Sol_140L4324Q0155.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

LHA

PORTLAND OR 97204

1220 SW 3rd Avenue, 12th Floor

BLM OR-ST OFC PROC MGMT BR(OR952)

0004276586 CODE 16. ADMINISTERED BYCODE

X

X

X

561612

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORLHA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

08/12/2024 1400 PD

07/26/2024

5038086068Rachel Jones (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140L4324Q0155

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 90 0040670503OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

NEWPORT OR 97365

750 NW LIGHTHOUSE DR

BLM-OR NORTHWEST OREGON (YAQUINA )

15. DELIVER TO

PORTLAND OR 97204

1220 SW 3rd Avenue, 12th Floor

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$29

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

BLM OR-ST OFC PROC MGMT BR(OR952)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Base Ops Security Services, Yaquina Head Outstanding Natural Area (YHONA), Newport, OR

VENDOR COMPANY NAME:

VENDOR POC: _______________________________

VENDOR TELEPHONE: _________________________

VENDOR EMAIL ADDRESS: _____________________

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Matthew Duane

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

VENDOR UEI NUMBER: _______________________

TOTAL OFFER AMOUNT: $______________________

Delivery: 09/29/2025

Period of Performance: 09/30/2024 to 09/29/2025

00010 Base Period

Security Services: Fiscal Year 2025

Product/Service Code: R430

Product/Service Description: SUPPORT-

PROFESSIONAL: PHYSICAL SECURITY AND BADGING

00020 Option Period 01

Security Services: Fiscal Year 2026

(Option Line Item)

Anticipated Exercise Date 10/01/2024

Product/Service Code: R430

Product/Service Description: SUPPORT-

PROFESSIONAL: PHYSICAL SECURITY AND BADGING

00030 Option Period 02

Security Services: Fiscal Year 2027

(Option Line Item)

Anticipated Exercise Date 10/01/2025

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

90 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 90

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140L4324Q0155

Product/Service Code: R430

Product/Service Description: SUPPORT-

PROFESSIONAL: PHYSICAL SECURITY AND BADGING

00040 Option Period 03

Security Services: Fiscal Year 2028

(Option Line Item)

Anticipated Exercise Date 10/01/2026

Product/Service Code: R430

Product/Service Description: SUPPORT-

PROFESSIONAL: PHYSICAL SECURITY AND BADGING

00050 Option Period 04

Security Services: Fiscal Year 2029

(Option Line Item)

Anticipated Exercise Date 10/01/2027

Product/Service Code: R430

Product/Service Description: SUPPORT-

PROFESSIONAL: PHYSICAL SECURITY AND BADGING

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

BASE OPS SECURITY SERVICES, YHONA, NEWPORT, OR SOLICITATION NO. 140L4324Q0155

BLM NORTHWEST OREGON DISTRICT OFFICE Page 3 of 90

SERVICES AND PRICES

This requirement is for one (1) Firm Fixed Price Commercial Services Contract for Base Ops Security Services, Yaquina Head Outstanding Natural Area (YHONA), in Newport, OR. The contract contains a one-year Base plus an additional four (4) one-year option periods

Item no. Item Description Quantity Unit of

Measure

Unit Price Total

BASE PERIOD

00010 Base Period Security Services

Fiscal Year 2025 12 Month $_____________ $_____________

OPTION PERIODS

00020 Option Period 01 Security

Services: Fiscal Year 2026 12 Month $_____________ $_____________

00030 Option Period 02 Security

Services: Fiscal Year 2027 12 Month $_____________ $_____________

00040 Option Period 03 Security

Services: Fiscal Year 2028 12 Month $_____________ $_____________

00050 Option Period 04 Security

Services: Fiscal Year 2029 12 Month $_____________ $_____________

TOTAL - Base $_____________

TOTAL - Options $_____________

GRAND TOTAL – Base plus Options

PERIOD OF PERFORMANCE: See Deliveries or Performance section.

ESTIMATED START WORK DATE: September 30, 2024

(End of Supplies/Services and Prices/Costs)

BLM NORTHWEST OREGON DISTRICT OFFICE Page 4 of 90

STATEMENT OF WORK

C.1.0 GENERAL

C.1.l.1 Description of Work - Provide each evening at sunset (365 days a year) one (1) armed security personnel to report to the main entrance station of Yaquina Head Outstanding Natural Area

(YHONA) to provide escort of Entrance Employee to the Interpretive Center followed by sweeping park work areas listed and assisting with closing the site after sunset.

