140L5726Q0006_-_Attachment_2_-_PWS.pdf

BLM - St. George Field Office Recreation Site Janitorial Services

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PERFORMANCE WORK STATEMENT

ST. GEORGE FIELD OFFICE RECREATION SITE JANITORIAL SERVICES

TABLE OF CONTENTS

Section Title Page

1.0 BACKGROUND 2

2.0 SCOPE 2

3.0 CONTRACTOR FURNISHED CLEANING PRODUCTS & MATERIALS 2

4.0 PERIOD OF PERFORMANCE 3

5.0 SITE LOCATION & FACILITIES 3

6.0 SITE ACCESS & CONDITIONS 4

7.0 FREQUENCY OF CLEANING VISITS BY LOCATION 5

8.0 DAYS AND HOURS OF WORK 9

9.0 SITE CLEANING TASKS 9

10.0 PERFORMANCE STANDARDS 11

11.0 NOTIFICATIONS OF SITE CLEANING DELAYED 12

12.0 INSPECTIONS 13

13.0 DEFICIENT OR UNPERFORMED WORK 13

13.1 DISINCENTIVES FOR DEFICIENT OR UNPERFOMED WORK 14

14.0 DELIVERABLES 14

14.1 SITE VISIT RECORDS: SIGN IN SHEET 14

14.2 SITE VISIT RECORDS: PHOTOGRAPHIC DOCUMENTATION 14

15.0 INVOICING/BILLING 15

16.0 GOVERNMENT-FURNISHED PROPERTY 15

17.0 SAFETY 15

18.0 REPORTING SITE DAMAGE AND REPAIRS 15

19.0 POST AWARD CONTRACT MANAGEMENT 15

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1.0 BACKGROUND

The Bureau of Land Management (BLM) manages 25 developed recreation sites that include a total of 25 vault toilets, two composting toilets, and two plumbed restrooms on public lands in Washington County, Utah. The Contractor is required to provide janitorial services and site maintenance applicable to each site contract for janitorial services and site maintenance applicable to each site.

2.0 SCOPE

Provide site-specific janitorial services for 25 developed recreation sites over a 12-month period.

The period of performance is estimated to begin 3/1/2026 and end on 2/28/2027 with four (4) 12-month option periods to follow.

Furnish labor, equipment, and supplies to clean the following facilities to the standard and specifications outlined in this document:

• 26 - vault toilets (no utilities on site) o Includes future locations: Revenant Trailhead, Wire Mesa Trailhead, Guacamole

Trailhead and Red Cliffs Day-Use Parking.

• 1 - 490 square foot historical building (no utilities on site)

• 2 - composting toilets (no utilities on site)

• 2 - plumbed restrooms (full utilities on site)

3.0 CONTRACTOR FURNISHED CLEANING PRODUCTS & MATERIALS

Unless otherwise specified in the contract documents, standard commercial grade products, supplies, equipment, paper goods, and restroom supplies, of types and sizes to fit existing agency provided dispensers must be provided by the contractor. These products are subject to inspection and approval by the COR. The COR may require the contractor to submit, for approval, a list of proposed products and/or actual product samples of the supplies and equipment the contractor intends to use.

Contractor shall provide the following additional items to complete required tasks:

• Toilet paper: 1-ply, standard toilet paper rolls, which are acceptable for all restroom except Red Cliffs Campground, each restroom has 6 rolls. Red Cliffs Campground toilets take 4 jumbo rolls in both bathrooms.

• Water: Approximately 400 gallons of water will be needed on a weekly basis, as sites will not have access to running water.

• Wood chips: Any fine wood chips or sawdust will be acceptable, and roughly around 2 pounds/week will be needed.

The contractor shall not use alternative restroom product dispensers in lieu of those already in place without the approval of the COR. The BLM reserves the right to modify or install additional paper product dispensers.

All cleaning materials used must be of a type that will not have an immediate or extended detrimental effect on any of the surfaces being cleaned. Water, detergent, and appropriate

3 | P a g e disinfectants shall be used for all janitorial services. In the performance of this contract, the contractor shall make maximum use of bio-based products that are United States Department of Agriculture-designated items and products containing recovered materials that are EPA-designated items unless—

The product cannot be acquired—

• Competitively within a time frame providing for compliance with the contract performance schedule.

