Sloan_Canyon_NCA_Security_Camera_System_Questions_and_Answers_0001.docx

Sloan Canyon NCA Camera Security System Solicitation 140L3926Q0017 Questions and Answers

1. The SOW calls for New Avigilon Network Security System, will an "equal" be allowed, and will this negatively affect the evaluation?

To ensure consistency, compatibility, and cost‑effective support across BLM Nevada, the Avigilon product line, including network video recorders, cameras, Avigilon Server, and Avigilon ACC Client software is the approved CCTV standard established through BLM Configuration Management. Because this standard is already in place, including associated training, maintenance procedures, and support infrastructure, we cannot consider “equal” alternatives. Moving away from the approved Avigilon ecosystem would introduce additional support complexity and increase costs to the government.

2. Will exposed conduit be allowed? If so, will they need to be painted? (The room where the equipment is to be located does not have a path to the area that needs the cameras. You would need to go up and horseshoe around the entire footprint of the building.)

Exposed conduits are prohibited.

3. Most likely we will need to core through the 26" concrete wall that we were told onsite had a break test of over 8000psi. Is there structural rebar in the wall? Will it need to be X-rayed? Will all penetrations need to be fire caulked?

If coring through the rammed earth wall, be advised that structural rebar is present. The contractor is responsible for determining whether x-ray scanning is needed prior to coring. Fire caulking is not required for penetrations.

4. The building is mostly completed; will we be performing our work simultaneously with the current GC or will they be closed out?

Some tasks may coincide with those of the current general contractor. The contract is pending completion until power installation and building commissioning are finished. Security camera installation is best scheduled for late summer or early fall.

5. It is our understanding that the rooms will be filled with exhibits, will the work area(s) be clear during construction, or will exhibits be placed?

There is a possibility that interpretation pieces may be installed or undergoing installation within the exhibit area. These installations should not impede the placement of security cameras.

6. The SOW (6.2 - Maintenance & Support) - Is this schedule for BLM personnel? Or will the contractor need to perform maintenance for the duration of the 3-year warranty?

A 1-year warranty coverage is required. It is requested that two option years for warranty coverage are included in the quote.

7. Are vendors who did not attend the site visit still eligible to submit a proposal and be considered for award under Solicitation 140L3926Q0017?

Vendors who missed the site visit can still submit a proposal, since attending was not a requirement.

8. Can a camera be mounted on post on the building to see the parking lot?

This is permitted, provided the camera complies with the technical requirements outlined in the Statement of Work (SOW).

9. Is solar a power option for the cameras?

Solar power is not an option as we expect 24x7x365 uptime from these devices and solar cannot deliver this on an ongoing basis.

10. Is there a specific number of cameras required?

There is not a specific number of cameras required. The images are only suggestions; contractors must install enough cameras to meet the SOW requirements.

11. For the Solicitation, what is the technical aspect of the bid?

Review document Sol_140L3926Q0017.pdf on SAM.gov.

12. Is trenching allowed to the light poles?

Directly connecting pole-mounted cameras to the building via CAT6 cabling is the preferred approach, as it avoids the need for point-to-point wireless links and pole-mounted power, while improving overall system reliability. Please include pricing for electrical trenching as an optional line item that may be incorporated.

13. Clarification: The light poles are on a photocell and automatically turn on at dusk and turn off at dawn.

14. Does the government want to add deterrents to the exterior cameras, laser beans that set off a tornado siren, etc.?

The government does not want to add deterrents to the cameras.

15. Do the exterior cameras on the building need to see the doors of the building?

Exterior cameras don't need to cover the doors, but they must monitor traffic entering and exiting.

16. The solicitation has two due dates, May 01 and May 04, which one is it?

The initial due date for the quotes is May 4, 2026. The amendment extends the due date no later than 11:00AM PT, Wednesday, May 13, 2026.

17. Section 5.4 states that all equipment must be installed within 45 calendar days of the contract award. However, the SOW allows up to 10 business days for a kick-off (5.1.1), 15 business days to submit a plan (5.3), and 15 business days for the BLM to review the plan (5.3.1). This review process alone could take up to 40 business days (approx. 56 calendar days). Will the 45-day installation window begin after the BLM approves the customized plan, rather than the date of contract award?