C.1.1.2 Provide 24/7 armed alarm response services.

C.l.2 Location – YHONA is a Day Use Area operated by the Bureau of Land Management, located at

750 Lighthouse Drive, approximately 3 miles north of Newport, Oregon and approximately one mile west of Highway 101.

C.1.3 Work Areas

C.1.3.1 YHONA has six (6) facilities including the Entrance Station, Maintenance Building, Interpretive

Center, Historic 1873 Lighthouse, Field Station, and vault toilet facilities. In addition, trails provide access to Salal Hill, Cobble Beach, Communication Hill, and Quarry Cove. Lastly, there is one host site location consisting of 3 RV pads.

C.1.3.2 Security will be able to go to all the areas listed above.

C.1.4 Site Security

C.1.4.1 Contractor shall be responsible for all security keys issued to their personnel. Keys shall not be duplicated by the Contractor for any purpose. The contractor shall be charged the full replacement cost of each key lost.

C.1.4.2 Contractor will be issued one radio and will have the ability to add the BLM site frequencies to the company’s work radios. The contractor shall be charged the full replacement cost of the radio if lost.

C.1.4.3 The Contractor will be issued one alarm code to gain access to Maintenance Shop, the Interpretive

Center, and Entrance Station and is accountable to protect the use of this code by approved authorized personnel.

C.1.4.4 On-site contract personnel will be limited to security officer and supervisors only during scheduled working hours.

C.l.4.5 Main gate will be locked after normal visiting hours. The Contractor shall keep the gate closed and locked at all times during non-business hours.

C.1.4.6 Security alarms shall be deactivated by the Security Officer when entering the Maintenance Shop, the Interpretive Center, and Entrance Station and reactivated when leaving.

C.1.4.7 An employee photo roster will be posted on the bulletin board in room #126 to identify authorized personnel. The roster will be updated as changes occur.

BLM NORTHWEST OREGON DISTRICT OFFICE Page 5 of 90

C.1.5 Safety Equipment

C. 1.5.1 Security Officers will be required to wear footwear appropriate for all terrain types to easily move from trails, to stairs, and other uneven surfaces in a variety of weather conditions.

C.1.5.2 Security Officers will be required to wear appropriate outer wear for the elements including heavy rain and winds.

C.2.0 DEFINITIONS

None.

C.3.-0 CONTRACTOR REQUIREMENTS

C.3.1 Contractor shall furnish all labor, equipment, materials, supervision, transportation, and incidentals necessary to perform security and patrol services for the Yaquina Head Outstanding

Natural Area (YHONA). The contractor shall have all current license(s), bonds, and insurance as required by Oregon state laws.

C.3.2 Contractor-furnished required training to meet Oregon State Laws governing private security professionals including the carrying of firearms for its employees.

C.3.4 Contractor’s Employees

C.3.4.1 Contractor employees shall dress and perform appropriately, commensurate with the tasks being performed, and provides a professional uniformed presence. Employees shall be professional towards BLM personnel and work collaboratively. Employees shall not have unauthorized visitors on site during patrols.

C.3.4.2 The Contractor shall prohibit its employees from opening desk drawers/cabinets, or using any telephone or office equipment while on premises.

C.3.4.3 The Contractor shall arrange for supervision of the work at all times. The Contractor or

Contractor’s designated supervisor shall be available at all times when the contract work is in progress to receive notices, reports, or requests from the Contracting Officer’s Representative

(COR).

C.3.5 Contractor Personnel Security and Suitability Requirements

Performance of this contract requires contractor personnel to have a Federal government-issued personal identification card before being allowed unsupervised access to a DOI facility. The

Contracting Officer’s Representative (COR) will make arrangements with the sponsoring official, and personal identify verification and card issuance.

At least four weeks before start of contract performance, the Contractor will identify all contractor and subcontractor personnel who will require physical access for performance of work under this contract. The Contractor must make their personnel available at the place and time specified by the

COR in order to initiate screening and background investigations.

Before starting work under this contract, a National Agency Check (NAC) will be conducted to verify the identity of the individual applying for clearance. Upon successful completion of the

NAC process, unescorted access will be granted.

BLM NORTHWEST OREGON DISTRICT OFFICE Page 6 of 90

Simultaneously, a NAC with Inquiries (NACI) will be initiated to determine the individual’s suitability for the position. If the NACI adjudication is favorable, nothing more needs to be done.