• (ii) Meeting contract performance requirements; or

• (iii) At a reasonable price.

Information about this requirement and these products is available at:

https://www.biopreferred.gov/BioPreferred/

4.0 PERIOD OF PERFORMANCE

The period of performance for the contract is a 12-month timeframe starting from the contract award date, with the option to renew for four (4), additional 12-month periods.

Base Year: 3/1/26 – 2/28/27 Option Year 1: 3/1/27 – 2/29/28 Option Year 2: 3/1/28 – 2/28/29 Option Year 3: 3/1/29 – 2/28/30 Option Year 4: 3/1/30 – 2/28/31

5.0 SITE LOCATION & FACILITIES

All work performed under this contract will take place in Washinton County, UT (See Attached Map). Facilities include:

# Site Location Facilities 1 Anasazi Valley Trailhead 37.16323, -113.70359 2 vault toilets 2 Baker Dam Campground 37.37701, -113.64284 2 vault toilets 3 Bearclaw Poppy Trailhead 37.05194, -113.62471 2 plumbed restrooms 4 Cottonwood Trailhead 37.18401, -113.41496 1 vault toilet 5 Eagle Crags Trailhead 37.14749, -113.03062 1 vault toilet 6 Gooseberry Trailhead 37.14176, -113.15349 1 vault toilet 7 Guacamole Trailhead 37.22638, -113.11436 1 vault toilet 8 Jem Trailhead 37.13857, -113.24217 1 vault toilet 9 Lambs Knoll Climbing Site 37.31086, -113.10919 1 vault toilet 10 Orson Adams House Historical

Building 37.20994, -113.39944 Historical Building

11 Red Cliffs Campground 37.22481, -113.40558 2 vault toilets 12 Red Cliffs Day-Use Parking 37.22298, -113.40382 2 vault toilets 13 Red Mountain Trailhead 37.27900, -113.65422 1 vault toilet 14 Revenant Trailhead 37.08641, -113.86010 1 vault toilet 15 Sand Mountain OHV Area –

Competition Hill Toilet 37.05898, -113.40874 1 composting toilet https://www.biopreferred.gov/BioPreferred/

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16 Sand Mountain OHV Area – West Rim Toilet

37.06867, -113.43207 1 composting toilet

17 Sand Mountain OHV Area – Pipeline Toilet

37.10534, -113.43275 1 vault toilet

18 Sheep Bridge Trailhead 37.17853, -113.23873 1 vault toilet 19 Virgin Dam Trailhead 37.19630, -113.23466 1 vault toilet 20 Virgin Falls Park 37.19722, -113.20656 1 vault toilet 21 Water Canyon Trailhead 37.03793, -112.95508 1 vault toilet 22 Waddy’s Corral Trailhead 37.10325, -113.40289 2 vault toilets 23 White Reef Trailhead 37.20957, -113.39550 1 vault toilet 24 White Trailhead 37.14191, -113.17194 1 vault toilet 25 Wire Mesa Trailhead 37.13287, -113.07135 1 vault toilet

6.0 SITE ACCESS & CONDITIONS

1. Anasazi Valley Trailhead: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles.

2. Baker Dam Campground: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles.

3. Bearclaw Poppy Trailhead: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles.

4. Cottonwood Trailhead: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles. Freeway underpass restricts vehicle height to 11 feet 9 inches.

5. Eagle Crags Trailhead: Improved dirt access road that’s maintained intermittently. May become inaccessible during/after periods of rain/snow. 4-wheel drive recommended.

6. Gooseberry Trailhead: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles. Access during/after periods of significant snowfall may require 4-wheel drive.

7. *Planned Site – Guacamole Trailhead: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles. Access during/after periods of significant snowfall may require 4-wheel drive.

8. Jem Trailhead: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles.

9. Lambs Knoll Climbing Site: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles. Access during/after periods of significant snowfall may require 4-wheel drive.

10. Orson Adams House Historical Building: Paved access road. Generally accessible in all weather conditions. Freeway underpass restricts vehicle height to 11 feet 9 inches.

