Apr 30, 2027, Option year 3: May 1, 2027, through Apr 30, 2028, Option year 4: May 1, 2028, through Apr 30, 2029.

240 – Sewage Disposal Sewage pumped at the Fall River Pass Facilities may be dumped by the Contractor at building #785, the NPS Sewage Transfer Station located approximately .5 miles from the Beaver Meadows Headquarters Building the park administrative area. The park transfer station and sanitary sewer feed to the Upper Thompson Sanitation District, and all effluent is sent to their municipal sewage treatment facility. Waste and trash recovered from pumping operations and/or during transfer at the Park facility shall be placed in a designated receptacle inside the transfer station to drain prior to being discarded in the dumpster located outside the transfer facility.

All costs for disposal and processing of waste and sewage dumped at the NPS facility shall be borne by the Government.

Sewage dumped at building #785 shall be performed in accordance with the Rocky Mountain National Park Wastewater Standard Operating Procedures. This includes a general orientation of the use of the Transfer Station including the grinder and wash water systems. Periodic inspections shall be performed by the CO or Representative to ensure compliance by the Contractor. The Contractor shall clean up all spilled, dropped and/or leaked materials, including sewage, water, waste, chemicals, grease, oil, etc., as a result of pumping and related activities inside and/or surrounding the vault building (bldg. #1115), the pumping access area for the Holding Tanks and the RNNP Transfer Station (building # 785).

The Contractor shall immediately report any release and/or spill to the CO or COR or as soon as otherwise possible. Maintenance issues and/or problems with any facility associated with this contract shall be reported to the CO or COR as soon as possible by the Contractor including the location, nature of issue and suggested remedy.

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