140L3621Q0004_Amendment_1_(Issued)_0001.pdf

(x)

140L3621Q0004 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

LMA

BILLINGS MT 59101

5001 SOUTHGATE DR.

BLM MT STATE OFC(MT935)

LMA

BILLINGS MT 59101

5001 SOUTHGATE DR.

BLM MT-STATE OFC(MT935)

08/02/20210001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

07/02/2021

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Project Title: Acton Road Gravel - Great American Outdoors Act, Montana

See Page 2 of 6 for changes incorporated by this amendment.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Christine Mundt

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Solicitation No: 140L3621Q0004 PROJECT DESCRIPTION: GAOA - Acton Road Gravel

Amendment No. 0001

Description of Changes - This amendment incorporates the following information to the solicitation:

1. For informational purposes only, the Government is providing the Site Visit Attendance Records from the organized site visit that the Government held on July 14, 2021 at 10:30 am Mountain Time.

2. The Government is providing the attached Questions received from interested offerors and the associated

Answers provided by the Government.

Acknowledgement - See Block 11 above regarding how to acknowledge this amendment. The Government must receive the acknowledgement at the place designated for receipt of offers (See Block 8 of the Standard Form

1442).

Proposal Response Date - The hour and date for receipt of quotations has been extended to 5:00 pm Mountain

Time on August 9, 2021.

Third Party – If you have given a copy of the solicitation to someone else, please forward this amendment accordingly.

SITE INSPECTION TOUR / PREBID CONFERENCE RECORD

The Government strongly urges offerors to inspect the site to gain a better understanding of the work requirements and to satisfy themselves regarding all general and local conditions that may affect the cost of performance. In no event shall failure to inspect the site constitute grounds for a claim after award.

Solicitation Number: 140L3621Q0004 Project Title: Acton Road Gravel - Great American Outdoors Act, Montana Date and Time: 07/14/2021 at 10:30 am Meeting Place: Intersection of Heag Road and Oswald Road, North of Acton, MT 59002 Conducted by: Mike Studiner, Civil Engineer (Contracting Officer’s Representative) and Clint Andersen, Civil Engineer

Attended by:

Name Firm

Carson Holden Holden Excavating

Tyson Jorgensen Holden Excavating

Craig Kein Knife River

THIS PAGE INTENTIONALLY LEFT BLANK

QUESTIONS AND ANSWERS

Offerors for this RFQ, including subcontractors and teammates, shall consolidate questions related to this solicitation and site visit in a Request for Information (RFI) formatted Word document. Any RFI is to be emailed as an editable attachment to Christine Mundt (cmundt@blm.gov) with the subject line: RFI – 140L3621Q0004 Acton Road Gravel.

Only written RFI’s will be considered and responded to. BLM responses to the RFI will be posted as an amendment to the solicitation on https://bet.sam.gov.

Offerors shall submit questions by July 23, 2021 at 5:00 pm, Mountain Time. Questions submitted after this date and time will not be accepted.

Solicitation Number: 140L3621Q0004 Project Title: Acton Road Gravel - Great American Outdoors Act, Montana

Q1. During the organized site visit - A question was asked about using BLM water sources for water dust control, compaction, and other construction operations.

A1. The COR answered that BLM water sources would be approved on a case by case basis by the Contracting Officer, per MT-02201-1.3A.

Q2. During the organized site visit - A question was asked about the best access route for haul trucks to bring aggregate road base to the site.

A2. The COR answered that means and methods of getting crushed base course to the site was the responsibility of the contactor.

Q3. During the organized site visit - A question was posed about the tentative time frame of construction.

A3. The COR answered by pointing out in the solicitation that there are 46 calendar days in the contract [including weekends]. The contractor must begin performance within 10 days of the Notice to Proceed, and that per the solicitation, the tentative period of performance is 08/18/2021 through 10/13/2021. This period of performance will be adjusted based on the actual date of award and notice to proceed.

Q4. During the organized site visit - A question was posed about what size the aggregate surface course needed to be.

A4. The COR responded that the specifications require 1”- Minus gradation meeting MT-02233-2.01B.

Q5. During the organized site visit - A question was asked about possible equipment staging areas and if it would be OK to stage in the parking lot of the Acton Recreation Area.

A5. The COR said that he did not see this being an issue so as to keep equipment out of the ditches, but the COR needed to follow up with the Field Office. After talking to the Billings Field Office Manager and the Billings Field Office Recreation Planner, the COR confirmed that the northside of the parking lot / loop could potentially be used as a staging area.

Q6. During the organized site visit - It was also asked if the circular loop could be used as a turn-around area for haul trucks [at the Acton Recreation Area].

A6. The COR said that he did not see this being an issue, but the COR needed to follow up with the Field Office. After talking to the Billings Field Office Manger and the Billings Field Office Recreation Planner, the COR confirmed that this procedure would also be acceptable, as long as the Contractor put out traffic control warnings and was cognizant of pedestrians.

Q7. During the organized site visit - A question was asked about the width of the road to be graveled.

A7. The COR replied that per “typical road crown” section detail on Sheet 5 of the project drawings, that the surfacing width is to be 20’, but that the entire road surface from shoulder to shoulder was to be addressed and shaped per the drawing and pay item MT-17301-(1) Road Maintenance.

Q8. The plans call for 3 inches of 1-inch minus. In this market we do not produce a 1-inch minus. Therefore, we can offer you a ¾ inch minus and 1 ½ inch minus crushed road mix. For pricing reasons, which would you prefer for the project?

A8. The 3/4-inch minus material would be an acceptable material to be used for the project.

Q9. I noticed there were attachments for a bid bond, performance bond, payment bond, and release of claims. Do you need any of these forms with the vendor’s offer?

A9. In accordance with Section L of the solicitation package, the vendor needs to submit the following information as part of their offer:

*Short Cover Letter *Signed Standard Form 1442 *Acknowledgement of Amendments *Section B, Price Schedule *Attachment 5, Reference List *Bid Bond

The performance bond, payment bond, and release of claims are all documents that are addressed after the award of a contract.

Q10. Can we get water from a pond on private land (owned by the Hutterite Colony) near the project site as a source for their water truck to use for dust control and compaction?

A10. The COR doesn’t see this as an issue, but BLM can NOT give permission for contractors to use the private land's pond. Means and methods of addressed a water source remains the contractor’s responsibility and the contractor would need to get permission from the private land owner if they want to use that as a source of water for the project.