Sol_140L4324Q0155_Amd_0001.pdf

(x)

140L4324Q0155 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

LHA

PORTLAND OR 97204

1220 SW 3rd Avenue, 12th Floor

BLM OR-ST OFC PROC MGMT BR(OR952)

07/30/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

07/26/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 0001 provides responses to contractor submitted questions and revises the statement of work.

Period of Performance: 09/30/2024 to 09/29/2025

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Matthew Duane

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Solicitation 140L4324Q0155

Amendment 0001

Amendment 0001 to Solicitation 140L4324Q0155 Base Ops Security Services, Yaquina Head

Outstanding Natural Area (YHONA), Newport, OR, modifies the solicitation as follows:

1. Provides responses to contractor submitted questions.

2. Revises the Statement of Work.

The response due date remains unchanged.

Questions and Answers

Solicitation 140L4324Q0155

The below Questions and Answers are being provided in response to Requests for Information

(RFI) received for Solicitation 140L4324Q0155.

1. Is there an incumbent on this or is this a brand new project? if yes, could you please provide us with their award number? A response will not be provided to this question.

2. Work hours: start time is at Sunset but can you clarify if there is a specific closing time, what is the time shift ends? There are two separate timeframes during normal operation timeframes for daily site closing services.

During the on-season, or summer closing times, the site closing times are at sunset (contractors can utilize any widely available sunset tracker online to determine day by day what time this indicates) and the closing operations in the SOW indicate that this service can last up to an hour.

During the off-season, or winter closing times, the site has a set closing time which is 5 P.M. and again closing services can last up to an hour.

However, per paragraph C.5.1.3 “during unusual times such as pandemics, fires, government shutdowns, or other situations that affect normal business hours, Contractor shall coordinate with the COR to modify timing of daily security sweeps.” In these instances, BLM will give the contractor notice of closing time changes so they can properly adjust their schedule. Even if closing time has been changed, closing is still expected to last up to an hour.

For patrol services, services will be conducted during those timeframes that the site is open unless the BLM gives notice to utilize an extra requested patrol built into the SOW (ie. if there is suspicious activity at the site BLM may request an extra patrol at a specific time or area of the site).

Otherwise, the only timeframe that contractors would be onsite after the gate has closed would be if they are responding to an alarm call.

3. Will the guard have to remain for overnight? If yes, what is the time shift ends? The security guard will not remain on the site overnight but will complete the hour of daily closing services alongside

BLM staff and secure the gate. The security services in this contract where the contractor would be onsite are for an armed guard to assist staff in daily closing services, presence patrols as indicated in the SOW, and responding to alarm calls.

STATEMENT OF WORK

C.1.0 GENERAL

C.1.l.1 Description of Work - Provide each evening at sunset (365 days a year) one (1) armed security personnel to report to the main entrance station of Yaquina Head Outstanding Natural Area

(YHONA) to provide escort of Entrance Employee to the Interpretive Center followed by sweeping park work areas listed and assisting with closing the site.

C.1.1.2 Work Hours - During the on-season, or summer closing times, the site closing times are at sunset

(contractors can utilize any widely available sunset tracker online to determine day by day what time this indicates). During the off-season, or winter closing times, the site has a set closing time of 5:00 P.M. Pacific Time.

C.1.1.3 Provide 24/7 armed alarm response services.

C.l.2 Location – YHONA is a Day Use Area operated by the Bureau of Land Management, located at

750 Lighthouse Drive, approximately 3 miles north of Newport, Oregon and approximately one mile west of Highway 101.

C.1.3 Work Areas

C.1.3.1 YHONA has six (6) facilities including the Entrance Station, Maintenance Building, Interpretive

Center, Historic 1873 Lighthouse, Field Station, and vault toilet facilities. In addition, trails provide access to Salal Hill, Cobble Beach, Communication Hill, and Quarry Cove. Lastly, there is one host site location consisting of 3 RV pads.

C.1.3.2 Security will be able to go to all the areas listed above.

