B09 Pre-Quote Meeting Minutes HAF Lek Forms 140L4220R0006_0001.docx

Pre-Quote Meeting Minutes HAF Lek Forms 140L4220R0006 September 10th, 2020

11:30 AM

· Good Morning, Thank you everyone for taking the time to be on the call

· Introductions (Introduce Folks Below)

· Roll call (Participants Names)

· Kerry Spetter- BLM CO

· Chris Domschke- POC

· Leah Waldner-POC

· Carol Dawson- COR

· Greg Shed and Kirsty Lawson- Grouse Mtn Environmental Consultants

· Description of Project

· The Habitat Assessment Framework (HAF) is a multiscale assessment tool used by the BLM to determine habitat suitability at a site-scale and inform management decisions at a broad-scale for Greater Sage-Grouse (GRSG) and Gunnison Sage-Grouse (GUSG).

· The selected contractor will be a qualified biologist or spatial ecologist and supply all the necessary personnel, facilities, computer, software, and support to complete the S-2 lek forms and final database for the HAF. The contractor should be familiar with both GRSG and GUSG and their habitat requirements and threats. The contractor shall have knowledge and access to GIS mapping software able to process .shp formats, aerial imagery, and be able to read and create documents in .pdf and .xlsx formats.

· The selected contractor must be able to obtain GRSG and GUSG lek location data from Colorado Parks and Wildlife (CPW). The contractor will be responsible for analyzing, and assessing lek suitability, as per the S-2 HAF Lek Form, for every GRSG and GUSG lek location provided by CPW. In order to protect private data, no tasks can be accomplished onsite at BLM offices, or using BLM equipment.

· Selected contractor will have to agree to and sign CPW’s Non-Disclosure Form

· The HAF site-scale assessment will cover the entire range of GRSG and GUSG within Colorado for all lands. This data set includes assessment of roughly 870 lek locations for GRSG and GUSG combined across all landownerships in western Colorado. This task would be completed as a computer exercise and does not require site visits or field assessments.

· Make sure to read through the SOW

· Requirements to be Eligible, Basis for Award

· Contractor must be in SAM.gov at time of offer

· Small business set-aside

· Evaluation will be based on Best Value with Trade-Offs focusing on the following factors:

Technical- Please include the following:

· Description of your technical approach to the project

· Past experience

· Timeline for completing the project

· Address Performance Requirements Section from the SOW

· Resumes for key personnel that would be working on this project

· Project manager and technical experience that indicate successful completion of similar data analysis consultation projects.

Past Performance-

· References: Include three organizations or agencies that the vendor has worked for; and points of contact (name and telephone). Organizations/agencies may be called to clarify past performance (rate the contractor using statistical measure of between one and ten; the number ten being the highest score).

· The government may, at its discretion, base past performance on past knowledge and previous experience with the contractor, supply or service being provided, customer survey or other reasonable basis.

Price-

· Provide complete pricing for the project, this has been simplified from how it was originally stated in the SOW and solicitation.

· I am willing to work with you if you are missing something in your quote package but need quick responses to my requests to keep the process moving.

· Award will be based on best value to the government. The best value to the government may or may not be the lowest priced offer.

· Closed date is September 14th

· Invoicing will be via IPP.gov

· Contractor must upload an actual Invoice for work that has been performed and accepted

· Payment

· An invoice can be submitted for payment for after the work has been inspected and accepted by the Contracting Officer’s Representative or Project Inspector

· This Contract is Subject to the Service Contract Act Wages and Requirements

· Questions

· If you have any questions after the meeting, please direct them to me. I will get a hold of Chris or Leah, if needed, and get back to you with an answer.

· I will post these notes to the solicitation as an amendment.

· Questions/Points brought up during meeting:

Q: Offeror will provide their technical approach but that might be amended through discussions with BLM and CPW after award?

A: Yes, the majority of the technical approach guidance is in the HAF Manual, referenced in the SOW, and after award there will be discussions to fine tune the approach to complete the S-2 forms and database.