Questions_Addressed_140L6226Q0031_0001.docx

AMD 002

Questions Addressed Solicitation: 140L6226Q0031 KFO Vault Pumping

1. Is this a new requirement, or is there an incumbent contractor currently or previously performing these services? If there is or was an incumbent, please provide the current or previous contract number and total contract value.

a. Incumbent contractor previously performing the services was Dry Creek Enterprises, Inc. Purchase order 140L6224P0018 was for base and one option year in the amount of $13,640.00.

2. Please provide the known gallon capacity of each individual tank/vault at the locations listed on the Quote Schedule, along with the estimated average volume pumped per service visit. For the quote schedule, should each “Double” line item be priced per listed double-vault facility rather than per individual vault chamber?

a. Single Vault – 1,000 gal. Double Vault – 1,200 gal.

Average amount pumped – 90 – 95% of Capacity Yes, price per double listed as shown in the bid schedule

3. The Statement of Work (SOW) states that a “full-time employee of the Prime Contractor must be onsite during the vault pumping operation every time at each site.” Please clarify what the Government means by “full-time employee.” Must the individual be employed by the Prime Contractor on a full-time, 40-hour-per-week basis throughout the contract period, or is the intent that a Prime Contractor employee or authorized representative be physically present during each pumping operation?

a. A full-time employee (40 hr) of the Prime Contractor must be on site. This means no contract employees, Temp. employees, or 1099 employees. This requirement is due to Government representatives cannot direct or engage with subcontracts (if used) per FAR regulations.

4. May the Prime Contractor subcontract the specialized vault pumping services while maintaining the required Prime Contractor employee or authorized representative onsite? If permitted, may the subcontractor provide the vacuum truck, pumping equipment, operators, transportation, and disposal services, with the Prime Contractor retaining full responsibility for contract performance? Are there any minimum Prime self-performance requirements beyond the required onsite Prime representative?

a. The Prime Contractor is responsible for meeting all requirements and specifications identified in the solicitation and for submitting all documentation required for consideration for award.

b. The Prime Contractor remains fully responsible for contract performance and complies with all applicable solicitation requirements, including any applicable limitations on subcontracting. The required Prime Contractor employee or authorized representative must be onsite during each vault pumping operation as specified in the Statement of Work.

c. All contract-related communication and direction will be provided to the Prime Contractor. The Government will not provide direction or contract instructions directly to a subcontractor. The Prime Contractor is responsible for coordinating and managing any subcontractor activities necessary to fulfill the contract requirements. See 52.219-14 Limitations on subcontracting.

5. Are there any minimum Prime self-performance requirements beyond the required onsite Prime representative?

a. Prime contract is responsible for the completion of all task with in the statement of work.

6. Must the Prime hold the applicable Wyoming licenses/permits and wastewater/septage hauling authorizations, or may these be held by the subcontractor performing the work?

a. Yes, the Prime must hold the licenses because the contract is with the Prime.

7. Please confirm whether there is any mandatory site visit or pre-award inspection requirement for this solicitation?

a. There is not a site visit scheduled. The site can be accessed at any time.

8. Will the Government consider the experience of proposed key personnel and/or subcontractors when evaluating relevant experience if the Prime does not have directly comparable experience?

a. The Government will evaluate experience and past performance in accordance with the requirements and evaluation criteria stated in the solicitation. Experience of proposed key personnel or subcontractors will only be considered to the extent permitted by the solicitation.

9. Attachment 2 labels the 2028 total as “Option Year 3” and the 2029 total as “Option Year 4.” Please confirm that these should be Option Year 2 (2028) and Option Year 3 (2029), respectively.

a. Revised quote schedule attached.

10. How should the annual “DUMP FEES” line item be priced: as one annual lump-sum amount covering the scheduled quantities, or on another basis? If an additional pump-out is ordered because of heavy usage, are the associated disposal fees separately payable in addition to the bid price for that vault? Is there a Government-designated or approved off-site disposal facility, or may the contractor use any legally authorized wastewater/septage disposal facility that accepts this waste type?

a. One annual sum, there is no designated location. Prime is required to coordinate disposal.

11. SOW Part 2 states, “No water or power hookups are available or are allowed (Fontenelle only).” Please clarify whether Fontenelle is an exception where a hookup is available/allowed, or whether no hookups may be used at any site.

a. No hookup may be used at any site.

12. Approximately how many gallons is the dump station?

a. 3 vaults approx.. 1,000 gal each. Total 3,000 gal.

13. When called out is there a minimum gallon/vault call out. Will we be called out for only one vault at a time or will there be multiple per call excluding emergencies. On these projects is it possible to pump all locations at a given time or will we need to be called out for each individual location?

a. When called for the annual service, it is expected for all vaults on the contract to be scheduled and pumped. If an emergency arises, those calls will be on a per vault basis.

14. Do you have a specific type of product that is needed for smell control?

a. Zep “Big John II” or equivalent

15. On this project possible to pump all locations at a given time or will we need to be called out for each individual location?

a. One call for all locations for the annual service. Emergencies will be on a location basis.

16. How many times per year is each vault expected to be pumped?

a. 1 for annual service. If emergencies arise, we will work through contract modification.

17. Are there any previous solicitations or contracts for this same work that can be reviewed through FPDS or another federal procurement database? If so, could you please provide the prior solicitation and/or contract numbers?

a. All previous contract, solicitation, and other historical information related to this requirement and similar requirements is available on SAM.gov.

18. Could you please provide any available schematics, drawings, tank specifications, vault dimensions, or manufacturer information for the vault toilets and holding tanks? This will help us determine the exact type of systems we will be servicing and ensure that we arrive with the proper equipment.

a. Manufacturer – Standard CXT Single and Double vault toilet

19. Clarify water requirement. The solicitation references adding approximately 5% water to the vault. Based on our experience servicing vault systems, approximately 50 to 100 gallons of water may be necessary, depending on the size and condition of the vault, to help control odors and leave the system in a properly serviced condition.

a. 50 to 100 gals of water will be approx.. 5% since our vault capacity is 1,000 – 1,200 gal. based on vault style.

20. Could you please confirm whether the contractor is expected to follow the 5% requirement exactly, or whether we should add approximately 50 to 100 gallons when necessary? We want to make sure we are following the agency’s requirements while also servicing the vaults properly.

a. The SOW states approx. 5%, so 50 -100 gals will meet the requirement.

21. Are these roads considered safe and suitable for commercial service vehicles such as an F-550 or Ram 5500 carrying pumping equipment and waste? In particular, for the locations accessed by for the project, is there a safe and adequate turnaround area near the vaults or at the end of the road, or would the vehicle be required to reverse a significant distance after completing the work?

a. There is adequate space for vehicles to turn around at each of the vault locations.