If the adjudication is unfavorable, the credentials will be revoked. In the event of a disagreement between the Contractor and the Government concerning the suitability of an individual to perform work under this contract, DOI shall have the right of final determination.

This requirement must be incorporated into any subcontracts that require subcontractor personnel to have regular and routine unsupervised access to a federally controlled facility for more than 180 calendar days or any unsupervised access to a federally controlled Level 3 or 4 information systems.

Contractor employees are required to give, and to authorize others to give, full, frank, and truthful answers to relevant and material questions needed to reach a suitability determination. Refusal or failure to furnish or authorize provision of information may constitute grounds for denial or revocation of credentials. Government personnel may contact the contractor personnel being screened or investigated in person, by telephone or in writing, and the Contractor agrees to make them available for such contact.

Alternatively, if an individual has already been credentialed by another agency through OPM, and that credential has not yet expired, further investigation may not be necessary. Provide the COR with documentation that supports the individual’s status.

During performance of the contract, the Contractor will keep the COR apprised of changes in personnel to ensure that performance is not delayed by compliance with credentialing processes.

Cards that have been lost, damaged, or stolen must be reported to the COR and Issuing Office within 24 hours. Replacement will be at the contractor’s expense. If reissuance of expired credentials is needed, it will be coordinated through the COR.

At the end of contract performance, or when a contractor employee is no longer working under this contract, the Contractor will ensure that all identification cards are returned to the COR.

C.4.0 GOVERNMENT-FURNISHED MATERIALS

C.4.1 Government handheld radio. The Contractor will be issued one (1) radio and will have the ability to add the Government site frequencies to its own radios. The Contractor will be charged the full replacement/repair cost of the radio if not returned/broken.

C.4.2 Three (3) master key sets will be issued to allow access to all areas of YHONA including all the facilities and gated roadways. The Contractor shall be responsible for all security keys issued to their personnel. Keys shall not be duplicated by the Contractor for any purpose. The Contractor shall be charged the full replacement cost of each key lost.

C.4.3 DOI- BLM Access Card will be issued to each patrol officer.

C.4.4 Form DI-105, Receipt of Property, will be issued to the Contractor for all Government materials issued to the Contractor.

C.5.0 SPECIFIC TASKS

Perform all tasks specified as necessary to meet the performance standards (C.7.0) on a daily basis.

BLM NORTHWEST OREGON DISTRICT OFFICE Page 7 of 90

C.5.1.1 Security Services

Contractor shall provide up to one (1) hour of service nightly by reporting to the main Entrance

Station of YHONA prior to closing. The Contractor shall escort the Government employee from the Entrance Station to the Interpretive Center for the secure transport of fee revenues. When the

Government employee from the Entrance Station is securely inside the Interpretive Center, then the Contractor shall work with one Government staff member to perform one of the following:

a) Report back to the Entrance Station and maintain a post at this location to allow exiting traffic only, and not allow entry to YHONA; or

b) Sweep YHONA work areas (C.1.3.1) to direct visitors to proceed towards the exit while Government personnel maintain a post at the front gate. This may require the

Contractor to contact visitors in person and/or use a megaphone. When the

Contractor has ensured all visitors have left the site, then the Contractor shall return to the entrance gate and remain at the gate until the one (1) hour has concluded or until all Government staff have exited the site.

C.5.1.2 Security personnel will assist BLM employees in gaining compliance, without unnecessary conflict, from non-compliant visitors in either capacity and may need to abandon their assign duty to assist

BLM employees. Once all visitors have exited the site, the main entrance gate will be closed and locked.

C.5.1.3 During days when the entrance station is not open/staffed, often occurring during slow months of mid-November to mid-February, security personnel will provide closing security sweeps of the site and assist all visitors to exit the site at closing time. However, during unusual times such as pandemics, fires, government shutdowns, or other situations that affect normal business hours, Contractor shall coordinate with the COR to modify timing of daily security sweeps. This may require security personnel to contact visitors in person. Once all visitors have exited the site, the main entrance gate will be closed and locked and security personnel will remain at the front gate until the one (1) hour has concluded and notify BLM staff of their departure or until all BLM staff have exited the park.

