Sol_140M0120R0003.pdf

140M0120R0003

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

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C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

004043984201/23/2020 X

M10

BOEM-HQ

45600 Woodland Road, VAE-AMD Sterling VA 20166-9216

1400 ET 02/26/2020

David Jablonski 703 David.Jablonski@bsee.gov

787-1589

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PAGE(S)

David Jablonski

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-2

4-8 11-19 20-23 24-30

31-33

34-36

37-40

41-48

49-52

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 51

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

140M0120R0003

(A) (B) (C) (D) (E) (F)

The Bureau of Safety and Environmental

Enforcement (BSEE), on behalf of the Bureau of

Ocean Energy Management (BOEM), is issuing this

Request for Proposal (RFP) for the project entitled 'Wind Tunnel Experiments for Offshore

Oil and Gas Platform and Drilling Rig Downwash

(NSL #: GM-19-02),' under the authority of FAR

Part 15.

Delivery: 1 Days After Award

Delivery Location Code: 0008764263

BOEM Environment Sciences Division

45600 Woodland Road, VAM-OEP

Sterling VA 20166-9216 US

00010 Wind Tunnel Experiments for Offshore Oil and Gas

Platform and Drilling Rig Downwash (NSL:

GM-19-02) in accordance with the attached addendum.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

BOEM Wind Tunnel Study

Solicitation No. 140M0120R0003

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 GENERAL

The United States Department of the Interior, Bureau of Safety and Environmental Enforcement

(BSEE) on behalf of the Bureau of Ocean Energy Management (BOEM), is issuing this solicitation in accordance with the Federal Acquisition Regulation (FAR) Part 15, Contracting by

Negotiation, for the project titled “Wind Tunnel Experiments for Offshore Oil and Gas Platform and Drilling Rig Downwash (NSL GM-19-02).”

B.2 CONTRACT LINE ITEM NUMBER

The specific details and description of the Contract Line Item Number (CLIN) are described below:

CLIN DESCRIPTION TOTAL PRICE

00010 Wind Tunnel Experiments $__*TBD_________ for the effort as described in Section C, Statement of Work

CLIN 00010 is a Firm-Fixed-Price (FFP) line item with a period of performance from the date of award through 24 months thereafter that includes all costs required for performance, including but not limited to all personnel, facilities, equipment, materials, supplies, travel, and services.

B.3 PARTIAL DELIVERY PAYMENT SCHEDULE

Payment will be made to the Contractor based upon delivery and acceptance of tasks performed as proposed and agreed to by the Government, in accordance with FAR Clause 52.232-1. The payment arrangement based upon partial deliverables whereby payments are made for distinct portions of the work completed by the Contractor and accepted by the Government is detailed below:

Payment No. Deliverable(s) / Milestone (s) Payment Amount

1 TBD* $TBD*

2 TBD* $TBD*

3 TBD* $TBD*

TOTAL CONTRACT VALUE $TBD*

[* = Offerors shall complete this table and include it in its Business/Cost volume of its proposal.]

SECTION C

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

WIND TUNNEL EXPERIMENTS FOR OFFSHORE OIL AND GAS PLATFORM AND

DRILLING RIG DOWNWASH (NSL GM-19-02)

C.1. INTRODUCTION

The Bureau of Ocean Energy Management (BOEM) has proposed a study to improve overwater dispersion modeling for both short- and long-range transports to fulfill its regulatory mandate under the OCS Lands Act. BOEM is coordinating this effort with United States Environmental Protection Agency (USEPA) that certifies dispersion models. The study will obtain information immediately downwind of the platform and mobile offshore drilling rigs (MODUs) where downwash has an effect on plume dispersion. The results will be used to improve the American Meteorological Society/Environmental Protection Agency Regulatory Model Improvement Committee’s Dispersion Model (AERMOD) for overwater use. The BOEM will use the AERMOD model for both pre-lease and post-lease NEPA analysis of emissions impacts to the shoreline.

The Outer Continental Shelf Lands Act (OCSLA) requires compliance with the National Ambient Air Quality Standards (NAAQS) pursuant to the Clean Air Act (CAA) (42 U.S.C. 7401 et seq.), to the extent that activities approved under OCSLA significantly affect the air quality of any State (43 U.S.C. 1334(a)(8) or section 5(a)(8) of OCSLA). The CAA also gives BOEM regulatory authority for air quality on the Outer Continental Shelf (OCS) in areas westward of 87°30'W longitude in the Gulf of Mexico. Therefore, BOEM assesses the impacts of air emissions released from the OCS sources on the air quality of any state pre-lease in the National Environmental Policy Act (NEPA) documents and through the review of oil and gas industry’s post-lease exploration and development plans.