C.1.4 Site Security

C.1.4.1 Contractor shall be responsible for all security keys issued to their personnel. Keys shall not be duplicated by the Contractor for any purpose. The contractor shall be charged the full replacement cost of each key lost.

C.1.4.2 Contractor will be issued one radio and will have the ability to add the BLM site frequencies to the company’s work radios. The contractor shall be charged the full replacement cost of the radio if lost.

C.1.4.3 The Contractor will be issued one alarm code to gain access to Maintenance Shop, the Interpretive

Center, and Entrance Station and is accountable to protect the use of this code by approved authorized personnel.

C.1.4.4 On-site contract personnel will be limited to security officer and supervisors only during scheduled working hours.

C.l.4.5 Main gate will be locked after normal visiting hours. The Contractor shall keep the gate closed and locked at all times during non-business hours.

C.1.4.6 Security alarms shall be deactivated by the Security Officer when entering the Maintenance Shop, the Interpretive Center, and Entrance Station and reactivated when leaving.

C.1.4.7 An employee photo roster will be posted on the bulletin board in room #126 to identify authorized personnel. The roster will be updated as changes occur.

C.1.5 Safety Equipment

C. 1.5.1 Security Officers will be required to wear footwear appropriate for all terrain types to easily move from trails, to stairs, and other uneven surfaces in a variety of weather conditions.

C.1.5.2 Security Officers will be required to wear appropriate outer wear for the elements including heavy rain and winds.

C.2.0 DEFINITIONS

None.

C.3.-0 CONTRACTOR REQUIREMENTS

C.3.1 Contractor shall furnish all labor, equipment, materials, supervision, transportation, and incidentals necessary to perform security and patrol services for the Yaquina Head Outstanding

Natural Area (YHONA). The contractor shall have all current license(s), bonds, and insurance as required by Oregon state laws.

C.3.2 Contractor-furnished required training to meet Oregon State Laws governing private security professionals including the carrying of firearms for its employees.

C.3.4 Contractor’s Employees

C.3.4.1 Contractor employees shall dress and perform appropriately, commensurate with the tasks being performed, and provides a professional uniformed presence. Employees shall be professional towards BLM personnel and work collaboratively. Employees shall not have unauthorized visitors on site during patrols.

C.3.4.2 The Contractor shall prohibit its employees from opening desk drawers/cabinets, or using any telephone or office equipment while on premises.

C.3.4.3 The Contractor shall arrange for supervision of the work at all times. The Contractor or

Contractor’s designated supervisor shall be available at all times when the contract work is in progress to receive notices, reports, or requests from the Contracting Officer’s Representative

(COR).

C.3.5 Contractor Personnel Security and Suitability Requirements

Performance of this contract requires contractor personnel to have a Federal government-issued personal identification card before being allowed unsupervised access to a DOI facility. The

Contracting Officer’s Representative (COR) will make arrangements with the sponsoring official, and personal identify verification and card issuance.

At least four weeks before start of contract performance, the Contractor will identify all contractor and subcontractor personnel who will require physical access for performance of work under this contract. The Contractor must make their personnel available at the place and time specified by the

COR in order to initiate screening and background investigations.

Before starting work under this contract, a National Agency Check (NAC) will be conducted to verify the identity of the individual applying for clearance. Upon successful completion of the

NAC process, unescorted access will be granted.

Simultaneously, a NAC with Inquiries (NACI) will be initiated to determine the individual’s suitability for the position. If the NACI adjudication is favorable, nothing more needs to be done.

If the adjudication is unfavorable, the credentials will be revoked. In the event of a disagreement between the Contractor and the Government concerning the suitability of an individual to perform work under this contract, DOI shall have the right of final determination.

This requirement must be incorporated into any subcontracts that require subcontractor personnel to have regular and routine unsupervised access to a federally controlled facility for more than 180 calendar days or any unsupervised access to a federally controlled Level 3 or 4 information systems.

Contractor employees are required to give, and to authorize others to give, full, frank, and truthful answers to relevant and material questions needed to reach a suitability determination. Refusal or failure to furnish or authorize provision of information may constitute grounds for denial or revocation of credentials. Government personnel may contact the contractor personnel being screened or investigated in person, by telephone or in writing, and the Contractor agrees to make them available for such contact.

