Pre-bid_tour-Rev_1_tjs_20220815_0001.pdf

Eagle Creek Road Reconstruction, Coeur d’Alene District August 11, 2022 Solicitation 140L2622R0008

T. Syverson Page 1 of 9

PRE-BID TOUR MEETING NOTES

Attendees:

Name and Company Address Phone Number

E-mail Address

Thane Syverson, District Engineer, BLM-DOI

3232 W. Nursery Rd, Coeur d’Alene, ID 83815

208-769-5013 tsyverson@blm.gov

Karl Crea and Hank Weaver, Crea Construction, Inc.

P.O. Box 833 4550 Rock Chuck Lane Lewiston, ID 83501

208-746-3072 karl@creaconstruction.net

Brandon Cook, Cook & Sons Construction, LLC

11 Lamb Lane Grangeville, ID 83530

208-983-1407 solidground@cookand sonsconstruction.com

The meeting started at 9:00 a.m., 8/11/2022, on site at the parking area on Zaza Road at the junction with Eagle Creek Road, Coeur d’Alene District, BLM.

Thane Syverson, the Contracting Officer’s Representative, described the scope of the project and the following items:

Solicitation:

OF 336 of SF 1442

The Period of Performance listed, 9/06/22 to 10/23/23, includes the full performance time if the Base Items bid schedule (279 calendar days), Additive 1 Items bid schedule (67 calendar days) and Additive 2 Items bid schedule (69 calendar days) are all awarded.

Part I – The Schedule, Section B: Bid Schedule, Pages 6, 7 and 8.

Thane Syverson clarified what was included in the following items of the Base Bid Items schedule:

9. 15761 Dewatering Structure, 1 EA:

MP 6.84, Fourth Creek culvert replacement

11. 20210 Special Clearing and Grubbing, Type Roadway and Roadside, Disposal Methods

203.05 (e), (f), (g) & (k), Compaction Placement Methods 2 & 6, 4.55 MI:

Disposal Methods 203.05 are (e) windrowing, (f) scattering, (g) chipping and (k) piling.

Compaction Placement Methods 2 & 6 are found in 209.10 (b) & (f) of the Specifications.

mailto:tsyverson@blm.gov mailto:karl@creaconstruction.net

T. Syverson Page 2 of 9

This pay item includes clearing trees and brush within the clearing limits shown on the typical sections in the drawings, Drawing Nos. C01 to C03, Sheets 28 to 30. This includes within the roadway between the clearing limits shown.

13. 20405 Roadway Excavation, Tolerance Class Table 204-2 D*, 1472 CY:

The only excavation quantity that is paid for under this item is for dip construction, reconstruction or reshaping.

There is an error in the quantity. It should be 1500 CY. The roadway excavation was omitted from the dip construction at MP 10.22.

14. 20411 Unclassified borrow excavation*, 87 CY:

The quantity associated with this item is to ramp up with additional fill over the shallow culverts at MP 4.35 and MP 6.84.

15. 20415 Embankment construction, compaction placement method 204.11(b), tolerance class Table 204-2 D*, 1500 CY:

The only embankment quantity that is paid for under this item is for dip construction, reconstruction or reshaping.

16. 20424 Haul Waste, MP 7.56*, 144 CY-MI:

See item 17, below. This is to haul the waste material for disposal. The CY-MI quantity is based on hauling the material to the waste area designated at MP 6.71 as stated in the Reconstruction Worklist, Drawing No. W05, Sheet 13.

17. 20429 Waste, MP 7.56*, 121 CY:

This is to pay for the excavation and disposal of the waste material generated from the realignment of the road at MP 7.56. The realignment is moving into the hillside. There is no associated embankment work, only excavation.

19. 20701 Earthwork geosynthetics, type 714.01, Table 714-1, Class 2, woven*, 2244 SY:

This quantity is for the turn-arounds and the surfacing at the cultural sites past Eagle Creek Bridge. Additional geosynthetic quantities are required for off-road areas to be used for staging, stockpiling, waste and brush piling but is incidental to Pay Item 30315 and is not included in this quantity.

20. 25101-0 Placed riprap, class 0 Table 705-1, acceptance method A*, 61 CY:

The quantities included in this item are for culvert headwalls, ditch blocks and leadoff ditches.

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21. 25101-1 Placed riprap, class 1 Table 705-1, acceptance method A*, 151 CY:

The quantities included in this item are for culvert splash pads and for armoring the fill slopes below the outlets at the low points of the dips.

