B08_Attachment_1_Statement_of_Work_final_0001.docx

Statement of Work for LE1(I00687LE) and LE2 (I00688LE) Sand Rail and Vehicle-Utility Trailers Annual Maintenance Summer 2025 Background on Government’s Requirement The Bureau of Land Management (BLM)-California, El Centro Field has a need for maintenance for their Law Enforcement Sand Rails (LE1 I00627LE) and LE2 I00688LE) and nine utility trailers.

General Scope of Work The general scope is to ensure the following LE1 (I00627LE) and LE2 (I00688LE) BLM Law Enforcement sand rails and nine (9) utility trailers will remain in service over the 2025-2026 Imperial Sand Dunes Recreation Area season to provide Federal and State Law Enforcement patrols and emergency medical and rescue services. Please see Attachment 3 for San Rails/Utility trailers make/model/VIN.

Although BLM understands there can be unavoidable breakdowns and driver errors that cause damage to the vehicle, the objective of this procurement is to minimize the chance of mechanical failure and ensure vehicles are safe for employee operation for the duration of the FY26 use season from Time of Award- May 31, 2026.

Place of Performance/period of performance The BLM will drop off and pick up vehicles/trailers within a 30-mile radius of their field office. Drop off dates and times will be done within a year of the award.

Specific Tasks Specific Known Issues to Be Addressed for LE1 and LE2 Sand Rails:

1. Inspect and refurbish LE1 and LE2 seats.

2. LE1 and LE2 - Inspect/ Pressure Test Radiator (coolant leak from either coolant return hose or Radiator Return inlet)

3. Inspect and replace all airbags as necessary.

4. Drain and replace all engine fluids and replace all belts and filters.

5. Drain and replace all coolant, brake, clutch, and steering fluids.

6. Replace all hoses (including air, fuel, and coolant) with like kind hoses as needed.

7. Inspect both batteries and replace if necessary.

8. Align front end.

9. Inspect both engines.

10. Inspect and adjust shifter/ shift linkage. (Replace Shifter if needed) (2nd Gear and Reverse difficult to shift into)

11. Replace air and fuel filters.

12. LE1- Fabricate exhaust muffler support cradle mount like on LE2. Replace or repair headers due to multiple cracks.

The following apply to all sand rail The vendor will inspect, adjust, repair, replace, or consult with BLM on the maintenance items below. If there are other systems on the vehicle that need maintenance, the vendor will consult with BLM for guidance. If there are items that the vendor determines will not need maintenance (i.e. replacing shifter, the vendor will advise BLM. At a minimum, the vendor will address the following:

1. Frame/Body/Electrical

a. Inspect frame and welds for rust, damage, cracks, and structural integrity.

b. Fix side panels and scratches along with any paint / powder coat touch up to frame.

c. Check all lights to make sure they are in working order, including emergency lights, gauge lights, head lights, and dome light.

d. Inspect and clean all wiring connections.

e. Ensure all side panels and instrument covers are securely mounted and fasteners are torqued and tightened with “Locktight” or comparable product.

2. Engine: Inspection and test and notify BLM of the results

a. New spark plugs installed

b. Compression test, report compression for all cylinders

3. Controls: Exterior visual inspection and test

a. Steering components including but not limited to, bushings, front wheel alignment, rack and pinion, seals, hoses, seals, mounting components, power steering pump, etc.

b. Brake, clutch, throttle pedal assembly

c. Test and inspect all brakes and controls

4. Drive train: Exterior visual inspection and test

a. Trans axel, adjustment if necessary

b. Axel CV joints

c. Service hubs/ CV axels

5. Suspension: Exterior visual inspection and test

a. All suspension components, front and rear, including but not limited to, seals, joints, bearings, etc.

b. All plastic air lines changed

c. Replace suspension bushings if necessary (suspension should operate without squeaks)

d. Inspect / test air compressor output

6. Misc

a. Inspect all seats for any failures that may compromise structural integrity to ensure employee safety.

b. Inspect all rubber boots and replace if necessary.

c. All fasteners tightened and/or re-torqued.

d. All bearings greased.

e. Inspect and repair all leaks (fluids, exhaust, air, etc.).

f. Replace any missing fasteners.

g. Test air compressor and make sure all buggies have correct quick disconnect, air chuck (open all times), and hose to reach all four tires.

h. Ensure all rails have working hour meters on all vehicles.

