B08_Attachment_5_-_Instructions_to_Offerors.pdf

Attachment 5 - Addendum to FAR 52.212-1 – Instructions to Offerors – Commercial items.

Solicitation Points of Contact

The only authorized points of contact for this acquisition are the Contracting Officer, Lisa Hariper and Contract

Specialist, Cindy Gonzalez. Address any questions or concerns via electronic mail:

Contracting Officer Contracting Specialist

Lisa Hariper Cindy Gonzalez - Contractor

Bureau of Land Management Bureau of Land Management

Arizona State Office Arizona State Office

Email: lhariper@blm.gov Email: chgonzalez@blm.gov

Phone: 602-417-9434 Phone: 303-236-1159

General Information

This acquisition will be solicited and awarded in accordance with Federal Acquisition Regulation (FAR) Part

12 -- Acquisition of Commercial Items and FAR Part 13 – Simplified Acquisition Procedures.

This acquisition is being solicited as an 100% Total Small Business Set Aside

Quote Preparation Instructions-General

Quote must include all data and information requested and must be submitted in accordance with these instructions.

Any offeror who submits an incomplete package maybe considered nonresponsive. Quote is expected to conform to the solicitation provisions and be prepared in accordance with this section. To aid in the evaluation, the proposal shall be clearly and concisely written as well as being neat, indexed (crossed-indexed as appropriate) and logically assembled. All pages of each part shall be appropriately numbered and identified with the name of the offeror, the date and the solicitation number.

Delivery

Offeror shall deliver quote via electronic mail to the above stated point of contacts.

Overall Arrangement of Proposal

The overall proposal shall consist of two (2) separate volumes/documents, individually entitled as stated below:

Quote Volume Title

Volume I Technical Approach and other documents

Volume II Price Quote

Volume I – Technical Approach and other documents

This volume shall contain the offeror’s contractual documentation. These documents will be reviewed only for compliance with solicitation, FAR, or other statutory requirements and will not be evaluated as part of the source selection factors identified in the Evaluation Section.

This volume consists of the actual offeror to enter into a contract to perform the desired work. It also includes required representations, certifications, and acknowledgements, justification for noncompetitive proposed subcontracts, identification of technical data to be withheld, any other administrative information, and a summary of exceptions and deviations taken. Although it incorporates them by reference, it does not physically include the other volumes.

mailto:lhariper@blm.gov mailto:chgonzalez@blm.gov

Format and Content

Volume I – Technical Approach and Other Documents, shall include the following documents (in the order listed):

a. The quote form fully executed. The Standard Form 1449 is to be executed fully (to include amendments when applicable) and used as the cover sheet (or first page) of Volume I – Technical Approach and other documents. The person signing the quote form must have the authority to commit the offeror to all of the provisions of the proposal, fully recognizing that the Government has the right, by terms of the solicitation, to make an award without further discussion if it so elects.

b. Offeror Representations, Certifications, and Other Statements fully executed as required pursuant FAR 52.212-3 –

Offeror Representations and Certifications – Commercial Items. This provision is in the System for Acquisition

Management (SAM.gov) where offeror should ensure the information is up-to-date. If this information is SAM.gov then the offeror is not required to provide with their proposal.

c. Exceptions and Deviations taken to the contract and/or solicitation requirement and summary of Exceptions and

Deviations taken on other Volumes.

Volume II: Price Quote

All quotes shall include itemized costs for Services, Personnel, Labor, equipment, and materials.

QUOTE SUBMISSION CHECKLIST

a. Completed Blocks 17a, 17b (if applicable), 30a, 30b and 30c of the Standard Form 1449.

b. Acknowledged receipt of all solicitation amendments (if applicable).

c. Representations and Certifications: Ensure Representations and Certifications are up to date in the System for

Award Management (SAM). If offeror does not have an active SAM Registration, then print FAR Clause 52.212-3, complete, and provided with the quote submission.

d. Read entire FAR Clause 52.212-1, Instructions to Offerors-Commercial and Addendum (Attachment 5) to ensure compliance.

Addendum to FAR 52.212-2 – Evaluation – Commercial Products and Commercial Services

BASIS FOR CONTRACT AWARD: The basis for the award will be Lowest Price Technically Acceptable

(LPTA), and will consider the following evaluation factors:

a. Factor 1 – Technical Approach: The Technical Approach Factor will either receive an acceptable or unacceptable rating defined below based on an overall evaluation of how well the

Offeror’s submitted technical statement meets the requirements of the solicitation and indicates an adequate approach to and understanding of the scope of work.

Technical Approach Rating Table

RATING DESCRIPTION

Acceptable

Proposal meets the requirement of the RFQ and indicates an adequate approach to and understanding of the requirements outlined in the scope of work.

Unacceptable

Proposal does not meet the requirement of the RFQ or indicates an inadequate approach to or understanding of the requirements outlined in the scope of work.

b. Factor 2 – Total Price: Price will not be scored or rated but will be evaluated for reasonableness in accordance with (IAW) FAR 15.404-1(b).

A Firm Fixed Price Contract will be awarded to the Offeror whose quote conforms to the solicitation requirements and represents the lowest evaluated price of proposals meeting or exceeding the acceptability standards for the non-cost factor of Technical Approach. Additionally, the Offeror must be deemed a responsible prospective contractor

IAW FAR 9.1.