22. 25104 Keyed riprap, class 3 Table 705-1, excavation and disposal of waste material is incidental unless otherwise noted*, 68 CY:

The quantities included in this item are for armoring the fill slopes where the creek is eroding them at MPs 1.70, 1.77, 3.64, 7.56, and 8.93, and also for reshaping a culvert outlet at MP 8.36. Only MPs 7.56 and 8.36 are included in the Base Bid Items schedule.

The remaining locations are included in the Additive 1 Bid Items schedule.

23. 25205 Rock buttress, class 4 Table 705-1, excavation and disposal of waste material is incidental unless otherwise noted*, 54 CY:

The quantities included in this item are for armoring the eroded fill slopes away from the creek channel at MPs 7.89, and 10.22, both of which are included in the Base Bid Items schedule.

24. 30103 Aggregate base, grading A Table 703-2, compaction method 204.11(b)*, 932 CY:

Grading A from Table 703-2 is a 2.5” minus gradation.

The quantities included in this item are for surfacing the turn-arounds, the sags of dips and surfacing various other short segments of the road as called out in the Reconstruction Worklists, e.g.: the beginning of the road, along slopes armored with riprap, at culvert installations and at the cultural sites past Eagle Creek Bridge.

Note 1, Page 8:

The items listed on the bid schedule with an * (asterisk) at the end are Contract Quantity items. See subsection 109.02(b) Contact Quantity of Section 109 – Measurement and Payment in the FP-14 specification book and the supplemental specifications.

Section F: Deliveries or Performance, Page 16

F.2 52.211-10 Commencement, Prosecution and Completion of Work:

The successful bidder will be required to commence work in earnest within 10 calendar days after receiving the notice to proceed. Discussed that it would make good sense to complete the clearing and grubbing work. Then the Government could burn any piles generated from disposal over the Winter months.

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There is an error in the second paragraph where it states “The anticipated length of the seasonal delay for this project is 0 days.” The correct anticipated length of seasonal delay for this project is 180 days.

Part II – Contract Clauses, Section I: Contract Clauses, pages 30 and 31:

1.5 52.222-8 Payrolls and Basic Records:

Payrolls are required to be submitted weekly. The Prime Contractor is responsible for the submission of payrolls by all subcontractors. Non-compliance will delay the approval of requests for progress payments.

Part IV – Representations and Instructions, Section M: Evaluation Factors for Award, pages 69 to 71:

This acquisition will use the Lowest Price Technically Acceptable (LPTA) procedures to make a best value award. Explained that, although a technical proposal is required, proposals will not be ranked. Offerors with unacceptable proposals or past performance will not be considered for award.

Part III – List of Documents, exhibits and Other Attachments, Section J – List of Attachments, page 45

Attachment 2 – Specifications (attached as a separate file)

Specifications:

Preface, Supplemental Specifications:

Discussed that the specifications for this solicitation are the FP-14 Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects as modified by the Supplemental Specifications included in Attachment 2. The FP-14 specification book is available to download for free on the internet in PDF format.

Section 107 – Legal Relations and Responsibility to the Public, Supplemental Specifications:

107.02 Protection and Restoration of Property and Landscape. Discussed the dates for working within the wetted perimeter of streams and below the mean-high water level of Eagle Creek, between July 15 and October 1. All heavy equipment shall operate from areas above the mean-high water level.

Discusses similar requirement for use of explosives. Though the use of explosives are anticipated for the development of the Benton Meadows Pit, they are not anticipated for the reconstruction of Eagle Creek Road. They are allowed, though, if used in conformance with the requirements of the contract.

Section 156 – Public Traffic, Supplemental Specifications:

156.03 General. Although closure of the road is allowed in accordance with subsection 156.05 and Table 156-1, the contractor will be required to accommodate traffic from the property owner with the residence near Eagle Creek Bridge, and from the government land management

T. Syverson Page 5 of 9 agencies. To close the road entirely past specific locations for limited durations for work that will not reasonably accommodate any traffic, the contractor will need to submit a request to the Contracting Officer for consideration with sufficient detail and advanced notice.

156.05 Temporary Closures and Table 156-1 Temporary Road Closures. Unless otherwise approved by the Contracting Officer, Eagle Creek Road may only be closed to the public from 8:00 a.m. Monday through 5:00 p.m. Friday, weekly.

Section 170 – Develop Water Supply and Watering, Supplemental Specifications:

Pumping water from Eagle Creek is allowed for water supply in accordance with the requirements of this specification section. An existing pump chance road is identified on Drawing No. P05, Sheet 6. Pumping water from Eagle Creek is not limited to this location but is limited to locations that can be accessed and used without operating heavy equipment or vehicles off of the roadway.