C.5.1.4 Security personnel will perform marked vehicle presence patrols of the site during normal operation hours. This will be a separate and distinct visit from the closing operations. These patrols will occur with a minimum acceptable quality level (AQL) of 80% (Fridays, Saturdays, and Federal

Holidays), and as requested up to 5 times monthly during off season early closing times and up to

10 times monthly during summer on season/sunset closing times. This will be a separate and distinct visit from the closing operations by driving through the site roads and/or taking a short walk to access a trail or a highly visited destination such as quarry cove, cobble beach, or the

Yaquina Head Lighthouse and viewing deck. BLM will allow up to four (4) presence patrols outside the required (Friday, Saturday, and Federal Holidays) days to count towards meeting the

AQL. BLM may also direct patrol to specific destinations within the site as necessary. The presence patrol shall originate at the Entrance Station during normal hours of operation to check in and discuss possible need for a visual presence. When the entrance station is not open, the Contractor shall check in with staff at the Interpretive Center via radio to determine need. This is a 15 minute

BLM NORTHWEST OREGON DISTRICT OFFICE Page 8 of 90 visit and the security company maybe asked, with advance notice, to open the site by unlocking the front gates and sweeping the road system.

C.5.1.5 Incidents that occur during this time shall be documented by the Contractor on a BLM incident report form and submitted to the Yaquina Head Manager and COR within 24 hours.

C.5.1.6 The Contractor shall provide 24/7 armed alarm response services when notified by the alarm company. Armed security personnel will respond to Yaquina Head Outstanding Natural Area alarm systems activation. The contracted alarm monitoring company will phone selected security 24 hour dispatch line as a first contact number for response. Upon responding to an alarm, armed security personnel will inspect the property and buildings for any sign of intrusion, damage, or fire. If security personnel encounter any signs of suspicious activity they will contact local law enforcement and the afterhours contact for BLM. If the building is found unsecure the security personnel will check the building to ensure it is clear and re-secure the building.

C.5.1.7 The Contractor shall complete a BLM incident report within 24 hours of all alarms and submit it to

YHONA Site Manager and COR within 24 hours.

C.6.0 DELIVERABLES

# Deliverable Description Due By

1 BLM Incident

Report

Incidents that occur during this time shall be documented by the contractor on a BLM incident report form and submitted to the

YHONA Site Manager and COR within 24 hours.

The contractor shall complete a BLM incident report within

24 hours of all alarms and submit it to the

YHONA Site

Manager and COR within 24 hours.

2 Daily Electronic

Patrol Log

Maintain and provide electronic Daily

Patrol Logs. These logs shall describe the activities conducted by the contractor, along with the date and time of arrivals.

An electronic daily log will be sent to the

YHONA Site

Manager and COR electronically within

24 hours after the date of the log. Patrol

Logs during the weekends need to be sent no later than the following Monday.

C.7.0 ACCEPTANCE

C.7.1 ACCEPTABLE QUALITY LEVEL (AQL) - The AQL is six (6) or fewer deficiencies during a 30-day calendar month. Repeated failure to meet the AQL will result in the issuance of a Notice of

Noncompliance.

C.7.2 Contractor shall meet the following minimum inspection standards for Government acceptance:

C.7.2.1 Maintain and provide electronic Daily Patrol Logs. These logs shall describe the activities conducted by the Contractor, along with the date and time of arrivals. An electronic daily log will

BLM NORTHWEST OREGON DISTRICT OFFICE Page 9 of 90 be sent to the COR and Site Manager electronically within 24 hours after the date of the log. Patrol

Logs during the weekends needs to be sent no later than the following Monday.

C.7.2.2 Provide all Case Incident reports completed for all call backs and for onsite incidences occurring with BLM staff or visitors outside the daily closure procedures. Case Incidents reports shall be completed and sent electronically to the COR and site manager within 24 hours of the incident.

C.7.2.3 Conduct presence patrols through the site distinct from the end of day security operations. The

Contractor shall document the event and activities performed during the patrol in a daily patrol log.

C.7.2.4 The patrol officer needs to arrive prior to the scheduled closing time to escort Entrance Station staff to the Interpretive Center. The Contractor shall document this event in the daily patrol log.

C.7.2.5 100% response rate to after hours alarm calls and completion of Case Incident reports.

C.8.0 PAYMENT

C.8.1 Payment will be made at the unit price as shown in Section B in accordance to the following terms:

Where the number of deficiencies found during inspections is no more than six (6) for all inspections during a calendar month, full payment will be made.

C.8.2 Where the number of deficiencies exceeds the AQL of 6, the Contractor will be instructed to take necessary action to ensure that future performance conforms to contract requirements. If the

Contractor fails to perform to contract requirements the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred that is directly related to the performance of such service or (2) terminate the contract for default.

