Amendment_0001_Update_SOW_and_QA_0001.pdf

(x)

140L4324Q0138 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

LHA

PORTLAND OR 97204

1220 SW 3rd Avenue, 12th Floor

BLM OR-ST OFC PROC MGMT BR(OR952)

07/16/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

07/10/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

FY24 Vale Seasonal Housing, Vale and Baker City, OR

Amendment 0001 modifies Solicitation 140L4324Q0138 by providing an updated SOW and Release of Vendor Q&A.

See attached for more information.

This amendment does not change the due date for quotes.

Period of Performance: 09/01/2024 to 08/31/2025

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Matthew Duane

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

SOLICITATION NO. 140L4324Q0138 Amendment 001

FY24 Vale Seasonal Housing, Vale and Baker City, OR Page 2 of 7

Solicitation 140L4324Q0138: Amendment 001

Amendment 001 to Solicitation 140L4324Q0138, Vale Seasonal Housing, modifies the solicitation as follows:

1. Releases current vendor questions and answers (Attachment 1)

2. Corrects part of the Statement of Work (Attachment 2), see highlighted correction.

This amendment does not change the due date of the quotations.

Attachments:

Vendor Q&A, 2 pages

Updated Statement of Work, 3 pages

FY24 Vale Seasonal Housing, Vale and Baker City, OR Page 3 of 7

Amendment 0001: Attachment 1

Vendor Questions and Answers Part 1

1. Will the same tenants be in residence for the entire term?

a. No, seasonal employees will likely rotate throughout each term.

2. Will the unit require cleaning and turnovers? At what rate?

a. No, the Government Occupants are responsible for maintaining a clean and healthy environment. This cleaning includes washing of linens, vacuuming/sweeping the living area, keeping dishes washed and put away, etc. If further cleaning than regular maintenance is required, the vendor and the Government can discuss options to clean.

3. Do the units require regular cleanings of linens, bathrooms, etc?

a. See Statement of Work Section C.2.0 for the requirements. The only type of housing that requires cleaning of linens, bathrooms, etc is the Hotel-Motel. C.2.1, Hotel-Motel requires twice weekly maid service, to include change of bed linens and towels. House or

Apartment it is the occupants duty to maintain their linens and towels.

b. Maintenance such as exterior landscaping and interior maintenance (related to normal wear and tear) is to be included.

4. Is there an incumbent? If so, what is their name and the contract number?

a. No, there is no incumbent, this is a new requirement.

5. Could you please clarify the sentence in Section C.1.3 Tasks: “Multiple units to house the maximum of two people at a time is permitted.”?

a. This sentence has been removed from the SOW and replaced with the following:

“Vendors may submit multiple units that will fit as little as 2 occupants, as long as the total amount of units submitted meets the required amount of space for each Line Item.”

b. See updated SOW, Attachment 2.

6. If the housing provided for Vale Housing and/or Baker Housing is a 2 bedroom house or a 2 bedroom apartment, is it acceptable if each bedroom is furnished with 2 twin beds. (1 for each seasonal worker, total of 4 twin beds)

a. Requirements for House/Apartment are listed in Statement of Work Section C.2.2. No beds need to be furnished if providing a house/apartment.

7. Does this solicitation qualify for the GSA per diem rate?

a. No, it does not.

8. Will the Vale Housing and/or Baker Housing be co-ed?

a. Yes.

9. If the housing provided for Vale Housing and/or Baker Housing is a house or an apartment, do you need the housing fully furnished or partially furnished?

a. Requirements for House/Apartment are listed in Statement of Work Section C.2.2.

FY24 Vale Seasonal Housing, Vale and Baker City, OR Page 4 of 7

10. If the housing provided for Vale Housing and/or Baker Housing is a house or an apartment, please confirm that no TV is needed.

a. Requirements for House/Apartment are listed in Statement of Work Section C.2.2. A TV is not listed within these requirements.

11. Upon award will the names of the occupants be provided? If so, can you provide a target date or date range in which the occupants list will be provided.

a. Please provide this request, and the reason behind it, with your quote package if it is necessary for occupancy. This contract is with the Federal Government, not the individuals that will be staying in the unit(s).

FY24 Vale Seasonal Housing, Vale and Baker City, OR Page 5 of 7

Emergency Seasonal Housing Statement of Work (SOW)

C.1.0 Objectives

Provide housing to meet BLM mission requirements for service to the public and/or protection of BLM assets and resources due to a lack of available and affordable housing in the area.