Section 202 – Additional Clearing and Grubbing, FP-14 Specification book:

202.03 General. Clear and grub according to Section 201, except as modified herein.

Section 202 – Additional Clearing and Grubbing, Supplemental Specifications:

202.01 Description. Requires clearing and grubbing within the clearing limits as designated in the plans, inclusive of the entire width within the outer limits including the roadway as shown in Figure 101-1 of Section 101 – Terms. Format, and Definitions of the Supplemental Specifications and dimensioned on the typical sections in the drawings, Drawing Nos. C01 to C03, Sheets 28 to 30.

Clarified that all trees and brush will be cleared and grubbed within the roadway limits as shown in Figure 101-1, regardless of diameter, unless otherwise approved by the Contracting Officer.

Section 203 – Removal of Structures and Obstructions, Supplemental Specifications:

Discussed the disposal methods specified in the bid items schedule for items labelled 20210 Special Clearing and Grubbing, Type Roadway and Roadside, Disposal Methods 203.05 (e), (f), (g) & (k): (e) Windrowing Construction Slash, (f) Scattering, (g) Chipping and (k) Piling.

Section 204 – Excavation and Embankment, Supplemental Specifications:

204.11 Compaction, (b) Placement Method 2. Discussed that this is the compaction method specified in the bid items schedule for: items labelled 20415 Embankment construction, compaction placement method 204.11(b); items labelled 30103 Aggregate base, grading A Table 703-2, compaction method 204.11(b); and items labelled 30315 Roadway Reconditioning, compaction method 204.11(b).

Section 206 – Mobile Rock Crushing, Supplemental Specifications:

206.03 Processing. Reduce the native material to a maximum size of 1.5 inches gradation and a minimum of six inches of compacted depth over the entire travelled way roadbed including turnouts. Emphasized that this includes turnouts.

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Section 209 – Structure Excavation and Backfill, Supplemental Specifications:

209.10 Compacting, (b) Compaction Method 2 and (f) Compaction Method 6. These are the compaction methods required for all structures, including culverts removed and installed and gabion baskets installed.

Section 303 – Road Reconditioning, Supplemental Specifications:

Emphasized subsection 303.03 Ditch Reconditioning, subsection 303.04 Shoulder Reconditioning and subsection 303.05 Roadbed Reconditioning which pertain to items labelled 30315 Roadway Reconditioning in the bid items schedule.

Part III – List of Documents, exhibits and Other Attachments, Section J – List of Attachments, page 45

Attachment 3 – Drawings/ Maps (attached as a separate file)

Drawings:

Drawing Nos. P01 through P06, Sheets 2 through 7, Project Maps

Discussed that the areas designated for staging and waste are shown on these maps as well as a road to a pump chance.

Drawing Nos. W01 through W19, Sheets 9 through 27, Worklists

Discussed that there are three (3) sections to the Worklists:

1. Base Items, Worklists 1 through 18, Drawing Nos. W01 to W09, Sheets 9 to 17

2. Additive 1 Items, Worklists 19 through 27, Drawing Nos. W10 to W14, Sheets 18 to 22

3. Additive 2 Items, Worklists 28 through 37, Drawing Nos. W15 to W19, Sheets 23 to 27

The road segments listed in the worklists are consecutive from the beginning of the road (MP 0.00), at the junction with Zaza Road, to the end of the project (MP 12.76) near China Creek Bridge. The segments are incorporated into the Base and Additive Items bid schedules and Reconstruction Worklists as follows:

Segment 1: MP 0.00 to MP 0.87, Additive 2 Items Segment 2: MP 0.87 to MP 1.87, Additive 1 Items Segment 3: MP 1.87 to MP 3.64, Additive 2 Items Segment 4: MP 3.64 to MP 3.87, Additive 1 Items Segment 5: MP 3.87 to MP 4.20, Additive 2 Items Segment 6: MP 4.20 to MP 5.61, Base Items Segment 7: MP 5.61 to MP 6.39, Additive 1 Items Segment 8: MP 6.39 to MP 6.71, Additive 2 Items Segment 9: MP 6.71 to MP 8.49, Base Items Segment 10: MP 8.49 to MP 9.09, Additive 1 Items Segment 11: MP 9.09 to MP 9.52, Additive 2 Items

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Segment 12: MP 9.52 to MP 12.76, Base Items The cross-slopes of the roadway sections change frequently throughout the segments to match what best fits the existing cross-slope and section. These are shown in bold text so as to stand out.

The beginning and end MPs for the roadway reconditioning work items run from one roadway reconditioning work item to the next. These cumulatively span the entire length of the road to MP 10.88, just past Eagle Creek Bridge, excluding only MP 7.56 to MP 7.58 where the road is being realigned into the existing cut-slope.