11. Red Cliffs Campground: Paved access road. Generally accessible in all weather conditions. Freeway underpass restricts vehicle height to 11 feet 9 inches.

12. *Planned Site - Red Cliffs Day-Use Parking: Paved access road. Generally accessible in all weather conditions. Freeway underpass restricts vehicle height to 11 feet 9 inches.

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13. Red Mountain Trailhead: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles. Access during/after periods of significant snowfall may require 4-wheel drive.

14. *Planned Site - Revenant Trailhead: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles. Access during/after periods of significant snowfall may require 4-wheel drive.

15. Sand Mountain OHV Area – Competition Hill Toilet: Rough, narrow, sandy access route requires high clearance, 4-wheel drive vehicle.

16. Sand Mountain OHV Area – West Rim Toilet: Rough, narrow, sandy access route requires high clearance, 4-wheel drive vehicle.

17. Sand Mountain OHV Area – Pipeline Toilet: Improved dirt access road that’s maintained intermittently. Generally accessible in all weather conditions. 4-wheel drive recommended.

18. Sheep Bridge Trailhead: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles.

19. Virgin Dam Trailhead: Dirt access road that’s maintained intermittently. May become inaccessible during/after periods of rain/snow. 4-wheel drive recommended.

20. Virgin Falls Park: Dirt access road that’s maintained intermittently. Access during/after periods of significant rain or snowfall may require 4-wheel drive.

21. Water Canyon Trailhead: Improved dirt access road that’s maintained intermittently.

May become inaccessible during/after periods of rain/snow. 4-wheel drive recommended.

22. Waddy’s Corral Trailhead: Paved access road. Generally accessible in all weather conditions.

23. White Reef Trailhead: Maintained dirt access road. Generally accessible in all weather conditions. Freeway underpass restricts vehicle height to 11 feet 9 inches.

24. White Trailhead: Improved dirt access road that’s maintained intermittently. May become inaccessible during/after periods of rain/snow. 4-wheel drive recommended.

25. *Planned Site - Wire Mesa Trailhead: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles.

7.0 FREQUENCY OF CLEANING VISITS BY LOCATION

1. Anasazi Valley Trailhead

• Clean twice weekly: March 1 – May 30 (26 visits)

• Clean weekly: May 31 – Aug 29 (13 visits)

• Clean twice weekly: Aug 30 – Nov 28 (26 visits)

• Clean weekly: Nov 29 – Feb 28 (13 visits)

Annual Site Visits: 78

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2. Baker Dam Campground

• Clean twice weekly: March 1 – Nov 38 (78 visits)

Annual Site Visits: 91

3. Bearclaw Poppy Trailhead:

• Clean weekly: May 31 – Aug 29 (13 visits)

• Clean twice weekly: Aug 30 – Feb 28 (52 visits)

4. Cottonwood Trailhead:

• Clean weekly for 52 weeks (52 visits/year)

Annual Site Visits: 52

5. Eagle Crags Trailhead:

• Clean biweekly for 52 weeks (26 visits/year)

Annual Site Visits: 26

6. Gooseberry Trailhead:

• Clean weekly: May 31 – Aug 29 (13 visits)

• Clean twice weekly: Aug 30 – Nov 28 (26 visits)

7. *Planned Site - Guacamole Trailhead:

• Clean weekly: May 31 – Aug 29 (13 visits)

• Clean twice weekly: Aug 30 – Nov 28 (26 visits)

8. Jem Trailhead:

• Clean weekly: May 31 – Aug 29 (13 visits)

• Clean twice weekly: Aug 30 – Nov 28 (26 visits)

9. Lambs Knoll Climbing Site:

• Clean twice weekly: March 1 – Nov 28 (78 visits)

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10. Orson Adams House Historical Building:

• Clean once per month (12 visits/year)

Annual Site Visits: 12

11. Red Cliffs Campground:

• Clean daily: March 1 – May 30 (91 visits)

• Clean three times weekly: May 31 – Feb 28 (117 visits)

Annual Site Visits: 208

12. *Planned Site - Red Cliffs Day-Use Parking:

• Clean daily: March 1 – May 30 (91 visits)

• Clean three times weekly: May 31 – Feb 28 (117 visits)

