A04_NVSO_SD_Conf_SOW_Revised_0001.docx

STATEMENT

OF

WORK

Directors

Conference

Room Nevada State Office v1.0

Issued to BLM Contract and Acquisitions

TABLE OF CONTENTS

Statement of

Work

Directors

Conference

Room

Nevada

State

Office Initials

1 INTRODUCTION

This statement encompasses the installation, configuration, testing of a new integrated Audio/Visual system in the BLM Nevada State Office, 1340 Financial Blvd. Reno, NV 89502.

Training of the BLM local User Support Staff on the system is also part of this scope.

2 BACKGROUND INFORMATION

This room is utilized by the Nevada State Director and their staff for a wide range of conferences and meetings, including with Senior BLM management.

While there is some basic technology in place, an investment must be made to this facility to ensure that the room and room systems better serve the Directorate and executive staff for the next seven to ten years.

3 CURRENT ENVIRONMENT

The room is a large-format multi-purpose room with dimensions of approximately 23x16 Feet. There is no outdoor-facing glass as this is an internal room.

The room is equipped with a 75” flat-panel display. (Re-Use) There is audio support in the room with ceiling mounted speakers and a consumer-grade Home Theatre receiver. – (Replace as part of AV project) The room is currently controlled by a consumer-grade Universal Remote Control - MSC-400 Master System Controller – (Replace as part of AV project) The room is equipped with a Samsung DVD player. – (Replace as part of AV project) The room is equipped with a Directv receiver (Remove) There is currently no dedicated audio conferencing. Audio conferencing is accomplished via external speakerphones located in the room.

There is currently no dedicated web or video conferencing.

3.1 CURRENT TECHNOLOGY

· 75” Flat-panel display (Re-Use as part of AV Project)

· Universal Remote Control - MSC-400 Master System Controller (Replace as part of AV project)

· Marantz Home Theatre Receiver (for video switching) (Replace as part of AV project)

4 GOALS AND OBJECTIVES

4.1 BUSINESS AND SOLUTION OBJECTIVES

- To construct a conference facility that will allow BLM Leadership to easily collaborate within the room, or via video and/or Web and/or Audio Conferencing anywhere in the Bureau. Due to the nature of the mission of the State Office, functional reliability and ease-of-use is a primary objective and needs to meet the needs of all entities using the facility. The technology within the room shall have a utility lifespan of seven to ten years.

4.2 TECHNICAL OBJECTIVES

To provide a highly reliable and secure technical solution for BLM staff to interact and participate in live local presentations, PC Client-Based video conferencing, (Zoom video conferencing, MS Teams, WebEx or similar) and VoIP audio conferencing.

To create an audio system for transmission and reception for off-site attendees. This system will include the integration of a new Audio DSP/Mixer and a beamforming array microphone.

To provide, using the same equipment, a 4K multimedia portal from which to conduct presentations, meetings and general gatherings.

To provide an easy-to-navigate and intuitive control interface which aligns with the Enterprise-wide control standards, which BLM will provide.

To construct a private and secured network to provide communication between active audiovisual hardware devices which allows for remote administration and updates yet is separate and isolated from any Governmental network, Wi-Fi or wired.

4.3 SERVICE OBJECTIVE

- To provide a streamlined and uniform Web/Video/Audio/Presentation operation with technological headroom for future enhancement, remote serviceability and less than 5% downtime per year.

4.4 SECURITY OBJECTIVE

- To ensure that IT security protocols are adhered to and no connection to any Governmental network, either logically or physically, are allowed under any circumstances.

5 SCOPE OF WORK

Install, wire and configure the following Audio/Visual equipment: (Components may be brand name or equal. System must operate as a cohesive AV solution without the need to connect to the BLM network, except in the case of the ClearOne CONVERGE Pro2 128VT Audio DSP Mixer/VoIP/POTS conference gateway. Compatibility / interoperability of all hardware is the responsibility of the contractor. Please note: Use of the ClearOne CONVERGE Pro2 128VT Audio DSP Mixer/VoIP/POTS conference gateway is critical for successful VOIP integration to our Cisco VOIP system, alternatives to this device must be vetted in advance.)

