140P1221Q0064_Att 1 ROMO AVC Diesel Fuel SOW.pdf

5/4/2021 NPS Diesel Fuel Specifications Page 1 of 2

OFF ROAD #2 DIESEL FUEL SUPPLY AND DELIVERY

SPECIFICATIONS

For

Alpine Visitor Center

Rocky Mountain National Park

1 GENERAL

Contract to deliver bulk fuel. This fuel will be used to run off road, fixed, primary power generators, at the

Alpine Visitor Center in Rocky Mountain National Park for the 2021 regular season. The period of performance for this contract shall be May 1, 2021 through April 30, 2022, and likewise for each option year awared. Fuel is needed during the regular season which shall be defined as May through October. However, snow depths, spring opening operations, facility operations, weather, periodic road closures, fall de-activation operations and impacts from uncontrollable variables such as the COVID-19 pandemic may affect the regular season definition. This contract is for 1 base year with up to 4 option year awards.

2 ACRONYMS

CDOT (Colorado Department of Transportation)

CO (Contracting Officer)

COR (Contracting Officers Representative)

EPA (Environmental Protection Agency)

OSHA (Occupational Safety and Health Administration)

NPS (National Park Service)

3 FUEL TYPE

2 percent certified diesel biofuel for off road use with a premium diesel fuel additive in a concentration required by the biofuel manufacturer. Provide documentation of purity and grade of fuel on each delivery invoice.

4 DELIVERY LOCATION AND ENVIRONMENTAL CONDITIONS

The delivery site is located 28 miles west of Estes Park, Colorado on U.S. Hwy 34. The location is accessible from both US Hwy 34 and 36; however, US Hwy 34 is the preferred access route. See attached map of approximate delivery location. These roads are narrow, steep, winding and range in elevation from approximately 7,800 feet at the park boundary to a high point of 12,183 feet above sea level. The delivery location is at approximately 11,796 feet above sea level. The road is closed seasonally, and when open, is frequently heavily congested and at any time can experience poor driving conditions including rain, snow, ice, sleet, hail, fog and other hazardous road conditions including wildlife. Expect delays up to .5 hours each way due to congestion, road construction and/or other traffic delays. The road may be closed due to weather or other conditions; thus, the hauler/supplier must call for current road conditions at (970) 586-1222 before attempting delivery. Conditions at this altitude and environment can change quickly; hence the NPS is not responsible for any charges if the hauler/supplier needs to reschedule delivery due to the road closing between checking and arrival for delivery. The NPS will provide snow removal over the fill port for the first delivery only; the hauler/supplier shall be responsible for snow removal over the fill port for deliveries the rest of the season if and as needed.

5 BIO DIESEL FUEL DELIVERY DETAILS AND SCHEDULE

Period of performance for this contract is defined as May through October. Delivery time frame is Monday through Friday, between 6 AM to 6 PM, excluding Holidays, unless approved in advance by the NPS COR.

The fuel tank is a single, 4,000-gallon, underground, double wall, fiberglass reinforced plastic tank. Fill ports are located at finished grade directly over tank. The hauler/supplier shall perform a general inspection and stick

5/4/2021 NPS Diesel Fuel Specifications Page 2 of 2 dip the tank prior to delivering the first load each spring. The hauler/supplier shall be prepared to remove, contain and properly dispose of any condensation or fluid present in the tank prior to delivering fuel. The hauler/supplier shall notify the NPS COR of any observed deficiencies or issues with the fuel tank, fill port and/or the removal of any fluid. The hauler/supplier shall include the cost of fluid removal and disposal with the delivery invoice. In the fall, the hauler/supplier shall be prepared to remove, contain and properly dispose of any remaining fuel in the tank at the end of each season, approximately shortly following the Columbus Day holiday. The hauler/supplier shall include the cost for removal and disposal, or credit for removal and reuse of fuel at the end of each season on an invoice. The NPS estimates between approximately 350 to 500 gallons of fuel may be needed to be removed at the end of the season. The NPS COR will coordinate the scheduling of end of season fuel removal with the hauler/supplier based on weather, facility operations, periodic road closures, de-activation operations and other variables.

In the case the NPS alters, replaces and/or changes the configuration, size or other features of this fuel tank, including the fill port location, the requirement for the hauler/supplier to remove fluid in the spring and fuel in the fall may change and hence the contract may be modified or terminated accordingly.

Delivery is expected to occur within the week listed in the schedule in TABLE 1. Any deviation from this schedule must be coordinated and approved in advance by the NPS COR. Delivery schedule may be adjusted during the period of performance, and especially in the spring and fall, based on snow depth, spring opening operations, weather, facility operations, periodic road closures, fall de-activation operations and other variables.