Annual Site Visits: 208

13. Red Mountain Trailhead:

14. *Planned Site - Revenant Trailhead:

• Clean weekly: May 31 – Aug 29 (13 visits)

• Clean twice weekly: Aug 30 – Nov 28 (26 visits)

15. Sand Mountain OHV Area – Competition Hill Toilet:

• Clean weekly: May 31 – Aug 29 (13 visits)

• Clean twice weekly: Aug 30 – Nov 28 (26 visits)

16. Sand Mountain OHV Area – West Rim Toilet:

• Clean weekly: May 31 – Aug 29 (13 visits)

• Clean twice weekly: Aug 30 – Nov 28 (26 visits)

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17. Sand Mountain OHV Area – Pipeline Toilet:

• Clean weekly: May 31 – Aug 29 (13 visits)

• Clean twice weekly: Aug 30 – Nov 28 (26 visits)

18. Sheep Bridge Trailhead:

• Clean weekly: May 31 – Aug 29 (13 visits)

• Clean twice weekly: Aug 30 – Nov 28 (26 visits)

19. Virgin Dam Trailhead:

• Clean biweekly for 52 weeks (26 visits/year)

Annual Site Visits: 26

20. Virgin Falls Park:

• Clean biweekly: March 1 – May 30 (7 visits)

• Clean weekly: May 31 – Nov 28 (26 visits)

• Clean bi-weekly: Nov 29 – Feb 28 (7 visits)

Annual Site Visits: 40

21. Water Canyon Trailhead:

22. Waddy’s Corral Trailhead:

• Clean weekly: May 31 – Aug 29 (13 visits)

• Clean twice weekly: Aug 30 – Nov 28 (26 visits)

23. White Reef Trailhead:

• Clean weekly: May 31 – Feb 28 (40 visits)

Annual Site Visits: 66

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24. White Trailhead:

• Clean weekly: May 31 – Aug 29 (13 visits)

• Clean twice weekly: Aug 30 – Nov 28 (26 visits)

25. *Planned Site - Wire Mesa Trailhead:

• Clean weekly: May 31 – Aug 29 (13 visits)

• Clean twice weekly: Aug 30 – Nov 28 (26 visits)

8.0 DAYS AND HOURS OF WORK

a) Days of Work: The Contractor is required to perform work on weekends and possibly holidays when included in the approved schedule in order to support visitor use, peak-season demand, or site sanitation requirements.

b) Hours of Work: Work will generally be performed during daylight hours, from sunrise to one hour after sunset.

c) Changes to Approved Cleaning Schedule/Calendar: Exceptions to the approved days and hours of work may be granted by the COR for emergency cleanings, inclement weather, equipment or vehicle failures, staff shortages, or other unforeseen circumstances.

9.0 SITE CLEANING TASKS

Restrooms without Utilities (all vault toilets, composting toilets & historical building).

Description of Work: Furnish labor, equipment, supplies and materials necessary to accomplish work described below:

Per Visit Tasks

• All surfaces of seat and toilet riser shall be cleaned and disinfected, including the inside of riser.

• Restroom shall be swept and cleaned including floor, walls, ceiling, grab bars & windowsills - trash, cobwebs, and dust to be removed.

• Restroom floor shall be cleaned and disinfected.

• Door handles, inside and outside, shall be cleaned and disinfected.

• Toilet tissue shall be re-stocked to maximum dispenser capacity.

Bi-Visit Tasks (every other visit)

• Interior walls and ceiling, and interior and exterior of door shall be cleaned and disinfected.

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• All trash, litter, and refuse within 30 feet of building exterior shall be collected and removed from the premises.

*As Needed Tasks

• Insects (such as flies and gnats) shall be kept under control. Contractor shall install and maintain pest strips or equivalent mitigation.

• Verify functionality of all restroom components. Vandalism, damage, or needed repairs shall be reported to the COR.

Restrooms with Utilities (Bearclaw Poppy Trailhead). Description of Work: Furnish labor, equipment, supplies, and materials necessary to accomplish work described below:

• All surfaces of seat and toilet riser shall be cleaned and disinfected.

• Sink and soap dispenser shall be cleaned and disinfected.

• Exterior drinking fountains shall be cleaned and disinfected.