(End of Statement of Work)

BLM NORTHWEST OREGON DISTRICT OFFICE Page 10 of 90

INSPECTION AND ACCEPTANCE

The following clause is incorporated by reference:

Clause Title Date

52.246-1 CONTRACTOR INSPECTION REQUIREMENTS APR 1984

E.2.0 ACCEPTANCE

E.2.1 ACCEPTABLE QUALITY LEVEL (AQL) - The AQL is six (6) or fewer deficiencies during a 30-day calendar month. Repeated failure to meet the AQL will result in the issuance of a Notice of

Noncompliance.

E.2.2 Contractor shall meet the following minimum inspection standards for Government acceptance:

E.2.2.1 Maintain and provide electronic Daily Patrol Logs. These logs shall describe the activities conducted by the Contractor, along with the date and time of arrivals. An electronic daily log will be sent to the COR and Site Manager electronically within 24 hours after the date of the log. Patrol

Logs during the weekends needs to be sent no later than the following Monday.

E.2.2.2 Provide all Case Incident reports completed for all call backs and for onsite incidences occurring with BLM staff or visitors outside the daily closure procedures. Case Incidents reports shall be completed and sent electronically to the COR and site manager within 24 hours of the incident.

E.2.2.3 Conduct presence patrols through the site distinct from the end of day security operations. The

Contractor shall document the event and activities performed during the patrol in a daily patrol log.

E.2.2.4 The patrol officer needs to arrive prior to the scheduled closing time to escort Entrance Station staff to the Interpretive Center. The Contractor shall document this event in the daily patrol log.

E.2.2.5 100% response rate to afterhours alarm calls and completion of Case Incident reports.

E.3.0 PAYMENT

E.3.1 Payment will be made at the unit price as shown in Section B in accordance to the following terms:

Where the number of deficiencies found during inspections is no more than six (6) for all inspections during a calendar month, full payment will be made.

E.3.2 Where the number of deficiencies exceeds the AQL of 6, the Contractor will be instructed to take necessary action to ensure that future performance conforms to contract requirements. If the

Contractor fails to perform to contract requirements the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred that is directly related to the performance of such service or (2) terminate the contract for default.

(End of Inspection and Acceptance)

BLM NORTHWEST OREGON DISTRICT OFFICE Page 11 of 90

DELIVERIES OR PERFORMANCE

F.1.0 PERIOD OF PERFORMANCE

The contract shall commence from date of award for a period up to five (5) years, if options are exercised.

The Contractor shall continue performance of the work under the contract without delay or interruption except by causes beyond his control as defined by contract clauses, or by the receipt of a “Suspend Work

Order” issued by the Government. Failure to do so may be cause for action under the “Default” clause.

The Contractor shall complete all work required within the time specified in the Schedule of Items.

Base Period: September 30, 2024-September 29, 2025

Option Period 01: September 30, 2025- September 29, 2026

Option Period 02: September 30, 2026- September 29, 2027

Option Period 03: September 30, 2027- September 29, 2028

Option Period 04: September 30, 2028- September 29, 2029

F.2.0 PROGRESS PLAN

At the prework conference, the Contractor shall provide to the COR a written "work progress plan" that details its proposed work force and schedule to provide for orderly completion of the work within the contract performance time. This work schedule must be acceptable to the Government. At a minimum, the schedule must reflect a work progress rate equal to the available amount of contract performance time. The unit sequence work schedule will be determined by the COR at the pre-work conference and may be subject to change because of normal variations in weather conditions at no change in contract time or price.

F.3.0 WORK HOURS

F.3.l Work hours will continuously change to reflect the changing times of sunset.

F.3.2 The site may have events scheduled after normal business hours. In such cases, the COR will notify the

Contractor.

The following clause is incorporated by reference:

52.242-15 STOP WORK ORDER AUG 1989

The following clauses are provided in full text:

(End of Deliveries or Performance)

BLM NORTHWEST OREGON DISTRICT OFFICE Page 12 of 90

CONTRACT ADMINISTRATION DATA

G.1.0 CONTRACTING OFFICER'S REPRESENTATIVE DEFINITION

The “Contracting Officer’s Representative (COR)” is the on-the-ground administrator for the

Contracting Officer.

G.2.0 PROJECT INSPECTOR DEFINITION

“Project Inspector” means the person designated by the COR to perform, as needed, on-the-job

Government inspection of work accomplished by the Contractor.