In order to improve overwater dispersion modeling, the BOEM needs to perform wind tunnel experiments to characterize oil platforms and MODUs downwash. A meteorological wind tunnel is often used to simulate the air flow and air dispersion in the atmospheric boundary layer.

This study will conduct the wind tunnel experiments to gather the downwash information which will be applied to improve the algorithms used in air quality modeling.

The BOEM’s regulations at 30 CFR 550 subpart B invoke the USEPA modeling guidelines stating, “When BOEM requires air quality modeling, you (the lessee) must use the guidelines in

[USEPA] appendix W of 40 CFR part 51 with a model approved by the Director”. Hence, is it important that these overwater models realistically portray dispersion to adequately assess air quality impacts. The BOEM and the USEPA must work together to improve overwater modeling through the Interagency Workgroup on Air Quality Models (IWAQM).

Currently, because of technological advances and the need to improve offshore modeling algorithms, BOEM would like to replace the USEPA’s older Offshore and Coastal Dispersion

Model Version 5 (OCD) air quality model

(https://www3.epa.gov/ttn/scram/userg/regmod/ocdugsup.pdf). The OCD model has not been substantially changed since 1997 and it does not provide outputs that are directly comparable to the statistical forms of the more recent NAAQS. The replacement model is the AERMOD model.

https://www3.epa.gov/ttn/scram/userg/regmod/ocdugsup.pdf

C.2. OBJECTIVES

The objective of this study is to conduct the wind tunnel experiments to characterize downwash on several types of offshore structures, oil platform and mobile offshore drilling rig (MODU) during varying conditions. The goal is to obtain information on downwash that will be used to improve air quality modeling. This effort is part of BOEM’s longer term goal to replace the OCD model with AERMOD. The information obtained from the wind tunnel measurements will add to understanding the atmospheric process, characterizing the structure of the atmospheric boundary layer for air quality modeling and model validation.

Specific objectives shall include:

1. The Contractor shall Establish Peer Reviewers to Advise the Study.

2. The Contractor shall describe and provide supporting information/data on how they will capture the downwash phenomena for the structures identified in Section C.3.

3. The Contractor shall conduct plume downwash experiments from all of the oil platforms and MODUs (see below: Structure for Experiments) in a meteorological wind tunnel, using structures that resemble unique porous oil and gas platforms structures and irregularly shaped MODUs;

4. The Contractor shall obtain downwash and flow data to be used for dispersion modeling and model validation.

C.3. SCOPE OF WORK

The scope of this work is to conduct meteorological wind tunnel experiments to understand the downwash fluid dynamics of typical oil and gas production platforms and drilling MODUs’ length of influence and relevant dispersion parameters at a small scale (order of 2 km), including characteristics of the boundary layer, velocity measurements, turbulence measurements, concentration calibration data, and mean concentration fields, which would be of sufficient data for USEPA to update any AERMOD algorithms.

The scope includes delivery of draft report and final report including the data processing and reduction, and quality assurance and quality control (QA/QC).

The tasks are designed to gather information and to collect data by conducting the wind tunnel experiments. All data collected will need to be quality assured, quality controlled, and analyzed.

Structures for Experiments

Test shall be conducted on all six platform types listed below:

1. Production Platform (small)

2. Production Platform (medium)

3. Production Platform (large)

4. Mobile offshore drilling unit (jackup)

5. Mobile offshore drilling unit (semisubmersible)

6. Mobile offshore drilling unit (drill ship)

The specific tasks are as follows:

C.3.1. Task 1: Project and Data Management

C.3.1.1 Project Management

The Contractor shall prepare a draft Project Management Plan (PMP) for submittal one (1) day prior to the Post-Award Meeting. In the draft PMP, the Contractor shall clearly and concisely describe project responsibilities, any proposed subcontracting arrangements, communication and coordination, record keeping, and scheduling of all tasks, subtasks, meetings, and deliverables.

The Contractor shall discuss its procedures for managing the project, criteria for assuring quality and acceptability of the deliverables, and details regarding the schedule and coordination of this project. The Contractor shall also discuss plans for ensuring successful completion of individual tasks on time, on budget, and of the highest quality.

The Contractor’s Project Manager (PM) shall have sufficient authority to serve as the point of contact with BOEM and to provide leadership to the project team. The PM shall coordinate the execution of all tasks in the project and will be responsible for all deliverables, budget control and quality assurance for all products, compliance and adherence with the schedule of the task order, in addition to ensuring that all personnel work cooperatively to achieve the goals of the requirement. This project requires multiple interactions with BOEM to ensure that these research efforts will best meet BOEM’s needs.