• Restroom shall be swept and cleaned including floor, walls, lights, ceiling, grab bars, and windowsills- trash, cobwebs, and dust to be removed.

• Restroom floor shall be cleaned and disinfected.

Bi-Visit Tasks

• Interior walls and ceiling, and interior and exterior of door shall be cleaned and disinfected.

• All trash, litter, and refuse within 30 feet of building exterior shall be collected and

• Soap dispenser level shall be checked and re-filled as necessary.

• Insects (such as flies and gnats) shall be kept under control. Contractor shall install and maintain pest strips or equivalent mitigation.

• Verify functionality of all restroom components. Vandalism, damage, or needed repairs shall be reported to the COR.

Restrooms with Composting Toilet (Sand Mountain OHV Area). Description of Work: Furnish labor, equipment, supplies, and materials necessary to accomplish work described below:

• All surfaces of seat and toilet riser shall be cleaned and disinfected.

• Restroom shall be swept and cleaned, including floor, walls, ceiling, grab bars, and windowsills- trash, cobwebs, and dust to be removed.

• Restroom floor shall be cleaned and disinfected.

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Bi-Visit Tasks

• Cleaning interior walls, ceilings, and all door surfaces: All interior walls, ceilings, and both sides of the door must be thoroughly cleaned and disinfected.

• Removing trash and litter within 30 feet of the building: All trash, litter, and refuse within a 30-foot radius of the building exterior must be collected and removed from the premises.

• Adding provided wood chips to the interior bin: This task requires specific COR instructions. The Contractor must supply the wood chips and must contact the COR for exact quantities, placement method, and any site-specific requirements before performing this task. In general, any fine wood chips or sawdust will be acceptable, and roughly around 2 pounds/week will be needed.

• Adding bulking material and mixing/leveling the compost pile: This task requires specific COR instructions. The Contractor must obtain COR guidance on the amount of bulking material to add, the correct mixing technique, and leveling standards.

• Rotating the upper tines on the compost bin: This task requires specific COR instructions. The Contractor must contact the COR for the precise rotation procedure.

• Checking compost moisture and adding water if needed: The compost pile must be checked for proper moisture levels, and water added only when necessary to maintain COR-defined moisture standards.

• Insects (such as flies and gnats) shall be kept under control. Contractor shall install and maintain pest strips or equivalent mitigation.

• Verify functionality of all restroom components. Vandalism, damage, or needed repairs shall be reported to the COR.

Historical Building (Orson B. Adams House). Description of Work: Furnish labor, equipment, supplies, and materials necessary to accomplish the work described below:

• Windowsills shall be dusted.

• Cobwebs shall be removed from all surfaces.

• Bird excrement shall be removed from walls.

• Laminate wood floor shall be swept and wet mopped.

• Windows shall be washed.

• All trash, litter, and refuse within 30 feet of building exterior shall be collected and

10.0 PERFORMANCE STANDARDS

• Clean and disinfect* surfaces: All surfaces including toilet seat and riser, floor, walls, door, ledges, and ceiling shall be kept clean of any foreign matter, spills, stains, marks, or residue of any nature and present an overall appearance of cleanliness. The inside and outside of seats, covers and risers on each toilet shall be scrubbed and washed clean with a disinfectant cleaner. To assist in keeping the inside of the risers clean, a pressure washer is

12 | P a g e recommended; however, a non-stick cooking vegetable spray or other approved product may be applied. The used cleaning fluid should not be dumped outside of the restroom building where it could kill vegetation or contaminate water sources; it may be dumped into the toilet vault or removed off-site.

• Clean and disinfect* restroom building and stalls: All surfaces, including walls, ceiling and floors shall be kept clean of all dirt, cobwebs, and other substances by sweeping, spraying, or scrubbing with a disinfectant cleaner. The floors shall be swept and mopped with disinfectant cleaner, and all standing water swept out (or otherwise removed) after cleaning, as much as possible.

• Stock toilet paper: All restroom stalls/vaults shall be stocked with toilet paper during each cleaning visit. Any toilet paper rolls more than ½ empty shall be replaced. Toilet paper dispensers shall be filled to their maximum capacity. Vendor to provide 1-ply, standard toilet paper rolls, which are acceptable for all restroom except Red Cliffs Campground.