G.3.0 RESPONSIBILITIES OF THE CONTRACTING OFFICER'S REPRESENTATIVE AND PROJECT

INSPECTOR

G.3.1 The COR’s authorities and responsibilities are defined in the COR’s Designation Letter. The COR is authorized to clarify technical requirements, and to review and approve work which is clearly within the scope of work. The COR is NOT authorized to issue changes pursuant to the changes clause or to in any other way modify the scope of work.

G.3.2 The Project Inspector is responsible for checking the Contractor's compliance with the technical specifications, drawings, work schedule, and labor provisions at the site of the work.

The following local clauses are provided in full text:

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY 2010)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The

Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System

(CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/. The CPARS

User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/. Contractor https://www.cpars.gov/ https://www.cpars.gov/ https://www.cpars.gov/ https://www.cpars.gov/

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Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official's narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1 - 17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection actions. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating ''No comment" in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment." Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determinations, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the

Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30- day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for

Government use supporting source selection actions after it has been finalized.

(End of clause)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE PROCESSING PLATFORM (IPP)

(APR 2013)

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice

Processing Platform System (IPP).

“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable

Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions –

Commercial Products and Commercial Services included in commercial products and commercial services contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

1. Invoice billed according to contract line items and rates.

2. If partial payment is billed and the invoice states a lump sum, the invoice shall include an itemized breakdown and narrative progress summary of the work performed during this invoice period.

3. If final payment is billed, the last invoice shall state “FINAL”.

4. Contractor’s Release of Claims shall be submitted with the final invoice.

https://www.ipp.gov/

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The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The

Contractor Government Business Point of Contract (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP

Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the

Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

(End of Contract Administration Data) mailto:ippgroup@bos.frb.org

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SPECIAL CONTRACT REQUIREMENTS

1.0 PROSECUTION OF THE WORK

The capacity of the Contractor's plant, method of operation, and forces employed shall, at all times during the continuance of the contract, be subject to the approval of the Contracting Officer and shall be such as to assure the completion of the work within the specified period of time. To the extent stated in the specifications, the Contracting Officer shall have the right to select the sequence in which the individual work will be completed.

If work is seriously or chronically deficient, the Contractor’s right to proceed may be suspended until the performance problems can be resolved and work may resume. The contract time will continue to run during any such period of suspension.

The Contracting Officer may, in writing, require the Contractor to remove from the work any employee found to be working in an unsafe manner.

2.0 ACCESS

In the event of a site/facility closure, the Contractor shall not perform or make deliveries to the site/facility until it is reopened by the Government, unless otherwise instructed by the Contracting Officer or their designated representative.

3.0 WORK HOURS

Unless otherwise specified in Section C, Specifications, work hours under this contract shall be limited to the time between one-half hour before sunrise to one-half hour after sunset each day. No work will be done on Saturday, Sunday, or Federal holidays unless authorized by the COR.

4.0 ENVIRONMENTAL INTERRUPTION OF WORK

4.1 Environmental - The Contracting Officer, by issuance of a suspend work order, may direct the Contractor to shut down any work that may be subject to damage due to weather conditions, fire danger, or because it is impracticable to work during the winter season. The Contractor will be given a resume work order which will document the date the work suspension ends. An allowance has been included in the contract time for all environmental delays. The count of contract time will therefore continue during all periods of suspension due to normal weather conditions, including fire danger. The Contractor will not be entitled to additional contract time for any suspensions except to the extent that they are due to unusually severe weather conditions. The Contractor will not be entitled to additional monetary compensation for such suspensions regardless of duration.

4.2 Endangered Species - The Government may direct the Contractor to discontinue all operations in the event that listed or proposed threatened or endangered plants or animals protected under the Endangered Species

Act of 1973, as amended, or Federal candidate (Category 1 and 2), sensitive or state listed species, identified under BLM Manual 6840, are discovered to be present in or adjacent to the project area.

5.0 PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

5.1 Public Law 93-291, May 24, 1974, provides for the preservation of scientific, prehistorical, and archeological data (including relics and specimens) which might otherwise be lost due to alteration of the terrain as a result of any Federal construction project.

5.2 The Contractor agrees that should any contractor employee, in the performance of this contract, discover evidence of possible scientific, prehistorical, historical, or archeological data the contractor will notify the

Contracting Officer immediately in writing giving the location and nature of the findings.

5.3 Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of

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Clauses Section of this contract.