Changes will be coordinated with the hauler/supplier and the NPS COR. The product shall be delivered at scheduled intervals of 2,000-gallon loads unless approved by the NPS COR prior to delivery. Delivery volume may be adjusted lower in the case a load of 2,000 gallons cannot be delivered into the tank because it is too full

(more than 48 inches of product in the tank or more than 50 percent of the 4,000-gallon tank capacity), or higher if more fuel is required. Adjustments to delivery schedule is expected to vary no more than +/- 5 business days, and delivery volume no more than +/- 500 gallons.

TABLE 1: Delivery Schedule: 2,000 Gallon Loads

Load# Gallons Delivery Week-of Description

1 2,000 Week prior to the Memorial Day Holiday in May

2 2,000 Week of July 4th Holiday

3 2,000 First week of August

4 2,000 Week of Labor Day in September

6 PRICING AND INVOICING

Provide pricing based on current market value and thresholds for economic price adjustments for future pricing per delivered gallon per the schedule in section 5, including all other requirements and specifications.

The hauler/supplier must provide a delivery ticket from a certified calibrated dispenser on the truck for each fuel delivery. The hauler/supplier must also record a tank stick dip measurement in inches before and after each fuel delivery on each delivery ticket. This is also required for any removal of fluid prior to the first delivery in spring and for removal of fuel in the fall. The delivery invoices shall be dropped off at the Facility

Management office (building # 828) located just west of Estes Park (970) 586-1231 at 1000 US HWY 36, Estes

Park, CO 80517, or sent by e mail to, danny_basch@nps.gov, within 7 days of delivery. Points of contact and email recipient may be altered due to changes in park staffing and/or operations, and will be coordinated by the

NPS CO or COR.

7 REGULATORY COMPLIANCE

mailto:danny_basch@nps.gov

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The hauler/supplier assumes all responsibility as owner and transporter of the product until it is delivered into the NPS tank and is solely responsible for any spill during the loading, transport and delivery of the product.

This includes but is not limited to, immediate notification of the NPS as well as all required local state and federal regulatory authorities, should a spill of 25 gallons or more occur. For small spills less than the reportable quantity of 25 gallons, the contractor shall notify the NPS as soon as possible after cleaning up the spill using EPA methodologies and to industry standards. The hauler/supplier assumes total liability and responsibility for all cleanup costs, fines or any damage or impacts to park facilities or other resources as a result of any size spill. The hauler/supplier is responsible for compliance with any and all federal and CDOT regulatory requirements, licensing, permits and/or placards that may be required to accomplish the work.

Operators of vehicles shall be properly licensed for the vehicle used for this work including applicable endorsements.

8 SAFETY

The hauler/supplier is responsible for the overall safety of this job. It is the hauler/supplier’s responsibility to know and comply with all applicable EPA, OSHA and CDOT regulations, as well as accepted industry safety standards for tanker hauling, fuel transport and handling. The NPS is not exempt from EPA, OSHA and CDOT requirements. The hauler/supplier will provide proper safety equipment and training for workers on site, and ensure that employees are physically capable to perform their assigned duties in a safe manner. Transport vehicles will be inspected daily before delivery and only used if they are road worthy and capable of safely delivering the product. The NPS reserves the right to request documentation from the hauler/supplier for vehicle compliance and inspections, as well as employee certifications and training. There shall be no smoking or use of e-cigarettes or vaping devices during the unloading of the product. During filling operations, the operator shall be physically present at the fill port site in such proximity to be able to respond immediately if an issue arises or a spill occurs, not in the cab or out of site of the fill port.

COVID-19. Contractor is required to comply with all County, State, Federal and NPS/RMNP COVID-19 safety protocols as applicable while inside the boundaries of RMNP and in service of this contract. It is the responsibility of the Contractor to know and understand these requirements and for any and all compliance practices and/or PPE. The CO will provide directly, or through delegation to the COR, any specific NPS and/or

Park guidance and requirements.

1. Emergency Medical Service (EMS): dial 911; local emergency and medical services are: Estes Park

Health, 555 Prospect Avenue, Estes Park, CO 80517, Phone (970) 586-2317. Cell phone service is generally very poor and inconsistent inside the park. Depending on the time of year and day, park staff may be present at the Alpine Visitor Center for assistance with communications. Park EMS and Law Enforcement Patrol staff may be available for incident/accident reporting or assistance with communications.

2. Do not allow employees to work if their ability or alertness is impaired because of drugs, fatigue, illness, intoxication, or other conditions that may expose themselves or others to injury.

3. Reportable Accidents: a reportable accident is defined as death, occupational disease, traumatic injury to employees or the public, property damage in excess of $100, and fires. Notify the NPS immediately in the event of a reportable accident. Written notice of a reportable accident shall be delivered to the NPS COR within

7 days of incident.

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Approximate Delivery Location, RMNP Bulk Fuel Delivery

Approximate Location of Buildings Office, Building #828, RMNP Bulk Fuel Delivery Tickets/Invoice drop off