B08_Attachment_1_SOW_Conference_Room_AV_Repair_and_Upgrades_0001.pdf

SCOPE OF WORK—State Office Conference Room Repairs and Upgrades

Bureau of Land Management – Arizona State Office State Office Conference Rooms

Phoenix/AZ Strip/Colorado River/Gila

7 MAR 2023

CONTENTS

A. Scope of Work

B. Partial equipment listing included in this SOW for each Conference Room.

C. Pictures of existing equipment and setup for each Conference Room.

SCOPE OF WORK

1. INTRODUCTION/OBJECTIVE

Perform work for Bureau of Land Management (BLM), Arizona State Office (AZSO) for the repair and upgrade of existing Audio-Visual (AV) capabilities in four separate Conference Rooms at the State Office. Additionally, ensure that the system has training and operating materials and a one-year warranty on use and parts for all Conference Rooms.

The proposed work is to be located at One North Central Avenue, Phoenix, AZ 85004.

To ensure best results, the contractor shall at a minimum, undertake at least one on-site visit to the BLM AZSO prior to the initiation of any work to get a good overall visual and technical understanding of the project requirements (i.e., occupant considerations as it relates to sewage, water, heating, air conditioning, and electrical considerations).

Site visits are allowed with prior coordination through the State Office POC before bids are due to establish the best possible quote to the government. Site visit information will be annotated on Attachment 3 of the RFQ.

During the initial visit, contractor shall ensure that he/she not only get a good overview of the proposed project and work site but initiate and complete all other appropriate precursor activities such as: ensuring that the proposed activity conform to all applicable building codes; taking all appropriate measurements and photographs; making all appropriate sketches of the proposed project and project site; and taking notice of all relevant requirements/considerations.

As part of the project deliverable, the contractor shall prepare and submit their best determination of the estimated cost of constructing and implementing the referenced work as well as a line-by-line parts and labor estimate.

The Federal point of contact shall be Mr. Stephen Taitano at (602) 417-9593 or staitano@blm.gov. Day-to-day project coordination activities on the project will be coordinated through Mr. Richard Seim at (602) 417-9430 or rseim@blm.gov.

mailto:staitano@blm.gov mailto:rseim@blm.gov

2. REQUIREMENTS

A. 8th Floor Phoenix Conference Room (ABC) AV Repair and Upgrade Repair AV system (installed previously by CCS, no brand name) to ensure all connections are working from the AV Rack in the storage room to the Conference Room Podium for the in-room computer, the HDMI connection for external podium computer setup and the wall connections on the South Wall, same wall as the projector screen.

Ensure that room capabilities are the same with each connection (Conference Room Podium, HDMI connection for external podium, wall connections on the South Wall), Projector and screen use, in-room speaker and microphone use from ceiling tiles, in-room camera use is available for each setup, both cameras (audience and presenter).

B. 7th Floor AZ Strip Conference Room AV Repair and Upgrade Repair AV system (installed previously by CCS, no brand name) to ensure all connections are working from the AV Rack at the front of the room, to the Conference Room Table for the in-room computer (ensure feet or personnel sitting at table don’t damage cables from runway), the HDMI connection at the Conference Room Table for external computer setup and the wall connections on the South Wall.

Ensure that room capabilities are the same with each connection, Projector and screen use, in-room speaker and microphone use from ceiling tiles, in-room camera use is available for each setup, and camera.

C. 7th Floor Colorado River Conference Room AV Repair and Upgrade Repair AV system to ensure all connections are working from the AV Rack at the front of the room, to the Conference Room Table for the in-room computer (ensure feet or personnel sitting at table don’t damage cables from runway), the HDMI connection at the Conference Room Table for external computer setup and the wall connections. Add a camera for Hybrid meetings, compatible with all existing cameras currently in the other conference rooms.

Ensure that room capabilities are the same with each connection, Projector and screen use, in-room speaker and microphone use from ceiling tiles, in-room camera use is available for each setup, and camera.

D. 7th Floor Gila River Conference Room AV Repair and Upgrade Repair AV system to ensure all connections are working from the AV Rack at the front of the room, to the Conference Room Table for the in-room computer (ensure feet or personnel sitting at table don’t damage cables from runway), the HDMI connection at the Conference Room Table for external computer setup and the wall connections. Connect Conference Room Table with LAN network (table has LAN ports available) in coordination with BLM IT (please coordinate this through the BLM POC/COR when ready) department to ensure proper connection. Ensure power outlet on table are working and available. Add an additional AV room control panel for table use, this should be wireless capable and have ability to be plugged in at table as needed.

Ensure that room capabilities are the same with each connection, Projector and screen use, in-room speaker and microphone use from ceiling tiles, in-room camera use is available for each setup, and camera.