· 1 Kramer VS-44DT 4x4 4K60 4:2:0 HDMI/HDBaseT Extended–Reach PoE Matrix Switcher

· 1 Kramer SL-240C Master/Room Controller with PoE.

· Configure room with 4 HDMI video inputs

· Configure room with a single HDMI video output and connect to new flat- panel monitor

· Configure audio input/output mixer page on controller

· Configure protected Admin pages in controller

· 1 Kramer KT-1010 10−Inch Table Mount PoE Touch Panel Control Surface.

· Provide HDMI input at head-of-room area

· 1 Kramer K-CamHD PTZ Web Conference Camera. Mounted as to provide a view of the head of the room and the audience.

· Integrate control of Kramer K-CamHD PTZ Web Conference Camera for use in a Web conferencing via the Kramer KT-1010 Control panel.

· Provide a single USB 3.0 connection for a laptop to K-CamHD. This will serve as the main video output connection point for the user’s laptop as Web Client source.

· 1 ClearOne CONVERGE Pro2 128VT Audio DSP Mixer/VoIP/POTS conference gateway

Integrate the following new wireless microphone system into the ClearOne DSP, with control via Kramer controller.

· Integrate Room Controller, DSP and Amplifier.

· Install and connect existing speakers.

· Provide a post mixed audio line-level input camera from the ClearOne DSP to the Kramer KCamHD in each side of the room for use as the audio input for PC client-based conferencing.

· 1 Denon Professional DN-500BD Blu-ray, DVD and CD Player.

· Integrate control into Room Controller as selectable source.

· Integrate audio into DSP and add to audio mixing pages.

· 1 TRENDnet TPE 1020WS 10-Port Gigabit Web Smart PoE+ Switch

· Integrate off-network Web Connectivity solution for maintenance and diagnostics. (BLM Provided)

· Integrate BLM-specified end-user connectivity solution (Wall plates or table mounted)

5.1 STANDARD OF INSTALLATION

· All installation will adhere to the BLM Audiovisual and Collaboration Equipment Systems Standards document (9/30/21), which is attached as an addendum to this document.

· Connect all HDMI inputs using HDBaseT.

· Connect all control circuits using A/V exclusive LAN, contact closure, IR, RS-232 or RS-485 serial connections.

· All cabling within open ceiling spaces will be plenum-rated, per codes.

· All exposed, surface wiring will be concealed in Panduit® LD Series raceway, or equivalent.

· All connections will be made with industry standard cabling and connectors.

· All powered equipment will be connected to commercial-rated surge protective devices.

· All audiovisual equipment will be installed into existing equipment rack and located in the room.

· Program the Master Room controller as well as all ancillary devices (including ClearOne equipment) to provide functionality set forth within this Statement of Work.

· User interface will be an intuitive and easy to use graphical interface using the Kramer KT Series of touch panels specified in this Statement of Work.

· Touchscreen control surface to include master room volume control and privacy mute.

· Touchscreen control surface to include pages for local presentation, video/web conferencing including content share, audio conferencing, audio input level control by channel, audio output level control by channel and DVD player control.

· A representative of the Bureau of Land Management, Division of Information Resource Management, will connect the CONVERGE Pro2 128V unit to the BLM voice network as well as program VoIP and network parameters on the unit.

· Configure ClearOne DSP as the room amplifier using best practices for gating and echo cancellation.

· Integrate all Audio/Visual equipment to run on a private closed-access network which will not integrate with the Local Area Network within the facility. BLM will provide an alternative portal for Internet connectivity to the Room Controller using standalone cellular equipment.

· Provide any and all passwords, PIN codes or security parameters set on all equipment.

· Thoroughly test system and provide test results to the Bureau of Land Management, Division of Information Resource Management, upon completion of the project.

· Provide overview training and a functional demonstration to representatives of the Bureau of Land Management.