Specific Known Issues to Be Addressed for Vehicle-Utility trailers:

1. Inspect lights (Brake lights, turn signals)

2. Inspect wheel Bearings.

3. Inspect tires.

4. Inspect and service axels and springs.

5. Inspect brakes.

6. Inspect wiring harness.

7. Inspect latches, hinges and hardware and physical integrity of frame and structure.

8. Inspect vehicle-utility trailer hitch receiver.

All removed usable parts will be labeled and returned to BLM to be used in case of emergency during the dunes season.

If there is an item on any of the vehicles that the vendor believes needs to be addressed and is not addressed above, the vendor will notify BLM.

1. BLM will coordinate and deliver sand rails and vehicle-utility trailers to the vendor’s location.

2.The vendor will conduct maintenance and repairs according to the SOW for each sand rail and vehicle-utility trailers and provide an estimate for any repairs above and beyond the maintenance/repairs in this SOW for each vehicle. Each vehicle will have a separate estimate that will match all line items addressed in the SOW. Each estimate will include vehicle license plate number, date, and engine hour meter reading.

The final in IPP will include at a minimum, but not limited to:

i. Separate invoices for each vehicle for all work completed.

j. Match all the items addressed in the SOW.

k. An invoice number for each vehicle.

l. Vehicle license plate number.

m. Date.

n. Engine hour meter readings.

o. Clearly understandable notes and documentation for each item in the SOW so BLM can understand what work was completed and the results of work completed.

p. A column for the line-item number that matches the SOW, work description column, parts amount column, labor hour amount column, labor rate per hour, parts total, labor total, and a grand total.

3. The vendor will contact BLM to arrange pick up vehicle once work has been completed.

4. BLM will inspect vehicles and compare the SOW to work described in copy of final invoice

5. The vendor will submit final invoice through Internet Payment Platform (IPP) for payment.

Delivery/Performance Schedule This is a non-personal service, and the Contractor will furnish all equipment, labor, and supplies to provide the necessary maintenance and repairs to the two (2) LE Sand Rails and nine (9) Utility trailers. BLM will deliver vehicles/trailers to the repair shop and pick them up once maintenance/repairs are completed.

Government-Furnished Property, Materials

General :

The Contractor shall furnish all personnel, materials, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the work tasks defined in this Statement of Work.

Materials:

The Government shall not furnish any materials.

Equipment:

The Government shall not furnish any materials.

Security and Administrative Matters

Regular Work Hours:

The performance period established for this contract is based upon all work being conducted during regular working hours between 7:00am and 4:00pm, Monday through Friday, excluding government holidays. If the Contractor desires to carry on work outside regular hours, including Saturdays, Sundays, and government holidays, a request must be submitted to the Contracting Officer in sufficient time to allow satisfactory arrangements to be made for access to the work site.

Communications:

“Time” for communications received after 3:00pm, after 12:00 pm locally on Fridays, or after 12:00 pm locally prior to a holiday will not start until the next business day. All times are local Pacific Standard Time.

Federal Holidays:

The following Federal Legal Holidays are observed:

Christmas Day

PWS 8.0 Technical Exhibits and Definitions

Standard Definitions:

Physical Condition The Physical appearance of Federal equipment or facilities that considers cracks, chips, dents, abrasions, rust, corrosion, general cleanliness, vibration, operating temperature, and discoloration and other items as identified by the COR. Physical condition may be determined by visual as well as diagnostic means.

Contracting Officer (CO) The Secretary of the Interior or designated authorized representative who is the only agent capable of signing a federal award or obligating funds.

Contracting Officer’s Representative (COR) The Contracting Officer’s designated representative as indicated in a delegation of authority letter.

Quality Assurance (QA) Surveillance of Contractor performance to determine performance requirements are met.

Performance Requirements Summary (PRS) (see Technical Exhibit below) The PRS identifies the key performance indicators of the Contract that will be evaluated by the Government to assure Contract performance standards are met by the Contractor.

Quality Control Those actions taken by the Contractor to control the production of goods or services so that they meet the requirements of the performance work statement.