C.1.1 Scope

This would be for the purposes of providing seasonal housing for September 1, 2024 – August 31, 2025 with four option years.

C.1.2 Location

For Items 0001 – 0005: In or within 30 miles of the Vale District BLM Office, at:

100 Oregon Street

Vale, Oregon 97918

For Items 0006 – 0010: In or within 50 miles of the Baker City BLM Field Office at:

3100 H Street

Baker City, Oregon 97814

C.1.3 Task

2024 Temporary Housing/Quarters/Lodging within 30 miles of the Vale District Office and 50 miles for the Baker Field Office.

At the Vale location, the Vale BLM District annual program requires two double occupancy units or four singular rooms for four (4) seasonal employees.

At the Baker City location, the Vale BLM District annual program requires two double occupancy units or four singular rooms for four (4) seasonal employees.

Multiple units to house the maximum of two people at a time will be considered.

Vendors may submit multiple units that will fit as little as 2 occupants, as long as the total amount of units submitted meets the required amount of space for each Line Item.

These temporary employees are needed to meet mission critical work in areas of range, archeology, recreation, fuels, wildland fire, botany, weeds, administration, and range. The employees may be gone for periods of time ranging from a few days to twenty-one days on field or fire assignments. The employees shall not be expected to check in and out during times of absence and may be leaving personal belongings in the room. All employees have undergone an extensive background investigation prior to being hired to work for the Federal Government.

Water/Sewer/Garbage will be invoiced directly into the monthly rent.

The residence can be a hotel, motel, house, apartment, or recreational vehicle as long as all requirements are met. Residence must meet all local, state, and federal health and safety requirements.

The government cannot pay a security deposit; however, when damage caused by employees is outside normal wear and tear, the contractor will work with the BLM for reimbursement.

FY24 Vale Seasonal Housing, Vale and Baker City, OR Page 6 of 7

C.2.0 Requirements

C.2.1 Requirements: Hotel-Motel

Each room is to include at a minimum.

The utilities (water, power, sewer, trash, wi-fi) are to be inclusive in the bid price..

Twice weekly maid service (to include change of bed linens and towels)

HVAC (able to use 24/7)

Bathroom (shower/toilet/sink)

TV

Phone

Micro-fridge

Microwave

1 to 2 Beds per room

Access to all amenities available.

C.2.2 Requirements: House-Apartment

Accommodations needed if it is a house or apartment.

The utilities (water, power, sewer, trash) except wi-fi are to be inclusive in the bid price.

Must be Wifi capable for immediate connection

Bedrooms: 2 - 4 (to allow double occupancy as needed) bedrooms

HVAC (able to use 24/7)

Bathroom (shower/toilet/sink)

Refrigerator/Freezer full size (1)

Microwave (1)

Stove/Oven (1)

Access to all amenities available.

All exterior landscaping and maintenance to be provided.

Interior maintenance related to normal wear and tear to be provided.

C2.3 Requirements: Recreational Vehicle, Space with Full Hookups

Accommodations needed if it is a recreational vehicle.

The utilities (water, power, sewer, trash) except wi-fi are to be inclusive in the bid price.

Must be Wifi capable for immediate connection

Bedrooms: 2 – 4 (to allow double occupancy as needed)

HVAC (able to use 24/7)

Bathroom (shower/toilet/sink)

Refrigerator/Freezer full size (1)

Microwave (1)

Stove/Oven (1)

Hookups for sewer, water, power

Access to all amenities available.

All exterior landscaping and maintenance to be provided.

Interior maintenance related to normal wear and tear to be provided.

C.4.0 Other Requirements

Parking accommodations will be required for four vehicles when employee(s) are “in residence” at the establishment.

The unit(s) must be Wi-Fi capable for immediate connection.

The contractor will be responsible for all interior and exterior maintenance and repairs and any required yard work.

FY24 Vale Seasonal Housing, Vale and Baker City, OR Page 7 of 7

Upon receipt of quotes, the BLM may request a site visit to the proposed facility to ensure it meets the minimum requirements.

C.3.0 Vale District Office Housing Policies

See Attachment 2, “Vale District Housing Rules and Regulations” for government rules and regulations.

If there are any additional rules and regulations that need to be adhered to by the employees, please submit these with your quote.