C.3.1.2 Data Management

The Contractor shall prepare a Data Management Plan (DMP) to be included in the draft PMP that shall include Quality Assurance/Quality Control (QA/QC) procedures and the following:

C.3.1.2.1. Formatting Requirements. All products generated by this task order shall be submitted in accordance with Section 2.4. BOEM report formatting specifications can be found at http://www.boem.gov/Environmental-Stewardship/Environmental-Studies/Environmental-

Studies-Program-Report-Specifications.aspx.

C.3.1.2.2. Access of Digital Reports by Individuals with Disabilities. Section 508 of the Rehabilitation Act of 1973 (found at 29 U.S.C. 794d) requires access to and use of information by individuals with disabilities. Deliverables such as digital reports (e.g. PDF files) to be placed on the web (either on the agency's web server or the company's), video footage, or other digital data such as CD-ROMs to be distributed, are subject to Section 508 guidelines. Simplified, this means that digital files need to be formatted so that they are "readable" by assistive technology devices such as screen readers.

C.3.1.2.3. Data Control and Utilization. The Contractor shall develop a DMP that ensures all data are processed, stored, and can be made available as needed. The Contractor will submit both

Decimal Degrees NAD27 and NAD83 geo-referenced spatial and tabular data and supporting descriptive information. The Contractor shall consider and include metadata for all data types http://www.boem.gov/Environmental-Stewardship/Environmental-Studies/Environmental-Studies-Program-Report-Specifications.aspx http://www.boem.gov/Environmental-Stewardship/Environmental-Studies/Environmental-Studies-Program-Report-Specifications.aspx and formats. For example, non-geographic metadata could include field and data analysis manuals. For geographic data, the Contractor shall conform to the Content Standards for

Digital Geospatial Metadata (FGDC-STD-001-1998) as published on May 1, 2000, by the

Federal Geographic Data Committee (FGDC) or to any format that supersedes it as determined by the FGDC, https://www.fgdc.gov/metadata/csdgm/. Profiles and extensions to the standard that have been endorsed by the FGDC shall be used if they are applicable to the data or data products. The metadata records shall contain any and all elements, including those that are considered optional, wherever applicable to the data or data product. The metadata record shall contain sufficient detail to ensure the data or data product can be fully understood for future use and for posterity. The metadata records shall be delivered free of errors in both content and format as determined by the metadata parser (mp) program developed by the United States Geological Survey or an equivalent. The metadata and records will be subject to review and approval prior to the final acceptance by the Government.

C.3.2 Task 2. Establish Peer Reviewers to Advise the Study

The USEPA will provide one Peer Reviewer. The Offeror may propose Peer Reviewers consisting of one (1) to three (3) members whose expertise must include the wind tunnel experiments and the atmospheric boundary layer or fluid dynamics. The proposal shall include the name, expertise represented, and resume. The role of the Peer Reviewers is to offer individual advice on scientific issues pertaining to field experiments and design, data processing, equipment installation, and to provide peer-review of the draft final report and any publications submitted to peer-reviewed or academic journals prior to acceptance of the final report by

BOEM. The BOEM reserves the right to approve the proposed Peer Reviewers members and suggest alternative members.

C.3.3 Task 3. Research of Existing Structures, Build Structures (Draft/Final), and Develop

Work Plan (Draft/Final)

The Contractor shall conduct research of existing structures to identify the best model prototype specifications. The Contractor shall prepare a Draft Work Plan which explains methodology, how the equipment will be set up and how the wind field will be applied and measured, and how data will be analyzed. The contractor should submit CAD models of the draft structure prototypes and the Draft Work Plan to BOEM and to the peer reviewers for comment. The Draft

Work Plan and draft CAD models for the wind tunnel experiments shall be approved by the Peer

Reviewers and the BOEM prior to conducting the wind tunnel experiments. After approval of the draft CAD models and Draft Work Plan by BOEM and peer reviewers, the Contractor shall finalize the model prototypes, construct the models, and the Final Work Plan and proceed to conduct the wind tunnel experiments.

C.3.4 Task 4. Conduct Wind Tunnel Downwash Experiment

The Wind Tunnel Downwash Experiment shall follow the Work Plan established during the post-award meeting. The Contractor shall conduct the experiments and use the prototypes of the typical oil and gas platforms and MODUs.

https://www.fgdc.gov/metadata/csdgm/

C.3.5 Task 5. Data Collection and Analysis

The Contractor shall follow the Work Plan and the Data Management Plan to conduct wind tunnel experiments. The Contractor shall also describe the equipment, sensors, and tracer material to be used in the experiments. All data collected will need to be quality assured, quality controlled, and analyzed for the development of algorithm for the AERMOD dispersion model.