E. Final Cleanup Contractor shall ensure that all areas are free of any dust and debris and brought back to a professional looking environment. Cables are secured and out of site or aligned in a professional manner which will be approved of by the BLM POC/COR.

All installation will be covered and unnoticeable unless needed for the function of the equipment and approval by the BLM POC/COR.

3. MATERIALS/EQUIPMENT

The contractor retains the sole responsibility on moving or receiving all equipment and materials, to include but not limited to, furniture, any construction debris, and equipment necessary to successfully complete this project. Coordination of deliveries must be coordinated with BLM AZSO a minimum of 72 hours before scheduled receipt or delivery.

A. Conference Room AV Repair and Upgrade

a. As identified by BLM AZSO SOW

i. Includes all mounts, conduits, cablings, and any other fixtures or materials necessary for fully functioning AV system.

B. Need to maintain current programming files that contract installer initially used.

Contractor will need to coordinate to obtain these files from previous contractor for updates and repairs of system. Initial install was by CCS Presentation Systems.

4. DELIVERABLES

A. Specifications set (Specifications set should not include contractual language).

B. Estimated timeline for the completion of the project once an award is made.

C. Material list with associated costs for verification.

D. Training for system use and writing training guides for reference.

E. One year warrantee on parts, labor, programming, and training.

5. CONSIDERATIONS

A. Energy efficiency in the selection and placement of fixtures and components.

B. Ease and cost of maintenance for selected fixtures, components.

C. Most efficient utilization of space.

D. Compliant with ADA requirements E. At a minimum the contractor will incorporate applicable codes and standards such as UBC, UPC, NEC, NFPA, CA. Title 24, (ISC) Interagency Security Committee, and FICAM.

F. User friendly system for personnel with minimal AV, Hybrid meeting and Conference Room experience.

6. PICTURES (End of Document) A. Pictures of current AV components from each Conference Room, on 7th and 8th floors.

B. Current Cameras, AV Racks, Monitors.

SUGGESTED PARTS LIST

PHOENIX A, B AND C

VIDEO SYSTEM

1EA Netgear GSM4230P-100NAS Netgear M4250 26G4XF-POE+ 24x1G POE+ 300W 2x1G and 4xSFP+ Managed Switch

ARIZONA STRIP

Mount QSC NV-32-H at the conference table location.

Route USB cable through OFE table box. Route Plenum CAT6 to AV network switch.

Replace existing network switch with new AV network switch.

PROGRAM

Program system for video conference at lectern location and rack mounted PC.

CABLE MANAGEMENT

Replace existing OFR48-2 with OFR48-2MRTC. Mount MRTC on top of OFR48-2MRTC and route cables to bottom of the conference table.

Install OFR elbow to center cables in the middle of the table.

VIDEO SYSTEM

1EA Netgear GSM4230P-100NAS Netgear M4250 26G4XF-POE+ 24x1G POE+ 300W 2x1G and 4xSFP+ Managed Switch

AUDIO SYSTEM

1EA QSC NV-32-H (Core Capable) 4K60 4:4:4 Network Video Endpoint for the Q-SYS Ecosystem, software configurable as Encoder or Decoder. 3 HDMI 2.0 Inputs, 2 HDMI

2.0 Outputs, on-board AV Bridging. Supports optional stand-alone “Q-SYS Core Mode" operation for audio DSP with local video switching (no encoding or decoding) and AV Bridging.

1EA COVID USB-AB-10 USB 2.0 Cable, A Male to B Male, 10ft

1EA Kramer ADC-USB31/CAE USB 3.1 Gen-1 to a USB-A female adapter cable

RACK & MISC

1EA Wiremold OFRBC-8R Over-floor raceway base and cover.

1EA Wiremold OFR11 OFR FLAT ELBOW

1EA Legrand OFR48-2MRTC OFR 2 GANG OUTLET BOX TRANSITION TO

2EA COVID P-C6AF-RJ-BLK-50 Cat 6a Shielded, Black Jacket, Plenum, 50ft

1EA Wiremold MRTC MEETING ROOM TRANS CHANNL

2EA Wiremold UTCM5 UNDERTABLE CABLEMGMT,5FT

1EA Wiremold OFR6 OFR SEAM CLIP

COLORADO RIVER

Mount QSC NV-32-H at the conference table location.

Route USB cable through OFE table box. Route Plenum CAT6 to AV network switch.

Wall mount new QSC PTZ camera and route Plenum CAT6 to AV network switch. Replace existing network switch with new AV network switch.

Program system for video conference at conference table. PTZ control of the camera.

CABLE MANAGEMENT

Replace existing OFR48-2 with OFR48-2MRTC. Mount MRTC on top of OFR48-2MRTC and route cables to bottom of the conference table.