5.4 The Contractor agrees to insert this requirement in all subcontracts which involve the performance of work on the terrain of the site.

6.0 ENVIRONMENTAL IMPACT

All waste materials generated by any work under the contract performed on a Government installation shall at all times be handled, transported, stored, and disposed of by the contractor and by his subcontractors in accordance with all applicable Federal, state, and local laws, ordinances, regulations, court orders, and other types of rulings having the effect of the law, including, but not limited to Executive Order 12088, 13

October 1978, Federal Compliance with Pollution Control Standards; the Federal Water Pollution Control

Act, as amended (33 U.S.C. 1251 ET SEQ); the Clean Air Act as amended (42 U.S.C. Sec 7401 ET SEQ);

the Endangered Species Act, as amended (16 U.S.C. Sec 1531, ET SEQ); the Toxic Substances Control

Act, as amended (15 U.S.C. Sec 2601, ET SEQ); the National Historic Preservation Act, as amended (16

U.S.C. Sec 470, ET SEQ); the Solid Waste Disposal Act, as amended (42 U.S.C. 6901 ET SEQ); and the

Archaeological and Historic Preservation Act, as amended (16 U.S.C. Sec 469, ET SEQ). Should the

United States Government be held liable for any neglect or improper actions by the contractor or any subcontractor regarding removal or disposal of any hazardous waste, the contractor shall reimburse the

Government for all such liability.

7.0 HAZARDOUS MATERIALS

Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the Contracting Officer, at which time a determination will be made as to whether hazardous material testing shall be performed. If the Contracting Officer directs the contractor to perform tests, and/or the material is found to be of a hazardous nature requiring additional protective measures, a contract modification may be required, subject to equitable adjustment under the terms of the contract. The contractor is advised that friable and/or non-friable asbestos-containing material may be encountered in project areas. Friable asbestos-containing material is any material that contains more than one percent asbestos by weight, and that hand pressure can crumble, pulverize or reduce to powder when dry. Non-friable asbestos containing materials are materials in which asbestos fibers are bound by a matrix material, saturation, impregnation or coating.

Non-friable asbestos-containing materials do not normally release airborne asbestos fiber during routine handling and end-use. However, excessive fiber concentrations may be produced during uncontrolled abrading, sanding, drilling, cutting, machining, removal, demolition, or other similar activities. 29 CFR

1910.1001 shall be referenced in the event asbestos-containing materials are encountered. Friable asbestos-containing materials are not authorized for use in new construction or maintenance projects.

8.0 GREEN PROCUREMENT REQUIREMENTS

In the performance of this service or construction contract, the Contractor shall make maximum use of products identified on the mandatory environmental purchasing list at the following links, if applicable:

• U.S. EPA Comprehensive Procurement Guidelines published at www.epa.gov/cpg/products.htm.

• USDA Biobased product listings published at www.biopreferred.gov.

• Energy Star® product listings published at www.energystar.gov/products.

• FEMP Low Standby Power product listings published at http://energy.gov/eere/femp/covered-product-categories http://www.epa.gov/cpg/products.htm http://www.bioprefferd.gov/ http://www.energystar.gov/products http://energy.gov/eere/femp/covered-product-categories http://energy.gov/eere/femp/covered-product-categories

BLM NORTHWEST OREGON DISTRICT OFFICE Page 17 of 90

Contractor shall comply with all reporting requirements stated in the applicable clause(s):

• 52.223-1 Biobased Product Certification

• 52.223-2 Reporting of Biobased Products under Service and Construction Contracts

• 52.223-4 Recovered Material Certification

• 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Items

9.0 RESTORATION OF RESOURCES

9.1 Cleanup - The Contractor is responsible for cleaning up all camp and worksites before leaving the area.

Final payment or other alternative deemed feasible may be withheld until the Contractor has complied with this requirement.

9.2 Site and Access Roads – Site and public or private access roads damaged by the Contractor shall be restored to the same condition they were in at the commencement of work, at the expense of the Contractor.

10.0 UNAUTHORIZED PERSONNEL

The contractor shall inform all personnel working under his jurisdiction (including subcontractor and visiting supplier personnel) that access to restricted areas outside of the immediate work area; excluding direct haul and access routes, contracting and Civil Engineering offices and points of supply and storage; is prohibited. Circulation of said personnel will be limited to official business only. Persons in violation of the above will be apprehended and appropriately disciplined.