The 45-day installation window will be after the BLM approves the customized plan.

18. Section 4.1.11.1 states the contractor shall provide a "pan-tilt-zoom (PTZ) camera system meeting or exceeding the following minimum requirements." Does the BLM expect every single camera (including the interior building cameras in Figure 1) to be a PTZ camera, or are fixed dome/bullet cameras acceptable for interior and specific exterior locations (as hinted in Figure 4, which mentions "PTZ/Fixed camera")?

PTZ cameras should be deployed only where they represent the sole viable solution or in locations where personnel are available to operate them. In unstaffed scenarios, PTZ units will be configured to run a predefined “tour,” allowing the Bureau of Land Management (BLM) to monitor designated areas. Dome and bullet cameras are suitable for both interior and exterior applications.

19. Section 4.1.1 contains several placeholder typos, referencing "(Figure X and X)" multiple times. Can the BLM confirm that these correspond to Figures 1 through 5 at the end of the document?

Section 4.1.1 refers to Figures X, which correspond to Figures 1 through 5 located at the conclusion of the document.

20. Section 4.1.11.8(a) states cameras "could be mounted to existing light poles" and requires the contractor to ensure the current electrical supply is adequate. If the electrical supply is not adequate, will the cost to upgrade the electrical infrastructure be handled via a contract modification, or should we include electrical trenching/upgrades in our fixed-price bid?

Please include the cost of electrical trenching and upgrades as an option that may be incorporated as an additional line item.

21. For the exterior parking lot cameras (Figures 4 and 5), is there existing network cabling (Fiber or Cat6) running from the building to the light poles? If not, does the BLM want the contractor to trench new conduit, or are wireless Point-to-Point (PtP) bridge antennas acceptable for data transmission back to the building?

There is not exiting network cabling running from the building to the light poles. We utilize point to point ethernet for pole based and other remote non-cabled cameras in BLM properties but do not allow what would be "WiFi" based cameras. (Point to point offers increased security with a narrow transmission band in addition to the WPA2 AES encryption) An example of point-to-point ethernet used in these solutions would be the device linked below. In this use case you would have one wireless bridge on the pole or structure where the camera located and one wireless bridge on the building which is then connected to the camera network to bring the camera feed into the building. UniFi Device Bridge Pro - Tech Specs

22. Who is responsible for providing the primary PoE+ network switches? Will the contractor plug into existing BLM switches, or do we need to supply them?

It is requested that the contractor provide the POE+ switches. The cameras should reside on a private network connecting to NIC 1 of the NVR and NIC 2 connecting to the BLM network. The cameras and associated switches should never connect to the BLM network.

23. Section 4.1.11.8 mentions onboard SD card storage and "Support for network-attached storage." Is the contractor required to supply an Avigilon Network Video Recorder (NVR) server, or will these cameras be recording to an existing BLM-owned server/cloud?

All BLM locations with Avigilon CCTV systems have an NVR for on premise recording and storage. Vendor shall supply Avigilon NVR with storage capability averaging 30 days motion only.

24. If the contractor is providing the NVR, what are the specific storage requirements (e.g., 30 days of recording at 24/7 continuous, or 30 days on motion-only)?

Recording shall be motion-based only, with motion zones and analytic events used to trigger and manage all recording activity.

25. Does the contractor need to supply the Avigilon Control Center (ACC) software licenses? If so, what tier (Core, Standard, or Enterprise) is required? Will the BLM supply the viewing workstations/monitors?

The contractor is to supply all required ACC software at the "Standard" tier. BLM workstations will connect to the NVR through the BLM network for camera viewing. No monitors or workstations are sought.

26. Section 4.1.11.6(d) requires a minimum of "1 alarm input and 1 alarm output." Is the camera system expected to physically integrate with a specific Access Control system (for the doors) or an Intrusion/Burglar alarm panel? If so, what is the make and model of the existing system?

The camera system does not need to integrate with the PACS or IDS at this time.