C.3.6 Task 6: Report and Technical Summary (Draft and Final)

The Contractor shall be responsible for preparation and submission of the Draft Report, Final

Report, Draft Technical Summary, Data, Final Technical Summary, and Draft Journal Article produced by the Contractor’s Principal Investigators and staff, according to Section F.4. The reports shall be prepared after completion of all analyses.

SECTION D

PACKAGING AND MARKING

D.1 All deliverables submitted under the contract shall be prepared and packaged in a cost-effective manner equivalent to standard commercial quality. Elaborate art work, expensive paper and bindings are neither necessary nor desired.

D.2 Unless otherwise directed by the CO, if not hand delivered or electronically delivered by the

Contractor, all reports shall be delivered by First Class mail or regulated package carrier. The cost of delivery by more expensive means will be denied unless approval is obtained in advance from the CO.

D.3 All paper deliverables shall meet at least the minimum requirements for post-consumer recycled content, set forth in the Environmental Protection Agency’s (EPA’s) Comprehensive

Procurement Guidelines (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program).

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

SECTION E

INSPECTION AND ACCEPTANCE

E.1 Availability of clauses. In accordance with FAR 52.252-2, this solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. In addition, the full text of a clause may be accessed electronically at this address: FAR Clauses: http://www.acquisition.gov/

CLAUSE TITLE

52.246-4 Inspection of Services—Fixed-Price (Aug 1996)

E.2 INSPECTION AND ACCEPTANCE

Inspection of the supplies/services provided hereunder shall be made by the COR or any

Inspectors designated by the CO. The place of inspection of reports required under this contract shall be at the addresses for deliverables set forth in Section F of this contract. Final acceptance of supplies/services shall be made by the COR designated in Section F.6.

E.2.1 General Acceptance Criteria

General quality measures, as set forth below, will be applied to each work product received from the Contractor under this contract.

• Accuracy - Work Products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

• Clarity - Work Products shall be clear and concise. Any/All diagrams shall be easy to understand and be relevant to the supporting narrative.

• Consistency to Requirements - All work products must satisfy the requirements of this contract.

• File Editing - All text and diagrammatic files shall be editable by the Government.

• Format - Work Products shall be submitted in hard copy (where applicable) and in media mutually agreed upon prior to submission. Hard copy formats shall follow any specified

Directives or Manuals.

• Timeliness - Work Products shall be submitted on or before the due date specified in this contract or submitted in accordance with a later scheduled date determined by the

Government.

E.3 QUALITY ASSURANCE

The COR, or designated inspector, will review for completeness the preliminary or draft documentation that the Contractor submits, and may return it to the contractor for correction.

Absence of any comments by the COR will not relieve the Contractor of the responsibility for complying with the requirements of this contract. Final approval and acceptance of documentation required herein shall be by letter of approval and acceptance by the COR. The contractor shall not construe any letter of acknowledgement of receipt of material as a waiver of review, or as an acknowledgement that the material is in conformance with this contract. Any approval given during preparation of the documentation, or approval for shipment, shall not guarantee the final acceptance of the completed documentation.

http://www.acquisition.gov/

SECTION F

DELIVERIES OR PERFORMANCE

F.1. TERM OF THE CONTRACT

The period of performance (POP) of the resultant contract is from date of award through twenty-four (24) months thereafter. The POP shall encompass all tasks from initial planning through

BOEM’s final acceptance of all deliverables. The Contractor shall deliver all required deliverables in accordance with Sections C, E, and F.

F.2 In accordance with FAR 52.252-2, this contract incorporates one or more clauses by reference, with the same force and effect as if they were included in full text. Upon request, the

Contracting Officer will make their full text available.

52.242-15 Stop-Work Order (Aug 1989)

52.247-34 F.o.b. Destination (Nov 1991)

The full text may be accessed electronically at www.acquisition.gov/far/html/52_241_244.html.

F.3 PLACE OF PERFORMANCE

All work under this contract shall be performed at the Contractor’s facilities.

F.4 MEETINGS, REPORTS AND OTHER DELIVERABLES

The Contractor is responsible for editing and proofreading all material in order to prepare products as error free as possible prior to their delivery to the BOEM. All reports shall be written as non-proprietary, releasable by BOEM to the public either through posting on the

BOEM webpage or by other means unless stipulated elsewhere in the contract.

The following deliverables shall be submitted and meetings held in accordance with the schedules specified in Section F.5.

