Amendment_001_w_q_and_a_0001.pdf

PDF 337 KB Posted Mar 15, 2024

Attached to: FY24 PRINEVILLE SEASONAL HOUSING Prineville Distri
Solicitation number: 140L4324Q0060
Issued by: Department of the Interior Bureau of Land Management Oregon-Washington

About this file

Written by GovTribe AI · Mar 15, 2024

This document is an amendment to the solicitation for the FY24 PRINEVILLE SEASONAL HOUSING project by the Bureau of Land Management Oregon-Washington. The amendment provides questions and answers related to the solicitation, which requests proposals for seasonal housing in Prineville, Oregon to support BLM operations. Responses are due by January 15, 2024, with the period of performance running from April 1, 2024 through September 30, 2024. The BLM aims to award a fixed-price purchase order contract and encourages participation from small businesses. Details provided in the amendment include clarification on property specifications, utilities requirements, and allowable costs.

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Other files

File	Type	Posted
Amendment_002_w_Attachment_0002.pdf	PDF	Mar 18, 2024
Sol_140L4324Q0060_Amd_0002.pdf	PDF	Mar 18, 2024
Sol_140L4324Q0060_Amd_0001.pdf	PDF	Mar 15, 2024
140L4324Q0060_FY24_Prineville_Seasonal_Housing_Combined_Syn_Sol.pdf	PDF	Mar 8, 2024

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FY24 Prineville Seasonal Housing Amendment 0001

SOLICITATION NO. 140L4324Q0060

Solicitation 140L4324Q0060 Amendment 0001

Solicitation 140L4324Q0060 is modified as follows:

1. Section L Instructions, states that an SF 1449 needs to be submitted with the quote. No SF 1449 will be issued for this solicitation, therefore, no SF 1449 will be needed in the quote package.

2. FAR Clause 1452.228-70 Liability Insurance is removed from the solicitation.

3. A “Vendor Questions and Answers” sheet in regard to the solicitation is attached to this document, as Attachment 1: Vendor Q and A Part 1.

There is no change in quotation due date.

Attachment:

Vendor Q&A Part 1, 2 pages

FY24 Prineville Seasonal Housing Attachment 1: Vendor Q&A Part 1 Amendment 0001 Page 1 of 2

Solicitation 140L4324Q0060: Amendment 0001 Attachment 1: Vendor Q&A Part 1

1. Some apartments require a background check of all occupants, will the US Government provide the necessary documents to authorize this or does the Government provide a waiver for employees?

a. The Federal Government conducts background checks as a part of our extensive screening process prior to hiring. As such no fees for background checks will be allowed in quotes.

2. The lodging units requested for this project specifically state for Seasonal employees, do you plan to rotate employees throughout the year? If so, will the US Government pay for days the units are not occupied between rotation?

a. Yes, all housing will be paid for on a monthly basis for one year at a time. See paragraph 2 in the Statement of Work, section C.1.2 Task. The government intends to pay for the entire year of occupancy. The contract will be with the government and not the individual, so payment will be for the duration of the term specified in the contract.

3. It is our plan to offer apartments for this project, is it more feasible to offer a total of 2 two-bedroom apartments or 4 one-bedroom apartments, or other arrangements?

a. Please see Statement of Work section C.1.2 Task, which states, “The Prineville BLM District annual program requires (4), double occupancy units or eight (8) singular rooms for seasonal employees. Multiple units to house the maximum of eight (8) people at a time will be considered.”

b. There is no preference; however, overall cost will be considered in the quote that is awarded.

4. The solicitation Section #1452.228-70 entitled LIABILITY INSURANCE states “Contractor shall procure and maintain during the term of this contract and any extension thereof liability insurance in form satisfactory to the Contracting Officer by an insurance company which is acceptable to the Contracting Officer.” If a contractor currently has Liability Insurance does this mean the contractor would have to purchase additional Insurance specific to this project for the duration of the contract?

a. FAR Clause 1452.228-70 has been removed from the solicitation/contract.

FY24 Prineville Seasonal Housing Attachment 1: Vendor Q&A Part 1 Amendment 0001 Page 2 of 2

5. Does the Bureau of [Land Management] incorporate a termination clause in the contract, detailing the notice period for lease termination without cause by the Government?

a. The Bureau of Land Management incorporates FAR clause 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services. Section L of this clause addresses Termination for the Government’s convenience.

6. Is this a new initiative, if not new, could you provide information on the current contract, including the contract number and the contract amount?

a. This is a new initiative with no incumbent.

7. When would occupancy date be? The POP lists 04/01/2024, is that when occupants would arrive? Will the government pay for vacant units?

a. The BLM would begin paying rent for a start date of 4/1/2024, assuming a contract is successfully awarded, regardless of the status of occupants. Seasonal employees arrive between April – June and will stay through October – January.

At the same time, the office often host’s permanent employees from other offices who come for two-to-four-month durations; and if a room is available, this kind of permanent employee would occupy it.

8. "C.2.2 Requirements: House-Apartment" Question-Does the units have to have Wifi provided or just Wifi capable?

a. The unit(s) shall, at a minimum, be wifi capable.

9. In reference to C.2.2 Requirements: House-Apartment “Furnished of unfurnished”: Does the government intend to furnish offered units, if the apartment/house units offered by the contractor are not furnished?

a. The government will furnish if the unit is unfurnished. Please specify in your quote.

File details come from the government source that posted it. Updated Mar 15, 2024.