And each restroom holds 6 rolls. Red Cliffs Campground toilets take 4 jumbo rolls in both bathrooms. The amount of toilet paper needed will vary between locations and time of the year.

• Control Pests: Utilize pest strips or equivalent mitigation to control pests and prevent visible evidence of pest presence throughout interior of recreation site facilities.

• Pick up garbage: All trash, litter or refuse found within the restroom building and within ten feet outside the building on restroom walkways, cement pads, and the surrounding ground shall be removed. This includes paper, bottles, cans, and all other garbage.

Garbage should not be dumped down the toilet vaults. All garbage must be removed from the restroom building and the recreation site and disposed of at a landfill. All landfill and dump fees will be the responsibility of the Contractor.

• Dusting: Windowsills shall be kept clean of dust. Windowsills and ceiling shall be kept clean of cob and spider webs.

• Wet Mopping: Surfaces shall be kept clean of any foreign matter, spills, stains, marks, or residue of any nature and present an overall appearance of cleanliness. No standing water should remain on floor.

• Window Washing: Window glass shall be washed inside and outside and shall be clean of any foreign matter, spills, stains, marks, or residue of any nature and present an overall appearance of cleanliness.

*For the purposes of this contract, “clean and disinfect” means: a) to make visibly free of dirt, dust, fecal matter, streaks, stains, smudges, litter, debris, and other residue; and b) to destroy any harmful microorganisms, including blood-borne pathogens, by application of an appropriate and approved chemical agent.

11.0 NOTIFICATIONS OF SITE CLEANING DELAYED

Contractor shall provide an email notification when site cleaning visits experience delays.

a) All notifications must be by email. The contractor may call with information or questions, but must follow up with a brief, written record of skipped, delayed, or re-scheduled site cleaning visits. The BLM will confirm any schedule adjustments or amendments in writing via email.

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b) Snow and/or impassable road conditions during inclement weather may prevent access to the recreation sites and/or specific restroom facilities. This is especially a concern during the winter months (December through March/April); and flexibility in re-scheduling restroom cleaning visits will be necessary. If weather conditions prevent a scheduled restroom cleaning visit, the contractor must notify the COR one day in advance or on the same business day as the originally scheduled restroom cleaning visit to reschedule. The restroom cleaning visit should be rescheduled as soon as practicable, weather and road conditions permitting. The contractor shall notify the COR by email on either the same business day or on the next business day after the rescheduled restroom cleaning duties have been completed.

c) When reasons other than weather cause a delay to the approved annual cleaning schedule/calendar, the contractor must notify the COR one day in advance or on the same business day as the originally scheduled restroom cleaning to reschedule as soon as practicable. The contractor shall attempt to make up the restroom cleaning visit by Friday of the same week. If this is not possible, the contractor shall reschedule as soon as possible and preferably prior to the next high-use recreation day (generally holidays and weekends). The contractor shall notify the COR on either the same business day or on the next business day after the rescheduled restroom cleaning duties have been completed.

12.0 INSPECTIONS

Contract work will be inspected randomly by BLM employees to ensure satisfactory completion of work. BLM employees include and are not limited to: COR, outdoor recreation planners, park rangers, law enforcement rangers, seasonal staff, or any BLM employees assigned to conduct restroom facility inspections.

Restroom cleaning visits will be evaluated on whether they are performed according to the cleaning duties specified in sections 9.0-10.0, judged based on observations made during restroom cleaning inspections and/or information recorded on completed inspection report forms, and reported as deficient or unperformed, as defined below:

a) Deficient: Work that is only partially completed, or unsatisfactory or inadequate work that does not meet the standards specified in sections 9.0-10.0.

b) Unperformed: None of the required restroom cleaning duties were performed at the scheduled recreation site. This is a scheduled restroom cleaning visit that was not performed and not rescheduled (with approval from the COR) prior to the next regularly scheduled cleaning visit.

13.0 DEFICIENT OR UNPERFORMED WORK

If the BLM finds a site cleaning visit to be deficient or unperformed, the COR will notify the contractor immediately. The contractor may be granted up to two (2) days in which to complete or re-perform the scheduled work. In certain situations, or time periods, an extension may be granted by the COR. After completing or re-performing the work, the Contractor shall notify the COR on the same day the work is completed.