Alternatively, if an individual has already been credentialed by another agency through OPM, and that credential has not yet expired, further investigation may not be necessary. Provide the COR with documentation that supports the individual’s status.

During performance of the contract, the Contractor will keep the COR apprised of changes in personnel to ensure that performance is not delayed by compliance with credentialing processes.

Cards that have been lost, damaged, or stolen must be reported to the COR and Issuing Office within 24 hours. Replacement will be at the contractor’s expense. If reissuance of expired credentials is needed, it will be coordinated through the COR.

At the end of contract performance, or when a contractor employee is no longer working under this contract, the Contractor will ensure that all identification cards are returned to the COR.

C.4.0 GOVERNMENT-FURNISHED MATERIALS

C.4.1 Government handheld radio. The Contractor will be issued one (1) radio and will have the ability to add the Government site frequencies to its own radios. The Contractor will be charged the full replacement/repair cost of the radio if not returned/broken.

C.4.2 Three (3) master key sets will be issued to allow access to all areas of YHONA including all the facilities and gated roadways. The Contractor shall be responsible for all security keys issued to their personnel. Keys shall not be duplicated by the Contractor for any purpose. The Contractor shall be charged the full replacement cost of each key lost.

C.4.3 DOI- BLM Access Card will be issued to each patrol officer.

C.4.4 Form DI-105, Receipt of Property, will be issued to the Contractor for all Government materials issued to the Contractor.

C.5.0 SPECIFIC TASKS

Perform all tasks specified as necessary to meet the performance standards (C.7.0) on a daily basis.

C.5.1.1 Security Services

Contractor shall provide up to one (1) hour of service nightly by reporting to the main Entrance

Station of YHONA prior to closing. The Contractor shall escort the Government employee from the Entrance Station to the Interpretive Center for the secure transport of fee revenues. When the

Government employee from the Entrance Station is securely inside the Interpretive Center, then the Contractor shall work with one Government staff member to perform one of the following:

a) Report back to the Entrance Station and maintain a post at this location to allow exiting traffic only, and not allow entry to YHONA; or

b) Sweep YHONA work areas (C.1.3.1) to direct visitors to proceed towards the exit while Government personnel maintain a post at the front gate. This may require the

Contractor to contact visitors in person and/or use a megaphone. When the

Contractor has ensured all visitors have left the site, then the Contractor shall return to the entrance gate and remain at the gate until the one (1) hour has concluded or until all Government staff have exited the site.

C.5.1.2 Security personnel will assist BLM employees in gaining compliance, without unnecessary conflict, from non-compliant visitors in either capacity and may need to abandon their assign duty to assist

BLM employees. Once all visitors have exited the site, the main entrance gate will be closed and locked.

C.5.1.3 During days when the entrance station is not open/staffed, often occurring during slow months of mid-November to mid-February, security personnel will provide closing security sweeps of the site and assist all visitors to exit the site at closing time. However, during unusual times such as pandemics, fires, government shutdowns, or other situations that affect normal business hours, Contractor shall coordinate with the COR to modify timing of daily security sweeps. This may require security personnel to contact visitors in person. Once all visitors have exited the site, the main entrance gate will be closed and locked and security personnel will remain at the front gate until the one (1) hour has concluded and notify BLM staff of their departure or until all BLM staff have exited the park.

C.5.1.4 Security personnel will perform marked vehicle presence patrols of the site during normal operation hours. This will be a separate and distinct visit from the closing operations. These patrols will occur with a minimum acceptable quality level (AQL) of 80% (Fridays, Saturdays, and Federal

Holidays), and additional patrols as requested up to 5 times monthly during off season early closing times and up to 10 times monthly during summer on season/sunset closing times. This will be a separate and distinct visit from the closing operations by driving through the site roads and/or taking a short walk to access a trail or a highly visited destination such as quarry cove, cobble beach, or the Yaquina Head Lighthouse and viewing deck. BLM will allow up to four (4) presence patrols outside the required (Friday, Saturday, and Federal Holidays) days to count towards meeting the AQL. BLM may also direct patrol to specific destinations within the site as necessary. The presence patrol shall originate at the Entrance Station during normal hours of operation to check in and discuss possible need for a visual presence. When the entrance station is not open, the

Contractor shall check in with staff at the Interpretive Center via radio to determine need. This is a

15 minute visit and the security company maybe asked, with advance notice, to open the site by unlocking the front gates and sweeping the road system.

