B09_Attachment 2_Janitorial Services_Western Locations_SOW_Amendment 2_0002.docx

Bureau of Land Management Phoenix District Office Statement of Work Vault Toilet Janitorial Services Western Locations November 2020 Amendment 2

Background:

The Bureau of Land Management (BLM) Phoenix District Office administers public restroom facilities at recreation sites West of the Phoenix Metro area. These sites are generally available for public recreation year-around and may require high clearance or 4WD to access. Public visitation occurs throughout the year, with the heaviest use during the weekends, particularly long holiday weekends. The restroom facilities are single and double vault waterless restrooms including toilet risers, toilet paper holders, grab bars, and 1,000-gallon waste vaults.

The West location has 5 restrooms: Square footage verified on May 13, 2021

1) Boulders OHV Recreation Area Restrooms- Double vault, 2 toilets – 84 square feet

2) Sophies Flat Restrooms- Double vault, 2 toilets – 84 square feet

3) Vulture Peak Trail Head Restrooms- Single Vault, 1 toilet – 42 square feet

4) Harquahala Backcountry Byway Restrooms- Single vault, 1 toilet – 42 square feet

5) Harquahala Base Camp Restrooms- Single vault, 1 toilet – 42 square feet

None of the facilities have on-site water or storage availability. Locations of the facilities are shown on the attached map titled Attachment 1 – Restrooms Which Require Maintenance.

DOI Secretarial Priorities and Department Theme:

Secretarial Order 3347- Conservation Stewardship and Outdoor Recreation This contract will encourage and promote greater public access to Bureau of Land Management (BLM)- administered lands and serve to enhance visitor experience on public lands by ensuring restroom facilities on public lands remain in a sanitary condition and are free of debris.

Scope of Work:

“Maintenance” is described as: Provide all labor, transportation, equipment, materials, and supplies necessary to:

a) Maintain restroom facilities in a clean and sanitary condition.

b) Collect trash from trash receptacles in and directly around the restroom facilities and replace with plastic liners.

c) Haul collected trash away and legally dispose of it.

Toilet building maintenance services includes but not limited to the following:

a) Cleaning, sweeping, mopping, and disinfecting building floors, walls, ledges, windows, toilet seat and risers, grab bars and entrance/exit door handles.

Disinfection of all facilities must be in accordance with Attachment 2 – Information from Centers for Disease Control Related to Cleaning Facilities. Cleaning must be completed in accordance with the Bureau of Land Management, Hassayamp Field Office, Bathroom Cleaning Instructions Reference Attachment 3. Toilet paper holders shall be restocked to capacity with full rolls each visit. Toilet paper holders are padlocked and require a key or combination to open. This will be provided at time of award.

Weekly trash collection and disposal service includes emptying trash receptacles in and around the restroom facilities. This includes replacing plastic can liners as well as picking up litter and debris in the immediate vicinity with a radius of twenty (20) feet around all restroom facilities. Collected trash shall be disposed of legally by the contractor. The contractor is responsible for landfill/dumping fees.

Maintenance Schedule:

Maintenance of all facilities is required year around. Twice weekly. Visits should be no more than one (1) day Monday thru Friday before the weekend and one (1) day after the weekend.

A schedule shall be provided to the Contracting Office and the Contracting Officer Representative (COR).

Government Furnished Property (GFP):

GFP is not applicable. The contractor is required to provide the necessary supplies to maintain the cleanliness of all restrooms and the surroundings areas. This will include but is not limited to: cleaning solutions, toilet paper, trash bags, trash liners, etc.

Location(s):

The restroom facilities are located throughout the BLM Phoenix District, primarily West of the Phoenix Metro area and will require primarily highway and back road driving. A list of the Restroom Location and Directions can be referenced in Attachment 4 titled – Phoenix District Office Restroom Locations and Directions.

The Storage facility at each location can be utilized by the awardee.

Period of Performance:

The period of performance will be 365 days a year with 4 option years.

Basis of Award:

The BLM intends to award one (1) Firm Fixed Price (FFP) contract.

The basis of award will be evaluated on Lowest Price Technically Acceptable (LPTA). BLM will review Past Performance.

Deliverables Monthly invoices will be submitted for payment using the federal electronic invoice processing and payment system, with appropriate information including the dates of service. The contractor shall report any unusual or extraordinary issues encountered during the performance of the work, including any public or safety incident that require follow up by the BLM COR (e.g., vandalism, hazardous conditions). The contractor will display a service log at the restroom buildings and update the log upon each visit with the date and time of service. Landfill receipts shall be retained and presented to the BLM upon request and provided at the end of each contract year.

Quality Assurance Plan The quality assurance plan (QAP) is intended to measure the quality of goods and services purchased from the contractor. To accomplish quality assurance, the BLM may utilize surveillance measures to ensure the contractor’s performance is acceptable. The criteria for determining task performances is timeliness, work completion and omissions, and any rework needed.

Methods of Surveillance 100% inspection: Monthly review of invoices submitted and two site visits with results reported indicating satisfactory or unsatisfactory performance of tasks. As mentioned above, a maintenance visit log will be kept in each toilet building, and maintenance personnel will complete and initial it upon each visit.

Planned sampling: Unscheduled sampling visits may be conducted by the BLM COR at any time, in addition to the two scheduled sampling visits mentioned above.

Validated complaints: Validated complaints may be recorded to indicate any deficient work. Complaints will be verified by authorized BLM personnel.

General Criteria for Tasks Timeliness: All tasks shall be completed in accordance with the delivery schedule or delivery date. Any failure to complete the tasks may result in an unsatisfactory rating.

Re-work needed: The contractor is allowed a reasonable time to perform any work that is identified as unsatisfactory or has not been performed.

Quality Assurance Evaluation Scheduled and unscheduled surveillance reports may be utilized by the BLM COR to record any observable, recordable defects of the contractor’s performance. The resolution of any latent defects shall be in.

There will be three (3) level of surveillance ratings that will be determined by the BLM COR or project inspector. This determination will either increased or decreased surveillance or performance of this contract.

Excellent performance: Favorable past performance recorded; lessened surveillance. Acceptable performance: Continued surveillance.

Unacceptable performance: Possible reimbursement of expenses incurred by the BLM for non- performance may be assessed; corrective action plan issued; possible termination for default.

Greening/Recycling/Waste Prevention Efforts In accordance with Federal efforts to reduce waste, the contractor shall also document all efforts related to recycling and waste reduction. Contractors shall provide products and services that include alternatives to hazardous waste; bio-based products; non-ozone depleting substances; recycled products; and environmentally preferable products as defined by the EPA. Preferred products and categories are listed on the EPA’s website: www.epa.gov/epaoswer/non-hw/procure/backgrnd/htm

In accordance with provided Federal acquisition regulations, please consider the cost of using environmentally preferred products when quoting for this solicitation.

Attachments:

BLM Points of Contact:

Contract Officer (CO):

Lisa Hariper Email: lhariper@blm.gov Phone: 602-417-9434

Contract Specialist (CS):

Cindy Gonzalez Email: chgonzalez@blm.gov Phone: 303-236-1159

Contract Officer Representative (COR):

Chris Gammage Email: cgammage@blm.gov Phone: 623-580-5512