F.4.1 Post-Award Meeting Agenda, Presentation Slides, Project Management Plan (Draft)

(Deliverable 1)

The Contractor shall attend a Post-Award Planning Meeting as soon as possible after contract award but no later than fourteen (14) calendar days after award. The Contractor shall provide a meeting agenda, presentation slides, and draft Project Management Plan (PMP) that includes the draft Data Management Plan to the Contracting Officer (CO) and Contracting Officer’s

Representative (COR) at least three (3) days before the post-award meeting. The Contractor shall present the draft PMP, including the purpose of the project, the scope, roles and responsibilities of the project team, the deliverables, the risks, the assumptions, the planned effort, and a scheduled time frame for completion. No changes to the terms or conditions, deliverables, or schedule of the contract are authorized unless approved by the CO via a file:///C:/Users/zelenkeb/AppData/Roaming/Microsoft/Word/www.acquisition.gov/far/html/52_241_244.html modification to the contract.

Contractor shall provide to all participants the following documents:

1. Meeting agenda,

2. Data Management Plan for QA/QC of data collected, data reduction, and analyses procedures, and

3. Program Management Plan (PMP) as presented at Oral Presentation, including any modifications to the PMP.

F.4.2 Post-Award Meeting Summary and Project Management Plan (Final) (Deliverable

2)

The Contractor shall prepare and submit a meeting summary detailing the discussions of technical and managerial issues and any mutually agreed-to decisions, along with the final PMP that includes Data Management Plan, within one (1) week following the meeting. The Contractor shall adhere to the final PMP and Data Management Plan as reviewed by the government following the post-award meeting.

F.4.3 Bi-Monthly Status Meetings and Summaries (Deliverable 3)

The Contractor shall host via teleconference Progress Meetings bi-monthly with the Contractor and the COR to discuss the status of the project, any issues that have arisen regarding the specific tasks or other requirements in this SOW, quality control, changes in personnel, budget, invoices, deliverables, or schedule for deliverables. These meetings shall allow for efficient communication of any relevant issues and shall ensure that the project is proceeding according to

BOEM’s requirement. The Contractor shall be responsible for documenting the call discussion, including all BOEM decisions and action items for the project team. The call notes should not be a verbatim of the call, but instead capture high-level discussions via bullets. Meeting summaries shall be submitted within three (3) calendar days of each meeting.

F.4.4 Periodic Update Meetings (on “as needed” basis) (Deliverable 4)

Upon request by BOEM, the Contractor shall schedule and host via teleconference Periodic

Update Meetings at a time agreed to by the Contractor and the COR. Upon request, a summary of the discussions shall be provided by the Contractor to the COR no later than three (3) days following the meeting or as specified in the deliverable table. The Periodic Update Meetings are held for Specific purposes, i.e., Issue resolution, Management update, or other project related topics.

F.4.5 Quarterly Progress Reports (Deliverable 5)

The Contractor shall prepare and submit a quarterly status reports via email no later than the deadline specified under Section F.6. These reports shall be in sufficient detail to describe all work accomplished and results achieved during the quarter and shall include a brief discussion of the planned actions for the succeeding quarter. These reports shall note any significant problems

(i.e., unanticipated project completion impediments, recommended remedies and effect on projected completion date and final product) that were encountered and their resolution (if any) as well as recommendations for improving the project or its deliverables.

Each quarterly progress report shall include the following:

F.4.5.1 A summary, by task, of all work performed during the quarter and overall progress made against the schedule;

F.4.5.2 A summary of any significant technical, schedule, or cost problems encountered during the quarter, including an assessment of their probable effects on meeting contract terms and conditions;

F.4.5.3 A summary of any resolutions agreed to between contractor and BOEM regarding the issues or problems identified;

F.4.5.4 A list of all significant meetings held or other contacts made in connection with the project during the quarter, including a brief summary of the participants and subject, date, location, and outcome of each such contact or meeting; and

F.4.5.5 An updated project schedule, if applicable.

F.4.6 Research of Existing Structures, Draft CAD Models and Draft Work Plan

(Deliverable 6)

The Contractor shall submit a summary of the research for the existing structures to identify the best model specifications. At a minimum, the research for the existing structures shall include a discussion of the most common production platforms and mobile offshore drilling units in the

Gulf of Mexico and the basis for the decision about which types to use in the experiments.

The contractor shall develop CAD Models for each of the six oil platform types identified in

Section C.3 prior to developing the physical models that will be used for the wind tunnel testing.

The contractor shall develop and submit a draft work plan that includes, at a minimum, a description of the range of wind speeds that will be tested, how the tracer, if proposed, will be measured, and how the air flow around the test structure will be measured.