C.5.1.5 Incidents that occur during this time shall be documented by the Contractor on a BLM incident report form and submitted to the Yaquina Head Manager and COR within 24 hours.

C.5.1.6 The Contractor shall provide 24/7 armed alarm response services when notified by the alarm company. Armed security personnel will respond to Yaquina Head Outstanding Natural Area alarm systems activation. The contracted alarm monitoring company will phone selected security 24 hour dispatch line as a first contact number for response. Upon responding to an alarm, armed security personnel will inspect the property and buildings for any sign of intrusion, damage, or fire. If security personnel encounter any signs of suspicious activity they will contact local law enforcement and the afterhours contact for BLM. If the building is found unsecure the security personnel will check the building to ensure it is clear and re-secure the building.

C.5.1.7 The Contractor shall complete a BLM incident report within 24 hours of all alarms and submit it to

YHONA Site Manager and COR within 24 hours.

C.6.0 DELIVERABLES

# Deliverable Description Due By

1 BLM Incident

Report

Incidents that occur during this time shall be documented by the contractor on a BLM incident report form and submitted to the

YHONA Site Manager and COR within 24 hours.

The contractor shall complete a BLM incident report within

24 hours of all alarms and submit it to the

YHONA Site

Manager and COR within 24 hours.

2 Daily Electronic

Patrol Log

Maintain and provide electronic Daily

Patrol Logs. These logs shall describe the activities conducted by the contractor, along with the date and time of arrivals.

An electronic daily log will be sent to the

YHONA Site

Manager and COR electronically within

24 hours after the date of the log. Patrol

Logs during the weekends need to be sent no later than the following Monday.

C.7.0 ACCEPTANCE

C.7.1 ACCEPTABLE QUALITY LEVEL (AQL) - The AQL is six (6) or fewer deficiencies during a 30-day calendar month. Repeated failure to meet the AQL will result in the issuance of a Notice of

Noncompliance.

C.7.2 Contractor shall meet the following minimum inspection standards for Government acceptance:

C.7.2.1 Maintain and provide electronic Daily Patrol Logs. These logs shall describe the activities conducted by the Contractor, along with the date and time of arrivals. An electronic daily log will be sent to the COR and Site Manager electronically within 24 hours after the date of the log. Patrol

Logs during the weekends needs to be sent no later than the following Monday.

C.7.2.2 Provide all Case Incident reports completed for all call backs and for onsite incidences occurring with BLM staff or visitors outside the daily closure procedures. Case Incidents reports shall be completed and sent electronically to the COR and site manager within 24 hours of the incident.

C.7.2.3 Conduct presence patrols through the site distinct from the end of day security operations. The

Contractor shall document the event and activities performed during the patrol in a daily patrol log.

C.7.2.4 The patrol officer needs to arrive prior to the scheduled closing time to escort Entrance Station staff to the Interpretive Center. The Contractor shall document this event in the daily patrol log.

C.7.2.5 100% response rate to after hours alarm calls and completion of Case Incident reports.

C.8.0 PAYMENT

C.8.1 Payment will be made at the unit price as shown in Section B in accordance to the following terms:

Where the number of deficiencies found during inspections is no more than six (6) for all inspections during a calendar month, full payment will be made.

C.8.2 Where the number of deficiencies exceeds the AQL of 6, the Contractor will be instructed to take necessary action to ensure that future performance conforms to contract requirements. If the

Contractor fails to perform to contract requirements the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred that is directly related to the performance of such service or (2) terminate the contract for default.

(End of Statement of Work)