Install OFR elbow to center cables in the middle of the table.

VIDEO SYSTEM

1EA Netgear GSM4230P-100NAS Netgear M4250 26G4XF-POE+ 24x1G POE+ 300W 2x1G and 4xSFP+ Managed Switch

1EA QSC NC-12x80 12x Optical Zoom 80° Horizontal Field of View, PTZ Network Camera, PoE, with HDMI and SDI output. Includes PTZ-WMB1 wall mount bracket

AUDIO SYSTEM

QSC NV-32-H (Core Capable) 4K60 4:4:4 Network Video Endpoint for the Q-SYS Ecosystem, software configurable as Encoder or Decoder. 3 HDMI 2.0 Inputs, 2 HDMI 2.0 Outputs, on-board AV Bridging. Supports optional stand-alone “Q-SYS Core Mode" operation for audio DSP with local video switching (no encoding or decoding) and AV Bridging.

1EA COVID USB-AB-10 USB 2.0 Cable, A Male to B Male, 10ft

1EA Kramer ADC-USB31/CAE USB 3.1 Gen-1 to a USB-A female adapter cable

RACK & MISC

1EA Wiremold OFR11 OFR FLAT ELBOW

1EA Legrand OFR48-2MRTC OFR 2 GANG OUTLET BOX TRANSITION TO

1EA COVID P-C6AF-RJ-BLK-50 Cat 6a Shielded, Black Jacket, Plenum, 50ft

1EA Wiremold MRTC MEETING ROOM TRANS CHANNL

1EA Wiremold OFR6 OFR SEAM CLIP

GILA

Mount QSC NV-32-H at the conference table location.

Route USB cable through OFE table box. Route Plenum CAT6 to AV network switch.

Replace existing network switch with new AV network switch.

Replace existing OFR48-2 with OFR48-2MRTC. Mount MRTC on top of OFR48-2MRTC and route cables to bottom of the conference table.

Extend the HDMI transmitter to the far table box CONTROL Table mount new control panel.

Keep existing wall mounted control panel.

Program system for video conference at both lectern location and rack mounted PC. OFE DATA Route two (2) OFE data lines to a new table box. Center the table box in the middle of the table.

CABLE MANAGEMENT

Replace existing OFE OFR transition end with new box with vertical transition box and channel.

Install OFR elbow to center cables in the middle of the table.

VIDEO SYSTEM

1EA Netgear GSM4230P-100NAS Netgear M4250 26G4XF-POE+ 24x1G POE+ 300W 2x1G and 4xSFP+ Managed Switch

AUDIO SYSTEM

QSC NV-32-H (Core Capable) 4K60 4:4:4 Network Video Endpoint for the Q-SYS Ecosystem, software configurable as Encoder or Decoder. 3 HDMI 2.0 Inputs, 2 HDMI 2.0 Outputs, on-board AV Bridging. Supports optional stand-alone “Q-SYS Core Mode" operation for audio DSP with local video switching (no encoding or decoding) and AV Bridging.

1EA COVID USB-AB-03 USB 2.0 Cable, A Male to B Male, 3ft

1EA COVID USB-AB-10 USB 2.0 Cable, A Male to B Male, 10ft

1EA Kramer ADC-USB31/CAE USB 3.1 Gen-1 to a USB-A female adapter cable

CONTROL SYSTEM

1EA QSC TSC-70-G3 Q-SYS 7” PoE Touch Screen Controller for In-Wall Mounting. Color - Black only

1EA QSC TSC-710t-G3 Table top mounting accessory for TSC-70-G3 and TSC-101-G3.

RACK & MISC

1EA Wiremold OFRBC-8R Over-floor raceway base and cover.

1EA Wiremold OFR89-2400 OFR 2400 RCWAY TRANSITION

1EA Wiremold OFR11 OFR FLAT ELBOW

1EA Legrand OFR48-2MRTC OFR 2 GANG OUTLET BOX TRANSITION TO

2EA COVID P-C6AF-RJ-BLK-50 Cat 6a Shielded, Black Jacket, Plenum, 50ft

1EA FSR T3-4SS-BLK 4 Keystone Openings with Blanks

2EA Wiremold MRTC MEETING ROOM TRANS CHANNL

1EA Wiremold UTCM5 UNDERTABLE CABLEMGMT,5FT

2EA Wiremold OFR6 OFR SEAM CLIP

1EA ALTINEX CNK261 CABLE-NOOK JR. WITH US AC POWER & GROMMETS

BLACK

2EA COVID C5EF-RJ-BLK-15 Cat5e Shielded, RJ45 to RJ45, Black Jacket, 15 ft.

AZ Strip CR Pictures

Colorado River CR Pictures

Gila River CR Pictures

Phoenix A, B, and C CR Pictures