A05_-_DRAFT_RFI_PWS_NMSO_Seed_Cooler_10_14_26.pdf

PERFORMANCE WORK STATEMENT (PWS)

New Mexico State Office Walk-In Outdoor Seed Storage Cooler

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide the preparation and installation of a 10 x 10 walk-in outdoor seed cooler. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the installation of the seed cooler unit including the concrete slab and electrical hook up as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Bureau of Land Management New Mexico State Office aims to install an outdoor walk-in cooler to store native seeds collected through the Seeds of Success program.

1.3 Objectives: The objectives include installation of a concrete slab to place the cooler unit, the purchase, delivery, and installation of a 10x10 outdoor walk-in cooler with dehumidifier, and hooking up to existing electrical.

1.4 Scope: An 11.5 x 11.5 concrete slab will be installed following all applicable local permitting and codes. The walk-in cooler unit (specs below) shall be delivered and offloaded. If the unit is prefabricated it will be the responsibility of the vendor to deliver and offload the unit per manufacturer’s instructions. If the unit is not prefabricated, it will be the responsibility of the vendor to deliver, offload, and assemble the unit per manufacturer’s instructions. Hooking the unit up to existing electrical will be the responsibility of the vendor.

1.5 Period of Performance: The period of performance shall be for 90 -120 days.

1.6 General Information

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Juneteenth National Independence Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of

8:00-4:30 MTN Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce

DRAFT

for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Santa

Fe Community College, 6401 Richards Avenue, Santa Fe, New Mexico 87508.

1.6.6 Type of Contract: The government will award a Firm Fixed Price.

1.6.7 Security Requirements:

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8 Special Qualifications: All work must be performed by licensed and qualified professionals.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with

Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative

(COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The

COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of

Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: Contract manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00-4:30 Mtn, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent

Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the

Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such

OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

BLM Bureau of Land Management

CFR Code of Federal Regulations

CO Contracting Officer

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DIAR Department of the Interior Acquisition Regulation

DOI Department of the Interior

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will lead a kickoff meeting and then provide timely communication and coordination between the contractor and the facilities department at the Santa Fe Community College to ensure smooth completion of deliverables.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, materials, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide all services for the installation of the concrete slab, purchase and delivery of the outdoor walk-in cooler unit, and electrical work to hook up unit to existing electrical. All concrete and electrical work needs to be performed by licensed contractors with any relevant local permits obtained prior to starting work. All work must be coordinated with the Facilities department at the Santa Fe Community College (SFCC), including access, scheduling, and all on-site work.

Construction access for vehicles and equipment should be coordinated with SFCC Facilities in advance.

5.2. Concrete slab. The contractor shall share any drawings, site plans, permit information, and installation documentation with SFCC Facilities before starting work. Before digging, the contractor shall complete a private utility line locate to ensure avoidance of underground utilities in the area. Any required permits, inspections, and code-compliance steps should be completed before installation. Final location on SFCC campus will be coordinated with SFCC facilities before work begins.

5.3 Cooler unit

• Unit Interior area shall be between 90 - 100 square feet.

• Unit exterior shall be maximum 10.5ft wide x 10.5 ft long x 10ft high.

• Unit shall have temperature control to minimum 35°F.

• Unit shall include dehumidifier unit with relative humidity control down to 15%.

• Anti-Microbial Interior Finish

• Unit shall include condensate line.

• Unit shall include defrost timer.

• Unit shall include door closer/door sweep seal.

• Unit shall include exterior hasp lock.

• Unit shall include heated door jamb.

• Unit shall include interior lighting.

• Unit shall include lockable door latch, that can be opened from interior.

• Unit shall include low ambient pressure controls.

• Unit shall include pre-charged refrigerant.

• Unit shall include single point electrical connection.

• Load Center amperage size shall be sufficiently sized and compatible with the size of building.

There shall be rainproof and sleet – (ice)- resistant enclosures intended for use outdoors to protect the enclosed equipment against rain and meet the requirements of Underwriter’s Laboratories, Inc., Publication No. UL 508, applying to “Rainproof Enclosures”.

• Electrical components shall comply with the National Electrical Code.

• BTU rating shall be sufficient enough to maintain the interior temperature down to 35°F.

• Minimum floor rated at 1,200 PSF

• Seamless Fiberglass Interior/Exterior

• Vinyl Strip Curtains

• Rain Cap Above Exterior Doors

• Building color shall be Beige/ Tan.

5.4 Electrical. Hooking up to the existing electrical will be the responsibility of the contractor, and all work must be performed by a licensed electrician and coordinated with SFCC facilities.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable local permitting and zoning laws.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required—usually a shall statement)

Standard Performance

Threshold

Method of

Surveillance

PRS # 1 Concrete slab

The contractor provided concrete work following all local permitting guidance and performed by licensed contractor.

98% 100 percent inspection completed by

COR

PRS # 2 Cooler unit The contractor provided order and delivery of unit following all specifications.

completed by

COR

PRS # 3 Electrical work The contractor provided electrical work following all local codes and performed by licensed electrician.

completed by

COR

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Local permits Once

1 Email copies

MMULLINS@BLM.GOV

Concrete slab Once

1 On site

Cooler unit Once

Electrical hook up Once

TECHNICAL EXHIBIT 1