The BOEM and designated reviewers, shall have at least fourteen (14) days to review the Draft

Research of Existing Structures, Draft CAD Models and Draft Work Plan and notify the

Contractor of any required changes, corrections, or additions. The drafts shall be submitted as per the schedule listed in Section F. The Contractor shall address all corrections, comments, and recommendations, and shall submit a Final Version of the CAD Models incorporating any comments from the review groups and BOEM.

F.4.7 Final Research of Existing Structures, CAD Models and Work Plan (Deliverable 7)

The contractor shall submit the Final Work Plan and Final CAD Models incorporating any comments from the Peer Review group and BOEM on the draft work plan and draft CAD models. Once the final research, CAD Models, and Work Plan have been approved and accepted by BOEM and the Peer Review Group, the contractor can build the actual models and proceed to testing in accordance with the approved models and work plan.

F.4.8 Draft Final Report (Deliverable 8)

The Contractor shall submit a Draft Final Report to BOEM for review. The report shall detail all methodologies, techniques, equipment, interpretations, analyses, data and characterization employed or generated in fulfillment of the contract requirements. The Draft Final Report shall include , at a minimum, the disclaimer as written in Section H.8, an Executive Summary, the results of the research, any empirical data acquired, an analysis of system capabilities, identification of future areas for research and development, any specific recommendations, additional supporting documentation, bibliography of sources used or referenced in performing the analyses and reports and all other significant lessons learned.

The Contractor shall prepare the Draft Final Report with clear, concise writing at a level suitable to a technical audience familiar with the various facets of environmental and atmospheric science and renewable energy development. The report shall conform to the specifications found on the

BOEM website at: https://www.boem.gov/ESP-Data-and-Information-Specifications/. Please consult this site for the most recent specifications before assembling your documents, as these are updated regularly.

The BOEM and designated reviewers, shall have thirty (30) days to review the Draft Report and notify the Contractor of any required changes, corrections, or additions. The draft shall be submitted as per the schedule listed in Section F. The Contractor shall address all corrections, comments, and recommendations, and shall submit a second version of the Report, referred to as the “Review Copy.” The Review Copy shall be prepared as if it were the final version (i.e., with identical pagination, format, cover art, forward matter, figures, tables, etc.) and shall be submitted as per the schedule listed in Section F, within thirty (30) days of receipt of review comments. The Review Copy will go through review by the COR and our Editorial Staff until deemed accepted by BOEM. The Contractor shall submit the database to BOEM.

F.4.9 Draft Technical Summary (Deliverable 9)

The Contractor shall submit a Draft Technical Summary to BOEM for scientific peer and editorial review. The Technical Summary should cover all technical tasks. The format and organization for the report will be agreed upon between the Contractor and the BOEM COR prior to preparation. This report shall conform to the specifications found at the following

BOEM website: https://www.boem.gov/ESP-Data-and-Information-Specifications/.

The BOEM and designated reviewers, shall have thirty (30) days to review the Draft Technical

Summary and notify the Contractor of any required changes, corrections, or additions. The draft shall be submitted as per the schedule listed in Section F. The Contractor shall address all corrections, comments, and recommendations, and shall submit a second version of the

Technical Summary, referred to as the “Review Copy.” The Review Copy shall be prepared as if it were the final version (i.e., with identical pagination, format, cover art, forward matter, figures, tables, etc.) and shall be submitted as per the schedule listed in Section F, within thirty (30) days of receipt of review comments. The Review Copy will go through review by the COR and our

Editorial Staff until deemed accepted by BOEM.

F.4.10 Final Report (Deliverable 10)

The Contractor shall submit a Final Report including any changes and/or comments noted by

BOEM. The Contractor shall provide the rationale in a letter accompanying the Final Report for and review comments not accommodated. Copies of the report, a high-quality master copy, and a searchable-text .pdf digital copy shall be provided to BOEM. The contractor shall provide bibliographic citations for the Final Report to BOEM in EndNote compatible format. The

Contractor shall not provide copies of this Report, nor any subsequent revisions prepared during the review process, nor data contained within, nor any portions thereof, to any parties not specifically designated in Section F.7 prior to final acceptance by BOEM. If a need arises to do so, the Contractor must obtain the written approval of the CO.

F.4.11 Final Technical Summary (Deliverable 11)

The Contractor shall submit a Final Technical Summary, revised from the draft as per review comments in digital format. Contractor shall not provide copies of this Report, nor any subsequent revisions prepared during the review process, nor data contained within, nor any portions thereof, to any parties not specifically designated in Section F.7 prior to final acceptance by BOEM. If a need arises to do so, the Contractor must obtain the written approval of the CO.

