140L3725Q0094_Attach_3-_Insructions_Evaluation.pdf

RFQ# 140L3725Q0094

Attachment 3- Additional Instructions and Evaluation Factors

1. INSTRUCTIONS

1.2 SUPLLEMENTAL INSTRUCTIONS- COMMERCIAL ITEMS (FAR 52.212-1/Sept 2023)

a) FAR Provision 52.212-3, Offeror Representations and Certifications- Commercial Items (Feb

2021) provision is a part of the Representations and Certifications that are submitted and maintained on the System for Award Management (SAM) website. Firms shall ensure that the Representations and Certifications are up to date in SAM. Potential awardees SHALL have an active SAM registration prior to award. The Government shall obtain a firm’s representations and certifications through this system to verify the firm’s Business Size Status and NAICS. Firms are not required to submit a copy of their representations and certifications but must submit contractor certifications for FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and 52.204-26, Covered Telecommunications Equipment or Services-Representation if the fillable sections are not selected with the representations and certifications.

b) Firms are required to meet all RFQ requirements, including terms and conditions and those identified as submission documents of evaluation factors. Failure to furnish a complete quote, at the time of submission, may result in the quote being unacceptable to the Government and eliminated from consideration.

c) This RFQ does not commit the Government to any costs incurred in the preparation and submission of a quote or for any other costs incurred by any firm submitting a quote in response to this RFQ.

d) After receipt of quotes, the government reserves the right to decrease the total product quantity by 1 unit, if determined necessary, without the change being construed as a change in scope. In this event, all firms who quoted would be given the opportunity to update pricing prior to the evaluation.

1.3 VOLUME FORMAT INSTRUCTIONS

One (1) volume is required, which is a combination of Factor 1 and Factor 2. The Volume I must contain a cover page with the following information: Prime Contractor’s Name; Contractor’s official Business Address, UEI; Business Size, Contact Information (Name, Phone, Email, Address), and RFQ Number. There are no font or formatting requirements. Pages must be consecutively numbered.

VOLUME TITLE NUMBER OF COPIES PAGE LIMITATION

Volume I Factor 1- Technical Acceptability and Factor 2- Price

1 electronic copy- word or PDF Unlimited

1.4 FACTOR INSTRUTIONS

1.4.1 INSTRUCTIONS FOR VOLUME I; FACTOR 1- TECHNICAL ACCEPTABILITY

Quotes shall provide the following to determine technical acceptability:

a) Provide product literature confirming trailer Manufacturer, Model, compliance with applicable standards, and compliance with listed specification requirements.

b) Provide product literature reflecting warranty of graphics film.

c) If applicable, provide a written narrative to any exceptions to the requirements reflected in Attachment 1, “Part 2 – Products.” This narrative must clearly define the government requirement, what the vendor is quoting as an alternative exception, and why this alternative is an equal substitution to meet the governments need. Acceptance or rejection of the proposed exception shall be determined and documented by a government subject matter expert.

d) Provide a written narrative detailing a sound approach of meeting the Attachment 1, Part 2-

RFQ# 140L3725Q0094

Products, E. graphics” requirement. This must include confirmation of a subcontractor being utilized (if appliable). This narrative must also include an approach to meeting the submittal requirements post award, as specified in Attachment 1, Part 1- General, No. 5.

e) Confirm ability to meet Delivery time outlined in Attachment 2, Part 3.

1.4.2 INSTRUCTIONS FOR VOLUME I; FACTOR 2, PRICE

a) The quote shall be FFP. The Factor 2 price quote shall clearly itemize the quote, at a minimum, with the following details-

i. Unit Price per Trailer (without graphics)

ii. Graphics Price per trailer

iii. Delivery price per trailer

iv. Sum of the above multiplied by the 5 units to arrive at the total FFP amount

b) Please include any/all pricing assumptions on their own specific assumptions page that’s included within Volume I.

2. EVALUATION

2.1 EVALUATION—COMMERCIAL ITEMS (FAR 52.212-2/Nov 2021)

This is a competitive best value (low price-technically acceptable (LPTA)) source selection. The Government anticipates issuing one award resulting from this competitive request for quote (RFQ) to the responsible firm whose quote is the lowest evaluated priced quote that meets all minimum mandatory criteria and requirements of Factor 1. The following factors shall be used to evaluate quotes: Factor 1- Technical Acceptability, Factor 2- Price.

To be eligible for award, the firm must be deemed responsible in accordance with FAR 9.104.

2.2 EVALUATION PROCESS

Award will be made on the basis of LPTA by determining the technically acceptable vendor with the lowest evaluated price. Quotations will first be ordered by price. The vendor with the lowest price will then be evaluated to determine “technical acceptability” of Factor 1. If the lowest priced quote is technically acceptable on all technical criteria, award will be made to that vendor and no further evaluations will take place.

2.3 EVALUATION FACTORS

The following factors shall be used to evaluate firms:

2.3.1 FACTOR 1: TECHNICAL ACCEPTABILITY

Factor 1 will be evaluated to determine technical acceptability of Section 1.4.1, a.-e requirements.

2.3.3 FACTOR 2: PRICE

Price will be evaluated to determine if it is reasonable in accordance with FAR 13.106-3(a) for the total price quoted.