11.0 FIRE DANGER SEASON

If the COR allows the Contractor to continue work during periods of declared fire danger or season, the

Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR and outlined in the attachment at the end of this section.

12.0 SUBCONTRACTS

If the contractor desires to subcontract any work under the contract, it shall obtain the Contracting Officer’s written consent. The request to subcontract shall contain the following information:

a. Name of subcontractor

b. Description and amount of supplies or services to be subcontracted. The Contractor shall insert in any subcontracts all applicable clauses contained in the contract.

The following clause is provided in full text:

SECURITY REQUIREMENTS: FACILITY ACCESS and INFORMATION TECHNOLOGY (August 2016)

(a) All Contractor employees must have an "Enter on Duty" (EOD) approval issued by the Bureau

Personnel Security Office (PSO) before they begin performing work on any Bureau contract. The Contractor must ensure that all employees requesting an EOD are citizens of the United States of America, or an alien who has been lawfully admitted for permanent residence or employment (indicated by immigration status) as evidenced by

Immigration and Naturalization Service documentation and the employee must have resided in the United States for a minimum of 3 years. The EOD may be issued in advance of a completed Background Investigation and may be rescinded by the PSO at any time. However, all contractors who require network access are required to complete the identity proofing process, and must be able to obtain a successfully adjudicated National Criminal History Check

(NCHC) and National Agency Check with Inquiries (NACI) or higher to stay on the contract.

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(b) Starting Work - Contractor employees with an approved EOD may begin performing unsupervised work on Bureau contracts. To remain on the contract, the Contractor employees will need a completed favorable

Background Investigation.

(c) Rescission of EOD - The PSO may rescind the EOD at any time. This may occur as the result of additional information obtained or the final results of the background investigation.

(d) Background Investigation - Contractor employees who will have unsupervised access to Bureau facilities, access to the Department of the Interior (DOI) information technology (IT) systems or DOI data, or will develop custom applications, must have a favorably adjudicated background investigation from the Office of

Personnel Management (OPM). Existing clearances at the same or higher level are acceptable upon the PSO’s review and approval. If the employee does not already have a complete investigation, they must apply for one. The employee may begin work with an EOD, but must receive a favorable background investigation to continue working on the contract. The background investigation includes obtaining fingerprints through a USAccess Credentialing

Center for an FBI criminal history and a credit report. Once the investigation has been scheduled by OPM, the

Bureau will receive advance reports. If those reports are favorable, the Bureau PSO will issue the EOD. The type of background investigation required is based on the risk/sensitivity level designation. Citizenship requirements and guidance for determining the appropriate type of background investigation required for the designated risk/sensitivity level are contained in DOI Departmental Manual (DM) Part 441. The DM is available on the Internet at http://elips.doi.gov/app_home/index.cfm?fuseaction=home.

(e) Electronic Questionnaire for Investigations Processing (e-QIP) – The Bureau uses the e-QIP for all background investigations or reinvestigations. To initiate an investigation, the Contractor, in collaboration with the

COR, will complete an e-QIP Request Form. This request form is available through the COR. The COR will submit the completed request form to the Bureau PSO. The PSO will enter the information into e-QIP to either establish a new applicant profile or determine if an existing investigation that meets Bureau requirements is on file. The PSO will then contact the applicant to provide additional information and instructions. Generally, the Contractor is required to complete the following forms:

▪ e-QIP application (on-line)

▪ Fair Credit Release

▪ OF-306

▪ Fingerprints via USAccess Credentialing Centers

The Contractor shall complete the required background investigation forms and submit them to the PSO. The PSO shall determine if individuals meet the required background investigation standards and citizenship requirements, and then make a suitability determination. Minimum standards used in suitability determinations are contained in the

DOI Departmental Manual Part 441. The Government will pay for any background investigations required for contractor employees. If the Contractor employee’s background investigation is returned as unfavorable, the

Government reserves the right to request reimbursement of the actual costs for the investigation from the Contractor.

(f) Reinvestigation - Contractor employees occupying high risk public trust positions must be reinvestigated every 5 years. A reinvestigation may be initiated prior to the normal periodic reinvestigation schedule when an individual’s continued ability to meet the minimum background investigation standards is in question. The electronic fingerprints on file in the USAccess system will be electronically submitted to OPM for the reinvestigation. The PSO shall review the records and documentation and make the suitability determination.

(g) Disputes - In the event of a disagreement between the Contractor and the Government concerning the suitability of a particular employee to perform work under this contract, the Government has the right of final determination.