F.4.12 Report Cover Graphics (Deliverable 12)

The Contractor shall submit digital files prepared in JPEG format for use as the Report Cover

Graphic. The graphic should be readily identified with the subject of the report. Graphic requirements can be found at our website: http://www.boem.gov/ESP-Report-Specifications/ .

The Contract Report Specifications document, Section 3.5 Covers, Front and Back section. With prior written COR approval, the Contractor may submit a suitable illustration depicting the subject of the report.

F.4.13 Data, Analyses, Technology tool(s) (Deliverable 13)

The Contractor shall deliver a copy of generated resulting data, data analyses, and any generated computational analyses tools for future evaluations. These items may be submitted electronically. At a minimum the resulting data shall include, description of the collected data, wind speed, wind direction, various source-building geometries and source location, building aspect ratio, and the airflow and air concentration fields. The format for the data shall be comma or space delimited text files.

F.4.14 Project Webinar (Deliverable 14)

After the final report is submitted and accepted, and as specified under Section F.6, the

Contractor shall present a webinar (via teleconference) on the project findings, recommendations, and details of tasks accomplished to BOEM staff and invited participants. The

Project Manager and appropriate technical leads shall participate in the presentation.

http://www.boem.gov/ESP-Report-Specifications/

F.4.15 Presentation Slides (Deliverable 15)

The Contractor shall prepare collections of ca. 10 to 20 slides with captions or equivalent computer slide show (electronic PDF file via email). The slides, with captions, shall portray activities conducted during the course of contract performance, study design, objectives, methods, and study results and interpretations. The slides will be used by BOEM in future presentation about the outcomes of the study.

F.4.16 Journal Publications and Oral Presentations (Deliverable 16)

The Contractor shall submit a Draft Journal Article intended for submission to a professional journal at the completion of this study. Any publications and oral presentations after the conclusion of this study shall contain an acknowledgement of the BOEM funding that reads as follows: “Study funding was provided by the U.S. Department of the Interior, Bureau of Ocean

Energy Management, Environmental Studies Program, Washington, DC under Contract Number

TBD.” An acknowledgment page with the above statement shall be incorporated into any

PowerPoint slides for oral presentations. Publication is strongly encouraged.

F.5 CORRESPONDENCE

All correspondence shall be clearly marked with the Contract number on the first page. Emails pertaining to this Contract shall include the contract number on the subject line.

F.6 SCHEDULE AND DISTRIBUTION OF DELIVERABLES AND MEETINGS

The Contractor shall edit and proofread all material in order to prepare error-free products prior to their delivery to BOEM. Deliverable products shall be submitted to the addresses shown in

Section F.7 in accordance with the following schedule.

Item

No.

Deliverable Due Date Distribution

Post-Award Meeting

Post-Award Meeting

Agenda, Presentation

Slides, Draft Data

Management Plan, Draft Project

Management Plan

(F.4.1)

Within than fourteen (14) days of contract award

No less than three (3) days prior to Post-Award Meeting

One (1) digital copy to the CO and COR via email.

2 Post-Award Meeting

Summary and Final

PMP and Data

Management Plan, if applicable (F.4.2)

Within one (1) week of Post-

Award Planning Meeting

One (1) digital copy to the CO and COR via email.

3 Bi-Monthly Status

Meetings and

Summaries (F.4.3)

Bi-Monthly, second Wednesday of every other month via teleconference. Summaries shall be submitted within three (3) calendar days of each meeting

One (1) digital copy to the COR via email.

4 Periodic Update

Meetings (F.4.4)

As Needed COR via email

Quarterly Progress

Reports (F.4.5)

Every three (3) months after contract award.

One (1) digital copy to the COR via email.

6 Research of Existing

Structures, Draft

Structure CADs, Develop Draft Work

Plan (F.4.6)

Two (2) months after contract award

COR via email

Peer Reviewer Group via email

7 Final Work Plan and

Final CAD Models

(F.4.7)

Four (4) months after contract award

COR via email

Peer Review Group via email

8 Draft Final Report

(F.4.8)

Sixteen (16) months after contract award

COR – one (1) digital copy

Chief, DES – one (1) digital copy

DES Contact – one (1) digital copy

CO – digital copy, cover letter only

Draft Technical

Summary (F.4.9)

Concurrent with Draft Final

Report

COR – one (1) digital copy

Chief, DES – one (1) digital copy

DES Contact – one (1) digital copy

CO – digital copy, Final Report and

Bibliographic

Citations (F.4.10)

Within thirty (30) days of receipt of BOEM comments on

Draft Final Report, COR – three (3) double-sided, color, bound hard copies;

two (2) CD copies

(labeled and cased) with report in secured

PDF, and one (1) unbound one-sided copy

Chief, DES – one (1) digital copy, two (2) double-sided, color, bound hard copies

CO – digital copy, Final Technical

Summary (F.4.11)

Concurrent with Final Report COR – one (1) digital copy

Chief, DES – one (1) digital copy

DES Contact – one (1) digital copy

CO – one (1) digital

Report Cover Graphics

(F.4.12)

Concurrently with submission of the Draft Final Report. Only one (1) digital copy needed.