6 DELIVERABLES

Integrated Audio/Visual system to be installed and programmed per BLM specifications. Deliverables are the ability to perform the following functionality:

· Ability to connect to the system via HDMI inputs and present locally from a laptop or other video input device.

· Ability to Audio Conference using all available audio input sources.

· Ability to conference via PC-based client using the KCam and a single USB input from a user’s laptop along with the video output from the laptop displayed as desired through one of the HDMI system inputs. (Microsoft Teams or similar)

· ClearOne DSP configured to feed audio into and out of web conferencing and audio conferencing as well as to provide room sound reinforcement.

· ClearOne DSP configured for echo and feedback cancelling and level control per industry standards and verified on all available platforms.

· Existing speakers connected and integrated.

· Connectivity from the system to the off-network web access portal for updates, troubleshooting and remote management.

· Ownership of all project programing will transfer to the Bureau of Land Management, Division of Information Resource Management, upon completion of the project.

7 MILESTONES

Milestones are listed as time to completion.

Milestone Estimated Delivery Date

8 PERIOD OF PERFORMANCE

After system design and programming, the BLM expects this project will take approximately 1 to 3 days on-site, to complete the installation.

9 PLACE OF PERFORMANCE

BLM Nevada State Office 1340 Financial Blvd.

Reno, NV 89502

10APPLICABLE STANDARDS

UL 1449 3rd Edition ANSI/Infocomm 2M-2010 Standard Guide for Audiovisual Systems Design and Coordination Processes ANSI/INFOCOMM 10-2013 Audiovisual Systems Performance Verification BLM Audiovisual and Collaboration Equipment Systems Standards 2021

11 SPECIFIC REQUIREMENTS

Contractors must be able to pass a background check and be eligible to work on US Government property.

Contractors must have a government-issued form of identification.

12 RESOURCE REQUIREMENTS

12.1 HUMAN RESOURCES

12.2 OTHER RESOURCES

Other BLM IT Staff may be called upon for assistance

13 VENDOR RESPONSIBILITIES

· Contractor will install a managed Audio/Visual system as specified using the Standard of Installation listed within this document.

· Contractor will provide all hardware, wire and cable, connectors, safety equipment, ladders and/or scaffolding and tools to perform the project as designed.

· Contractor will not connect any component of the project to the BLM network.

14 CLIENT RESPONSIBILITIES

· BLM ensure that areas are free of clutter and will allow for safe installation of wiring and hardware.

· BLM will ensure that power outlets are in the areas where equipment is to be located.

· BLM will ensure that Guest Internet access is provided for the installation crew and engineering staff.

· BLM DIRM will configure conferencing equipment for VoIP connectivity, as well as the off-network management portal.

15 PROJECT RISKS

Based on previous installations across the Bureau, the risks involved from a technical standpoint are negligible.

The area of the facility where the project is to take place is somewhat removed from the office space, however disruptions to the daily routines of office personnel could occur for the duration of the project.

16 ASSUMPTIONS

Availability of and access to the facility, to perform the project. Availability of BLM staff on hand to supervise and approve the project.

17 COMPLETION CRITERIA

· Verification of completed wiring test reports

· Verification that all Deliverables set forth in this document are satisfied.

· Training is completed.

· Transfer of programming code to the BLM.

18 CHANGE CONTROL PROCEDURE

Changes to this Statement must be provided in writing and/or via BLM email to Charles Osborn (cosborn@blm.gov), no later than 10 working days prior to the commencement of the project.

19 CONTRACT TYPE AND INVOICE PROCEDURES

This is a Fixed Price type of contract.

Invoices will be paid in installments. One at the satisfactory completion and BLM acceptance of the system programming, and one upon completion.

20 OTHER INFORMATION AND SUPPORTING DOCUMENTATION

All equipment shall be new, unused, and covered under manufacturer's warranty period. Warranty period through the installing vendor shall be no less than 12 months and warranty period shall start at time of installation.

21 POINTS OF CONTACT

TBD