We discussed several examples of typical work items to ensure a clear understanding of the requirements:

MP 4.21, Pay Item 20405: Construct dip, 6% grade, 20° RFS.

Clarifications:

See Drain Dip Detail, Drawing No. C09, Sheet 36 and table at bottom left corner.

The grade of the road and skew angle of dips to be constructed, reconstructed or reshaped are called out in the work item descriptions of the Reconstruction Worklist. The required finished dimensions of the dips are based on the grade of the road above. The terms Construct, Reconstruct or Reshape dip are used to describe the general work effort required. Some of these locations have existing dips that require minimal effort, which are referred to as Reshape.

Some have an existing driveable water bar or existing sag in the vertical profile but require a greater level of effort, which are referred to as Reconstruct. Some locations do not have any semblance of an existing dip, driveable water bar or sag in the vertical profile, which are referred to as Construct. To be conservative, the quantities of excavation and embankment listed are all based on a new “Construct” type description.

MP 4.39 to 4.51, Pay Item 30315: Reconstruct turnout, Left, 25’/65’/35’, Inslope turnout 3% (to left).

Clarifications:

See Turnout Detail on Drawing No. C08, Sheet 35, and Note 1 at top right of sheet. The lengths vary because they are field fit to the existing cross-section widths present. The cross-sections will not need to be widened to construct them.

The terms Construct, Reconstruct or Reshape turnout are used to describe the general work effort required. There is already adequate width in the existing roadway cross-section for the turnouts at the locations designated. Some of these locations have turnouts that require minimal work, which are referred to as Reshape. Some require a greater level of effort, which are referred to as Reconstruct. Some have the required existing cross-section width but there is no evidence that a turn-out was ever there, which are referred to as Construct.

MP 6.71, Pay Item 30315: Brushed in road, Left, leads to large landing, staging/waste/burn pile area. Surface area to be used for staging, waste or brush piling

T. Syverson Page 8 of 9 with 6” of base aggregate (or suitable waste material) over geotextile separation barrier.

Do not excavate. Brush as necessary.

Clarifications:

The entire length of Eagle Creek Road passes through a culturally sensitive area.

All areas off of the road that are flat enough to be used for staging, waste areas or brush piling areas are also likely to contain cultural archeological artifacts.

For this reason, excavation outside of the existing road prism is not permitted except where designated. The geotextile fabric and surfacing is intended to prevent disturbance of the existing soil.

MP 6.84, Pay Item 20411: Ramp up over culvert for 37 LF ahead and behind (74 LF total length of road) before surfacing with 12” of base aggregate so that top of aggregate surfacing is 1 foot above top of culvert at inlet edge of road.

Unclassified borrow excavation.

Clarifications:

This is a shallow culvert. Unclassified borrow material is being used to fill over the culvert to ensure adequate cover for the full length and reduce the amount of aggregate surfacing required under the pay item 30103 work item that follows in the list.

MP 7.56 to MP 7.58, several pay items and work items:

Clarifications:

This is the segment of the road that is being excavated to realign it into the cut-slope. The fill slope is being excavated to reduce the slope and install keyed riprap without constricting the channel at the toe of the existing slope. There is no embankment. All material generated from excavation is waste. See the detail labelled Realignment Section, Crowned at the bottom left of Drawing No.

C02, Sheet 29, and the realignment plan, profile and section sheets, Drawings Nos. C04 through C07, Sheets 31 through 34.

MP 9.62, no pay item: Flagged Archeological site. Do not disturb. Do not use adjacent areas for turn-around or staging.

Clarifications:

This a known archeological site. There are several of these throughout the road but mostly in the lower end. No disturbance shall occur in these areas outside of the existing road prism cross-section unless directed or otherwise approved by the Contracting Officer.

An error was found in the drawings, associated with pay item 13. 20405 Roadway Excavation, Tolerance Class Table 204-2 D*, on the Base Items bid schedule as previously discussed on page 2 of these notes. Add the following to Base Items Worklist 15, Drawing No. W08, Sheet 16:

MP 10.22, Pay Item 20405:

Construct dip, 8% grade, 20˚ RFS. Dip Roadway Excavation. 28 Cubic Yard

Questions and Answers:

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Question 1: Is dewatering required when excavating and armoring the fill slopes with keyed riprap where the creek is eroding them at MPs 1.70, 1.77, 3.64, 7.56, and 8.93 and constructing the gabion basket wall at MP 3.87?

Answer: No, dewatering is not required.

Thane Syverson Contracting Officer’s Representative

Encl.

1. Amended Bid Schedule and Section F.2.

2. Amended Drawing Sheets.