Email copy to

Chief, DES, DES

Contact and COR

13 Data, Analyses, Tech

Tools (F.4.13)

Concurrent with Final Report COR – one (1) digital copy

Chief, DES – one (1) digital copy

DES Contact – one (1) digital copy

CO – one (1) digital

Project Webinar

(F.4.14)

Within one (1) month prior to study completion

15 Presentation Slides

(F.4.15)

At study completion One (1) digital copy to the COR via email.

16 Draft Journal Article

(F.4.16)

At study completion One (1) digital copy to the COR via email.

F.7 ADDRESSES FOR DELIVERABLES

Contracting Officer's Representative

[COR]

TBD AT TIME OF AWARD

Contracting Officer [CO]

David Jablonski

U.S. Department of the Interior

Bureau of Safety and Environmental Enforcement

Acquisition Operations Branch

45600 Woodland Road, Mailstop VAE-AMD

Sterling, Virginia 20166

Phone: 703-787-1589

David.Jablonski@bsee.gov

Chief, Environmental Studies Section

[ESS]

U.S. Department of the Interior

Bureau of Ocean Energy Management

Environmental Studies Section

Office Of Environment

1201 Elmwood Park Blvd. GM 676E

New Orleans, LA 70123

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 ADMINISTRATIVE POINTS OF CONTACT

G.1.1 Contracting Officer: The Contracting Officer (CO) for this effort is as follows:

David Jablonski

Bureau of Safety and Environmental Enforcement

Email: david.jablonski@bsee.gov

Phone: 703-787-1589

G.1.2 Contracting Officer’s Representative: The Contracting Officer’s Representative

(COR) for this effort is as follows:

To be determined at the time of award

G.2 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The CO is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the Contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the CO or authorized representative(s) acting within the scope and authority of the appointment memorandum. The

Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the CO in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in mailto:david.jablonski@bsee.gov paragraph (c) prior to receipt of the CO's response issued under paragraph (e) of this clause.

(e) The CO shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the

Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the CO and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the CO or the

COR acting within his or her appointment, shall be at the Contractor's risk.

G.3 CONTRACTOR’S PROJECT MANAGER

The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel, as well as sub-contractor efforts, used in performance of this contract. The

Contractor’s management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained herein. The Contractor’s Project Manager (PM) shall facilitate Government-Contractor communications. The PM shall be the primary technical and managerial interface between the

Contractor and Government.

The Contractor’s designated PM for this contract shall have the authority to make any no-cost contract technical, hiring, and dismissal decision, or special arrangements regarding this contract.

The designated PM, in addition to being professionally capable, shall be vested with sufficient authority to ensure the timely and competent accomplishment of all work required under this contract.

G.4 PAYMENTS

G.4.1 DOI-AAAP-0028 V03 ELECTRONIC INVOICING AND PAYMENT

REQUIREMENTS—INVOICE PROCESSING PLATFORM (IPP) (APR 2013)

Payment requests must be submitted electronically through the U.S. Department of the

Treasury’s Invoice Processing Platform System (IPP). ”Payment request“ means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt

Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions -

Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the

IPP invoice:

• Documentation required by FAR 32.905(b)

• A copy of the Partial Delivery Payment Schedule in Section B.3 of the contract with each https://www.ipp.gov/ invoice.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in System for

Award Management [SAM]) will receive enrollment instructions via email from the Federal

Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3–5 business days from the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-

3131.

If the Contractor is unable to comply with the requirement to use IPP tor submitting invoices for payment, the Contractor must submit a waiver request in writing to the CO with its proposal or proposal.

G.4.2 PAYMENT FREQUENCY

Payments will be made for deliverables submitted by the Contractor and accepted by the

Government in accordance with Section B.3 of the contract and G.4.1 above.

G.5 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

(Dec 2015)

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor

Performance Assessment Reporting System (CPARS) to comply with this regulation.

One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2) The past performance evaluation process is a totally paperless process using CPARS.

CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance

Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be…