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At the initial documentation of a deficient or unperformed scheduled restroom cleaning visit, the BLM generally will not assess a disincentive but invite the contractor to return to the recreation site to complete or re-perform the work. The subsequent restroom cleaning visit to complete or re-perform the documented deficient or unperformed work cannot be invoiced and will not result in any additional payments. In other words, the Contractor may not bill the BLM twice for a repeat restroom cleaning visit that was performed to correct deficient work.

13.1 DISINCENTIVES FOR DEFICIENT OR UNPERFOMED WORK

Scheduled cleanings that are unperformed and not excusable will result in non-payment and an additional 1% disincentive from the total monthly invoice. This disincentive applies to each unperformed site.

Upon inspection of any deficient work, failure to re-perform work to meet acceptable standards will result in a 3% disincentive from the total monthly invoice. This disincentive applies to each deficient site.

14.0 DELIVERABLES

14.1 SITE VISIT RECORDS: SIGN IN SHEET

The Contractor shall install and maintain a site-specific sign-in sheet at each recreation site covered under this contract. Sign-in sheets shall be maintained and placed in a COR-approved location at each site.

At a minimum, each sign-in sheet shall include:

• Title of location

• Date of service

• Time of cleaning

• Signature slots to indicate the restroom was stocked

• Signature slots to indicate the restroom was cleaned

• Notes Section

Sign-in sheets shall be filled out during each scheduled cleaning visit and maintained on-site for the duration of the contract period. Sign-in sheets shall be made available to the COR upon request for purposes of inspection, performance verification, invoice review, or contract administration.

14.2 SITE VISIT RECORDS: PHOTOGRAPHIC DOCUMENTATION

The contractor shall maintain date and time-stamped photographic documentation of completed cleaning of each site with all zoomed out view of all cleaned areas, including photo of toilet seat up, walls and floors, and if requested, submit to COR within three (3) business days. Photographs may include images of restroom interiors, exteriors, surrounding site conditions, and other features necessary to verify performance. These photos may be used to verify compliance, investigate reported deficiencies, or support enforcement actions under this contract.

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15.0 INVOICING/BILLING

As work is completed for this contract, the contractor shall submit invoices, bills, or statements monthly. Invoices must include an itemization of cleaning duties completed, service dates of cleaning visits, total charges, and date of billing. To ensure prompt payment and proper contract administration, the contractor is encouraged to submit bills the first week of each month.

16.0 GOVERNMENT-FURNISHED PROPERTY

BLM will furnish keys for facilities.

17.0 SAFETY

BLM acknowledges that physical and biological (e.g., bacteria, viruses) may be present at these sites; the contractor must ensure the safety of their employees and provide adequate personal protective equipment that meets industry standards.

18.0 REPORTING SITE DAMAGE AND REPAIRS

Contractor shall report and provide photos of any damages and/or needed repairs to the recreation site facilities (inside and outside). Repairs will be performed at the BLM’s discretion by an agent of the BLM’s choosing. Repair costs will be paid by the BLM. If available for such repairs, the contractor shall contact the COR and provide an estimate of repair costs. However, the contractor is not permitted to make repairs without direct authorization from the contracting officer.

The contractor is responsible for any damage occurring to recreation site facilities, structures, developments, roads, areas, or land associated with work duties under this contract and will restore the damaged item or area to its original condition. This restoration will include any action needed to restore the damaged item or area, including and not limited to painting, refinishing, repair, reconstruction, replacement, or rehabilitation.

19.0 POST- AWARD CONTRACT MANAGEMENT

Post Award Kickoff Orientation Within five (5) days of award, a Post Award Orientation, which will include an onsite visit to facilities, shall be conducted between the Government and the contractor. The purpose of this meeting is to orient the contractor with any site-specific details as well as to answer any questions the contractor may have.

Staff Changes During the term of the contract, if there are any changes in staff, the COR and Contract Specialist (CS) must be immediately notified in writing. It will also be the responsibility of the contractor, not the Government, to re-orient any new staff on procedures, site locations, site-specific details etc.